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VM I Program – SSCI Hungary Suppliers Briefing. Proposed V MI Solution. - PowerPoint PPT Presentation
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VMI Program – SSCI HungarySuppliers Briefing
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Proposed VMI Solution
The VMI Hubbing solution that SSCI has requested Exel to provide enables SSCI and its Suppliers to enjoy the specific benefits of a VMI program under the Hungarian „Public Bonded Warehouse” and “Free Trade Zone” (FTZ) regulations.
This bonded environment enables Suppliers to avoid paying any duties and VAT levied on the inventory value, that would otherwise apply due to the DDP INCOTERMS, as long as the inventory is exported from Hungary. Also there is no requirement to register the Supplier in Hungary to set up consignment stock in the HUB.
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Benefits for Suppliers participating in the VMI Program
• Visibility of the stock in the HUB through automated daily system reports generated by EXEL WHS system and sent by e-mail.
• Reduced costs of inventory storage, handling and administration through consolidated volumes from several suppliers (multi-customer facility)
• Reduced shuttle costs from Exel HUB to SSCI factory through consolidated orders.
• Global and local Exel expertise in Supply Chain Management and VMI solutions.
CONTINUING…
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Benefits for Suppliers participating in the VMI ProgramCONTINUING…
• 24/7/365 customs capability (receiving and release from bonded warehouse) in the Exel HUB via EDI link to the customs
• No need to VAT registration in Hungary for the suppliers
• Dedicated customer service to SSCI suppliers
• High quality and security standards maintained in the HUB
• Better service to SSCI and IBM- SSCI can call off different materials from many suppliers from one point
(one contact for SSCI for orders, total inventory in one hub)- Visibility for SSCI/IBM on the whole inventory from different suppliers
through one system- System integration is in place between Exel WHS system and SSCI
production system -> automated orders- Avoid line down from guaranteed supply
• Special Exel rates can apply for the inbound transportation (Airfreight, Roadfreight, Seafreight) to the HUB for suppliers participating in the VMI program in case Supplier is interested in using Exel for the whole Supply Chain -> improved visibility through the whole pipeline
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Process StepsFor all Suppliers
1. Hub inventory levels will be contractually agreed between SSCI and each Supplier, and communicated to Exel by Supplier, for example…
• 2/3 weeks Hub stock inventory for air-shipments and
• 5/6 weeks Hub stock inventory for ocean-shipments
2. Weekly rolling forecast for reference will be passed by SSCI to Supplier providing information for the following 13 weeks.
3. SSCI will issue quarterly blanket purchase orders (95%) or discrete PO’s (5%) to suppliers, with e-mail cc also to Exel
4. Inventory is shipped via ocean/rail/road or air depending on buffer stock level and ability to replenish in line with SSCI forecast
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Process StepsFor all Suppliers
5. T1 or T2 transit document or T.I.R. Carnet (customs declarations) has to be issued in case of international bonded transport within Europe (or “T0”, so called “EV” in case of domestic bonded transport to accompany the goods e.g. from the boarder customs office or from the Budapest International Airport) issued by the supplier’s customs broker or Forwarder.
-For T1 and T2 in box „53” (destination customs office) “VH 81100” has to be indicated.
-For T.I.R. carnet “Budakornyeki Vamhivatal” has to be indicated as the destination customs office.
The delivery address has to indicate “Exel Szallitmanyozasi Kft, M1 Uzleti Park, Paty, H-2071, Hungary” (in box „8” on T0, T1 and T2 documents)
6. The international waybill (B/L, C.M.R. or Air Waybill) has to be addressed to SSCI Hungary, C/O Exel Szallitmanyozasi Kft, M1 Uzleti Park, Paty, H-2071, Hungary
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Process steps for all Suppliers
IMPORTANT
In case you are using such a transportation mode when your shipment is NOT escorted by a direct T document, but coming through e.g. the
Budapest Airport please bear in mind that the forwarder -whoever it is- has to customs clear the goods from the airport to the hub. For this procedure a CUSTOMS GUARANTEE is always needed. Without it
your shipment can not be delivered to the hub. Please make sure that this issue is settled with the forwarder already at the origin so there will
be no delay because of that.
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7a. Supplier will move parts to Exel Hub by issuing a proforma invoice, specifying……
• Consignee : Sanmina-SCI Hungary, c/o EXEL Szállítmányozási Kft, M1 Üzleti Park, Páty, H-2071, Hungary
• Country of Origin
• Incoterms DDP Tatabanya
• Description of Goods and customs tariffs and commodity codes (Supplier and SSCI part numbers),
• Quantity
• Unit price, Value of goods, Currency
• Number of packages
• Gross and net weight of goods,
• Terms of Payment
Process StepsFor Suppliers directly selling parts to SSCI……
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8a. Importer of record is SSCI, Exel will register the goods under SSCI name and VAT number (no need to register the supplier in Hungary for taxing reasons)
9a. Dispatch from Hub requires pro-forma invoice from Supplier to enable Exel to perform customs clearance. Exel will use the original (inbound) pro-forma invoice to perform deliveries (even for partial deliveries) – no action needed from Suppliers.
10a. Exel will perform customs clearance for bonded transport and deliver inventory in bond to SSCI FTZ same day.
