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HII Nfi H ~IIT) I Materi~1 Mallagemellt Sectioll

11f 1 qJi[JIiI m~HII1 Indiall Illstitute oJTccllllology Roorkce

Roorkce-2476(7( Ilaridwar)

lt1 11-(0) 01ll)28-~29J1 8S6 (LJllarakhancl) (Illdia)

1-mail Illmiitr(li l iitrac ill Pholle-tO) () I 332-28-4293 4X86

GSTI N-OSAAALl0033RlZS F-mail Illllliitr(1I1iitLacin

PAN-AAALl0033R

fltir1ltrcr T[T[i Enquiry Letter PR No

1100000168lVi lvl-l1IITR2017-18UPSIISj 27-Nov-17 Date of Uploading of Tender on institute Website 28-Nov-17

Bids are invited from the reputed manufacturerauthorized supplier dealer for the following items The bid complete in al1 respect must reach to the

ufficer on ~pecial uuty (lVIaterlaIManagemem) Main Building IIT Roorkee-247667 Ultalakhallu Illuia UII UI LJ~fuI~-

14 December 2017 1700 Hrs

ltP17 I )ltI1JI Details of items

Sr No Name of item Specifications QTY UOM

1 10 KVA Online UPS 1 No

I[

(For Detailed Technical Specification Plz refer Annexure-V) -shy

oITc qrrm CRg C5f ~ [rei qj7 3ffiltI[shy 3ffiiJ[ cmw I

Note please quote the Rate amp Taxes of the Item separately

For Reasonalabllity of Rates The firm must enclose the last two supply orders for the same item with Bid I

Terms amp Conditions A The Tender should be enclosed with proper certifications like Agency Certification Authorization certificate andor Proprietary Certificate as

the case may be in support of your offer failing which the Quotation may not be considered

B Qlgtll iN [[711 t~ 0fl1I Submission of Bids

The bids should be submitted with Annexure-I II III IV amp V in one single envelope duly sealed 1

in sealed envelope labeled on the left hand top corner of their envelope mentioning followingsshy

1100000168MM-llIITR2017-18UPS485 27-Nov-17 10 KVA Online UPS

Opening Date 15 December 2017 by 1230 Hrs

Clearly mentioning Name (in full) and complete address of the firm should be mentioned on left hand bottom corner of the covering envelops The bids should be printed on official pad preferably with GST Number of the firm

2 The quotations should bear full details and where possible may be duly supported with catalogues pamphlets literature samples of the item items as the case may be for comparing the quality and rates of the item(s)

3 Quotation received after the ciosing date and time shall not be conSidered 4 The transportation cost insurance charge etc if any percentage rate of GST or all other taxes and duties should be clearly mentioned

5 The bids rates tenders should remain valid for a minimum period of 90 days from the date of opening 6 Since this purchase being for research purpose the IIT Roorkee it is therefore exempted from the payment of customexcise duty as per

Govt Rules The Form-C (Concessional form for exemption in GST etc) is not issued by the Institute The bidder should quote accordingly

7 Th ere should not be ilny over-writing or cutting on rates quoted However all cuttingcorrections must be duly authenticated else the offer will be rejected

8 The rates shall not be subject to escalation of any nature

9 The rates quoted should be applicable to educational institutions and any cost advantage received in lieu thereof should be passed on the Institution

11000001G8- MM-ll DTD 1512 17 loflO

10 While quuLing ellding rdle lil e fir III lldll give dn underldking (IS fJel Annexure-II without which bid is not acceptable

11 The quotations should be given for the items in the sa me order as in the enquiry letter C IW I~~I Earnest Money Deposit (EMD) NA D furr lmi tltli TJ(YITrful Performance Bank Guarantee (PBG) W

E oitfum ql[ mar iiflOIT Opening of Bids 1 The Bids will be opened as gi ven below Representatives of the firms(s) may be present at the time of opening the bid if they so desire at

below schedule (No information shall be given to the late arrivals regarding the bids)shy

Material Management Section liT Friday December 15 2017 1230 Hrs Venue

Roorkee F itlttgt1 ~llI Awa rd of Can tra ct ------------------------------ -----shy

G [iI-SW[1iI fcrtl~lul Pre-supply Inspection

Authorized representative of the Institute shall make the final inspection before supply -of the item at site of the firm if required

H CTIl if 3fTlJFcI Supply of Item

The whole supply as per order shall have to be completed within the time mentioned in the order failing which the I LT Roorkee shall have the right to accept or reject any quantity of items ordered The firm will have to arrange for supply of the material in good condition

