MACPP MISSION STATEMENT—The mission of the 2005 Executive Board of the Mid-America Council of Public Purchasing is to join together to promote our profession, enhance our knowledge in all aspects of the ever-changing world of public procurement, and challenge the membership of our chapter to share their talents and commit to becoming an active member of MACPP.

MACPP Newsletter

Special points of interest::

• Legal Aspects Highlights

• President’s Message

• Staff Changes

• Spotlight on New Members

• Schedule of 2005 Events

• 2006 Joint Vehicle Bid

• KCRPE-October 5-7

• Forum Highlights

Inside this issue:

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Volume 19, Edition 180

September 2005

web site: www.macpp.org. Many excellent speakers are lined up for this conference and product exposition.

We are in the process of preparing the MACPP ballot for the 2006 Executive Board. Please look for the ballots via e-mail later this fall. At that time, included with the proposed ballot will be an expla-nation of the Board's responsibilities and the job descriptions of each position. Please let any board member know if you are interested in serv-ing on the 2006 board. New faces and new ideas are always wel-come.

It was my privilege in early August to attend and represent MACPP at NIGP's 60th Annual Forum and Product Exposition in Anaheim, CA. Once again, there was a record number of dele-gates in attendance. Highlights of the confer-ence are available on the NIGP web site: www.nigp.org. A wide range of topics were covered in the various seminars spread out over four days. Our chapter had many in atten-dance at the conference. I would like to en-courage those members that have never at-tended a NIGP National Forum to speak with your superiors about the possibility of attending and budgeting now for next year in Tampa, FL.

Hopefully all or most of you will be able to at-tend the Kansas City Regional Purchasing Expo-sition (KCRPE) in early October at the Hilton Garden Inn in Independence, MO. Details are available for you in this newsletter and on our

President’s Message by Art Roberson, CPPB

President’s Message 1

Spotlight On New Members 2

Staff Changes 2

2006 Joint Vehicle Bid 2

Highlights of Legal Aspects 3

Highlights of Forum-Anaheim 4

MACPP Board Minutes 5

Roundtable Synopsis 6

Upcoming Events 6

Volume 19, Edition 180 Page 2

Do you have staff changes in your office? The MACPP membership would like to know who they are. Please take a few minutes to send the staff changes to the MACPP Pub-l i c a t i o n s C o m m i t t e e a t rpankey@olatheks.org.

Cathy Barker has worked at UMKC for 25 years. Beginning as a clerk typing Purchase Or-ders to Managing the depart-ment today has afforded Cathy many opportunities to grow per-

sonally and professionally. Cathy has been ac-tive in many different campus and system wide committees dealing with Administrative & Fi-nance issues, helping the campus as well as the system achieve efficiencies in processes and cost savings in their purchasing needs. “Helping others” has always been the best part of being

in Purchasing. Being a volunteer at heart, this job gives me the satisfaction in helping individu-als and the University achieve their goals. In addition, Cathy has been an long time active participant in several Purchasing organizations, including The National Association of Educa-tional Buyers, serving as Regional President in 1998-1999. On a personal note, Cathy has al-ways been active in her church, school and community, and currently serves on the Lone Jack School Board. Cathy lives in Lone Jack, with her husband Jerry and two teenage sons, Ryan and Matthew.

MACPP Spotlight on New Members

Ben Calia—

I'm currently the Purchasing Manager for the City of Lee's Summit. I have been in-volved with public procurement for over a decade. My purchasing career started with the Circuit Court of Jackson County as a data entry clerk. I earned my CPPB desig-nation from NIGP in 1998. I worked my way up to Senior Buyer before leaving the Court to become the Director of Purchasing for Hickman Mills C-1 School District.

I then had the opportunity to serve the city in which I live as the Purchasing Manager for the City of Lee's Summit. I have a great staff whose hard work and diligence is a true testimony of their professionalism. I believe a department is only as good as the members it is made up of. I would like to take this opportunity to praise and introduce the members of my team: Barbara Poole-Assistant Purchasing Manager, Marilyn Schmidt-Senior Buyer, Tammy Shaw-Procurement Officer, Nicole Averell-Procurement Officer, and Desiree Collins-Assistant Procurement Officer.

I have served on the board for MACPP (Mid-America Council of Public Purchasing) and am currently serving as past president of MAPP (Missouri Association of Public Purchasing). I have served and chaired several committees for KCRPE and MAPP as well as conducting breakout sessions for MAPP conferences.

My outside of work interests include spend-ing time with my family, attending car shows and working on and driving classic cars.

