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VMM13 will start momentarily

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Call to Order

Maureen SullivanALA President 2012 - 2013

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#ALAVMM13

Keith Michael FielsALA Executive Director

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#ALAVMM13

James (Jim) G. NealALA Treasurer2010 - 2013

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IntroductionsModerator: JoAnne Kempf,

Director, Office of ALA Governance

Public Text-Chat: Mary Ghikas,

Senior Associate Executive Director

Parliamentarian: Eli Mina

Connect with Other Members

#ALAVMM13

live tweeting at @ALA library

facebook.com/AmericanLibraryAssociation

www.connect.ala.org/members

ALA Bylaws Article II, Section 4:

"Membership meetings may be held virtually, and the Executive Board shall establish the procedures for such meetings."

Establishing a Quorum:

The quorum for a Membership Meeting is 75 ALA Personal Members.

Procedures Governing ALA Virtual Membership

Meetings

www.ala.org/membership/vmm

Agenda

Thursday, June 6, 2013 3 p.m. – 4:30 p.m. CDT

3 p.m. Call to Order by ALA President, Maureen Sullivan• Introductions and Announcements • Establishing the Quorum• Procedures• Agenda

3:10 p.m. Reports:• President’s Report and Discussion Segment – Maureen Sullivan• Executive Director Report and Discussion Segment - Keith Michael Fiels• Treasurer’s Report and Discussion Segment – James (Jim) G. Neal

3:40 p.m. Resolutions and Testimonials

3:45 p.m. Polling/Discussion Topics (as time allows)

4:30 p.m. Adjournment

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Reports Portion of Agenda

Time is reserved after each report for comments/questions.

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Report from ALA President Maureen Sullivan

#VMM13 June 6, 2013

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President’s ReportLooking Back,

Looking Forward

Community Engagement at Your Library

“The Promise of Libraries Transforming Communities”

#VMM13 June 6, 2013

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President’s ReportLooking Back,

Looking Forward



#VMM13 June 6, 2013

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President’s Report

Looking Back,

Looking Forward



#VMM13 June 6, 2013

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Reimagining ALA

Continued Conversations with the Big “Six” Publishers

School Libraries & Librarians

#VMM13 June 6, 2013

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Reimagining ALA



#VMM13 June 6, 2013

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Reimagining ALA



#VMM13 June 6, 2013

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State Department Diplomatic Reception Rooms

“Leading into the Future” ALA Leadership Institute

Closing Remarks

#VMM13 June 6, 2013

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Closing Remarks

#VMM13 June 6, 2013

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Closing Remarks

#VMM13 June 6, 2013

Question or Comment?

1. Use public text-chat area if you wish to share with everyone.

OR2. Use the Q & A box to send to the

Moderator. Be sure to include your name and institutional affiliation.

37

Report from ALA Executive Director Keith Michael Fiels

#VMM13 June 6, 2013

ALA’s strategic goals:

Who are we and what are we trying to accomplish?

Our mission:

“..the development, promotion and improvement of library and information services and the profession of librarianship…”

“…enhance learning and ensure access to information for all.”

Our 2015 Strategic Plan:

“…a world where libraries, both physical and virtual, are central to lifelong discovery and learning and where everyone is a library user.”

Goal I: Advocacy, Funding and Public Policy

• Public awareness • Research and evaluation• Supporting library advocates• Local, state, national and international• Collaboration• Using new technologies

What are we advocating for?

LiteracyIntellectual freedom

Access to information for allPreservation of our cultural heritage

Library funding

Goal 2: Building the profession

• Library Education• Continuing Education and Career

Development• Leadership Development• Diversity

Goal 3: Transforming Libraries

• Sharing innovative practices• Experimentation• Using new technologies• Leadership development and training

What do we mean by transformation?

CommunitiesCollectionsServices

Relationship to communityFacilities

StaffLeadership

Goal 4: Member Engagement

• Innovation and experimentation• Using new technologies• New ways of recognizing contributions• The ALA web site

Goal 5: Organizational Excellence

• Developing resources• Organizational structure• Continuous improvement• Chapters and Affiliates

The bottom line:

You are ALA





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Report from ALA TreasurerJames G. Neal

#VMM13 June 6, 2013

FY 2013 Budget - Year to Date Update

- Year End Projections

FY 2014 Preliminary Budget

FISCAL YEAR 2013 STATUS- 8 month Period Ending April 30, 2013

Total ALA Revenues (all combined funds) : $29,366,892 ($2,310,328 or 7.3% less than budget)

Total ALA Expenses (all combined funds) : $30,879,130 ($3,547,595 or 10.3% less than budget)

General Fund Revenues: $15,385,166 ($2,439,720 or 13.7% less than budget)

General Fund Expenses: $17,605,385 ($2,022,760 or 10.3% less than budget)