I 1r l Payment

Irnltl Ciro 11 1t1l I For IN R

100 payment will be made against delivery in good condition and satisfactory installation of the material 100 Advance will be paid against submission of 110 Bank Guarantee of the Total Order value

ftf7l1f1 ~ll ql 1m) For Foreign Currency Payment will be made as below after deducting Indian Agency commission (if any) IACis payable in Indian Rupee after satisfactory installation

a Payment through Letter of Credit

b Payment 100 through wire transfer after satisfactory installation

J csPenalty

A penalty of 05 of the total order value per week shall be levied for the delay subject to a maximum of 5 of the total order value

K 3fli1lTfim = Force Majeure

For the purpose of and within the scope of contract by way of indication and not of limitation the term Force Majeure shalt mean acts of nature strikes Lockouts or other industrial disturbances act of publicenemy wars blockades insurrection riots epidemics landslides earthquakes storms lightening flood wa shouts civil disturbances explosion and any other similar even not within the control of either party on which by exercise of due care and diligence neither party is able to prevent or overcome

L ltJ[~l(ffcTI Arbitration

In the event of any difference or dispute arising out this work allmiddot eHort shall be made by both the parties to settle the same amicably Failing an amicable settlement the dispute shall be finally settled through arbitration conducted under the Arbitration and Conciliation Act 1996 by arbitrators appointed in accordance with the said Act The arbitration shall give reasoned and speaking award All disputes are subject to Roorkee jurisdiction only

1100000168middot MMmiddotl 1 010 l5 1217 20fl 0

M iltetl ~lTltttlill ij ftru JTiifits Criteria for bid rejection 1 If not received on or before due date and time

2 If valid authorization certificate from the manufacturerOEM not submitted with bid

3 If bid found without the required undertaking 4 If it found at a later date that any information given in the bids is Incorrectfalse then the bid is liable to be disqualifiedrejected

5 If Indian Agent Agreement with OEM not found with bid

6 Canvassing in any form will result in disqualification

7 Valid Authorization should be directly from the ManufacturerOEM Third party authorization shall not be acceptable

8 If extra as actual etc are mentioned against any of the price components in the bid the bid will be rejected

9 The bid without GST Number will be rej ec ted If quotecl by Indiltl n agent ~ l1d in INR

N 1~lvJ Note

1 If the supplierfirm is manufacturerauthorized dealersole distributorof the item the cert ificate to this effect should be attached

2 Annexure-I II III IV amp V have to be submitted with bid

3 It may also be noted that the tender bids received after the stipulated date amp time or found incomplete and the tender bids containing

falseincorrect information shall be summarily rejected The Institute shall not entertain any communication in this regard whatsoever

4 The firm is required to give its Bank Account details with IFSC for the purpose of making e-payment

5 The Indian Institute of Technology (liT) Roorkee reserves the right to reject any quotation wholly or partly without assigning any reason

6 The quantity shown against the item is approximate and may very as per demand of the Institute at the time of placing order

7 The decision of the institute in all matters relating to eligibility acceptance rejection of the bid will be final and binding on the applicants

8 liT Roorkee discourages High Sea Sale purchase All tenders with High Sea Saie will be rejected 9 The firms should clearly mention (in the financial bid) the Harmonized System of Classification (HS code) defined by the Central Custom and

Excise Board (Govt of India)- for the item(s) involving import

10 In case if due date happens to holiday then the tender shall be accepted and opened on the next working day

11 If an agent submits bid on behalf of the PrincipalOEM the same agent shall not submit a bid on behalf of another PrincipalOEM in the same tender for the same itemproduct

12 It is mandatory for all Indian Agents to submit copy of Indian Agent Agreement with OEMOEMs to liT Roorkee along with tender

13 Indian Agent should submit the certificate from the Foreign Principal that they are the Authorized amp Registered Indian Agent

14 The quantity shown in the tender can be increased or decreased to any extent depending upon the actual requirement

11000001 68middot MMmiddot 11 010 151217 Joflo

15 The Institute reserves the right to rectify any discrepancy of this advertisement if found later on In case of any inadvertent mistake in the

process which may be detected at any stage even after the issue of purchase order the Institute reserves the right to modifywithdrawcancel

any communication made to the bidder

16 Any corrigendumaddendumerrata in respect of the above ildvertisement shall be made available only at our Institute website wwwiitracin

Hence prospective bidders are advised to visit the Institute website regularly

17 Bidders shall be responsible for the correctness of the information provided in the enquiry lettertender document if it is found at a later date

that any information given in the bid is Incorrectfalse then the bid is liable to be disqualifiedrejected

18 Institute will not be responsible for non-receipt of bid(s) within the stipulated date due to any postal delayloss of applicationdocument sent

in transit

19 Before submission of bids bidders should read the complete enquiry lettertender document carefully and ensure that the bidders fulfill the

eligibility criteria

20 in case the itemproduct is under rate contract with DGSampD or GeM then Bidder should certify that the rate quoted is not over and above

