Waterloo Elementary Administration and Staff Rep Contract In-Service

Waterloo ElementaryWaterloo ElementaryAdministration and Staff RepAdministration and Staff Rep

Contract In-ServiceContract In-Service

December 1, 2008

Ontario Catholic School Trustees’ Association

Implications for Local Bargaining

“The hallmark of the new ways of relating to one another takes the form of requiring that certain structures be put in place; structures that will require a higher level of openness, disclosure and meaningful consultation than may have been the case in some Boards.”..

..“It is understood by all parties that the real or perceived barriers to meaningful consultation are not the preserve of only one party”..

Provincial FrameworkProvincial FrameworkMust accept all or none:

1) 4 year contract2) 3% salary increase in each year3) Benefits status quo benefits 20104) Class size reductions in Grades 4-85) Increased planning time 6) PD Days for reporting to parents 7) Board Staffing Committee 8) PD Committee

PreamblePreamble Preambles set the tone for the contract, but have never

been used in an OECTA grievance, so preambles have ‘untested’ legal force

Our contract has an existing preamble that speaks about harmonious relationships between the Board and OECTA

The PDT required us to add this paragraph to our existing preamble

It is government language which states one of our aims is to improve student achievement

Article 1: Legal ObligationsArticle 1: Legal Obligations

As required by the PDT, the contract dates have been changed, so the contract has a duration of 4 years.

Clause 1.01: DurationClause 1.01: Duration


The Board has the right to manage schools as it sees fit, within provisions of the Labour Act, Education Act, and this Collective Agreement

Principals will assign duties in a fair and equitable manner Principals will consult with teachers with respect to their

preferences, qualifications and experience when assigning teaching duties

Part C is new

Clause 1.05: Management RightsClause 1.05: Management Rights


Every employee has the right to a workplace free from harassment

The Board has a harassment policy Any employee with a claim of harassment may make use

of the Board policy The policy can be found on the Board website The policy provides resolution through either a formal or

informal process OECTA involvement demonstrates leadership on the part

of teachers, and should be viewed as being a positive contribution to the system

Clause 1.07: HarassmentClause 1.07: Harassment

Article 2: Grievance ProcedureArticle 2: Grievance Procedure

A grievance is a disagreement concerning a clause of the contract and may be an individual, group, Unit or Board type of grievance

This defines a multi-step procedure to resolve grievances In the first steps of a individual, group or Unit grievance, it

is ‘owned’ by the Unit, after step 2, it is ‘owned’ by Provincial and they decide how to proceed

Changes allow for the use of either a single arbitrator or an arbitration board

This should save both parties money and resolve grievances in less time

Article 3: Professional ResponsibilitiesArticle 3: Professional Responsibilities

The teacher is responsible for lesson plans for the first day of their absence

On subsequent days, planning is the responsibility of the occasional teacher, who will require long range plans or unit plans

Clause 3.01: Absence PlanningClause 3.01: Absence Planning


Extra curricular activities are voluntary A teacher’s first priority is teaching

Clause 3.02: Extra CurricularClause 3.02: Extra Curricular


• This clause has been deleted• This clause allowed for teachers to be involved in the

hiring process of new teachers• This would result in teachers possibly making a negative

report on another member• Teachers haven’t been involved in hiring in many years

Clause 3.03: Consultation In HiringClause 3.03: Consultation In Hiring


• Teachers are moving in the direction of accepting greater responsibility for their own PD

• Last year we used the ½ day for Stephen Lewis, the year before we ran teacher-led workshops around the county, this year we are again planning workshops

• We are changing from reporting to the Board for our ½ day, to reporting to the new Professional Development Committee what the day will be used for

• The new Professional Development Committee is mandated by the PDT, and is covered later in this presentation

Clause 3.04: OECTA P.A. DayClause 3.04: OECTA P.A. Day


• This clause allows OECTA to have teacher representatives on certain Board committees

