Washington Online Testing

District and School Management Tools Training

April 1 and April 62010

Link to Webinar Recording with Audio

Webinar Protocol

• All participants’ microphones are automatically muted to eliminate background noise.

• All participants are asked to hold their questions until the Questions box on the GotoWebinar toolbar is opened. This will be done after each section of the training is completed.

• All questions that are not addressed during those times will be answered at the end of the presentation.

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Webinar Protocol

• Polling Tool– Participants will be “polled” at times during

the presentation about what is being presented in order to determine what topics may need to be covered in more detail.

– Response totals are the only information that can be gathered from your responses. Please be ready to provide your feedback when asked.

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Introductions

• Washington Office of Superintendent of Public Instruction (OSPI)

• Data Recognition Corporation (DRC)

• Computerized Assessments and Learning (CAL)

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April Training

Poll Questions:1. I have reviewed the Demo available on

www.WAtesting.com/online.a. Yesb. No

2. I have gone through the following Tutorial(s)            a. Reading             b.  Math            c.  Both            d.  None yet

3. I have a print copy of the Supplemental Assessment Coordinator Manual (SACM) and highlighter or marker with me.a. Yesb. No

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Agenda

• Webinar Availability• Overview• Roles and Responsibilities – District Assessment

Coordinators• Roles and Responsibilities – School Assessment Coordinators• Before Testing – Demos• Before Testing - Tutorials• Management Tools• Management Tools – Data Tools• Management Tools – Test Session Tickets• Management Tools – Monitoring Testing• Management Tools – LCS Monitor Tool• Test Security• Key Dates• Questions 6

Webinar Availability

• This training is being recorded and will be available on the Washington Online Testing website, www.WAtesting.com/online, under the Documentation link.

• The training will also be posted on the OSPI site: http://www.k12.wa.us/assessment/

TestAdministration/default.aspx .

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Overview

• MSP Online Administration– Demos and Tutorials are currently available

– April 12th – Management Tools available

– April 26th – Test Session Tickets Available

– May 3rd – June 4th, 2010 • Reading and/or Mathematics at grades 6, 7,

and/or 8

(see SACM page 1)8

Roles and Responsibilities - District Assessment

Coordinators

• Work with the Technology Coordinator to ensure that online testing access is provided to all schools testing online within the district

• Provide usernames and passwords to appropriate School Assessment Coordinators

• Manage student data within Student Editor• Develop and implement a district plan to

ensure that the security of student Test Session Tickets are not compromised before, during or after testing

(see SACM page 2)9

Roles and Responsibilities -School Assessment

Coordinators

• Work with the Technology Coordinator to ensure that online testing access is provided to all of the appropriate computers within the school• SACM page 3: Add note “Each student computer should be

used for taking a Tutorial to test the school network prior to operational testing.”

• Provide training to all Test Proctors who will be involved in the online administration

• Maintain test security; follow appropriate procedures for printing and distributing Test Session Tickets

• Provide usernames and passwords to appropriate Test Proctors

• Manage student data within Student Editor

(See SACM page 3)10

Before Testing - Demos

• Demos– Demos must be reviewed at least once by Test

Proctors who supervise any of the online administrations.

– Students who will be testing online must be provided at least one opportunity to review the Demo for the particular subject and grade the student will be testing online.

– HINTS: • Set up a computer in the library for students to

access Demos• Use SmartBoard with internet connection to

view Demos in classroom (Teacher-led review)

(See SACM page 9)11

Before Testing - Demos

• Demos continued– 3 ways to access the Demos• From www.WAtesting.com/online• From the WA Online Demo icon on the desktop• From the testing software

– Please note that at times the link on the testing software to the Demo may not connect. Having a browser already open can help with that issue, but if schools have any problems accessing the Demo, they should use the first two options above.

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Before Testing - Tutorials

• Tutorials– Tutorials must be reviewed at least once by

Test Proctors who supervise any of the online administrations.

– Students who will be testing online must be provided at least one opportunity to review the Tutorial for the particular subject and grade the student will be testing online.

– HINTS: • Set up a computer in the library for students to

access Tutorial• Use SmartBoard with internet connection to

view Tutorials in classroom (Teacher-led review of available tools)

(See SACM page 10)13

Before Testing - Tutorials

• New Updates to Reading Tutorial– Directions button– Click to Enlarge– Updated Help Tool

• Important Math Tutorial functionality– Directions button– Math Formulas and Glossary– Math Symbols – need to be in response box– Math Calculator – please note that students

should use a calculator they are familiar with during testing.

