Visual Collaboration Made Easy

© CMIT Solutions, Inc. 2012

Table Of COnTenTs

Introduction: Visual Collaboration Made Easy . . . . . . . . . . . . . . . . . . . . . . 1

New Social, Technological, and Economic Realities . . . . . . . . . . . . . . . . . . . 2 Video Conferencing becomes Visual Collaboration . . . . . . . . . . . . . . . . . . . 3

CMIT Impression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Functional Capabilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Visual Collaboration Use Cases. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Hardware Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10

© CMIT Solutions, Inc. 2012 Visual Collaboration Guide - 1

CMIT IMpressIOn:

Visual Collaboration Made Easy

A Whitepaper by CMIT Solutions, Inc.

Ask the average businessperson about his or her experience with video conferencing, and you’ll get a laundry list of responses, almost none of them positive. From choppy video and poor image quality to complicated set-up routines and high expense, the mere mention of video conferencing elicits feelings of dread and raises an often-asked question: “Wouldn’t a simple conference call suffice?”

It’s a reasonable question. Until rather recently, the large Internet bandwidth needed for good quality video conferencing (especially for users in multiple locations) necessitated expensive and dedicated high-speed lines. Even then, uneven image quality sometimes meant that a presenter’s meticulously crafted charts appeared to the audience only as pixilated blotches on an easel.

Even so, many businesses still find value in the technology, though technological impediments and market forces have kept the industry as a whole from really taking off.

However, things are changing.

Visual Collaboration Guide - 2

alIgnIng The planeTs –

New social, technological, and economic realities enabling change

For any new technology to gain mass adoption, three disparate factors must align.

First, technological enablers must reach sufficient maturity. In the case of video conferencing, advanced codecs (codec stands for “compression/decompression,” much like modem stands for “modulation/demodulation”) allow bigger and better image quality to be sent across the Internet faster and more cheaply than ever before. This negates the need for pricey, dedicated T1 lines. Even high-definition (HD) video conferencing can operate today over connections comparable to at-home cable or DSL bandwidth speeds. If you’ve ever used Apple’s FaceTime application on an iPad or iPhone equipped with a Retina display, then you’ve seen the quality that even consumer-grade devices can achieve.

Social drivers make up the second factor in the mass-adoption trifecta. It’s a bit difficult to hold a video conferencing session if you’re the only one with a camera, microphone, and connection. The “What if the people I need to speak with don’t have the right equipment on their end?” concern limits video conferencing’s appeal and practicality in a very real way. The fact that many conferencing services aren’t compatible (or offer only limited compatibility) with ones from other vendors further exacerbates such reluctance. Though this particular obstacle may seem like a chicken/egg conundrum, the ease of use of many consumer-grade video-chat applications such as Skype, Yahoo! Messenger, Windows Live, FaceTime, and others are helping business users see the value in video conferencing as an acceptable facsimile of face-to-face communication.

The third factor, which is closely tied with the second, is business need. For a new technology to gain mass acceptance, that technology must solve a problem, or solve a problem in a better way than the existing solution. Video conferencing solves the problem of how to have a face-to-face conversation with someone not in your vicinity. With the rising costs and hassles associated with air travel, companies seek ways to not only have such conversations, but also to present data visually and collaborate on digital documents. Combined with the rising prevalence of remote workers, geographically distributed departments, and supply chains that traverse the globe, businesses increasingly view such tools as a necessity, not merely a convenience.

These three factors converge to create a tipping point for mass adoption, creating a disruption in the status quo.

© CMIT Solutions, Inc. 2012

eCOnOMIC

TeChnOlOgICal

sOCIal

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DIsrupTIOn –

Where “video conferencing” becomes “visual collaboration”

Video conferencing has gotten such a bad rap that marketers have taken to re-branding the technology as “telepresence.” While that may sound cynical, the term “telepresence” itself is quite instructive, as it speaks to one of the most significant advantages of video conferencing: the ability to leverage the benefits associated with in-person interaction (as opposed to phone or email communication) when travel considerations make it impossible or impractical.

It is perhaps the ability to video conference in HD that differentiates telepresence from mere video conferencing. The visual detail afforded by HD imaging enables the user to discern the body language, facial expressions, raised eyebrow, or even perspiration of the person on the other end of the connection—details that many salespeople would argue could mean the difference between closing a deal and having it fall through.

