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VolunteerMatchPhase I
January 2014
2
Purpose of Integration
To enhance and streamline Red Cross efforts in volunteer recruitment by… …connecting the two most widely used volunteer
management/recruiting applications of the Red Cross, Volunteer Connection and VolunteerMatch
…reducing redundancies in the recruitment approach of units from duplicating postings in the two systems
…improving the volunteer flow and experience between VolunteerMatch and Volunteer Connection
3
Things to Know
All Red Cross opportunities must be in Volunteer Connection in order to recruit via VolunteerMatch
Opportunities in Volunteer Connection must be updated to reflect new changes required by the VolunteerMatch integration
All Red Cross opportunities currently in VolunteerMatch will be removed in order to complete the integration process (Expected: 4th Quarter of FY 14)
A NEW Opportunity Locations fragment exists
4
Timeline
January 2014: Provide Quick Reference Guides to support the VolunteerMatch integration
January 2014 – March 2014: Units update Opportunities/Positions as needed
March 31st 2014: Volunteer Connection/VolunteerMatch Opportunity update completed
4th Quarter of FY 14: Integration complete
Field Mapping
6
Field Mapping
Volunteer Connection: Purpose (Required) Time Commitment Training (if not left
blank) Length of
Appointment Qualifications
VolunteerMatch:
Description
Requirements & Commitment Skills
•To begin integration, units will need to understand and ensure proper field mapping is completed between the two systems.
New Fields: Call To Action, Keywords, Good Match For, Cause Areas
7
Call To Action & VolunteerMatch Job Title
Add creative text to make your volunteer opportunity stand out!
This field concatenates with the volunteer job title in Volunteer Connection to create the VolunteerMatch Job Title.
Be Aware: 100 Character Limit
8
Keywords & VolunteerMatch
Keywords allow end users in VolunteerMatch to easily search local Red Cross opportunities
Keywords are only used and visible in the VolunteerMatch ‘Search’
Multiple keywords should be separated with a semicolon (;)
Examples: Casework; Disaster Relief; Teaching; Instructor; Fundraise; etc.
9
Good Match For
This section allows VolunteerMatch users to identify roles that may be applicable to a particular audience
Dropdown list matches with the ‘Good Match For’ list in VolunteerMatch
Good Match For is only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection
10
VolunteerMatch Cause Areas
Categories that allow VolunteerMatch end users to find opportunities specific to a cause they support or most interested
Cause Areas are only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection
Only the pre-defined list of Cause Areas is available for selection by Volunteer Connection administrators
11
Additional Notes
The Minimum Age in VolunteerMatch will default to “13 yrs old”; this field will not appear in Volunteer Connection
“Photo 1” in Volunteer Connection will be used as the opportunity photo in VolunteerMatch
Availability is ongoing - the opportunity expiration in VolunteerMatch will be set for one year to the date of original posting;
Removal of an Opportunity is managed from Volunteer Connection and can be done at any time
Only one point of contact can be listed for the VolunteerMatch posting – this is updated in Operating Unit Configuration
12
Next Steps
1. Ensure All Red Cross Positions are added to regional Volunteer Connection – including Biomedical (if division falls within region)- Due: March 31, 2014
2. Update Volunteer Connection Opportunities with VolunteerMatch information – Due: March 31, 2014
3. Final integration is tentatively scheduled for Q4.
Conclusion
Questions
Appendix