VOLUNTEER

MANUAL

“Surrounding students with a community of support, empowering them to stay in school and achieve in life.”

Chappell Hall Room 101 Georgia College

478-445-8730

Facebook: Communities In School of Milledgeville/Baldwin County, Inc.

Email: volunteerCISMBC@gmail.com Instagram: @cismbc

Twitter: @cismbc

PO Box 783 Milledgeville, GA 31061

Date of Board Review & Approval: 10.25.2017

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TABLE OF CONTENTS

Page General Information 3 The Application Process 5 CISMBC Staff 5 Appendix 1: Qualification Criteria and Volunteer Screening Procedures 6

1.1 Qualifying criteria 6 1.2 Background checks 6

1.2.1 Community members 7 1.2.2 Georgia College students 7 1.2.3 Overnight field trips 7

1.3 AmeriCorps 7 1.4 Interns 7 1.5 “Position of Trust” 7

Appendix 2: Volunteer Policies 8 2.1 Crisis Management 8 2.1.1 Baldwin County Schools Policy for Emergency Preparedness 8

2.1.2 Georgia College Emergency Action Plan 8 2.2 Dress Code Policy 9 2.3 Mandated Reporter 9 2.4 Confidentiality 10 2.5 Transportation 11 2.6 Cell Phone 11 2.7 Volunteer Interaction/ Code of Conduct 11 2.7.1 CISMBC Volunteer Interaction 11

2.7.2 Georgia College Requirements 12 2.7.2.1 Code of Conduct (under forms)* 21 2.7.2.2 Employee Checklist (under forms)* 24 2.7.2.3 Volunteers working in a “Position of Trust” 12

Appendix 3: Guide to volunteering 13 3.1 Volunteer responsibilities 13

3.2 Volunteering 14 3.2.1 Characteristics of a volunteer 14 3.2.2 Tips for volunteering 14

Addendum 1: Communities In Schools Introduction 15 Addendum 2: AmeriCorps Affiliate Partner Agreement 17 Addendum 3: Baldwin County School Volunteer Packet 17 Documents Additional Criminal Records Policy 18 CIS Unique Model 19 Forms Volunteer Information Sheet (Community Members) 20 Volunteer Information Sheet (GC Students) 21

CISMBC Volunteer Agreement 22 GC Code of Conduct Statement of Acknowledgement 23 Non-Disclosure Agreement 25

CISMBC Incident/Accident/Injury Report 26 GC Employee Checklist 27 Volunteer and Non-Paid Affiliate Registration Form 28 CIS: Read to Me Reading Log 29 Weekly Student Progress Report (TUTORING) 30 Mentee Progress Report 32

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General Information

This manual outlines the steps for an individual to become a volunteer with Communities In Schools of Milledgeville/Baldwin County. Additionally, this manual and will provide tips and ideas on how to better work with the students to ensure positive and effective results, as well as guidelines for working with students. All volunteers must register with BCS/CISMBC, pass a background check and agree to CISMBC policies. This is displayed through signing a Confidentiality Agreement, Volunteer Agreement, and Code of Conduct Statement of Acknowledgement. Volunteers participating in overnight field trips will have to submit to a fingerprint background check at their own expense. A full description of volunteering procedures is in the Appendices. AmeriCorps Affiliate Partner Agreement and Handbook are in Addendum 2. Equal Opportunity CISMBC does not discriminate in volunteer opportunities or practices on the bases of race, color, religion, sex, age, national origin, handicap, veteran status, sexual orientation or any other characteristic protected by law. For a list of qualifying criteria and background check procedures for volunteers, see Appendix 1. Sexual Harassment CISMBC believes that all volunteers should be treated with respect and should be able to volunteers in an environment free from unsolicited and unwelcome sexual overtures. Accordingly, it is the policy of CISMBC to prohibit sexual harassment of volunteers by any person and in any form. This policy refers not only to conduct of a supervisor towards a volunteer, but also to the interaction between volunteers, and between volunteers and/or CISMBC or BCS Staff. Crisis Management Policy Any emergency situation that occurs while volunteering should be immediately reported a to BCS official (Principal), CISMBC Site Coordinator, and CISMBC Executive Director. Volunteer will follow directions given by BCS and CISMBC Staff. Additionally, if emergency drills are performed during a volunteer’s time at the school, the volunteer will follow the directions of BCS and CISMBC Staff. Volunteers will receive site specific crisis management procedures from CISMBC Site Coordinators during their onsite orientation. Baldwin County Schools’ and Georgia College’s Emergencies policies are found in Appendices 2.1.1 and 2.1.2, respectively. Dress Code Policy Dress appropriately for the job. It is best to neither overdress or under dress. Casual clothing is fine, but we ask that your attire be neat and conservative. Personal appearance should be a matter of concern for each volunteer. If CISMBC or BCS staff feels your attire is out of place, you will be asked to correct your dress and/or reschedule your visit. Dress Code Policies are found in Appendix 2.2. Mandatory Reporter Policy All volunteers are mandatory reporters. All incidents or the suspicion of incidents of safety concerns, abuse, harassment, neglect or any other violation(s) of a child’s rights must be reported to CIS Site Coordinator immediately. If the CISMBC Site Coordinator is not available, the report shall be made to the building supervisor (Principal). For the complete policy and procedures for reporting, see Appendix 2.3. Confidentiality Since all volunteers are Mandated Reporters, the most any volunteer can offer a student is limited confidentiality. All school records and conversations with the student’s teacher are covered by FERPA. Volunteers may not record students. Volunteers may not discuss the students with personal identifiable information. For the full policy, please see Appendix 2.4. Transportation Volunteers, faculty, or staff of CISMBC, GC, or BCS may not transport students by private vehicle. Do not attempt to transport a student under a medical situation; call 911, and alert the school authorities immediately. Cell Phone Volunteers may not use their cell phones/mobile devices while volunteering with CISMBC. CISMBC recommends volunteers lock all cell phone/mobile devise in their car prior to entering the building.

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Code Of Conduct/Volunteer Interaction Individuals may not bring others with them, including siblings, when volunteering. All boundaries, including, but not limited to, physical, emotional and sexual, must be maintained. Volunteers are not allowed to be alone with a child or a group of children. Physical contact is limited to accepted gestures of greetings and praise only (handshakes, fist bumps, high fives). Volunteers should also be aware of what they say and how they say it. Volunteers are prohibited at all times from physically or verbally disciplining a child or using demeaning or belittling language. Volunteers must refrain from use of, possession of, bringing to any BCS campus, or giving to students any illegal drugs, tobacco, alcohol, cognitive impairing drugs, and inappropriate media when working with students. Individuals are not allowed to volunteer while under the influence of any cognitive impairing substance. Volunteers are prohibited from receiving gifts or giving gifts to children. Volunteers shall not give medication or money to students. Volunteers shall not communicate with the children outside of tutoring time. Volunteers are not permitted to bring weapons of any kind, including mace, on to school property. Volunteers may be subject to a search including, but not limited to, the use of metal detectors and search of personal belongings. Please see Appendix 2.7 for the complete policy. Guide to Volunteering See Appendix 3 for complete guide, but the most important thing is to be positive, kind and respectful. Volunteer Responsibilities Sign in and out both with the school and CISMBC. All visitors to the school will need to have their driver’s license/state issued ID to sign in with the school. Please be friendly and supportive to school faculty and staff. Characteristics of a Good Volunteer

• Positive attitude • Honest • Respectful • Patient with students • Flexible to the student’s needs • Prompt • Dependable • Welcoming

How to get Involved

• Volunteer: Contact the CISMBC office at 478-445-8730 to tutor, mentor, or help during special events. • Donate: We are always in need of school supplies like pencils and composition books, school uniforms, and personal

care items. • Link your accounts: Kroger and Amazon Smiles will donate a portion of your sales of CISMBC.

