Rotherham United Community Sports Trust JOB DESCRPTION

Job Title

Administrator (Pre-employment Vetting/On-boarding/Compliance)

Reports to NCS Manager Department Inclusion Salary £16,000 – £18,000 per annum PRO RATA (Subject to experience and qualifications)Hours This is a part time role of 20 hours per week requiring flexibility to work some evenings, weekends and

match days as required Job Purpose Rotherham United Community Sports Trust (RUCST) is seeking to appoint an enthusiastic, charismatic

and dedicated person to ensure staff contracts are compliant with both internal and external client requirements. Working to tight deadlines, you will ensure candidates are vetted correctly before the start of their employment, including the organisation and compiling of essential documents.

Contract Details

• Part-time, Permanent • Auto-enrolment into the Club’s pension scheme (depending on eligibility) • 28 days annual leave including public holidays

Role Accountabilities & Key Duties 1. Key Duties and Responsibilities

Administer, track and manage the compliance processes Meet and greet external candidates to verify official documentation (e.g. passports and visas) Adhere to client specific requirements Carry out necessary background checks (e.g. criminal, credit and employment checks) Assist with external/internal audits and ad-hoc projects To ensure equality of opportunity is afforded to all persons both internal and external,

actively seeking to eliminate any direct or indirect discriminatory practices/behaviour Carry out duties in accordance with all relevant company policies Act at all times with utmost good faith to the Club and Company Devote full attention and ability to fulfilment of the duties required by the role Other duties as reasonably requested by a member of the senior management staff To work closely with partner organisations, to maintain good relationships and collaborative

working practices To work with colleagues throughout Rotherham United Community Sports Trust to extend

knowledge and skills in order to identify and develop best practice Deal with enquiries and general day-to-day liaison with customers, colleagues and partners Carry out general office duties including data recording, filing, photocopying, sending and

receiving emails Ensure all policies and procedures are adhered to active participation on continuing

professional development and the appraisal process Promote the brand identity and increase Rotherham United’s fan base throughout To undertake such other duties, training and /or hours of work as may be reasonably required

and which are consistent with the general level of responsibility of this job To maintain the quality of service provision, regularly evaluating work and seeking to make

improvements Present a professional image when dealing with both internal and external contacts and

partners, acting in a professional manner at all times To be aware and comply with the Health and Safety at Work Act To carry out responsibilities with due regard to Equal Opportunities To provide cover as and when required at other departments within Rotherham United

Community Sports Trust

2. Person Specification

Excellent verbal and written communication skills Ability to think clearly, creatively and imaginatively Positive attitude and strong focus on teamwork Ability to communicate with people from all backgrounds Ability to build and maintain positive relationships with people Focused on achievement, targets and continuous improvement Demonstrate a high degree of flexibility and confidentially Capable of presenting information, orally and written Have skills to plan, organise and present information Ability to work under pressure and to tight deadlines Ability to work on own initiative Competent IT skills

3. Managing Partnerships and Contracts

• Maintain and build positive relationship with key partners and stakeholders; • Maintain and monitor contracts and report to Line Manager;

4. Experience Experience and knowledge of contractual documentation and handling process Knowledge of the DBS process and protocol Knowledge of recruitment legislation

5. Qualifications

Full driving licence and the use of a vehicle Basic First Aid training/qualification Safeguarding certificate Level 3 or above in Human Resources (or other relevant qualifications)

6. Recruitment • Develop and maintain relationship and liaise with external agencies• Attend recruitment events; • Use resources available within the department to make recruitment as positive and successful as

possible.

General Duties & Accountabilities • To support RUCST and Rotherham United FC in their aims and objectives at all times • To ensure compliance with all relevant Club policies, including health and safety policies• To ensure compliance with all relevant legal, regulatory, ethical and social requirements • To build and maintain good working relationships both internally and externally, maintaining a professional image

at all times when representing RUCST and Rotherham United FC • To keep confidential any information gained regarding the Charity, Club and its personnel • To maintain a flexible approach to work at all times • To undertake other duties and responsibilities as required from time to time • Promote equal opportunities in recruitment, delivery and overall assessment • Ensuring that all contact with and arrangements for young people and their welfare is safeguarding and promoted

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of the areas of activity and will be amended in light of the changing needs of Rotherham United Community Sports Trust.

RUCST is committed to safeguarding and promoting welfare of children, young people and vulnerable adults, and expects all staff to share this commitment.

We are a diverse Trust that respects differences in race, disability, gender, faith background or personal circumstances we welcome all application. We want everyone to feel valued and included in the football community and to achieve their full potential. The trust is opposed to any discrimination and commits itself to the redress of any inequalities by taking positive action where appropriate

Person Specification

Qualifications Essential Desirable 1 Appropriate degree

2 Valid and Enhanced DBS (Disclosure & Barring Service) Check 3 Valid Safeguarding Training Certificate 4 Knowledge, understanding and experience of human resources Skills, Knowledge & Experience 5 Working within a team and coordinating team members

6 Experience of publicity/promotion of initiatives and events

7 IT skills to include a high level of competence using Excel, Word, Access and PowerPoint skills

8 Excellent overall level of numeracy and literacy Attitude/Behaviours 9 A “can do” attitude 10 Presents solutions rather than problems 11 Ability to establish good and productive working relationships,

and work well in a team

12 Innovative and flexible approach to supporting individual students

Personal Qualities 13 A dynamic, hardworking and enthusiastic individual 14 Be able to enthuse learning within a wide range of ages and

abilities

15 Excellent interpersonal and communication skills 16 Proactive attitude within the role 17 Excellent written and analytical skills 18 Quality focus – takes responsibility for ensuring a high quality of

delivery and planning

19 Highly organised and able to manage multiple tasks 20 Drive and energy – demonstrates enthusiasm and is personally

committed towards education and learning

21 Self-development – is receptive to feedback about own behaviour, strengths and areas for improvement

22 Flexibility and willingness to learn 23 Ability to work calmly under pressure, effectively organise,

prioritise workloads and to meet deadlines.

24 Ability to work unsupervised 25 Ability to respect confidentiality and professionally on particular

issues