(higher side) the rates under RC with the DGSampD or GeM

21 In case calculation mistakes are found incorrect in the bid then calculation shall be made by the Institute on the basis of rate quoted by the

bidders and further action shall be taken 22 In case of multiple options of same product bidders are requested to quote only one best option

PI~Ir iWJililJI (mI)1l Yltf1)

Officer on Special Duty

(Material Management)

For any Clarification Please Contact

Dr P Arumugam Deptt of Physics liT Roorkee Ph 01332shy Email aruphfphiitracin

Associate Professor 28-5712

1100000168- MM-l1 OlO lS12 17 l1of10

II

Annexure - I

(to be submitted by the vendorfirm on its official letter head)

SrNo Name amp Required Specifications of Item(s) ---shy--

Qty UOM Offered specifications of item(s)

by the firm

1 10 KVA Online UPS 1 No

1

2

Note

Firms Profile I

ManufacturerAuthorizedDistributor Dealer Supplier(va lid certificate must be attached)

E-maillD amp TelephoneMobile No Detail of Bank Ae

1 offered specifications should be filled up properly in the format provided as per Annexure-I

2 Volume amp Weight of the item should also be mentioned

Signature_____ _ _ _ Name ___________________

Designation _____________

Seal of the Organisation

1100000168middot MM-11 DTO 15 12 17 50f10

Annexure -II

11M I UNDERTAKING

Ref No ll00000168MM-llIiTR2017-18U PS485 Dated- 27-Nov-17

That all the termsconditions mentioned in the enquiry lettertender against which the rates are being given are acceptable to the firm

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

Signature_______ Name_______

Designation_______

Seal of the FirmAgency 1

110oooo1G8middot MMmiddotll OlD 151] 17 GoflO

~

Annexure-III

Ref No Date

(to be submitted by the vendorfirm on its official letter head)

ll00000168MM-llIiTR2017-18UPS485 27-Nov-17

Rates

Sr No Name of item Specifications Qty UOM Rate Amount (INR) Or In Other Currency

1 10 KVA Online UPS 1 No

Total GST etc

Grand Total Rs

1) Price of the items should be clea rly mentioned if supplied Free of Cost

2) Form C is not issued by the Institute hence quote accordingly

Terms amp Conditions

1 PrICes (if quoted in Rs) FOR D~ptt ot Physics III Koorkee 2 Prices (if quoted in Foreign Currency) FOBFCAEx-work 3 Payment Should be clearly mentioned As per clause-I ot enquiry middotIetter

4 Validity 5 Delivery period 6 Other charges 7 Warranty 8 Rejection Items if found not as per the required specification would be rejected 9 Penalty Clause As per clause-J of enquiry letter

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

Signature__________ Name_____________

Designation________ _

Seal Of the FirmOrganization ______

1100000168- MM-ll OTO 151217 70110

~

Annexure-III

Ref No Date

(to be submitted by the vendorfirm on its official letter head)

ll00000168MM-llIiTR2017-18UPS485 27-Nov-17

Rates

Sr No Name of item Specifications Qty UOM Rate Amount (INR) Or In Other Currency

1 10 KVA Online UPS 1 No

Total GST etc

Grand Total Rs

1) Price of the items should be clea rly mentioned if supplied Free of Cost

2) Form C is not issued by the Institute hence quote accordingly

Terms amp Conditions

1 PrICes (if quoted in Rs) FOR D~ptt ot Physics III Koorkee 2 Prices (if quoted in Foreign Currency) FOBFCAEx-work 3 Payment Should be clearly mentioned As per clause-I ot enquiry middotIetter

4 Validity 5 Delivery period 6 Other charges 7 Warranty 8 Rejection Items if found not as per the required specification would be rejected 9 Penalty Clause As per clause-J of enquiry letter

It is certified that the rate quoted is not over and above (higher side) the rates under RC with the DGSampD or GeM

Signature__________ Name_____________

Designation________ _

Seal Of the FirmOrganization ______

1100000168- MM-ll OTO 151217 70110

~

Annexure - IV

Mandatory field to fill up by the supplier (enclosed with financial bid only)

Ref No 1100000168MM-llIITR2017-18UPS485 Date 27-Nov-17

Please tick marked (v) carefully to required documents

A Custo ms Duty Exemption Certificate (with following supporting document) [ J

i) GAD Declaration ii) Authority Letter for custom clearance iii) Bank Release Order (BRO)

iv) v) vi)

vii)

B Exc ise Duty Exemption Certificate [ J

C Road Permit Trade Tax Declaration (against Form-32) [ J

Please fill up the following details

Complete address of Freight Forwarder in whose favor Bank Release Order (BRO) has to be issued