• The change in the clause strengthens the language allowing teacher representation on board committees that make decisions about our working conditions, from ‘will be provided the opportunity’ to ‘shall’

• The OECTA office will be responsible for appointing ‘any’ teachers to committees

• OECTA will look for teachers who have an understanding of teacher’s issues and the mandate of the committee

Clause 3.06: Teacher Representation Clause 3.06: Teacher Representation on Committeeson Committees


• This clause discusses school reps• Each elementary school has 1 rep for 25 teachers• A bulletin board for OECTA business will be provided• Teachers may request the use of a room for OETCA

business• A teacher may request OECTA representation if called

into a meeting with administration• Such meetings will be held at a mutually convenient time

Clause 3.07: Association RepresentativesClause 3.07: Association Representatives

Article 4: Working ConditionsArticle 4: Working Conditions

• The current contract states that the Board has a right to keep a personnel file on teachers.

• The change specifies that a teacher’s official personnel file is kept at the Education Center

• Notes kept by a principal are not part of a teacher’s personnel file

Clause 4.01: Personnel FilesClause 4.01: Personnel Files


This clause concerns negative reports that might be placed in a teacher’s file

The first paragraph sets a timeframe of 10 days for reports to be placed in the file

This paragraph also defines that the teacher’s signature on the report does not mean that they agree with the report with the sentence “It is understood that such signature is only an acknowledgement of having received a copy thereof.”

The second clause sets out the rights of a teacher to request that the report be removed after 1 year

The change in wording from ‘promotion’ to ‘position of responsibility’ is because OECTA does not view a consultancy as a promotion since we are all still teachers

Clause 4.03: Filling of ReportsClause 4.03: Filling of Reports


• This clause defines how the Board performs teacher performance appraisals, within the Ministry guidelines

• Many changes in wording were required, as the Ministry changed the official name from TPA to PAET

• The sentence in paragraph C “It is understood that the timelines related to the Performance Appraisal for Experienced Teachers contained in the applicable legislation will be adhered to.” means that the Board has committed to adhering to the timelines for performing the PAET as laid out by the Ministry, so appraisals should be done in the year they are due, and not deferred or extended to multiple years

Clause 4.04A: Performance AppraisalClause 4.04A: Performance Appraisal


The process for NTIP has been added to the contract, important concepts are:

•NTIP will follow the process in the Ministry documents•Fellow teachers and mentors do not evaluate the new teacher•The choice of a mentor is up to the new teacher•Any teacher, with 5 years experience, may volunteer to mentor•The Unit will be notified of all teachers on NTIP and mentors•The mentor relationship terminates if the new teacher gets an unsatisfactory rating or if either party wants the relationship to terminate•Teachers may add comments to the Summative Report and their signature indicates receipt only, not agreement with the report•Timelines will be adhered to, as laid out by the Ministry•Voluntary activities are not included in the evaluation•The Unit is notified if teachers get into problems•NTIP training shall occur during the school day, since the Ministry funds release time for these teachers•This language safeguards the new teacher and their mentor and ensures the integrity of the NTIP process

Clause 4.04B: NTIPClause 4.04B: NTIP


Redundancy is when there are not enough teaching positions within secondary schools for all the teachers, and a teacher must be ‘laid off’

This clause defines that teachers are declared redundant by seniority

There are no changes in this clause

Clause 4.09: Seniority / Redundancy / Clause 4.09: Seniority / Redundancy / NotificationNotification


• Recall is when there are laid off teachers and teaching positions open up, so teachers can be called back.