Similarly, “visual collaboration” describes a video-conferencing-type system’s ability to act not only as a means for communication, but also as a platform for accomplishing tasks. By integrating tools that enable users to brainstorm ideas, annotate and edit documents, and exchange feedback, the experience

transforms presenting and viewing static information into an opportunity for dynamic and truly collaborative interactions.

© CMIT Solutions, Inc. 2012

© CMIT Solutions, Inc. 2012 Visual Collaboration Guide- 4

CMIT IMpressIOn –

Get together. Get somewhere.

CMIT Impression, the visual collaboration managed service from CMIT Solutions, transforms conference rooms designed for one-way presentations into dynamic visual collaboration workspaces. Break down visual communication barriers with the InFocus Mondopad, a giant full-HD wall-mountable tablet PC with intuitive touch applications and disruptively-priced cloud-based video conferencing. You and your colleagues can securely connect, share, and collaborate with anyone, anywhere – making your meetings more collaborative, productive, and sustainable than ever before.

With 55 inches of gorgeous, full HD (1920x1080) multi-touch display at your fingertips, the era of brain numbing one-way presentations is finally coming to an end. Designed for multi-touch, the InFocus Mondopad tablet changes the way people interact with information, collaborate, and connect. This makes meetings more engaging, content more immersive, and audiences more receptive.

© CMIT Solutions, Inc. 2012 Visual Collaboration Guide - 5

funCTIOnal CapabIlITIes

High-quality 720p video conferencing is finally within reach. CMIT has partnered with Vidtel to make connecting the tablet to almost any video conferencing platform, on any device, as easy as making a phone call. Impression breaks through the traditional barriers that make video conferencing complicated, closed and out-of-reach for most small and medium-sized businesses

Sharing documents and visuals during a meeting--from any device--is amazingly easy with the InFocus Mondopad’s simple and familiar folder structure

The tablet’s built-in Wi-Fi router also creates a wireless access point so guests in the room can easily deliver documents to the display or access the Internet without connecting to the organization’s private network

•Vidtel’scloud-basedserviceeliminatesvideo islands, so you can connect to almost any video conferencing platform, from free consumer video conferencing applications to enterprise-level telepresence systems

• Noup-frontcostsforinfrastructure,unlikemost video conferencing hardware

• Notechnicalresourcesarerequiredforsetupand management or for future updates since Impression’s hardware and software components are remotely managed by CMIT

• Add,removeandlaunchdocumentsfromthetablet’s View & Share folder, which anyone in the meeting can access

• OpentheView&Sharefolderwithatap.Anothertap opens your file. Move through your documents with the flick of a finger

• Emailfilesdirectlytothetablet

• TheInFocusMondopad’sintegrated,Inteli5-basedPC works just like your desktop computer, allowing you to create, view, and edit the office documents (PowerPoint, Word, Excel, PDF, JPGs and more) that you use every day – all optimized for touch

• Launchandcontrolyourpresentationfromyour phone’s touchscreen • MirrortheInFocusMondopad’sscreenonyour smartphone or handheld tablet

High Definition, Low Cost Features

File Sharing

Wireless Connectivity

© CMIT Solutions, Inc. 2012 Visual Collaboration Guide - 6

funCTIOnal CapabIlITIes, COnT.

The tablet’s whiteboard and collaboration apps make it easy to brainstorm, capture and share ideas

Use the whiteboard’s writing and drawing tools to take notes on whatever is being presented on screen. This highly visual medium allows your teams to communicate more effectively, collaborate in real time, and never lose an idea

Powerful remote administrative tools allow your in-house IT administrators or managed service provider to securely monitor and manage the hardware from anywhere

• Acompletesetofwritinganddrawingtools,pens, highlighters, shapes and lines are at your command

• Whiteboarddrawingsandnotesofyourmeeting visuals can be collected, saved and emailed to meeting participants right from the tablet

• MultipleInFocusMondopadsonthesamenetworkcan connect to form a multi-party whiteboard session with everyone seeing the interaction

• Circle,orhighlight,keyinformationonPowerPoint slides, spreadsheets, design comps, and more

• Identifyinformationon-screentohelpremote participants follow along

• Captureandsharenoteswitheveryoneinthe meeting right from the tablet

Whiteboard & App Features

Writing & Drawing Features

Administrative Tools

© CMIT Solutions, Inc. 2012 Visual Collaboration Guide - 7

VIsual COllabOraTIOn use Cases

The more we look into how visual collaboration technology can give small businesses a competitive edge, the

more we find uses for technology that we were either not aware of or could not comprehend. Numerous studies

have shown that visual signals (body language, hand gestures, etc.) play a significant role in effective human

communication, particularly in terms of conveying emotion and abstract ideas.