“All kids need is a little help, a little hope, and someone who believes in them.” Magic Johnson

“It is easier to build strong children than to repair broken men.” Frederick Douglas

Programs do not make a difference, People do!

Thank you for Volunteering with Communities In Schools Milledgeville/Baldwin County!

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The Application Process

1. A completed volunteer application must be submitted to the CISMBC office or emailed to the Volunteer Coordinator.

2. A background check must be completed to validate information. Applicant may not have direct contact with any student prior to written documentation that the volunteer has been cleared/approved. The school administrator must also approve having the volunteer serve at the school site.

3. Applicants must attend CISMBC volunteer training. This training will include Orientation to Communities In Schools and Family Connection, mandated reporting requirements, school site emergency/crisis management plan, confidentiality requirements, school site rules, protocols and regulations, transportation of students’ regulations, incident reporting, training specific to your volunteer role, and utilization of the forms provided in this manual.

4. If mentoring, applicants will be matched with students based on their preferences, characteristics, etc. 5. If tutoring, applicants will be matched based on their availability and the student’s availability. 6. An initial meeting with the student will be arranged. 7. A meeting with the parent(s) may be conducted for those students being mentored unless otherwise given

permission from the parent to go ahead with mentoring. 8. Applicants must attend all mandatory training and feedback sessions to remain eligible.

CISMBC Staff

Position Name Phone # Executive Director Sandy Baxter 478-455-8731 Program Manager Jan Morgan 478-455-8729 Volunteer Manager Andrew Kirkland 478-455-8728 Program Coordinator- Wraparound Grant Courtney Bentley 478-457-2914 Site Coordinator- Midway Hills Primary Donna Folendore N/A Site Coordinator- Midway Hills Primary Kemyada Bonner Pinkston N/A Site Coordinator- Midway Hills Academy Sabrina Farley 478-457-2459 Site Coordinator- Lakeview Primary Bridget Ivey 478-457-3344 Site Coordinator- Lakeview Academy Christi Tyson 478-457-2490 Site Coordinator- Oak Hill Middle School Amber Palmer 478-457-2945 Site Coordinator- Baldwin High School Andie Herrington 478-457-3392 Site Coordinator- Early College Benjamin Lewis 478-455-8752 Site Coordinator- Early Learning Center Mindee Adamson 478-457-2432 Site Coordinator- Early Learning Center Sophie Walters 478-457-2432

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Appendix 1: Qualification Criteria and Volunteer Screening Procedures 1.1 Qualifying criteria In order to serve as a volunteer the applicant must meet the following qualifying criteria:

1. Be at least 18 years of age. 2. Make a commitment to spend consistent meaningful time with a student for at least one semester except when

unforeseen circumstances interrupt this degree of regularity, such as illness or business, in which case the volunteer will let the CISMBC staff know there will be an interruption. If you must relinquish your volunteer commitment, please let the CISMBC Site Coordinator and CISMBC Volunteer Coordinator know.

3. Not use any illegal drugs. 4. Volunteers must attend all mandatory CISMBC volunteer training workshops and agree to CISMBC Volunteer

Policies and Guidelines outlined in this manual. 5. If mentoring, applicants will be matched with students based on their preferences and characteristics. If tutoring,

applicants will be matched based on their availability and the student’s availability. 6. Not tutor, mentor, or volunteer while under the influence of any cognitive impairing substance. 7. Not use or be around others who use tobacco or vapor devices while in the presence of the student. 8. Agree that, depending on the circumstances, previous or pending charges or certain traffic offenses may be deemed

cause for disqualification. 9. Comply with the program’s application and screening process including background checks. 10. Clear a background check and registered sex offender check. 11. Agree to all Volunteer Policies: Mandatory Reporter Agreement; Volunteer Interaction/Code of Conduct; Crisis

Management; Transportation Policy; Confidentiality Agreement; Dress Code Policy; Cell Phone Policy. 12. Be willing to provide other pertinent information as needed to meet qualification criteria. 13. Understand CISMBC reserves the right to terminate volunteer privileges if it is determined a policy has been

violated or CISMBC feels it is in the best interest of the student to terminate the volunteer-student relationship.

1.2 Background Checks A background check must be completed every academic year to validate all volunteer information. Applicants may not have direct contact with any Baldwin County student prior to written documentation that the volunteer has been cleared/approved. All applicants will also be cleared through the National Sex Offender Public Website coordinated by the Department of Justice. The school administrator must also approve having the volunteer serve at the school site. The volunteer will be notified by CISMBC staff once CISMBC has documentation of all cleared background checks.

Additional Information on Background Checks In considering whether to allow volunteerism by an individual who has been convicted of a criminal offense, the Executive Director will consider the following factors:

• The relevance of a criminal conviction to job duties • The date of the most recent offense and employment history since the commission of the crime • The nature of the offense • The accuracy of the information the volunteer applicant provided on the application forms • If the felony occurred when the individual was a minor, consideration will be given to whether the minor was treated

as an adult for purposes of prosecution The volunteer applicant will be automatically disqualified for any felony offenses related to minors, including endangering the welfare of minors; manufacture, transportation, sale, and/or distribution of controlled substances; use of force or threat of force upon a person (including, but not limited to, robbery, rape, aggravated assault, stalking, kidnapping, manslaughter, murder, and arson); reckless endangerment; sexual assault; terroristic threats.

Any material misrepresentation or omission on any volunteer application materials, including, but not limited to, the application, résumé, or vita, may be grounds for rejection of the application. In addition, the local school system will be given all information and have the final decision to accept a volunteer if the applicant has been convicted of a criminal offense.

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The applicant may not begin work in the schools until they have been cleared by both the CISMBC office and the school system. At the discretion of the Executive Director, the applicant may work in the CIS office under the supervision of the ED, but may not, at any time, have direct contact with a student.

CISMBC only receives notice of “CLEARED” background checks from GC and BCS. If a volunteer is not cleared, they will be referred to BCS or GC GIVE Center for information on why they were not cleared. If CISMBC does receive a background check with information which may factor into the decision to clear a volunteer, that information will be kept confidential and given to ED for decision as to whether or not individual can volunteer.