• Teachers will be recalled in the reverse order that they were laid off, subject to the teacher having the qualifications to fill the available teaching position(s)

• In the current contract, the language allows the Board to define the qualifications required for a recall position, the new language says that the qualifications will simply be those required by the Ministry

• This change will make the process more transparent and reduce perceptions of subjectivity

Clause 4.11A: RecallClause 4.11A: Recall


• This is a new clause that defines the surplus process. • Surplus means that there are too many teachers in a school but not too

many teachers across the system, so some teacher will need to be transferred to another school, or a teacher hired within the year

• In this case, the teacher still has a job, but not at their current school. • Currently, the principal decides which teacher will be transferred to

another school. • The contract now says that the teacher with the least seniority in that

school will be the teacher that will move schools, if all remaining teachers have qualifications needed.

• Surpluses will be declared prior to the first posting in the transfer process, so these teachers have a chance at all the posted openings in the Board.

• This brings greater transparency and clarity to the process

Clause 4.11B: SurplusClause 4.11B: Surplus


• This clause ensures that class sizes are in compliance with the Education Act, Ministry Initiatives and the PDT

• Class size caps and numbers are not included because they change from time to time

• Part B is not new but continues to ensure that an EA is provided for JK/SK classes that exceed 23 students

Clause 4.12: StaffingClause 4.12: Staffing


• This clause is for transfers, and specifies which teachers may place themselves on the ‘required placement list’ – that is, a teacher that definitely wants to move to a new school

• This clause again lays out that the “least senior classroom teacher in a school” will be the one declared surplus “providing the remaining teachers have the qualifications” needed at that school

• Surplus teachers will be notified in writing• OECTA will be made aware of who has been declared surplus• The rest of the Transfer Process remains the same and is reviewed

yearly by HR and OECTA

Clause 4.14: TransfersClause 4.14: Transfers


• In this clause, the wording change from ‘should’ to ‘shall’, makes the language stronger

• Part D has language added that will have any summer postings emailed to everyone’s school email address, this will ensure that teachers don’t need to periodically check Staffnet for postings they might be interested in applying for, but will receive them in their email inbox – of course they need to check their email occasionally if they think there might be a posting coming up, of interest

Clause 4.15: PostingClause 4.15: Posting


Planning / Preparation Time Shall be teacher-directed It will start on the first Wednesday of the school year Scheduling will be done with input from the teachers Missed planning / prep time will be returned to the

teacher

Clause 4.17: Planning / Preparation Clause 4.17: Planning / Preparation TimeTime


Sept 2008 no changes (FSL & PT – 30 min. blocks = no less than 200 minutes) Sept 2009 - 10 extra minutes per week, aggregated into 40 minute blocks, one

extra period once a week for about 10 weeks (FSL & PT – 30 min. blocks – no less than 8 blocks)

Sept 2010 - another 10 minutes per week, one extra 40 minute block every other week throughout the year (FSL & PT – 30 min. blocks – no less than 8 blocks)

Sept 2011 - another 10 minutes per week, one extra 30 minute block every week throughout the year (FSL & PT – 30 min. blocks – no less than 8 blocks)

Aug 31 2012 – another 10 minutes per week so that beginning Sept 2012 teachers will receive five 40 minute periods per week (FSL & PT – 30 min. blocks – no less than 8 blocks)

Clause 4.17: Planning / Prep TimeClause 4.17: Planning / Prep Time


• This clause defined the conditions for using a teacher as an administrator when all administrators were away from the school

• All schools now have multiple VPs• The Board is changing its practice and moving in the

direction of not calling all administrators out to meetings at the same time

• This means that at least one administrator should be present at all times

• Because of this change in practice, this clause is no longer needed

Clause 4.18: Teacher In ChargeClause 4.18: Teacher In Charge


• All staff have a role to play in supervision• No other big changes here but a move away from averaging

and more toward a hard 80 minute per week cap• Sept 2009 - No single week will have more than 90 minutes

with an average of 80 minutes per week• Sept 2010 – No single week will have more than 80 minutes

of supervision• Paragraph D talks about the 15 minutes before school• Paragraph E clarifies that past practice continues

Clause 4.25: Teacher Assigned Clause 4.25: Teacher Assigned SupervisionSupervision