Process StepsFor Suppliers directly selling parts to SSCI……
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Process StepsFor Suppliers selling parts to IBM Singapore…
7b. Supplier will move parts to Exel Hub by issuing a pro-forma invoice, specifying……
• Consignee : IBM Singapore C/O EXEL Szállítmányozási Kft,
M1 Üzleti Park, Páty, H-2071, Hungary
• Country of Origin
• Incoterms DDP Tatabanya
• Description of Goods and customs tariffs and commodity codes
(Supplier and SSCI part numbers),
• Quantity
• Unit price, Value of goods, Currency
• Number of packages
• Gross and net weight of goods,
• Terms of Payment
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Process StepsFor Suppliers selling parts to IBM Singapore…
8b. Importer of record is IBM Singapore, Exel will register the goods under IBM Singapore name and Exel VAT number (no need to register the Supplier or IBM Singapore in Hungary for taxing reasons)
9b. After pick and pack procedure completed and manifest printed Exel will inform IBM Singapore who will then issue a pro-forma invoice to SSCI Hungary for relevant pull quantity, indicating also gross weight and number of packages and fax copy to Exel for customs clearance.
10b. Exel will perform customs clearance for bonded transport and deliver inventory in bond to SSCI same day.
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SupplierSupplierSupplierSupplier
EXELEXELEXELEXEL
Send goodsSend goods
Order is placedOrder is placed
Goods are deliveredGoods are deliveredInform supplier Inform supplier of the exit from of the exit from
stockstock
Invoice customerInvoice customer
Payment of supplierPayment of supplier
Confirm receiptConfirm receipt
SSCISSCI
Material, Information and Financial Flows High Level, SSCI Suppliers
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Material, Information and Financial Flows High Level, IBM Suppliers
SupplierSupplierSupplierSupplier
EXELEXELEXELEXEL
Send goodsSend goods
Order is placedOrder is placed
Goods are deliveredGoods are delivered
Inform supplier Inform supplier of the exit from of the exit from
stockstock
Invoice Invoice SSCI SSCI
Payment of supplierPayment of supplier
Confirm receiptConfirm receipt
SSSCISCISSSCISCI
IBMIBMIBMIBM
Payment of Payment of IBMIBM
Invoice Invoice IBM Singapore IBM Singapore
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PHYSICAL ACTIVITIES
UNLOADVEHICLE + 2Q
CHECK
ADMIN ACTIVITIES
CHECKING DOCUMENTS,VEHICLE OPENING
REQUEST TO CUSTOMS(EDI)
VEHICLEARRIVAL TO VMI
HUB
DISCREPANCY ?
DAMAGED ?
COMPLETE PUTAWAY
DISCREPANCY ?
CREATE DISCREPANCYNOTICE AND EMAILIMMEDIATELY TOSUPPLIER AWAITINSTRUCTIONS
COMPLETE AS PER NEWINSTRUCTIONS
PLACE INTOHOLD OR
QUARANTINELOCATION
UPDATE WHS WITHALL INFORMATION
UPDATE WHSPORTAL
AT THE END OF THE DAYEMAIL TRANSACTION
REPORT
DAMAGED NOTICE TOSUPPLIER WITH DIGITAL
PHOTO + AWAITINSTRUCTIONS
Receiving at Exel HUBReceiving at Exel HUB
PICKINGOPERATION
COMPLETED ASPER STANDARDPROCEDURES
PHYSICAL ACTIVITIES ADMIN ACTIVITIES
ONCE ORDERCONSOLIDATEDDOUBLE CHECKPART NO. + QTY
BEFORE SHIPPING
LOADINGVEHICLE
DRIVERCOMPLETESDELIVERY TO
SSCI FTZ
ON RETURN TO HUBDRIVER PASSES
SIGNED MANIFEST TOOPERATIONS
ORDERRECEIVED FROM
SSCI
PICKINGCONFIRMED INWHS, UPDATEWHS PORTAL +
TRANSPORTDOCS CREATED
TRANSPORTDOCUMENTSPRINT OUT
ELECTRONICALCUSTOMSRELEASE,
DOCUMENTS TODRIVER
AT THE END OF THEDAY STOCK
TRANSACTION REPORTTO SUPPLIERS
Shipping from Exel HUB to SSCIShipping from Exel HUB to SSCI
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SITE INSTRUCTIONS FOR EXEL M1 WAREHOUSE
Exel Szallitmanyozasi Kft
M1 Uzleti Park
2071 Paty
Hungary
1. M1 Motorway to 21km marker, exit at MOL petrol station
2. Report to Gate Security to park directions to Exel warehouse
3. Report to Exel security guard for entry authorization
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CONTACT DETAILS
Melinda Molnar - Tel: + 36 23 556033
Supplier Integration Fax: +36 23 556030
email: [email protected]
Tamas Piroska - Tel: + 36 23 556036
Logistics Supervisor Fax: +36 23 556030
email: [email protected]
David Ringrose - Tel: + 36 23 556035
Business Manager Fax: + 36 23 556030
Exel M1 facility email: [email protected]
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FACILITY SPECIFICATIONS
Built - 2000 Floor space - 6060 m2 Measurements- Height = 11m
- Width = 60m- Length = 101m
Warehouse Construction Reinforced concrete frame, water proof, thermal
insulation, heated.Exterior walls constructed of enamel coated, galvanised
panel steel sheets with insulated layer. Office Construction – Brick Temperature controlled to +6 Celsius Warehouse floor 1.2m above yard level
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SECURITY ON SITE
Perimeter Fence, Security at entrance of park
2 External CCTV Cameras
9 Internal CCTV Cameras
Restricted Entry via alarmed doors, magnetic card
entry to authorized personnel only
Security Personnel on site 24/7/365
Fire Protection; Fire hydrants, Fire extinguishers, Fire alarm system
signals local fire authorities Sprinkler system, factory mutual and VDS approved
standards, fire protection wall, separate chambers
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Airport Customs Office
(In-House Logistics)
Headquarters
FTZ
M1 Warehouse/ VMI HUB
Exel Locations in Hungary and SSCI FTZ in TatabanyaExel Locations in Hungary and SSCI FTZ in Tatabanya
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