The below scenarios describe the benefits that visual collaboration provides to small and medium-sized

businesses.

Small Businesses with Field Sales Employees – Effectively collaborating and sharing with sales team

Environment • Allowforeasy,spontaneousmobiledeviceaccesstomulti-purposevideocollaborationexperience • Weeklysalesmeetings,insteadofbeingtraditionalconferencecallsorWebexsessions,aremulti- functional and more engaging experiences

Benefits • Amoreproductiveworkforce • Amoreengagedworkforce • Easierforsalesrepstoshareexamplesandconveytheenergyaroundsalespropositions • Easierforsalesmanagerstoreviewsalesperformanceandnewopportunities • Easeofdocumentsharingandconnectionallowsforsalesrepsinthefieldtoconnectfroman airport, home office, or client location—anywhere there’s an internet connection • Any-to-AnyVidtelnetworkmakesiteasierforalltoparticipatewithoutcross-platformrestrictions

30-person Malpractice Law Firm – Facilitating deposition-taking and introduction of visual evidence

Environment • Lawyersconstantlyonthegoneedvisualcollaborativetechnologytofacilitateeasiercollectionand communication of information • Mostcourtsnowallowforvisualcollaboration–typicallythroughvideoconferencing–forpre-trial motions, depositions, and interviews

Benefits • Easiertoscheduledepositionsascourtorattorneymeetingroomschedulesbecomelessofanissue • HDvideoconferencingfeatureassuresqualityviewofindividualsinvolved,assuringkeyvisualcues are captured • Abilitytosimultaneouslyshowandannotatedocumentsandpresentationsmakemulti-dimensional communications easier • Vidtel’sAny-to-Anynetworkassuresmorepeoplecanparticipateusingdifferentdevicesandfrom a more-varied set of locations

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Children’s Dental Clinic – Use of HD video endpoints to visualize before-and-after results, as well as allow for multi-location collaboration

Environment •25-personchildren’sdentalpracticespecializingincontemporarytechniquesforbracesalternatives •Twolocationsrequiringcollaborationbetweendentistsandofficeworkersrequiringface-to-face meetings

Benefits •Impression’slarge,HDvideocapabilityallowsforhigh-qualitydetailedimagesofpatient’steeth •Demonstrationofthebefore-and-afterresultsmademoresignificantthroughtimelinevideosthat can be created and run on the integrated PC •Abilitythroughtouch-paneltomagnifyandmoveimagesdeliversamoreengagingreviewof proposed and projected results •AbilitytocaptureandcreateJPEGimagesofproposedresultsmakesiteasytoreviewlateron •FullcollaborativefeaturesandHDvideo-conferencingallowforeasysharing,annotation,and collaboration between sites facilitates getting to issues sooner and lessens the need for travel

Three-location, 45-person Hedge Fund (Financial Services) – Requirement for NY, Chicago, and San Francisco offices to seamlessly stay connected for high-impact results. This requirement includes having less-technically skilled users to utilize collaboration technology easily for location-to-location connection, as well as for easy collaboration among employees traveling internationally

Environment •Highlysecure,professionalenvironmentwithallnon-technicalresources. •High-pressureworkenvironmentwhereeasycollaborationwithlowerlevelsoftechnicalsupport requirements are a must

Benefits •Threephysicalofficesbecomeasinglevirtualone •Lesstravelexpenses •Criticalproblemsthatwouldnormallyrequireface-to-facemeetingsresolvedsoonerthroughmulti- functional collaborative work sessions •OptionalVidtel12-portbridgeservicesallowforseniorteamtoconnectandcollaborate •Any-to-Anyconnectionallowsforinternationaltravelerstovideoconference,share,participateand give presentations through multiple interfaces

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Small Boutique Marketing and PR Company – Single location, 15-person marketing company with 20 clients. Direct client engagement with a requirement for a high number of conference participants.

Environment •Dynamicandcurrenttechnicalenvironmentcomfortablewithhighlycollaborativeapplications. High demand for visually impacting presentations and communications with an intuitive ease of use.

