Web Based Tools Can Significantly Improve Team Collaboration

More and more businesses around the world are being conducted by teams whose members are based in different parts of the world. The distances between them are hampering the communication and collaboration between them which in turn is affecting their efficiency at work. A business cannot hold physical meetings among its members that often due to the huge costs involved in travel, boarding and lodging.

So the challenge before many businesses is to arrange quality and fast communication and collaboration among their globally dispersed team members in a convenient manner. Moreover, it should not cost them much.

Some solution providers have closely observed their problems and needs, researched upon them and have come up with enterprising solutions that will better address their communication and collaboration concerns.

We are talking here about those web based tools that have been specifically designed for fulfilling various business needs. An online project management system helps businesses to conduct their operations in a smooth and organized manner.

It enhances the quality of communication and collaboration among team members and they are able to communicate and collaborate in a fast and accurate manner from any remote location in the world. They would able to discuss effortlessly and promptly over matters and resolve them fast through online discussions where they can put together their thoughts, ideas and views and come up with fast and quality solutions. So their efficiency improves quite significantly besides saving their time. So a business headquartered in Florida with business interests in Cape Town, Christchurch and Sydney would find no difficulty in connecting and collaborating with its partners, clients and customers. Its business will be conducted with smoothness and ease.

This tool proves to be of great utility in those cases where businesses have undertaken projects to achieve some specific objectives. By successfully executing these projects, they would be able to fulfill their objectives as well as boost their growth. But managing these projects is not easy.

The reason being these have to be managed within the constraints of time, budget and resources and team members have to perform their assigned tasks and activities in a scheduled and organized manner. The progress over their tasks and activities and the overall progress in a project has to be critically assessed. As there can be thousands of tasks in a project, tracking them accurately can prove to be quite difficult.

But through this tool, all such concerns can be effectively addressed. Tasks and activities in a project can be better described and rightly distributed among team members who can perform them in a timely and organized manner without forgetting or skipping them. This saves their time and boosts their efficiency. Tasks can be precisely tracked and flexibly controlled.

Through this tool’s Gantt chart feature, the level of completion of tasks can be accurately measured. As all team members fill in the exact level of achievement of their tasks on a daily

basis, a project manager can accurately judge which specific task has been completed how much and how much of it remains to be done. He can view progress over all the tasks in a project at the same place without missing any one of them as all tasks are assigned a specific start and due date. He can better assess individuals’ progress at work. He can conveniently reschedule the tasks or redistribute them among team members if some tasks get delayed. This will lead to prioritized execution of delayed tasks. So a project would not get delayed. Any inconsistencies or risks arising in a project can be known early and promptly addressed even before they become more threatening and start affecting a project in a big way.

A business can effortlessly share a Gantt chart with its clients, customers, sponsors and other stakeholders to give them an accurate view of the progress achieved in a project. This improves transparency over a project and its stakeholders will trust it more for its commitment. This will boost’s a business reputation as satisfied stakeholders will spread a word about it. Thus it can win more clients and customers which will boost its profitability.

A project management system helps in scheduled and organized execution of tasks and activities in a project and it gets accomplished within the stipulated time, budget and resources. Its successful and timely completion helps a business to achieve its specific objectives which in turn will boost its growth.

ProofHub is a project management tool designed for designers and developers in managing projects effectively and efficiently. You can get a trial version of the software here.