Tammy Shaw—

Hmmm, well let's see.

I'm 36 years old, and a stereotypical redhead. I live in Olathe, and am mar-ried with two teenagers...a boy and a girl.

I've worked in the purchasing depart-ments of the Hickman Mills School Dis-trict and the Circuit Court of Jackson County. I'm employed with the City of Lee's Summit as Procurement Officer, and I am responsible for the following departments: Airport, Fire, Police, Ani-mal Control, Parks & Recreation, C o d e s / A d m i n i s t r a t i o n , P l a n -ning/Development, and Demandstar Representative.

I'm an information junkie, and love learning about just about any-thing. My hob-bies are reading, gardening, sing-ing and (my favorite) belly dancing!!!

MACPP 2006 Joint Vehicle Bid Schedule

20 September 2005

1 p.m. Bid Opening at Overland Park City Hall, Council Cham-bers, 1st Fl., 8500 Santa Fe Drive

29 September 2005

Joint Bid Evaluation Meeting - representative from all participat-ing government entities will meet together to evaluate the bids

7 October 2005

Overland Park will mail final bid tab to participants

17 October 2005

Overland Park City Council meet-ing to approve final bid tab

18 October 2005

Overland Park will send award/reject letters to bidders and copy participants

1 November 2005

Begin Placing Orders

VOLUME 19, EDITION 180 Page 3

Legal Aspects of Public ProcurementLegal Aspects of Public Procurement “Legal Aspects is without a doubt the best NIGP class I have taken. It covers a great deal of USEFUL information; and Barbara Johnson, the instructor, was awesome!” –Mary Derrington, City of Inde-pendence

“The teacher was great; she knew her subject matter well. The way she presented the information made it easy to learn and to apply this knowl-edge to my own experiences. The class participation she generated has created a network of fellow purchasers that I really appreciate.” –Jeanne McDowell, Park Hill School District

"Our first MACPP offered course in quite some time. A great informative and learning experience, right on target for our profession. Barb Johnson was an excellent facilitator." –Art Roberson, City of KCMO

“This was one of the best NIGP classes I have ever taken. The subject could be boring, but Barb Johnson, our instructor, was awesome, and brought it to life, helping us with everyday application in our jobs.” –Russ Pankey, City of Olathe

“Class was great, content was interesting, people were en-thusiastic, food was excellent! A couple of laps around the track [KS Speedway] at 180 mph would have made it per-fect!!” –Tom Conrow, City of Independence

“The Seminar was excellent, I learned as much from the in-depth interaction amongst the attendees as I did from the instructor. The knowledge attained from the course material as well as the new relationships with fellow procurement professionals was well worth the registration fee.” –Phil Sand-ers, Unified Government WYCO/KCK

"The seminar, Legal Aspects of Public Purchasing, was great - very informative." I learned additional ways to approach legal issues because the courts don't always see things the way we do. I was pleased that the instructor, Barbara Johnson, provided examples of cases that we are faced with on a daily basis. The participation from all of the attendees made the seminar more of a group discussion than just a class. There was information provided that can be used immediately ....... "I am glad that I came." -Bennie Shivers, City of KCMO

"The recently held "Legal Aspects of Public Procurement" three day class was highly informative and helpful. The Kansas Speedway offered a tre-mendous facility, and Barb Johnson, our NIGP instructor did an out-standing job. My appreciation also goes to my twenty-one fellow class-mates for a most pleasant experience. You were all great to work with and it is possible to have fun in a class dealing with the law. Many thanks to Phil Sanders for arranging this class and making it a successful and pleasant event" - John Mahin, Johnson County, KS

“This was a great class. The discussion was lively and provided for good networking because of the number of different entities participating. Bar-bara Johnson kept the activities interesting and allowed for a lot of class participation.” –Phyllis Hunt, City of Olathe

“I thought it was a very good class. Barb was the type of instructor that could hold a person's attention.” –Bob Ybarra, City of Topeka

Bob Ybarra, Phil Wolfe-City of Topeka; Donna Morris-Metropolitan St. Louis Sewer District Phil Sanders, Janet Matson-UG. of Wy. Co. Kansas City, Kansas; Jeanne McDowell-Park Hill School District John M. Mahin, Sabrina D. Mitchell-Johnson County KS Government; Kimberly Hartman-Buchanan County Tammy Shaw, Marilyn Schmidt-City of Lee's Summit; Mary Derrington, Tom Conrow-City of Independence Russell Pankey, Phyllis Hunt-City of Olathe; Sally Grogan-City of North Kansas City; Ethel Kitchell-Clay County Art Roberson, Bennie Shivers, Ronnell Simpson, Sharon Reed, Roberto Everidge-City of KCMO