Background and NSOPW clearance dates along with start date will be recorded on the Volunteer Information Sheet. Additional information about the criminal records check and the use and handling of criminal records information can be found under Documents.

1.2.1 Community Members Community Members will need to fill out a Baldwin County Schools volunteer packet, including consent for a background check, and summit a copy of their current Driver’s License to the School Board office. Packets are included in this manual (Addendum 3) and are available in the office of all the schools, at the board office, and in the office of CISMBC. Background checks for community members will be completed by the Baldwin County Sherriff’s office at no charge. The Baldwin County Sherriff’s office will notify BCS of cleared background checks, and BCS will inform CISMBC of community member’s interest in volunteering and background check cleared status. CISMBC staff will notify the community member and appropriate school(s) of the cleared background check. 1.2.2 Georgia College Students Georgia College Students may go to the GIVE Center. Students will need to bring a valid driver’s license, know their complete social security number, and complete the volunteer registration process with the GIVE Center. Students will need to let GIVE Center Staff know they are registering as a volunteer for Communities In Schools. GC Office for Public Safety will conduct the criminal history check at no charge and send the cleared background check to the GIVE Center. The GIVE Center will forward confirmation of a cleared criminal history check to CISMBC office with notification of the student’s interest in volunteering. CISMBC will contact the student. 1.2.3 Overnight Fieldtrips All volunteers participating in overnight field trips will need to have a fingerprint background check which will be paid for by the volunteer. Forms are available at Baldwin County School Board office. 1.3 AmeriCorps Members: See Addendum 2 for Affiliate Partner Agreement and Handbook.

1.4 Interns/Practicum Students Interns and Practicum students will need to submit a resume and attend an interview. References will be checked and background checks will be performed as outlined in Appendix 2.1.

1.5 Volunteers in a “Position of Trust” Volunteers in a “Position of Trust” (those who assume custody) must successfully pass a National Background Check completed by Georgia College’s Department of Human Resources. See Appendix 2.7.2.3.

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Appendix 2: Volunteer Policies With the safety and wellbeing of our students, as well our volunteers, as a priority, CISMBC, along with our partners in education, Baldwin County Schools (BCS) and Georgia College (GC), have several policies all volunteers must abide by. 2.1 Crisis Management Volunteers will be informed of Crisis Management procedures from the Site Coordinator for the site in which they are volunteering. Reporters/press: The Executive Director or Board Chair are the ONLY people that can comment on any crisis that may occur. 2.1.1 Baldwin County Schools Policies for Emergency Preparedness Emergencies - School employees are authorized to administer first aid in a health emergency. Using emergency information on file in the office, the school will contact the student’s parents/guardians and arrange, if necessary, additional care. Fire Drills - Fire drills are required by state law and should be treated with respect at each occurrence. Practicing appropriate safety and evaluation procedures may well prevent serious injury or loss of life. The occupants may reenter the building once drill is complete. Tornado Drills - Tornado drills will be scheduled during the school year. When the alarm sounds, students will move into the halls and take a protective seated position with hands/arms covering the head, neck, and face. Do not leave the building. All window and doors should be closed. Evacuation Drills - The administration will initiate building evacuation procedures. Teachers will accompany their classes as they evacuate the building in an orderly fashion. Personnel and students should remain at the evacuation site until the “all clear” signal or instructions to relocate to another position are given. Classes missed due to a bomb threat may be rescheduled. Lock Down Drills - Lock Down drills will be scheduled during the school year. When the announcement is made, students will move into the appropriate location depending on the type of lock down. Do not leave the building. All doors should be locked and windows covered. 2.1.2 Georgia College Emergency Action Plan Summary Emergencies - Call GC Public Safety 478-445-4400 or 911 for all campus emergencies. Tornado/Severe Weather - Monitor local media stations, NOAA weather radio, weather related Internet sites, etc. If possible, be prepared to take shelter on the lowest level of your building. Stay away from windows. Move to an interior hallway or room and assume a safe position low to the ground. Wait for an “all clear” notification prior to returning to your work area or classroom. If you are outdoors and shelter is not available or there is no time to get indoors, lie in a ditch or low-lying area. Protect your head with your arms. Medical Emergency - Call 911. Provide your name, location, number of people injured, and description of the medical emergency. Stay on the phone for instructions of what to do. Send someone to meet EMS and other responding emergency personnel. Fire - Evacuate the building immediately. When the fire alarm is activated, evacuation is mandatory. Do not use the elevators. If within your immediate vicinity, take personal belongings with you (keys, purses, wallets, etc.). Call 478-445-4400 or 911. Follow directions given by your building’s emergency manager, fire department or the police. Help those needing assistance to move from the area. Do not re-enter the building until authorized to do so by emergency personnel. Chemical Spill/Hazardous Materials Emergency - Call 911. Provide information on the type of chemicals (if known), size of the spill and possible exposures. Evacuate the area and the building based on instructions from emergency personnel. The evacuated area should remain evacuated until an “all clear” indication is given by the appropriate authorities. Do not leave the evacuation assembly area as decontamination may be necessary. Armed Intruder - Call 911. In case of an immediate life-threatening incident, each individual should take whatever actions are necessary to protect his or her own life. If it is possible to flee the area safely and avoid danger, do so. If evacuation is impossible, lock and/or barricade all doors and secure yourself in a safe area, turn off the lights and silence your phone. Remain in place until an “all clear” is given via GC Alert or as directed by emergency personnel. Psychological Crisis - If you are in distress and think that you may harm yourself or someone else, go to the hospital or call 911. If you come into contact with someone you think is a danger to themselves or others, call 478-445-4400 or 911. For non-life threatening situations, contact Counseling Services. Bomb Threat - If you receive a threat, keep calm and obtain as much information as possible: Where is the bomb? When will the bomb explode? What kind of bomb is it? What will cause it to explode? What does it look like? Who placed the

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bomb? Why did they place the bomb? Name and address of the person reporting the bomb? Do not disconnect the line; have someone else use another phone to call 911. If found, do not touch or handle the suspicious package; move away and call 911. Do not use cellular phones or two-way radios near a suspicious package. Follow evacuation instructions from emergency personnel. How Will You Be Notified of a (Georgia College) Campus Emergency? Various types of emergencies could affect GC campuses. GC Public Safety will notify the campus of emergencies and provide directions for action when necessary. The following are means in which emergency notifications may occur:

• The GC Alert mass notification system will be utilized for campus-wide critical incidents. For additional details and to update your emergency notification information, visit gcsu.edu/alert.

• The Outdoor Emergency Notification Systems includes outdoor sirens and public address systems that may be utilized for campus-wide critical incidents.

• Building notification systems that may be used to inform occupants of an emergency include NOAA weather radios, local radio and television stations, Alertus Desktop, fire alarms, and/or other building specific equipment.

