VACANCY: EXECUTIVE ASSISTANT x2

PURPOSE OF POSITION

To provide full secretarial services and administrative support to Executive Management.

KEY PERFORMANCE AREASo Secretarial services and Communications, including the following:

o Minutes taking, initiating and following up on business matters behalf of the Executive Manager (EM); convey instructions and information to subordinates on EM’s behalf; replying to correspondence by deciding on content and handling back-up research; typing of documentation; provision of telephone service; handling confidential correspondence.

o Retention and availability of information, including the following:o Establishment and maintenance of EM’s filing systems and follow-up systems; maintain leave roster for

division’s management team. o Organisation and administration, including the following:

o Perusal of all incoming mail, sorting, replying, redirecting or taking action where relevant; maintain individual diaries of EM’s; coordinate meetings and arrange off site meetings and functions; statistical analysis and reporting.

o Group responsibility, including the following:o During absence of EM inform relevant staff and issue directives regarding matters requiring decisions; provide a

back-up secretarial service to other EM’s; protection of company assets; provide company travel arrangement service to EM’s; establish and maintain personal data files.

COMPETENCIES (The following will be advantageous)

KNOWLEDGE (Educational Qualifications & Experience)

Grade 12 Secretarial/Administration/Business Diploma Minimum of 5 years secretarial experience

SKILLS(Practical & Technical)

Code EC Driver Strong MS Office skills (Excel, Word, PowerPoint) and SAP literacy Typing speed > 60 w.p.m. and minute taking skills Excellent scheduling/diary management skills (Planning and organizing) Excellent English communication skills – verbal & written

BEHAVIORAL ATTRIBUTES(Personality Characteristics)

Confidentiality Self-driven, Assertive at all levels, Building working relationships and being a team player, Effective decision making and Must cope well under pressure

RBCT VALUES

We will not engage in any unsafe activity We treat each other with respect and dignity We care for the wellbeing of our employees We work to the best of our ability We are innovative and proactive We care for the environment

CV’s together with supporting documents should be submitted to: iwanttowork@rbct.co.za

09 JUNE 2016Employment may be subject to RBCT’s Employment Equity Plan. People living with physical limitations are encouraged to apply.

External applicants should consider their application as being unsuccessful if not contacted within 2 weeks of the closing date.

DIVISION: MANAGEMENT