Village of East Dundee - Board Meeting Agenda - 09/08/2014

http://www.eastdundee.net/edapps/vwide/edbdagens.nsf/WebMain/3DA9A77F2EF1CFD586257D4A00744F6D?OpenDocument[9/5/2014 4:11:19 PM]

Village of East DundeePRESIDENT AND BOARD OF TRUSTEES

Committee of the WholeMonday, September 8, 2014

06:00 PMCall to Order

Roll Call

Public Comment: Agenda items only - Please keep comments to 5 minutes or less

Old Business

New Business

A. Building Maintenance PositionB. Trailer Mounted Pump PurchaseC. Sewer Inspection Camera Crawler System PurchaseD. River Haven Processes

Public Comment - Please keep comments to 5 minutes or less

Executive SessionRecess to Executive Session Executive Session, closed to the public and media under the provisions of the IllinoisOpen Meetings Act, 5ILCS, 120/2, (2) (21), Discussion of Minutes, (C) (6), Pending Litigation, 2 (C) (1), Personneland 2 (C) (5) Acquisition of Property.

Adjournment

V I L L A G E O F E A S T D U N D E E DEPARTMENT OF PUBLIC WORKS

1

401 Elgin Avenue, East Dundee, IL 60118 847-844-9461 847-426-9621 f

To: Jim Kelly, Director of Public Works,

Cc: Tim Wilson, Deputy Director of Public Works

From: Adam Peters, Wastewater Superintendant

Re: Purchase of Sewer Inspection Crawler Camera System

Date: August 21, 2014

The Public Works Department has been investigating the purchase of a closed circuit

television (CCTV) sewer inspection camera system. The camera is mounted on a “crawler” style

vehicle which travels through the sewer lines. This is the tried and trued standard for pipeline

inspection technology. The camera head will rotate 360 degrees to inspect joints and the

condition of the lateral connections. This system will provide staff with the ability to; inspect,

locate, and catalogue lines in both the Sanitary and Storm Water Collection Systems.

Equipment such as this has become essential to evaluate an ever aging infrastructure. It

allows staff to better allocate funds for rehabilitation projects. This will in return provide the

Village with the best overall value. There are true cost savings associated by focusing work on

areas which will reduce Inflow and Infiltration on the Sanitary System. The detailed inspections

will also assist in road reconstruction projects by identifying the areas in need of infrastructure

replacement during the planning stage. This technology has proven itself time and time again.

With an estimated 25 miles of Sanitary Sewers and countless Storm Water lines the inspections

and cataloguing will be an ongoing process.

In the past we have looked to contractors for this type work. Depending on the project

size and their availability they charge a minimum of 1200.00 per day. They often do a great job;

however, there are some disadvantages to using contractors. First being that a significant amount

of time is often required by staff to work with the contractors. This includes viewing the

inspections, cleaning, and root cutting operations. With the purchase of this equipment staff can

perform the work while already onsite eliminating the need for the contactor. Second is that

once corrective action is taken the problem area needs to be re-inspected. In the past this would

require another visit from the contractor. Lastly in emergency situations it is often difficult to get

a contractor onsite in a timely manner. If one is available the charges can be as much as double.

V I L L A G E O F E A S T D U N D E E DEPARTMENT OF PUBLIC WORKS

2 | P a g e

The Villages Global Information System (GIS) system in terms of collection systems for

both Sanitary and Storm Water is in its infancy. As with any GIS system the input data is the key

to its success. This camera system will play a large role the development of this data base

eventually allowing us to create a complete history on each line segment including videos and

pictures of problems.

New regulations are always being added by the Environmental Protection Agency (EPA).

Some of which we have seen imposed on neighboring communities already. Language is being

added to permits requiring Capacity, Management, Operations, and Maintenance or CMOM

programs. This equipment will be very beneficial in helping to meet the new standards which we

will see imposed on our permits in the near future.

Staff has demonstrated several different units in our actual operating conditions within

the Villages system. The “Rovver X” system by Envirosight has proven itself in multiple

demonstrations. It incorporates all of the technology Staff is looking for with upgradable features

to accommodate future needs. All aspects of this unit have been designed to evolve and be

replaceable or upgradable so as not to obsolete the entire unit.

The Rovver X unit includes key features such as:

Camera with pan and tilt

Reverse camera to help see maneuvers if unit stuck in pipe

Crawler with compact style body

LED Lighting

1000 feet of high strength cable

Integrated control pendent

Various wheel configurations to accommodate a variety of line sizes 6” on up

Built in locating sonde transmitter 33 kHz/ 512 Hz to work with our current locator

Software which will integrate with our GIS asset management system

Expandable to meet future needs or larger lines if needed

Any main line camera inspection system such as this works best when installed in a

vehicle such as a van or trailer to provide a mobile work space. Tasks such making the electronic

connections, tire changes and tractor configurations are best performed out of the elements. In

addition a large part of this process is the data entry aspect. This option would provide a work

space for this out of the elements as well. An “Outpost System” which is a mobile skid mounted

cabinet is also an option but provides little shelter from the elements and is rather costly.

Staff’s recommendation is to move forward with the purchase of the Rovver X system by

Envirosight. The equipment is available through Standard Equipment Company on the National

Joint Powers Alliance (NJPA) program. NJPA has already competitively bid this product and

provides us with government discounts. The demonstrator unit is available to us for an additional

discount. Staff would recommend taking advantage of this savings as well. The unit would carry

a full factory warranty and has been in used under the supervision of the manufactures

representative and very well maintained. Any potential bugs have already been addressed and

worked out.

V I L L A G E O F E A S T D U N D E E DEPARTMENT OF PUBLIC WORKS

3 | P a g e

To provide further cost savings Staff recommends installing the unit in a trailer we

custom order and build. The trailer will be very similar to the available factory unit. By having

our staff do the installation and complete the build out in house the unit will meet our specific

needs and provide a great professional looking work space at a fraction of the cost.

Below you will find a break down of the costs associated. The budgeted amount was

90,000.00 located in account 32-09-4993.

Unit:

Recommended

Alt #1 Alt #2 Envirosight Rovver X system - demo unit $69,488.00 new $71,988.00 new $71,988.00

Option: Software GIS integration

$8,862.00

$8,862.00

$8,862.00

XXL wheels for storm water system needs

$1,340.00

$1,340.00

$1,340.00

Trailer: 7'X12' tandem axel trailer

red in color extra height 110v ac wiring package

led lights

factory built trailer

Skid System

Onboard roof hvac system

Long tongue for generator doc, shipping, title, M plates

$6,865.00

$31,792.00

7,262.00

Generator:

eu2000 Honda EU 7000I inverter style generator

$3,219.99

Eu-2000 1,682.00

Wash-down System:

30 gallon

$300.00

1,794.00

Total $90,074.99

$103,780.00

92,928.00

At this time staff is asking for approval to purchase the Rovver X demonstrator unit, The

required software package, XXL wheels, Custom trailer, Generator (inverter style), and Wash down

system for a total of 90,074.99 dollars.