2.2 Dress Code Policy CISMBC asks all volunteers to abide by a dress code. Casual clothing (jeans without rips, holes or stains) is fine, but we ask that your attire be neat and conservative. Hats, kerchiefs, bandanas, and extreme head attire are not to be worn in the building. Tops must have sleeves and shall not be low cut. Tube tops, tank tops and see-through tops are not permitted. Additionally, tops may not be “low cut” or revealing. Skirts and shorts must be at least knee length. Shoes must be closed toed. Clothing intended as workout attire or sleeping attire may not be worn. Volunteers may not wear clothing that displays or implies profane, vulgar or obscene language/gestures, illegal activities, or offensive material. Clothing that displays alcohol, beer, drugs, or tobacco logos, products, or advertising will not be permitted. Pants or shorts with writing on the seat of the item are not permitted to be worn in the school building. If the CISMBC staff feels your attire is out of place, you will be asked to correct your dress or to reschedule your visit. 2.3 Mandated Reporter All volunteers are mandated reporters. CISMBC, in accordance with Georgia law, requires volunteers having reasonable cause to believe a child has been abused or neglected or has concerns to the safety of a student to report or cause a report of such abuse and or neglect to be made as set forth below.

As used in this policy, “abuse” is the physical, mental, sexual, exploitation, or emotional harm or risk of harm to a child under the age of 18 caused by a parent, guardian, or other person who acts a caregiver for the child by other than accidental means. Neglect occurs when a parent or caregiver fails to provide proper supervision or adequate food, clothing, shelter, education, or medical care for a child although financially able or assisted to do so.

All staff and volunteers for CISMBC who come in contact with students must follow the policy of Baldwin County Schools (BCS), Communities In Schools Milledgeville/Baldwin County (CISMBC) and Georgia College (GC) in regards to relationships with students as covered in staff or volunteer training. Staff and volunteers for CISMBC must report instances of safety concerns, abuse or suspected abuse, harassment or suspected harassment, or any other violations of children’s rights in accordance with BCS, CISMBC, and GC policy. Examples are: child abuse, health issues (especially those that are life threatening), illegal activity, and violation of the code of conduct that involves violence or the potential for violence. Additionally, it is the staff member’s and /or the volunteer’s responsibility to make the CIS Site Coordinator aware of any instances of child abuse and /or neglect. Protocol

1. Any volunteer or staff member for Communities In Schools Milledgeville/Baldwin County who suspects or becomes aware of an incidence of child abuse or neglect shall immediately report such incidence in writing to the CISMBC Site Coordinator, who will immediately notify the school principal, school counselor, and the CISMBC Executive Director (ED).

2. CISMBC Site Coordinator who personally suspects or becomes aware of an incidence of child abuse shall immediately report such incidence in writing to the school principal, school counselor, and CISMBC ED.

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3. The school counselor and principal will work with the CISMBC Site Coordinator and reporting volunteer to properly document and report the circumstances. The school counselor and principal will follow the policy of BCS, reporting to student services and/or the Department of Family and Children Services as required.

4. CISMBC Site Coordinators, staff, and/or volunteers shall not circumvent this protocol to report directly to authorities outside the school unless the immediate safety of the child is in jeopardy and neither the principal, assistant principal, nor school counselor can be contacted in a timely manner. Under these circumstances, the CISMBC Site Coordinator will contact the Executive Director for instructions.

5. This protocol does not prohibit notification of law enforcement in the event of an emergency.

Training All staff and volunteers will receive annual training on Mandatory Reporting and the definition, recognition, and requirements for reporting child abuse. See Baldwin County School’s Handbooks for BCS specific policies concerning sexual abuse or sexual misconduct. 2.4 Confidentiality Policy The safety, well-being, and protection of our students are the paramount consideration in all decisions Communities In Schools of Milledgeville/Baldwin County (CISMBC) makes about confidentiality. The appropriate sharing of information between CISMBC’s volunteers and school staff is an essential element in ensuring our students well-being and safety. It is an essential part of the ethos of our organization that trust is established to enable students, CISMBC staff, volunteers, and parents/guardians to seek help both within and outside the school and minimize the number of situations when personal information is shared to ensure students and staff are supported and safe. While CISMBC cannot offer absolute confidentially, CISMBC Students, parents/guardians, staff, and volunteers need to know the boundaries of confidentiality in order to feel safe and comfortable in discussing personal issues and concerns as these matters can arise at any time. CISMBC volunteers need to know the limits of confidentiality that can be offered by individuals within the school, so they can make informed decisions about the most appropriate person to talk to or recommend a student talk to about any personal issue they want to discuss. The policy forms part of the orientation of all new CISMBC volunteers and is reviewed every 3 years. Confidentiality is something which is spoken or given in confidence/private. When speaking confidentially to someone, the student has the belief that the confidant will not discuss the content of the conversation with another. In practice, there are few situations where absolute confidentiality can be offered. CISMBC has to maintain a balance between ensuring the safety, well-being, and protection of the students and CISMBC volunteers, ensuring there is an ethos of trust where students and CISMBC staff /volunteers can ask for help when they need it, and ensuring that when it is essential to share personal information, child protection issues and good practice are followed. This means that, in most cases, all that can be offered is limited confidentiality. Disclosure of the content of a conversation may be discussed with professional colleagues, but the student will not be identified except in certain circumstances. The general rule is that CISMBC staff/volunteers should make clear at the beginning of the conversation with the student that there are limits to confidentiality. These limits relate to ensuring children’s safety and well-being. The student will be informed when a confidence has to be broken for their well-being and will be encouraged to do this for themselves whenever this is possible. All CISMBC volunteers will encourage students to discuss difficult issues with their parents or guardians. However, the needs of the student are paramount and CISMBC volunteers will not automatically share information about the student with his/her parents/guardians unless it is considered to be in the child’s best interests. More serious concerns must be reported immediately to ensure that any intervention necessary to protect the child is accessed as early as possible. Please refer to the Volunteer Mandatory Reporter Policy for protocols for mandatory reporting. If the employee/volunteer has any questions about what is covered under confidentiality, he/she should consult with the Site Coordinator or appropriate school authority (guidance counselor, social worker, Principal). Volunteers may not record the student, either still (photo) or moving (video). Volunteers may not discuss students by name or through personal identifiable information with anyone not directly related to the care and education of the student either in person, phone, video chat, text messaging, or over the internet/any social media outlet.