FISCAL YEAR 2013 STATUS- 8 month Period Ending April 30, 2013 con’t –

Division Revenues: $ 40,111 or 0.4% more than budget @ $9,239,624

Division Expenses: $1,471,772 or 14.2% less than budget @ $8,873,556

Roundtable Revenues: $ 34,221 or 13.6% less than budget @ $218,100 Roundtable Expenses: $ 93,706 or 53.3% less than budget @ $

82,269

Grants and Awards: $ 231,270 or 6.0% more than budget @ $4,073,894

Investment Int/Div: $ 107,767 or 19.3% less than budget @ $450,109

Long-Term Investment: $ 35,271,966 ($32.6 million in August 2012)

Actions to Cover Deficit-General Fund

Projected Deficit - $1.9 million

Senior management, department heads and staff reviewed all aspects of ALA’s operation, identifying numerous areas where it is believed some cost savings can be realized in FY13. The Executive Board reviewed, discussed and supported the recommendations.

Note – This is management’s best estimate of how the rest of FY13 will move forward. Enhancements by the new financial management system put ALA staff in a better position to project results.

Additionally - BARC, F&A, and the Executive Board support the decision that if end of FY13 results are more positive than projected, staff will receive some compensation.

Reviewed by BARC and

the Executive Board

FY 2014 Preliminary Budget

ALA Programmatic Priorities – Aligned with the FY 2014 Budget

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Advocacy for Libraries and the Profession

Diversity Equitable Access to

Information and Library Services

Education and Lifelong Learning

Literacy

Organizational Excellence

Intellectual Freedom

Transforming Libraries

Strategic Issues for FY14 Budget

Continuing Economic Challenges

Political Environments Not Supportive

Virtual Professional Participation

Globalization of Information Issues

Massive Changes In Publishing Industry

Limited Growth In MLS Workforce61

Financial Issues for FY14 Budget

Primary Revenue Sources Flat or Declining

Need To Diversify and Enhance Revenue

Sources

Need To Invest In Technology and Systems

Need For Continued Focus On Efficiencies and

Productivity

Member Value and Engagement Highest Priority

Keep Resources Focused On Strategic Priorities62

New Business Development

Primary Sources of Revenue:

– Membership– Conferences– Publishing

How to Build New Revenue Streams for ALA:

– Current Products to Current Markets– New Products to Current Markets– Current Products to New Markets– New Products to New Markets

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New Business Development

Areas of Current Activity and Exploration:

Electronic Publishing

Continuing Education Online

International Community

Public/Library Users

Mergers and Acquisitions

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Investment in New Technologies and Systems – A Strategic Priority

Financial/Accounting System

Web Content Management System

E-Commerce System

Hardware Upgrades

Software Upgrades

Capital Budget

Technology Reserve Fund65

Total ALA Budgeted Revenues2014 vs. 2013

2014 Budget 2013 Budget Variance % Change

Dues $ 8,646,803 $ 8,630,257 $ 16,546 0.2%

Sales - Net $ 6,901,876 $ 8,871,963 $ (1,970,087) -22.2%

Sales Other $ 2,230,830 $ 2,277,604 $ (46,774) -2.1%

Subscriptions $ 4,914,461 $ 4,992,379 $ (77,918) -1.6%

Advertising $ 5,217,479 $ 5,210,977 $ 6,502 0.1%Meet & Conferences $ 12,057,739 $ 11,178,006 $ 879,733 7.9%

Grants & Awards $ 3,670,089 $ 5,418,352 $ (1,748,263) -32.3%

Miscellaneous $ 6,295,272 $ 6,139,700 $ 155,572 2.5%

Total $ 49,934,549 $ 52,719,238 $ (2,784,689) -5.3%

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Total ALA Budgeted Expenses2014 vs. 2013


Payroll & Related $ 20,850,415 $ 22,516,737 $ (1,666,322) (-7.4%)

Outside Services $ 6,500,204 $ 6,918,653 $ (418,449) (-6.0%)

Travel & Related $ 2,222,449 $ 2,142,587 $ 79,862 3.7%

Meet & Conferences $ 6,813,772 $ 6,974,019 $ (160,247) (-2.3%)

Publication Related $ 4,989,340 $ 5,367,668 $ (378,328) (-7.0%)

Operating* $ 9,054,154 $ 10,347,894 $ (1,293,740) (-12.5%)

Total $ 50,430,334 $ 54,267,558 $ (3,837,224) (-7.1%)67*Includes depreciation from Technology Reserve Fund

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General Fund Revenues/Expenses2012 - 2014

2012 2013 2013 2014

Actual Budget ProjectedProposed

*

Revenues $ 27,245,834

$ 31,640,176

$ 29,055,015

$ 28,763,689

Expenses $ 28,618,064

$ 31,348,405

$ 29,055,015

$ 28,763,689

Net Revenues

$ (1,372,230)

$ 291,771

$ -

$ - *This budget reflects an additional $1.0 million in expense reductions from FY13

