Job DescriptionEvents Fundraising Assistant

Role summary / Purpose of the job

To assist the events managers in the general operational delivery and development of this specific income generating area and to offer administrative support to the wider fundraising team as appropriate.

Key responsibilities and deliverables

To support the Senior Event Manager and Event Manager with all key events Ensure all event materials are prepared and set up on the day ie raffle and auction Liaise with suppliers, comparing costs and ordering materials for fundraising events Responsible for packing up/distributing all auction and raffle prizes post event and

liaising with auction winners. Keep database updated with key event and attendee information Assist with the co-ordination and organisation of event related London Centre/Activity

supporter visits Catalogue and maintain event store cupboard and make sure prizes are labelled and

stored correctly and list is updated. Source prizes - use initiative to compile a list of companies to approach for raffle

/auction items. Address and post out event tickets, organise bikes, cars, collections etc Cover reception when necessary Keep the events team abreast of all upcoming NR events, ie open days, deadlines info

needed for other teams etc Work closely with wider teams including communications to schedule and prepare

Event email announcements Work with the wider team to sign off Nordoff Robbins content in Event Brochures.

Finance & Record Keeping

Issue invoices and keep up to date with records. Check what invoices are outstanding and regularly alert events team to all outstanding

in event team meeting ensure database is kept up to date with all relevant and event related information and

recorded appropriatel

Person SpecificationsEvents Fundraising Assistant

Education/Qualifications

Educated to a Degree Level (Events, Marketing, Communications or other relevant field) Desirable

Knowledge and Experience

Experience using the Adobe creative suite including (Publisher, InDesign, photo shop, Dreamweaver) Desirable

Ability and experience in preparing presentations EssentialExperience working in a team which is working towards achieving income targets Essential

Strong IT skills (Excel, Word, PowerPoint) and experience using a database Essential

Experience using social media in a work related setting Essential

Experience working with fundraising volunteers EssentialExperience of working in a charity or other not for profit organisation Desirable

Skills and Competencies

Highly organised and able to multi-task fundraising and administrative duties Essential

Excellent interpersonal and teamwork skills EssentialExcellent written and verbal communications with the ability to communicate effectively and professionally with different internal and external audiences

Essential

Excellent organisation with strong administrative and recording skills as well as attention to detail Essential

Confidence to speak with a broad range of supporters and donors and excellent telephone manner Essential

Excellent time management and organisational skills Essential