– Display contrast / projector / monitor / screen resolution settings

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Questions?

• The Questions Toolbar is now open for participants to submit questions on – DAC/SAC duties and responsibilities – Installation issues– Demos and Tutorials

Poll Question - 4. What percent of your students who will be

taking the operational test online have already taken a Tutorial?

a. 100% of studentsb. 75-99% of studentsc. 50-74% of studentsd. Less than 50% of students

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Management Tools

• Management Tools– April 12th – OSPI will distribute District

Usernames/Passwords– www.WAtesting.com/online

• Click on Management Tools– Management Tools Access

• SACM page 11 - chart shows access levels for Management Tools

―Usernames and Passwords / Administrative Tools

• School Passwords• Test Administrator/Proctor Passwords

(See SACM pages 11 -14)16

Management Tools – Data Tools

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Management Tools – Test Session Tickets

• Test Session Tickets―Testing Main Page―Spring 2010 MSP Online Test―Print Tickets• PDF format• XLS format – could be used to sort students in

a different order, add a column to sort on different criteria, print on label stock, etc.

• Specific students ―Test Session Tickets become active upon login

/ inactive when exiting the test by clicking “End Assessment”

―Re-login up to 90 minutes from starting test

(See SACM pages 15 – 16) 18

Questions?

• The Questions Toolbar is now open for participants to submit questions concerning: – Usernames and passwords– Adding or editing a student– Printing Test Session Tickets

Poll Question5. When do you plan to START online testing?

a. Week of May 3b. Week of May 10c. Week of May 17d. After week of May 17

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Management Tools – Monitoring Testing

• Monitor Status―Reactivating student tests

• Student Status Spreadsheet

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Management Tools – Monitoring Testing

• Audit Spreadsheet―Only available to District and School

Assessment Coordinators―Can be sorted and provided to Test Proctors

(See SACM page 18)21

Management Tools - LCS

• LCS Monitoring Tool (for those schools using an LCS only)―More information about LCS and the Monitoring

Tool is located on www.WAtesting.com/online.―Contact Customer Support if the Monitoring Tool

is not at 0 for “Test parts finished and saved” and/or “Test parts finished and pending” on the morning after testing.

(See SACM page 18)22

Questions?

• The Questions Toolbar is now open for participants to submit questions on – Monitor status and reactivations– Student Status and Audit Spreadsheets– LCS Monitor

Poll Question6. Does your school plan to use the Local

Caching Software (LCS)?a. Yesb. Noc. Not decided yet

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Test Security

• Testing Labs– Configure labs to reduce possibility of cheating

• Manila folders around monitors• Test Session Tickets – Form ID

– Seat students based on Form ID, A1, A2, A3, etc

• Pause Function/Inactivity―Students will have to re-login if they are on

Pause or show no activity for 15 minutes.―The original Test Session Ticket can be used

if it is within the 90 minute window from the initial login.

(See SACM page 25)

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Test Security

• Secure Materials – All Test Session Tickets, Math Formula Sheets,

Glossary of Non-Mathematical Terms, and yellow scratch paper must be collected and destroyed after testing is completed.

• Test Security Assurance Form – Completed by all persons assisting with Online

Testing. This would include but is not limited to the following: • test proctors• office staff assisting with processing materials, etc.

– The completed form must be signed and submitted to the School/District Assessment Coordinator.

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Key Dates

• March 29th – Updated Student Test Engine released

• Includes Math Tutorials

– MSP SACM and DFA PDFs available– www.WAtesting.com/online

• April 12th

– Management Tools released • OSPI distributes district level usernames and passwords

• April 26th

– Student Test Session Tickets available

• May 3rd – June 4th

– Spring 2010 MSP Online Test window

(See SACM page 1)26

Contact Information

Support

Check www.WAtesting.com/online for updated information, Technical and

General FAQs, etc.

OSPI Assessment Hotline Mailboxonline.assessment@k12.wa.us

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Questions

• Please type in your question in the on-screen Questions Box.

• We will answer your questions as received.

• www.WAtesting.com/online– This presentation and a summary of the FAQ’s

from this session will be posted in the Documentation link on the website.

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