September 14, 15, 16, 2005

2005 NIGP Forum Anaheim, CA

MID-AMERICA COUNCIL OF PUBLIC PURCHASING BOARD MEETING MINUTES

May 13, 2005 Board Members and Directors:

Art Roberson __X____ Present _______ Absent

Jackie Waggoner __X____ Present _______ Absent

Mary Derrington __X____ Present _______ Absent

Brett Wood __X____ Present _______ Absent

Phyllis Hunt __X____ Present _______ Absent

Russ Pankey __X____ Present _______ Absent

John Mahin __X____ Present _______ Absent

Phil Sanders _______ Present ___X___ Absent

Tom Conrow __X____ Present _______ Absent

Barbara Smelter _______ Present ___X___ Absent

The Board of Directors and Officers met in a regularly scheduled meeting at Olathe City Hall on May 13, 2005. President Art Roberson called the meeting to order at 1:00 p.m.

Minutes: Minutes of the February 25, 2005, meeting were distributed. It was moved by Phyllis and seconded by Russ that the minutes be approved as submitted. Motion carried.

Reports of Officers and Directors:

President: Art addressed the NIGP Conference, the award form was submitted. Par-ticipation as a chapter in the Goofy celebration was discussed and determined that people would participate as individuals rather than a chapter. Vice-President: Jackie reported that getting a tax exempt number for Kansas would be OK and possible but not assured for Missouri.

Treasurer: No report – Submitted Electronically

Secretary: No report Past President: No report Membership: Tom reported that the current new membership packet shows being signed by Art. After discussion it was moved by Mary and seconded by Brett that the Membership Director be authorized to sign the new membership packet. Programs: John will investigate with the Argosy about the possibility of having the next meeting on August 30 or 31st. Newsletter: Russ will publish the next newsletter later next week. Procurement Operations: No report - Absent Professional Development: Art had received information from Phil that the Legal Aspects training class be scheduled for September 14-16 and he (Phil) could provide the transportation to and from the airport for the teacher. Old Business: Russ asked to be removed from the Constitution and By-Laws commit-tee due to a high work load. Jackie agreed to replace Russ and work with the Chapter members who are willing to help review the document. A tentative review date for the Board is 8-1-05 New Business: The placement of the Joint Vehicle bid was discussed and after that discussion it was moved by Phyllis and seconded by Mary that the Joint Vehicle bid be returned to the MACPP website and linked to the MARC website. Motion carried. Miscellaneous: None Adjournment: The meeting adjourned at 3:00 p.m. Russ/Phyllis Next Meeting: June 10, 2005, at 2:30 – Royals Stadium Club. E-Mail Votes: None

Respectfully submitted,

Brett M. Wood, Secretary

MID-AMERICA COUNCIL OF PUBLIC PURCHASING BOARD MEETING MINUTES

June 10, 2005 Board Members and Directors:

Art Roberson __X____ Present _______ Absent

Jackie Waggoner __X____ Present _______ Absent

Mary Derrington __X____ Present _______ Absent

Brett Wood __X____ Present _______ Absent

Phyllis Hunt _______ Present ___X___ Absent

Russ Pankey __X____ Present _______ Absent

John Mahin __X____ Present _______ Absent

Phil Sanders _______ Present ___X___ Absent

Tom Conrow __X____ Present _______ Absent

Barbara Smelter _______ Present ___X___ Absent

The Board of Directors and Officers met in a regularly scheduled meeting at the Royals Stadium Club on June 10, 2005. President Art Roberson called the meet-ing to order at 2:30 p.m.

Minutes: No Minutes submitted from the May 13 meeting

Reports of Officers and Directors:

President: No specific report at this time. Vice-President: Jackie reported that getting a tax exempt number for Kansas Missouri would be OK and not possible for Kansas.

Treasurer: No report – Submitted Electronically

Secretary: No report Past President: No report Membership: No Report Programs: The meeting date and time of August 30 at the Argosy has been set. Ideas for the program were discussed. Also discussed other possible meetings for the balance of the year and the Annual meeting in December Newsletter: No report Procurement Operations: No report - Absent Professional Development: Phil is still seeking additional participants for the Legal Aspects class Old Business: Jackie has met with the Chapter members who are willing to help review the document. A tentative review date for the Board is still 8-1-05 New Business: The Board discussed the possiability of coming up with an annual budget for the various committees to help in determining appropriate costs for the various activities Miscellaneous: None Adjournment: The meeting adjourned at 3:05 p.m. Russ/Brett Next Meeting: Tentatively scheduled for September 23, 2005, at 1:00 – Olathe City Hall. E-Mail Votes:

Moved by Russ to post the vehicle bid on the MACPP web site at the cost pro-posed, $120.