General Fund Budgeted Revenues2014 vs. 2013

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Dues $ 5,802,981 $ 5,807,988 $ (5,007) -0.1%

Sales - Net $ 6,184,365 $ 8,116,481 $ (1,932,116) -23.8%

Sales Other $ 859,454 $ 959,217 $ (99,763) -10.4%

Subscriptions $ 2,965,180 $ 2,952,390 $ 12,790 0.4%

Advertising $ 3,871,506 $ 3,908,039 $ (36,533) -0.9%

Meet & Conferences $ 6,633,286 $ 7,480,274 $ (846,988) -11.3%

Miscellaneous $ 2,446,917 $ 2,415,787 $ 31,130 1.3%

Total $ 28,763,689 $ 31,640,176 $ (2,876,487) -9.1%

General Fund Revenues 2004 - 2014

$24,000,000 $25,000,000 $26,000,000 $27,000,000 $28,000,000 $29,000,000 $30,000,000 $31,000,000 $32,000,000 $33,000,000

*Budget **Projection ***Plan

General Fund Budgeted Expenses2014 vs. 2013

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2014 Budget 2013 Budget Variance %

Change Payroll & Related $ 14,125,797 $ 15,045,197 $ 919,400 6.1%

Outside Services $ 3,981,033 $ 3,906,802 $ (74,231) (1.9%)

Travel & Related $ 1,147,207 $ 1,061,250 $ (85,957) (8.1%)

Meet & Conferences $ 3,086,307 $ 2,918,847 $ (167,460) (5.7%)

Publication Related $ 3,293,493 $ 3,538,752 $ 245,259 6.9%

Operating $ 3,129,852 $ 4,877,557 $ 1,747,705 35.8%

Total $ 28,763,689 $ 31,348,405 $ 2,584,716 8.2%

General Fund Expenses 2004 - 2014

25,000,000

26,000,000

27,000,000

28,000,000

29,000,000

30,000,000

31,000,000

32,000,000

*Budget **Projection ***Plan

General Fund Net Asset Balance 2006 - 2012

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

2006 2007 2008 2009 2010 2011 2012

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Revenue Producing Areas Net Revenue: 2012 – 2014

2012 2013 2013 2014

Actual Budget Projected Proposed

Dues

$ 5,770,810

$ 5,807,988

$ 5,628,660

$ 5,802,981

Publishing $ (70,264)

$ 1,413,819

$ 583,306

$ 941,672

Meetings & Conferences

$ 834,206

$ 1,381,736

$1,389,685

$ 611,215

Total

$ 6,534,752

$ 8,603,543

$7,601,651

$ 7,355,868

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Division Revenues/Expenses2012 - 2014

2012 2013 2013 2014

Actual Budget Projected Proposed

Revenues

$ 15,337,546

$ 13,454,651

$ 13,204,098

$ 15,357,061

Expenses

$ 14,296,121

$ 15,214,826

$ 14,199,427

$ 15,862,601

Net Revenues $ 1,041,425

$ (1,760,175)

$ (995,329)

$ (505,540)

Net Assets $ 13,770,803

$ 12,010,628

$ 12,775,474

$ 11,505,088

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Roundtables Revenues/Expenses2012 - 2014

2012 2013 2013 2014

Actual BudgetProjecte

dPropose

d

Revenues $ 350,583

$ 401,704

$ 401,704

$ 374,020

Expenses $ 238,693

$ 321,073

$ 321,073

$ 317,310

Net Revenues

$ 111,890

$ 80,631

$ 80,631

$ 56,710

Net Assets

$ 1,204,718

$1,285,349

$ 1,285,349

$ 1,342,059

Total ALA FY 2014 Budgetary Ceilings

General FundDivisionsRound TablesGrants & AwardsLong Term Investments Subtotal

Total ALA Budgetary Ceiling

$28,763,68927,367,687

1,659,3694,290,8811,148,898

$63,230,524

$63,230,524





Resolution Portion of the Agenda

No resolutions were submitted for consideration.

Discussion Topics Portion of the Agenda

We will begin with a poll.

`Sample

Select three topics

• Community engagement.• Digital issues, e-content, and e-publications.• Dealing with reductions in library budgets.• Discussion regarding cost differentiation of ALA services/products between members and non-members. Should some services/products be members only?• MOOCs and libraries.

Discussion of Selected Topics

We encourage your participation

VMM13 Discussion is Now Closed

Short Survey

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on your screen.

Please join us for the in-person Membership Meeting at

ALA Annual Conference on Saturday, June 29, 20134:30 p.m. to 5:30 p.m.

Room S100c McCormick Place Convention Center.

Thank You!

Adjournment

The 2013 Virtual Membership Meeting now stands officially adjourned.

Visit www.connect.ala.org/members for an archive of today’s meeting.

http://www.connect.ala.org/members

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VMM13 begins at 3 p.m. CDT today. This meeting will be captioned for your convenience and recorded for future access. #VMM13 June 6, 20131