Benefits •CompanysuggestedanInFocusMondopadvideoendpointateachof their clients’ offices to allow for easy collaboration and point-to- point video conferencing •Weeklyupdatecallsarenowhandledvia InFocus Mondopads on each end •InexpensiveVidtelConnectserviceusedfor the unlimited video conferencing between companies •Multi-functional,spontaneouscollaborative sessions with HD vide allow for simple- to-capture ideas that can be saved and sent out •Significantuseofsplitframevideo- conferencing, white boarding, and presentation-sharing sessions •Promotestheleading-edge contemporary image of the company

Visual Collaboration Guide - 10 © CMIT Solutions, Inc. 2012

harDware TeChnICal speCIfICaTIOns

Display - Size 55”

Resolution - 1920 x 1080

Refresh Rate - 60 Hz

Viewing Angle - ±89°

Display Colors - 1.07G (10-bit)

Pixel Pitch - 0.63mm

Picture-in-Picture - SBS/4 quadrant PiP

Video Input Compatibility - Full NTSC, 480i, 480p, 720p, 1080i, 1080p/24, 1080p/30, 1080p/60VGA (640x480), SVGA (800x600), XGA (1024x768), SXGA (1280x1024), SXGA+ (1400x1050), UXGA (1600x1200), WXGA+ (1440x900), WSXGA+ (1680x1050), WXGA (1280x800), WUXGA (1920x1200)

Data Input Compatibility •Inputs-USBType-Ax6,HDMI1.3x2,VGA(HD15VESA),Component,S-Video,Composite,RS232, •Outputs-RCAstereoaudiox2,3.5mmstereomini-jack,USBBtotouchscreencontrollerboard, Ethernet (RJ45 x 2) •3.5mmstereomini-jack,audioout(8-pinmini-DIN) •TouchScreen – Multi-Touch touch screen system with support for 2 touch and Windows 7 gesturing – Glass protection overlay for LCD surface – USB connection to PC from touch system panel board

Speakers (Integrated) - Stereo 10W x 2

Power - AC 100 to 240V, 50/60Hz

Energy Star - 5.0 for display and PC

Operating Conditions - 10° to 40°C at 0 to 7.5K ft, 10° to 35°C at 7.5k to 10K ft

Noise - <32dBA @ 25°C

Mount - VESA standard

Accessories Included - Wireless keyboard, wireless mouse, cleaning cloth, VGA cable, USB cable, WLAN antennas (2), security screws, security screw removal tool, power cord, remote, quick setup guide, sound bar assembly, HD camera assembly, foot assembly

Warranty - 1 year

Certifications - US and Canada

(cont.)

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harDware TeChnICal speCIfICaTIOns (Cont.)

PCProcessor - Intel i5Memory - 4 GB, 8 MB Flash memoryLAN - 802.3 10/100 Base-T with Wake on LANWi-Fi - Dual purpose 802.11 b/g/n mini PCIe card, 2.5 GHzInput connections - USB Type A x 4, 10/100/1000BaseT x 2OperatingSystem-Windows7

Camera

Resolution - 1280 x 720

Frame rate - 22fps at HD with H.264+YUV (2-way)

Lens and Field of View-F/2.0,3PLens;FOV(D)56.8°inHDmode,FOV(D)50°inVGAmode1.0xzoom,FOV(D)30°inVGAmode1.6xzoom

Audio support - 4 built-in Unidirectional microphones

Interface - USB 2.0 High Speed

Focus - Auto focus

Tilt - Up/down ±40°

Sound Bar

Power - via USB or 60 Hz AC

Visual Collaboration Guide - 12 © CMIT Solutions, Inc. 2012

Make yOur IMpressIOn a lasTIng One

CMIT Impression’s powerful collaboration tools, any-to-any connection abilities, and SMB-friendly price point brings enterprise-level visual collaboration to small businesses looking to expand their reach without breaking the bank on travel expenses.

As more and more businesses venture into the visual collaboration realm, customers are continually finding new and innovative ways to use Impression in furtherance of their business goals. With its suite of features, ease of use, and interoperability across platforms, CMIT Impression’s usefulness is almost solely limited only by your imagination.

For more information, or to schedule a demo, call CMIT Solutions or visit http://www.cmitsolutions.com/impression