• Beginning Sept 2009 – one day • Beginning Sept 2010 – two days• Scheduling in purview of the PD Committee• Purpose of the day is to work on assessments and the

preparation / completion of report cards at the discretion of the teacher

• The expectation is that teachers will do this work at their school site

Clause 4.28: Report Card Clause 4.28: Report Card Preparation / Assessment DaysPreparation / Assessment Days


• Tutoring for Elementary students should be the work of teachers from the Unit and should be appropriately posted

• Tutoring should take place outside of the instructional day• Pay is the Con-Ed rate

Clause 4.29: Tutoring Programs Clause 4.29: Tutoring Programs and OFIP Tutoringand OFIP Tutoring


• This is a new clause• The creation of a Professional Development Committee was mandated by the PDT• This committee will be made up of 3 Board reps and 3 OECTA reps• The committee shall work by consensus and when needed, refer matters to the

monthly Labour Management meeting for resolution• The purpose of the committee is to advise and oversee the PD that occurs for

elementary teachers, specifically:• ensure the content of PA days is consistent with teachers’ ALP goals• promote best practices of PD that is embedded within the school day• advise on how to use money that the Ministry may provide for PD• advise on the best way to implement PLCs that occur during the school day• advise and assist Board staff who develop and deliver PD

Clause 4.30: Professional Development Clause 4.30: Professional Development CommitteeCommittee

Article 5: Leaves Of AbsenceArticle 5: Leaves Of Absence

New wording includes step-parent in Part A

Clause 5.03: Bereavement LeaveClause 5.03: Bereavement Leave


The new contract has increased the number of days of leave from 3 to 4, for the needs related to the adoption of a child

Clause 5.07: Adoption LeaveClause 5.07: Adoption Leave

Clause 5.07: Paternity LeaveClause 5.07: Paternity Leave

The new contract has increased the number of days of leave from 3 to 4, for the needs related to the birth of a child


In 2004-2008, the intent of these days was clarified They are to be used to handle a personal obligation, which would not properly be handled as a sick day, such as taking a relative to the hospital.

Discussion took place about the misuse of these days during negotiations.

Staff reps need to remind teachers about the intent of these days.

Clause 5.27: Personal Obligation Clause 5.27: Personal Obligation DaysDays

Article 6: Teacher BenefitsArticle 6: Teacher Benefits

•The PDT stipulates ‘status quo’ until 2010•More on this later, in a letter of understanding

Article 7: RemunerationArticle 7: RemunerationTentative Agreement

Clause 7.10 Responsibility AllowancesClause 7.10 Responsibility Allowances

SEPT 1/08 SEPT 1/09 SEPT 1/10 SEPT 1/11

Resource Teachers $5832 $6007 $6187 $6373

Consultants $5643 $5813 $5987 $6167

Step 1 $6043 $6224 $6411 $6603

Step 2 $6444 $6637 $6836 $7041

Step 3 $6843 $7049 $7260 $7478

Step 4

System Co-ordinators

Student Services

Program Services

Step 1 $7667 $7897 $8134 $8378

Step 2 $9072 $9344 $9625 $9913

Step 3 $10368 $10679 $10999 $11329

Step 4 $11665 $12015 $12375 $12746

Article 7: RemunerationArticle 7: Remuneration

• Major changes that bring our collective agreement in line with Secondary

Clause 7.12: Related ExperienceClause 7.12: Related Experience


• 2B is also a new paragraph in the related experience clause for teachers with professional work experience

• This provides that newly hired teachers will get 1 year of credit on the salary grid for each year of work experience in a professional setting, that is related to their teaching assignment

• The teacher will be credited with a max of 8 years on the salary grid

• The years to be counted are those after getting out of university or college, that is, co-op time does not count

• The teacher must apply within 3 years of being hired, 3 years gives time to move to an assignment that applies to previous work experience