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All educational records are confidential and covered by FERPA. 2.5 Transportation Policy Volunteers, faculty, or staff of CISMBC, GC, or BCS may not transport students by private vehicle. Do not attempt to transport a student under a medical situation; call 911 and alert the school authorities immediately. 2.6 Cell Phone/Mobile Device Cell phone use is prohibited upon entering the school building. At no time should a cell phone be utilized in the course of your volunteer session. All cell phones should be left at home or locked in your car. Please inform CISMBC staff of any emergency situation in your personal life which may cause you to need to utilize your cell phone. Exceptions are on a case by case basis at the discretion of the Site Coordinator and may be subject to approval by the building administration. 2.7 Volunteer Interaction/ Code of Conduct 2.7.1 CISMBC Volunteer Interaction CISMBC, BCS, and GC are committed to the safety and protection of children. This Code of Conduct applies to all faculty, staff, employees, volunteers, and students who represent the school and who interact with children or young people in both a direct and/or unsupervised capacity. Volunteers may not bring their children or other visitors with them. All visitors are subject to the visitation policy of the individual school where they are visiting and/or volunteering. The public and private conduct of faculty, staff, employees, students, and volunteers acting on behalf of Georgia College, Baldwin County Schools, and/or Communities In Schools Milledgeville/Baldwin County can inspire and motivate those with whom they interact, or can cause great harm if inappropriate. We must, at all times, be aware of the responsibilities that accompany our work. We should be aware of our own and other persons’ vulnerability, especially when working alone with children and youth, and be particularly aware that we are responsible for maintaining physical, emotional, and sexual boundaries in such interactions. We must avoid any covert or overt sexual behaviors with those for whom we have responsibility. This includes seductive speech or gestures as well as physical contact that exploits, abuses, or harasses. We are to provide safe environments during all events and programs for children and youth at all campus locations. We must show prudent discretion before touching another person, especially children and youth, and be aware of how physical touch will be perceived or received, and whether it would be an appropriate expression of greeting, care, concern, instruction, or celebration. Volunteers are prohibited at all times from physically or verbally disciplining a child or using demeaning or belittling language. Physical contact with children can be misconstrued both by the recipient and by those who observe it and should occur only when completely nonsexual and otherwise appropriate, and never in private. One-on-one meetings with a child or young person are best held in a public area, in a room where the interaction can be (or is being) observed, in a room with the door left open or a window providing clear visibility, and/or another staff member or supervisor is notified about the meeting. We must realize our duties as a Mandatory Reporter. We must immediately report any reasonable suspicion or knowledge of abuse of a minor to the CISMBC Site Coordinator and the appropriate BCS supervisor who can take immediate action. See Mandatory Reporter policy for protocols if abuse is reported or suspected. Faculty, staff, employees, and volunteers should refrain from the illegal possession and/or illegal use of drugs and/or alcohol at all times, and from the use of tobacco products, vapor devices, alcohol and/or cognitive impairing drugs when working with children. Adults should never buy alcohol, drugs, cigarettes, vapor devices, videos, or reading material that is inappropriate and give it to young people. Staff members and volunteers should not accept gifts from or give gifts to children.

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Communication with children is governed by the key safety concept of transparency. The following steps will reduce the risk of private or otherwise inappropriate communication between parents, administration, teachers, personnel, volunteers, and minors:

• Communication between volunteers and minors that is outside the role of the professional or volunteer relationship (teacher, tutor, mentor, coach, host, etc.) is prohibited.

• Email exchanges between a minor and a person acting on behalf of the school (CISMBC STAFF ONLY) are to be made using a school email address.

• Electronic communication that takes place over a school network or platform may be subject to periodic monitoring. • Faculty, staff, and volunteers may not use any form of online communications including, but not limited to,

social media (Facebook, Twitter, Snapchat, Instagram, etc.) and text messaging to communicate with minors. Incident Reporting Procedures Should an issue arise during your volunteering which needs to be addressed, the following steps should be taken:

• Contact your Site Coordinator IMMEDIATELY. If the Site Coordinator is unavailable, contact the school’s CISMBC liaison to report what has taken place. If the site does not have a Site Coordinator, please contact the administrative office assistant.

• DOCUMENT what has taken place. Be sure to record the date, time, and location of the issue. • No form of touching should be utilized with the student other than in self-defense. • Be alert to the physical and emotional state of all students each time they report to a program and indicate, in writing,

any signs of injury. • Be sure to document ALL incidents on the Incident/Accident/Injury Report. See sample Incident/Accident/Injury

Report under Forms. 2.7.2 Georgia College Requirements for Employees working with non-enrolled minors and working in a “Position of Trust” All Georgia College employees who work with non-enrolled minors must complete Mandated Reporter training, complete and agree to Code of Conduct, and complete the Employee Checklist. 2.7.2.1 Georgia College Code of Conduct Included under Forms. 2.7.2.2 Georgia College Employee Checklist Included under Forms. 2.7.2.3 Georgia College Policy for Volunteers who will be in a “Position of Trust” “Position of Trust” refers to any post where a volunteer assumes full custody of a minor (person under 18 years of age) or group of minors. To be in a “Position of Trust”, one must:

1. Complete requirements for general volunteers listed above 2. Must fill out Georgia College Volunteer and Non-Paid Affiliate Registration Form (included under forms) and

submit completed form to Georgia College Office of Human Resources 3. Must successfully pass a national background check conducted by Georgia College’s Department of Human

Resources 4. Must Complete Mandatory Reporter Training with Georgia College (GC)

a. Online course may be taken in CISMBC office at GC or with Human Resources of GC b. May not start volunteering until all training has been completed and documented

5. Volunteers who will be serving in a “Position of Trust” may not have any convections of Felonies or Crimes of Moral Turpitude (misdemeanors that violate moral standards)

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Appendix 3: Guide to volunteering 3.1 Volunteer Responsibilities Attend a Volunteer Training Session

• Trainings are scheduled by the Volunteer Coordinator of CISMBC. • Trainings are provided for school personnel, mentors, tutors, parents, and other volunteers as required. • Trainings will last approximately 30 minutes each.

o CISMBC Orientation Training with Volunteer Coordinator o Site specific Training with Site Coordinator

• Trainings will generally consist of: o Welcome o Overview of Communities In Schools o CISMBC specific programs o Characteristics of volunteers o Volunteer responsibilities o CIS guidelines o CISMBC Policies o Signing of CISMBC Volunteer Agreement (included under Forms)

Do’s

• Sign in and out with both the school and the CISMBC log book. Wear identification from the school and follow their protocols.

• Be on time. It is best to arrive a little before your scheduled time, so you will be prepared when the student arrives. • Keep your volunteer commitment. Inform your student of your next meeting and notify the student and the Site

Coordinator, in advance if possible, if you can’t make it. • Observe school rules. • Respect individuality and diversity. • Ask for help, if needed, from CISMBC staff. • Keep CISMBC staff informed of any concern expressed by the student or that you have for the student. • Stay focused on tutoring. • Always work in the assigned space. If you must work in another space, make sure there is proper supervision. • If a reading log is used at your site, please fill out as instructed by your Site Coordinator. See sample reading log

under Forms. • Tutors should be sure to submit weekly logs to the Site Coordinator in order to provide CISMBC with updated

information on students to include weekly progress (included under Forms). • Mentors should submit a bi-monthly student progress logs to the Site Coordinator at their site (included under

Forms). • Each month, tutors and mentors should also provide a success story regarding their student(s). This information

should be submitted to the Site Coordinator. Don’ts

• Do not have any physical contact with students. Commonly accepted gestures of greeting such as handshakes are permissible, with student permission. You may assist a student to remove or put on outer garments only (i.e. jackets).

