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Murrup Barak ITAS Tutor guide:
The two systems you need to use to log your hours are:1. The ITAS system – follow this link2. Themis – follow this link
ITAS system
Update your profile & set availabilityOne the home page click on Tutor Details, as below. This will take you to your profile.
In your profile- Select how many subjects you can tutor this semester, if you are unavailable
to tutor this semester, please email [email protected] and he
The following is information for tutors which covers the below aspects of the ITAS system and Themis.
- Setting your tutoring availability- See students you are matched with- Creating a work plan- Submitting hours in the ITAS system and Themis
o Note the Themis code is 01-9730-45-090521-GEN-86-01 What to do if you have system errors
will mark you unavailable in the system.- Update your phone number and email address- Update your personal information; at the bottom of the page there is a
section capturing if you are Aboriginal and/or Torres Strait Islander- Click save
See what students you are matched withIf you have been matched with a student you should have received an email notifying you, however there have been some matches where emails were not sent due to a system error.
To see student you are matched with please log in, students contact details should be on the home page. To get back to the home page, click on Tutors as per below.
Creating a work plan with students you are matched withWhen you have been matched with a student, the first thing you need to do is contact the student and arrange a time to build a work plan. The work plan will guide how you and the student will work together through the semester and is document in the ITAS system. You need to have made a work plan with the student before you can log hours in the ITAS system. Submitting hoursITAS systemTo get paid you need to submit your hours in the ITAS system and in Themis. Your hours need to be approved by your students in the ITAS system, students approve the hours by logging in and clicking approve / ‘thumbs up’ for each session. We can only approve hours in Themis once they have been approved by students in the ITAS system. Note you can only submit hours for students once you have created a work plan.
ThemisTo submit your hours in Themis, click on recent timecards.
Hours typeTutorial Casual Payment typeATAS Post Graduate – if you tutored a postgraduate studentATAS Undergraduate – if you tutored an undergraduate student Job performedCasual The code to use on your time card is 01-9730-45-090521-GEN-86-01, please note this cost code has been updated. For the approver, please always selected Dean Heta or Kiernan Ironfield. If you select anyone else they will be unable to approve your timecards.
Please add a separate line for each student you are tutoring as per below.
System errors
If you run in to any errors in the system, can you please screen shot them and send them to [email protected] This will enable us to work with our developer to fix the issues.