• The teacher is responsible to submit their documentation to HR

Clause 7.12: Related ExperienceClause 7.12: Related Experience


These amounts have also risen by 3% each year

Clause 7.13: Home InstructionClause 7.13: Home Instruction


Summer School Instructors per hour $34.34 $35.37 $36.43 $37.52


These amounts have also risen by 3% each year

Clause 7.14: Elementary Clause 7.14: Elementary Continuing Education/Summer Continuing Education/Summer

School Courses, Classes or School Courses, Classes or Programs, OFIP teachersPrograms, OFIP teachers


Summer School Instructors per hour $38.13 $39.27 $40.45 $41.67


Salary increases 3% in each of the 4 years

Clause 7.15: Salary ScheduleClause 7.15: Salary Schedule

Sept 1, 2008 to Aug 31, 2009

STEP A0 A1 A2 A3 A4

0 37,431 39,386 41,761 45,346 48,132

1 40,191 42,294 44,877 48,856 51,979

2 42,950 45,198 47,993 52,366 55,827

3 45,710 48,106 51,107 55,875 59,674

4 48,469 51,012 54,222 59,386 63,521

5 51,229 53,918 57,338 62,896 67,368

6 53,988 56,824 60,454 66,406 71,216

7 56,748 59,731 63,570 69,916 75,064

8 59,508 62,636 66,684 73,426 78,911

9 62,267 65,543 69,800 76,936 82,758

10 65,027 68,449 72,916 80,446 86,605

Article 7: RemunerationArticle 7: RemunerationClause 7.15: Salary ScheduleClause 7.15: Salary Schedule

Sept 1, 2009 to Aug 31, 2010

STEP A0 A1 A2 A3 A4

0 38,554 40,568 43,014 46,706 49,576

1 41,396 43,563 46,223 50,322 53,538

2 44,238 46,554 49,433 53,937 57,502

3 47,082 49,549 52,640 57,552 61,464

4 49,923 52,542 55,849 61,167 65,427

5 52,766 55,536 59,058 64,783 69,389

6 55,608 58,529 62,267 68,398 73,353

7 58,450 61,523 65,477 72,014 77,316

8 61,293 64,515 68,685 75,628 81,279

9 64,135 67,509 71,894 79,244 85,241

10 66,978 70,502 75,103 82,859 89,204


Sept 1, 2010 to Aug 31, 2011

STEP A0 A1 A2 A3 A4

0 39,711 41,785 44,305 48,107 51,063

1 42,638 44,870 47,610 51,831 55,144

2 45,566 47,951 50,916 55,555 59,227

3 48,494 51,036 54,219 59,278 63,308

4 51,420 54,118 57,524 63,002 67,390

5 54,349 57,202 60,830 66,726 71,471

6 57,276 60,285 64,135 70,450 75,553

7 60,204 63,368 67,441 74,174 79,636

8 63,132 66,451 70,745 77,897 83,717

9 66,059 69,535 74,051 81,621 87,798

10 68,987 72,617 77,356 85,345 91,880


Sept 1, 2011 to Aug 31, 2012

STEP A0 A1 A2 A3 A4

0 40,902 43,038 45,634 49,551 52,595

1 43,917 46,216 49,038 53,386 56,799

2 46,933 49,390 52,443 57,222 61,004

3 49,949 52,567 55,845 61,057 65,207

4 52,963 55,742 59,250 64,892 69,411

5 55,979 58,918 62,655 68,728 73,615

6 58,995 62,093 66,059 72,564 77,820

7 62,010 65,269 69,464 76,400 82,025

8 65,026 68,444 72,868 80,234 86,229

9 68,040 71,621 76,272 84,070 90,432

10 71,057 74,796 79,677 87,906 94,636

Letter of UnderstandingLetter of Understanding

• This letter of understanding calls for a monthly meeting between 3 reps of the Board and 3 OECTA reps

• This committee meets monthly to discuss system issues• The committee will discuss Ministry and Board initiatives and

develop letters of understanding on the implementations

Labour Management MeetingsLabour Management Meetings


• This letter of understanding calls for a committee to be formed in the event that the Board intends to implement E-courses or programs.