• Do not transport students. • Do not go into the student’s home or allow them in yours. Your position is in the school during regular school hours. • Do not connect with the student using social media. Do not post any identifiable information about your student on

the internet or through social medial. • Contact should not be in an isolated place. Always tutor in the appointed space with proper supervision. • Volunteers may not be alone with a child (ren) without full “Position of Trust” background clearance. • Do not leave student alone. • Volunteers may not give students any medication. • Do not lend money or give gifts. Do not promise what you cannot do. Please discuss all student needs with the Site

Coordinator. Volunteers shall not accept gifts from students.

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• NEVER threaten or intimidate your student. • Do not miss a volunteer session unless it’s an emergency. • Do not put down a student or allow a student to put others down. • Do not interrupt a class unnecessarily. • Do not criticize a teacher in front of a student or a student in front of a teacher. • Do not try to assert authority or force with the student, but be FIRM in your expectations. If you get into a problem

situation, go together to see the CISMBC Site Coordinator. • Do not keep the student(s) overtime. • Information and Confidentiality: DO NOT break confidence unless you have told the student that certain kinds of

information must be shared by law. It is your responsibility to report to the proper authority anything said or observed that you believe may be harmful to your student or someone else.

3.2 Volunteering 3.2.1 Characteristics of Volunteers

1. Have a positive attitude and have faith you can make a difference in the student’s life 2. Honest and respectful 3. Patient with students 4. Flexible to student’s needs and schedules 5. Prompt, dependable and regular in attendance 6. Friendly to all school staff, volunteers, administration, teachers, and students 7. Supportive to administration and school staff 8. Discreet, sincere, and dedicated 9. Respectful of youth and mindful of privacy

3.2.2 Tips for Volunteering with Students

1. Meet the student or students in a friendly, relaxed manner. You are an adult with skills, interests, and time, who wants to share your know-how with a student.

2. The volunteer’s attitude is the most important factor in setting up a learning atmosphere. Stay positive! Take time to listen and learn as well as to talk and teach. Set an example for the student by being courteous and respectful. Let him/her know you expect them to be courteous and to do well. Keep your sense of humor. It reduces tension.

3. Get to know the student: a) Make sure you learn to say the student’s name correctly. b) Be sure the student knows your name. c) Show interest in the student as a person. d) Share your interests with the student. Many young people do not get to know adults. Let the student know you

are human too. Don’t be afraid to make mistakes. e) Take time each session to catch up on what’s happening with the student since the last session. Listen to their

successes, problems, and events. 4. Listen carefully. Pay close attention. Always give the student chance to communicate what he/she knows. Allow

the student to do as much thinking as possible. Remember, the most important goal of the program is to build self-esteem and self-confidence.

5. Don’t patronize, embarrass, or talk down to the students. They deserve to be treated according to their maturity. 6. Make sure the student succeeds; provide a “no-fault” learning experience, a question he or she is sure to answer.

Nothing is more deadly to student’s morale than to be unable to answer most of the volunteer’s questions. 7. Be on time and prepared. Come in with a game plan. Keep the sessions moving. If the student is losing interest or

is not doing well, change the activity or stop and try to see if there is a problem that you are not aware of. Get the students interested by planning activities around what they like to do. Keep activities creative and age appropriate.

8. Ask CISMBC staff for help when you meet a problem you are not sure you can handle. Sometimes, students say things just for shock value or to test your reaction. Make sure they stay focused on the session.

9. Use positive reinforcement. It does not take much failure to discourage students. To them, negative replies increase feelings of inferiority! Congratulate and encourage in every possible way!

10. Be patient! Progress will seem slow at first. Remember, most of these students were selected for CISMBC programs because they have a barrier to their academic success. Once a relationship with a student is established, you will see results.

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Addendum 1

Introduction to Communities In Schools Communities In Schools Milledgeville/Baldwin County (CISMBC) is a 501 (c) (3), managed as a non-profit, and supported through a written agreement with Georgia College. CISMBC is an accredited affiliate of Communities In Schools National since it’s successful review. This review stands as evidence that CISMBC upholds CIS National Business and Student Support Standards. CIS is recognized as the leading dropout prevention organization in the nation and was incorporated into Milledgeville/ Baldwin County in 2009 by community leaders who realized that a prepared, educated workforce was a critical ingredient to overall economic recovery and prosperity. CISMBC is dedicated to removing barriers to academic success for at-risk youth and serves students K-12 in the Baldwin County School System (BCS). CISMBC also partners with Central Georgia Technical College (CGTC) in increasing the adult literacy rate in Baldwin County and providing opportunities for parents and other adults to earn a high school equivalency. Communities In Schools is the only such organization that is proven to decrease the dropout rate and increase on-time graduation rates. The name “Communities In Schools” explains what we do – working in partnership with the community to bring the resources of the community into the schools, as displayed in the CIS Model (found under Documents). CISMBC places Site Coordinators at schools who identify students at risk of dropping out and connect those students and their families to critical community resources, tailored to meet unmet individual student needs. CISMBC engages community partners to effectively and efficiently address both the academic and human services needs of students. As a result, CISMBC is providing the link between our educators and the community, which means teachers are free to teach, and students (particularly those who are in danger of dropping out) can focus on learning, progressing un-distracted in school, graduate, and be prepared for enrollment, employment, or enlistment. Recently, the International Children’s Fund (ICF) completed a comprehensive five-year evaluation of the CIS Model, comparing the results to over 1,600 studies screened by the Department of Education’s “What Works Clearinghouse”. ICF concluded the Communities In Schools model is cost effective, reduces dropout rates, and increases graduation rates. In Georgia, more than 20,000 students drop out of school each year and cost our state millions in foregone revenue. Helping at-risk youth graduate prepares them for college and post-secondary education and boosts the economy as these individuals develop marketable skills and become employable, which can attract more high-skill and high-wage industries. CIS contributes to Georgia’s economic growth by lowering costs often associated with high school dropouts including health, unemployment, and social services as well as crime prevention and incarceration. CISMBC’s goals are to support youth, improve graduation rates, increase academic achievement, reduce absenteeism, increase positive student behavior, encourage parental involvement in their student’s education, facilitate career preparedness, and ensure post-secondary school readiness. CISMBC works to reinforce classroom learning by showing learning can be a positive and fun experience. CISMBC is also committed to providing youth with positive role models from the community and provide positive and creative outlets to build self-esteem, self-image, and to become good citizens. CISMBC believes every child needs and deserves a healthy start, a safe place to learn and grow, a positive relationship with a caring adult, a marketable skill to use upon graduation, and a chance to give back to the community. Volunteering is essential to the operation of CISMBC and takes time, patience, and resources adequate to support both the tutors/mentors and the youth involved in the program.

Mission The mission of Communities In Schools Milledgeville/Baldwin County is to surround students with a community of

support, empowering them to stay in school and achieve in life.

Purpose To enable all Baldwin County children to complete their education, at least through high school graduation.