Motion Carried 10-0

Moved by Mary to pay $136 to the Postmaster for our PO Box for 12 months.

Motion carried 9-0-1

Moved by Art that we submit an item for the Silent Auction at the NIGP Conven-tion.

Motion Carried 6-0

Moved by John to confirm price per person for August 30 meeting. Suggested the price be the same as the April meeting, $16.50 each

Motion Carried 9-0

Respectfully submitted, Brett M. Wood, Secretary

Upcoming Events Upcoming Events

NIGP Education Catalog, http://www.nigp.org/professional_development/EduCatalog.htm

LEAP Program Newsletter, http://www.nigp.org/professional_development/LEAPNewsDec03.pdf

KAPPP-Kansas Association for Public Purchasing Professionals, http://www.kappp.org/

MACPP-Mid American Council of Public Purchas-ing, http://www.macpp.org/

MAPP-Missouri Association of Public Purchasing Inc., http://www.mappi.org/

GOVPRO Newsletter, http://r.pm0.net/s/c?ij.7pmm.1.1i1n.5s0l

MARC-Mid America Regional Council, http://www.marc.org

NIGP web site www.nigp.org

September 29, 9AM—Joint Vehicle Bid Evaluation Meeting, Blue Valley Public Works Maintenance Facility, Overland Park October 5, 2005, 5-6—MACPP General Meeting at KCRPE, Independ-ence Hilton Garden Inn. All members are encouraged to attend.

KCRPE/Fall Conference

Hilton Garden Inn, Independence, MO

Oct 3, 2005, 8-5—CPPB/CPPO Review

Oct 4, 2005, 10-2 CPPO/CPPB Exam Oct 5-7, 2005, KCRPE

November 4—MACPP General Meeting, Stadium Club

Dec 2, 2005—Annual Meeting at Truman Memorial, Independence, MO

2005 EXECUTIVE BOARD OFFICERS

President: Art Roberson, CPPB, City of Kansas City, MO, 816-513-1164, art_roberson@kcmo.org

Vice President: Jackie Waggoner, CPPB, Douglas County, KS, 785-832-5286, jwaggoner@douglas-county.com

Treasurer: Mary Derrington, CPPO, City of Independence. MO, 816-325-7091, mderrington@indepmo.org

Secretary: Brett Wood, CPPB, Johnson County, KS, 913-715-0593, brett.wood@jocogov.org

Past President: Phyllis Hunt, CPPB, City of Olathe, KS, 913-971-8670, phunt@olatheks.org

2005 EXECUTIVE BOARD DIRECTORS

Membership Committee: Tom Conrow, CPPB, City of Independence, MO, 816-325-7092, tconrow@indepmo.org

Program Committee: John Mahin, CPPB, Johnson County, KS, 913-715-0596, john.mahin@jocogov.org

Professional Development Committee: Phil Sanders, Unified Gov’t/Wyandotte County, Kansas City, KS, 913-573-5440, psanders@wycokck.org

Procurement Operations: Barbara Smelter, CPPO, CPPB, Prairie Band Potawatomi Nation, Mayetta, KS, (785) 966-3970, barbaras@pbpnation.org

Publication Committee: Russell Pankey, CPPB, City of Olathe, KS, 913-971-8926, rpankey@olatheks.org

CHAPTER OF THE YEAR— 1989 , 1993 , 1994, 1995 , 1996

MACPP held a general meeting and roundtable at the Argosy on Tuesday Eve-ning August 30, 2005, with approximately 35 people in attendance. The topics for the evening were 1) "Vendor Protests, Why They Happen and How to Handle Them", and 2) "Ethics for Purchas-ing, or Playing by the Rules." There was good discussion and audience participation on how to handle protests and how to de-cide an appropriate answer to ethical ques-tions. We were privileged to have several spouses and guests in attendance at the meeting who also took part in the discus-sions. The next roundtable is tentatively planned for early 2006.

Submitted by Russ Pankey, CPPB, City of Olathe

Looking for in-formation on KCRPE? Please go to the web-site to access information and r e g i s t r a t i o n forms for dele-gates and ven-

dors at www.mappi.org/kcpre.html.