Elementary Electronically Delivered Courses and/or Elementary Electronically Delivered Courses and/or ProgramsPrograms

Letter of UnderstandingLetter of UnderstandingProgram(s) for Expelled and Suspended Elementary StudentsProgram(s) for Expelled and Suspended Elementary Students

•This letter of understanding outlines the parameters of a program in the event that the Board intends to initiate one.

Letter of UnderstandingLetter of UnderstandingElementary Workload CommitteeElementary Workload Committee

• This new letter establishes a committee to examine the impact of assessment/evaluation protocols and SEF on the workload of Elementary Teachers

• The committee will have representatives from Early Years, Primary, Junior and Intermediate

• Recommendations from this committee will be communicated to teachers as Best Practices by Sept 2009

Letter of UnderstandingLetter of UnderstandingPDT Agreement – Dispute PDT Agreement – Dispute

ResolutionResolution

• This language in this letter of understanding is required to be in our contract by the PDT

• It addresses how disagreements that arise from the PDT be resolved

Letter of UnderstandingLetter of UnderstandingBenefit ImprovementsBenefit Improvements

• This letter of understanding states that, in accordance with the PDT, benefits are status quo until Sept 1, 2010

• The government has promised to provide $33 milllion to improve benefits in 2010

• The Board will provide the Unit with the amount of money available for benefit improvements

• The Board will provide all information that would normally be required to get a quote from an insurance provider

• The Unit will, through discussion, inform the Board which improvements, that are affordable, teachers want improved

Letter of UnderstandingLetter of UnderstandingAnnual Learning PlanAnnual Learning Plan

• This new letter defines the ALP as teacher directed and authored and done with consultation and in collaboration with the principal, to support the experienced teacher’s PD

• Teachers complete an ALP for the first time, when NTIP is completed

• Teachers must do an ALP annually• The ALP will be used in the year of appraisal and a meeting

will be required• In non-appraisal years, an interview between the teacher and

principal is not required but may be requested by either party• The ALP must be signed by teacher and principal• The ALP may be updated by the teacher whenever they wish

Letter of UnderstandingLetter of UnderstandingSafe SchoolsSafe Schools

• This letter of understanding addresses safety issues in the schools, which was a major concern of teachers, as identified in the contract surveys

• The Board commits to abiding by all Ministry guidelines around safe schools

• It ensures each committee that has school safety as its mandate will have an OECTA rep

• The Board will report to OECTA, each semester, a report of all student suspensions and expulsions

Letter of UnderstandingLetter of UnderstandingGrades 4-8 Class Size ReductionGrades 4-8 Class Size Reduction


• This letter outlines how new monies set aside for 4-8 class size reduction must be spent on teachers

Grade 7 & 8 Student Success and Literacy Grade 7 & 8 Student Success and Literacy and Numeracy Coachesand Numeracy Coaches

• These jobs don’t come into effect until after the contract expires

• This clause ensures that we don’t forget about these new jobs.

Letter of UnderstandingLetter of UnderstandingJoint Board Level Staffing CommitteeJoint Board Level Staffing Committee

• This letter of understanding states that, in accordance with the PDT, there shall be a Board Level Committee for Staffing starting in January

• The committee will have 3 Board reps and 3 Unit reps• The committee shall meet monthly• The purpose of the committee is to:

• analyse how many teachers there are system-wide and how they are allocated to each school

• advise on the use of extra funding for staffing• consult and advise on the additional teachers that will be

funded above the 22:1• consult and advise on other teaching positions (SST,

guidance, dual credit)

Occasional TeachersOccasional Teachers All occasional teachers will have a Board email address

Documents

Waterloo Elementary Administration and Staff Rep Contract In-Service