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Vision We envision Baldwin County as a healthy, thriving, and economically sound community where all residents, infant through adult, stay in school, achieve academically, graduate, and explore post-secondary education opportunities to

become self-sufficient, productive, and contributing members of our community.

Staff Communities In Schools Milledgeville/Baldwin County employs a full time Executive Director and part time staff in office positions. CISMBC also employs part time staff to work as Site Coordinators in each of our partnering schools.

Volunteer Groups

CISMBC’s Volunteer program is divided into three groups: Mentoring, Tutoring, and Office/Special Events.

MENTORING: All mentoring done through CISMBC is during the regular school day with proper supervision.

Students grades K-12 are matched with positive role models who commit to spend at a minimum of 30 minutes per week helping students with academic, discipline, and/or social problems. Small groups of students may meet with mentors on a monthly bases. All mentoring is done at the discretion of CISMBC Staff – with approval from school personnel (teachers, counselors, etc.). Topics and/or programs must be approved by CISMBC Staff prior to mentor(s) meeting with students. Small groups shall not exceed a ratio of 1 mentor to 8 students.

Mentor: One who provides students with a relationship through which older, more experienced persons encourage the development of competence, confidence, and character in a younger person. As role models, mentors demonstrate values of dependability, integrity, goal setting, and the importance of an education. A mentor serves as an adult companion, a positive role model, a listener, an instructor, a limit setter, a resource, and a guide. In these roles, the mentor will be the one who initiates the flow of the relationship and invites the mentee to share and explore in this relationship through open communication.

As an adult companion, the mentor is willing to involve oneself in the total life of the student by being understanding, kind, sincere, patient, and secure. The mentor commits without condition to a student, accepting that the student may be unresponsive and/or gets into trouble because of emotions, natural growing pains, different value systems, and latent hostility against adults. The student will also test to see if the relationship is genuine. The mentor allows the student a degree of independence in the choices and judgments they may make and provide resources and settings for activities. As a positive role model, the mentor exhibits a standard of behavior for modeling honesty, truth, and respect for others. A student may look to the mentor for an example in lifestyle, dress, occupation, personal habits, and demeanor. As a listener, the mentor maintains open communication with the mentee, suspending judgments and accepting the student for who he/she is. This creates a climate that allows expression of positive and negative attitudes, feelings, and thoughts. As an instructor, the mentor exposes the mentee to new and challenging opportunities and shares his own skills and talents with the student. Difficult situations are “teachable moments” or learning experiences for creative problem solving. As a limit setter, the mentor sets clear limits for acceptable behavior and focuses on the behavior rather than the student. To enhance the mentee’s self-esteem, the mentor stresses positive behavior rather than simply pointing out negative ones. As a resource and a guide, the mentor opens the door to many activities and experiences for the mentee. Also, when serious problems/situations arise, the mentor can function as a guide and advocate for identifying the appropriate resources to ensure successful intervention. A mentor is NOT a: friend, parent substitute, authority figure, disciplinarian, adoptive parent, recreational director, Santa Claus, therapist, judge and jury, credit card, free ticket, moralist, clergy, baby-sitter, employer, probation officer, lawyer, “part” of the mentee’s family, chauffeur, or consultant for the mentee’s family. **CISMBC highly suggests mentors go through Big Brothers/Big Sisters for training.

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TUTORING: All tutoring done through CISMBC is during the regular school day, with proper supervision. Students K-5th are paired with tutors to help improve their reading levels. Students in 6th -8th grade work with tutors on improving math skills and literacy. High school students are tutored in subjects based on individual needs. Tutors volunteer in school during the school’s assigned tutoring times, however, trainings/activities for the tutors may be held during non-tutoring hours in an effort to enhance tutors’ skills and abilities.

Tutor: One who helps a student become more proficient in one or more specific school subjects in a one-on-one or a small group setting. (Small group settings will be determined by individual school requirements but shall not have a ratio greater than 1 tutor to 8 students.) A tutor serves as an instructor, a guide, and a mentor. In this role, tutors assist students, teachers, and parents in helping students reach and/or exceed academic levels of excellence.

As an instructor, the tutor provides extra help to students who may be struggling in specific areas such as, but not limited to, reading and math (dependent upon the school and their tutor type). As a guide, the tutor is responsible for being equipped with knowledge of how to better serve students. As a part of the tutor’s role, they will be required to attend trainings as assigned. As a mentor, the tutor also adheres to the same standards as set forth for mentors, as tutors are also role models to which the students look up to and may serve as a model for lifestyle, dress, occupation, personal habits, and demeanor. A tutor is NOT a: friend, parent substitute, authority figure, disciplinarian, adoptive parent, recreational director, Santa Claus, therapist, judge and jury, credit card, free ticket, moralist, clergy, baby-sitter, employer, probation officer, lawyer, “part” of the mentee’s family, chauffeur, or consultant for the mentee’s family.

OFFICE/SPECIAL EVENTS: Volunteers can be presenters and/or participate in events and activities which are

hosted by CISMBC. Volunteers may also assist at the offices with: clerical tasks, moving, cleaning, volunteer recruitment, and/or programs.

Special Events Volunteer: One who comes into the school setting or business setting to assist the teachers, CISMBC staff, and faculty. Special events volunteers do not interact with students one-on-one. Volunteers in a school setting may work with large groups of students (25 – 35 students) under direct supervision of BCS Staff and/or CISMBC Staff.

Addendum 2

AmeriCorps Affiliate Partner Agreement

See AmeriCorps Agreement Book.

Addendum 3

Baldwin County School Volunteer Packet

See BCS Volunteer Packet.

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Communities In Schools Milledgeville/Baldwin County

Community Member

Volunteer Information Form

Name: _________________________________________________________________________________________

Address: _______________________________________________________________________________________

Email: ______________________________________________________________________________

Do you prefer: mail email

Phone #: cell: ___________________________________ home: ________________________________________

Do you prefer: cell (call or text) or home

Organization: ___________________________________________________________________________________

Have you volunteered with CIS before? _____________ If “yes” Where? __________________________________

How long have you lived in Milledgeville? _________________

Emergency contact name and number: _______________________________________________________________

--------DO--------------------------------NOT------------------------------WRITE----------------------------------------BELOW-------------------

Background Check Date: ___________________

NSOPW cleared Date: _________________

CIS Orientation Date: ______________________

Site Coordinator Notified: ____________

Volunteer Notified: __________________

CIS_____ GP_____ BCS_____

Volunteer School: _________________________________

Tutoring date and Time: ___________________________

Start Date: _______________________________________

Available times:

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Communities In Schools Milledgeville/Baldwin County

Georgia College Student

Volunteer Information Form

Name: _________________________________________________________________________________________

Address: _______________________________________________________________________________________

GC (bobcat) Email: ______________________________________________________________________________

Do you prefer: mail email

Phone #: cell: ___________________________________ home: ________________________________________

Do you prefer: cell (call or text) or home

Organization: ___________________________________________________________________________________

Have you volunteered with CIS before? _____________ If “yes” Where? __________________________________

Graduation date: _________________

Emergency contact name and number: _______________________________________________________________