MS ________--------______________________________________________

Complete address of Custom House Agent (CHA) Clearing Agent in whose favor GAD Authorization for Clstom clearance has to be issued

Ms_________________________________________________________________

Complete address of the firm supplier CHA to whom original documents will be sending

Ms_________________________________________________________________

Supplier has to be send the above detail to mmiitriitracin with above subject matter

1100000168middot MMmiddot 11 DTO 1~ 12 17 80flO

-- --shy Product feature

-- - I Input Specifications ~

NominaI Input Voltage I 230 amp 415VAC (Configurable)

Input Frequency 40 - 70 Hz (auto sensing)

Input Voltage 173 - 494V AC for 3 ph input 110 - 280V AC for 1 ph input

Input Power Factor I 098

)Input Connections I

Hard Wire 3 wire (lPH+N+G)( Ne~~ Hard Wire 5 wire (3PH+N+G) ( O I DH~

Ihput Protection Circuit Breaker

Input Current Distortion lt5 Output Specifications

Output Power Capacity 9KW10KVA

Output Power Factor 09

Nominal Output Voltage 230V Other Programmable Voltages 220 V 240 V

Output Voltage Regulation +-1 static and +- 5 at 100 Iload step

Output Voltage Distortion

Less than 2

Output Frequency (sync to mains) SO60Hz +- 3 Hz Output Frequency (not synced) 60Hz +- 01 for 60Hz nominal 50Hz

+- 01 for 50Hz nominal

Efficiency at Full Load (Double-Conversion AC-AC) 9400

Efficiency at Full Load (Green mode) 9800

Load Crest Factor 31 Topology Double Conversion Online

Waveform Sine wave

Output Voltage THO I

lt 2 for 0 to 100 linear load and lt 5 for full non linear load

Overload Condition 125 for 1 min 150 for 30 sec

Output Connections (1) Hard Wire 3-wire (H N + G) (Battery Backup)

Genset Compatibility Yes Cold Start Capable Yes Protections Output Over Voltage and undervoltage

Short-Circuit and Overtemperature L-N Reversal Charger Short Circuit Charger Overvoltage and undervoltage

Bypass Specifications

Bypass Type Internal Bypass (automatic amp manual) Self-powered

Bypass Input Voltage Range I 160 V shy 270V

Battery Charger Specifications

Supported Battery Types SMF Flooded (selectable)

Battery Bank Voltage 192VDC Battery AH ~65AH for ~ji60 min

Temperature Compensated Battery Charger Yes

~ ~~ ~~V Ilcac)oCJ( t poundJ

r

Charger Power Current 1000 W 13 A max (Auto adjusting per battery Ah selected)---_

Communications amp Management Specifications

-shyInterface Port(s) DB-9 RS-232 Smart-Slot for

communication through Network I

Management Card

Control panel LED status amp LCD with On line On Battery Replace Battery and Overload

indicators Audible Alarm Alarm when on battery distinctive low

battery alarm overload continuous tone alarm

Emergency Power Off (EPO) Optional

Software for Remote Monitoring Yes

Environmental Specifications

Operating Temp 0- 40degC

Storage Temp -10-60degC Operating Elevation 0-3000meters

Storage Elevation 0-15000meters

Audible Noise at 1m lt58dBA I

Humidity 0- 95 non-condensing I

Conformance Specifications

Standard warr anty 2 years repair or replace

BIS Certification NA

Note Vendor Supplier must enclose the list of the users (with contact details) who are using their

product for High Computing Server for last twenty years in IITIiScC-DAC k _ A A -A~ eA7l-ctA-VI clvt1JL td-wvJJlt rv V-V-~O-middotmiddot -

r

Charger Power Current 1000 W 13 A max (Auto adjusting per battery Ah selected)---_

Communications amp Management Specifications

-shyInterface Port(s) DB-9 RS-232 Smart-Slot for

communication through Network I

Management Card

Control panel LED status amp LCD with On line On Battery Replace Battery and Overload

indicators Audible Alarm Alarm when on battery distinctive low

battery alarm overload continuous tone alarm

Emergency Power Off (EPO) Optional

Software for Remote Monitoring Yes

Environmental Specifications

Operating Temp 0- 40degC

Storage Temp -10-60degC Operating Elevation 0-3000meters

Storage Elevation 0-15000meters

Audible Noise at 1m lt58dBA I

Humidity 0- 95 non-condensing I

Conformance Specifications

Standard warr anty 2 years repair or replace

BIS Certification NA

Note Vendor Supplier must enclose the list of the users (with contact details) who are using their

product for High Computing Server for last twenty years in IITIiScC-DAC k _ A A -A~ eA7l-ctA-VI clvt1JL td-wvJJlt rv V-V-~O-middotmiddot -