-------------------DO----------------------------NOT------------------------WRITE-------------------------------------BELOW---------------------

Background Check Date: ___________________

NSOPW cleared Date: _________________

CIS Orientation Date: ______________________

Volunteer Notified: __________________

Site Coordinator Notified: ____________

CIS_____ GP_____ BCS___

Volunteer School: _________________________________

Tutoring date and Time: ___________________________

Start Date: _______________________________________

Available times:

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COMMUNITIES IN SCHOOLS MILLEDGEVILLE/BALDWIN COUNTY

VOLUNTEER AGREEMENT

I have received and read the Communities In Schools Milledgeville/Baldwin County (CISMBC) Volunteer manual. I will sign in and out with the school and the Site Coordinator upon arrival at the school. I will keep my scheduled volunteer appointment and be on time. If I must miss, I will let the Site Coordinator know ASAP. I understand as a volunteer with CISMBC, I am a MANDATED REPORTER. I have read and agree to the Mandated Reporter Policy as set forth in the CISMBC Volunteer Manual. I understand as a volunteer with CISMBC, I will maintain appropriate interactions with students at all times. I have read and agree to the Volunteer Interaction/Code of Conduct Policy as set forth in the CISMBC Volunteer Manual. I will maintain student’s educational and personal confidentiality. I have read and agree to the Confidentially Policy as set forth the in the CISMBC Volunteer Manual. I will not transport students. I have read and agree to the Transportation Policy as set forth in the CISMBC Volunteer Manual. I will follow the dress code as stated in the Dress Code Policy as set forth in the CISMBC Volunteer Manual. I will follow the Crisis Management Policy as set forth in CISMBC Volunteer Manual. I will follow the Cell Phone Policy as set forth in the CISMBC Volunteer Manual. I will follow the Volunteer Guidelines as stated in the CISMBC Volunteer Manual. I understand that the policies summarized in this manual may be revised from time to time without notice. Such revisions will be communicated to all volunteers. I agree to abide with any changes to the policies. I grant my permission to partake in photos, interviews and/or videotaping pertaining to CISMBC, and use of any of these for CISMBC public relations and advertising. I also understand that all materials are the property of CISMBC. I understand that I am not an employee of CISMBC, Georgia College or Baldwin County Schools, and I am not entitled to receive salary, benefits, or any other form of compensation. I further understand that I do not qualify for workers’ compensation, unemployment insurance, or any such benefit. By volunteering for CISMBC, I release the organization and its officers, employees, and representatives from any responsibility or liability for personal injury, including death, damage to or loss of personal property that I may incur while volunteering with CISMBC or visiting the CISMBC’s offices or affiliated schools. I have entered into this volunteer relationship with CISMBC voluntarily of my own free will and acknowledge that there is no specified length of volunteering. Accordingly, I understand that nothing in this manual creates an expressed or implied contract of employment and that either CISMBC or I can conclude the volunteer relationship at any time. Volunteer’s Signature ________________________________ Witness____________________________ Volunteer’s Print Name________________________________Date______________________________

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NON-DISCLOSURE AGREEMENT

Communities In Schools of Milledgeville/Baldwin County Restricted Data Files

The undersigned agrees to the following conditions in order to access data from Communities In Schools of Milledgeville/Baldwin County (“CIS”) for the purpose of (1) tracking and pinpointing services provided to case-managed students, (2) planning for school-wide intervention activities, (3) evaluating program effectiveness and identifying needed improvements, (4) identifying best practices and (5) providing reports with reliable data and findings to key stakeholders, community leaders and potential funders as part of the formal partnership between CIS and the Baldwin County School District (“the DISTRICT”). I agree to make the following commitments in consideration for my access to the data as a volunteer of CIS of Milledgeville-Baldwin County.

Assurances of Confidentiality.

To provide safeguards in performance of this project before receiving the data you must agree to be bound by the following assurances:

1. Protect student identity, and not disclose the personally identifiable information within the education records of the DISTRICT students to any entity or person other than CIS without prior consent of the parent or eligible student (student 18 years or older).

2. Hold in strict confidence any data to which I have or am given access. 3. Use the information only for the purposes for which the disclosure was made. 4. Remove any student identifiers before data are shared externally. 5. Refrain from copying any data not absolutely necessary for the use identified in the application or its

security. 6. Immediately notify CIS upon discovery of any loss or unauthorized disclosure of the any data. 7. Refrain from disseminating student-level data to school principal or other school staff/administrators

without the expressed permission of the affiliate’s executive director and/or data manager. 8. If my employment/volunteer work with CIS terminates, I agree to return to CIS of Milledgeville-Baldwin

County any hardcopy reports or electronic files contained on any media (such as flash drives) of CIS-related documents to CIS.

Term of Agreement. This agreement is effective as of _______________________. Any obligations I have under this agreement will survive in perpetuity. Nothing in this agreement or my commitments of confidentiality will be deemed to give rise to, or should give rise to, any type of other relationship between me and CIS.

____________________________________ ______________________________

(Signature) (Print name)

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Communities In Schools of Milledgeville Baldwin County Incident/Accident/Injury Report

Overview of incident (to be completed

by the staff/volunteer)

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

STAFF/VOLUNTEER’S ACTIONS TAKEN REGARDING INCIDENT

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Parents were contacted: _____ Yes _____ No (If no, why not) _________________________________________________________________ Parent’s response: ____________________________________________________________________________________________________________________________________________________________ Follow Up: Date: _________________________ Time: ____________________________ __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Volunteer Signature: ____________________________________________________________ Site Coordinator Signature: ______________________________________________________

Student’s Name:

Age:

Today’s Date:

Staff/Volunteer’s Name:

Date & Time of Incident:

School/Location:

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Weekly Student Progress Report (TUTORING) Tutor Name: ______________________________ Student Name: ____________________________ Date: _______________________ Please Note: This information should not be exactly the same from week to week Is this student: ___ Progressing ___ Not Progressing ___ Declining

If the student is not progressing or is declining, please share your observations as to why this is happening.

Other Observations (please list if you have observed any changes in the student that should be addressed).

Day Today’s Activities Monday

Tuesday

Wednesday

Thursday

Friday

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Share at least one success story.

Site Coordinator’s Notes: Date: ____________________

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Mentee Progress Report Mentor Name: ______________________________ Mentee Name: ______________________________ Date: ________________ Please complete the information below and return this document to the school’s Site Coordinator (Please list below the activities/topics covered during your mentoring session.

How long was your meeting with your mentee? ____ Hour(s) ____ Minutes Is this mentee: ___ Progressing ___ Not Progressing ___ Declining If your mentee is not progressing or is declining, please share your observations as to why this is happening.

Other Observations (please list if you have observed any changes in your mentee that should be addressed).

Share at least one success story

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Are you in need of any assistance or supplies? ___ Yes ___ No If yes, please list needed assistance/supplies below: ________________________________________________________________________________________________________________________________________________ (NAME) STAFF Notes Date: ______________