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TABLE OF CONTENTSChapter 1 – Getting Started

Introduction

System Requirements, Application Software and Printers

Setting up the System Setting the Default Printer for Windows XP Setting the Default Printer for Windows Vista/7/8 Downloading the Program Extracting the Program Renaming the Extracted File Saving Athletes’ Pictures

Chapter 1I – The Working Environment The Window Screen Menu Form General Information’s Form Athlete’s Registration Form

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TABLE OF CONTENTSChapter III – Filling-in Basic Information

The Required Formats A - General INFORMATIONS (General Tab)

B – Head Coach INFORMATIONS (Head Coach Tab) C – Athlete’s Registration Form (Personal Info Tab) C – Athlete’s Registration Form (Athlete’s Record Tab)

Chapter 1V – Working with USERFORMSA. The Menu Form

1) Step 1 Buttons3) Step 3 Buttons

2) Step 2 Buttons

B. General Information Form

1) Recording Data

2) Viewing and Editing existing Data

3) Deleting or Reset the existing Data

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TABLE OF CONTENTSChapter 1V – Working with USERFORMS

C. The Athlete’s Registration form Public School Athlete

Adding New Record Search, Edit, Delete Athlete’s Record via Registration Form Search, Edit, Delete Athlete’s Record via AR-1 Form

Private School Athlete Adding New Record Search, Edit, Delete Athlete’s Record via Registration Form Search, Edit, Delete Athlete’s Record via AR-1 Form

Chapter V – Into the FormsA. Athlete’s Forms

1) Opening and Viewing Records

2) Printing Any Forms

B. Coaches to Chaperon Forms

1) Opening and Viewing Records

2) Printing Any Forms

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TABLE OF CONTENTSChapter V – Into the Forms

C. Summary of ReportsD. Gallery of PicturesE. Photo Gallery

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Chapter 1- GETTING STARTEDDigital SCR 2014 is an electronic aide

for all coaches and screening committees in the different sports events from Intramurals to Palarong Pambansa. It helps them in the fast and easy encoding of Athlete’s Data and produce hard and soft copies of the different requirements of their athletes to be screened by the assign screening committee in their respective divisions.

This E-forms has undergone many versions before it was realized and used by coaches in the Division of Pagadian City. Digital SCR 2014 v.2.1.1 is the updated version which is available at www.slnhspagadian.weebly.com in the downloads page.

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http://www.slnhspagadian.weebly.com/

System Requirements

Operating System – Windows 8 32-bit and 64-bit Windows 7 32-bit and 64-bit; Windows XP and Windows Vista

CPU Processor: Intel Pentium 4 up to the latest; -1.87Ghz

Application Software: Microsoft® Excel 2007, Microsoft® Excel 2010

and Microsoft® Excel 2013 WinRAR

Printers: Canon iP2700 series or any inkjet printers that

supports 8.5 x 13 size of bond paper.

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Setting up the System

A. Setting the Default Printer

For Windows XP oGo to the Start

Menu, select Control Panel, then Printers and Faxes.

oRight-click the printer you wish to set as your default printer, and chooseSet as Default Printer.

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Setting up the System:

A. Setting the Default Printer

For Windows Vista / 7/8oSelect the Devices

and Printers icon (Printers in Windows Vista)

oRight-click the printer you wish to set as your default printer, and choose Set as Default Printer.D

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B. Downloading the Program Open your Web Browser (ex. Google Chrome,

Mozilla Firefox, Internet Explorer, etc.) Type www.slnhspagadian.weebly.com in the URL

box. Press enter…same as opening your facebook

account. Once the page has done loading, go to downloads

from the Linkages in the homepage or you can go to Downloads from the Menus of the site.

Look for Digital SCR 2014 v.2.1 and click “Download File” .

Wait for the downloading process to finish, before you can open and extract the zip file. Dig

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http://www.slnhspagadian.weebly.com/


C. Extracting the Program Once the download process is

finished, open the folder where it is located. And extract the zip file using WinRAR application or any application available in your computer that can open this program.

Read carefully the instructions at the right side of the WinRAR window screen.

Click “Extract To” from the standard toolbars, and choose the location you want to place the extracted files.

Type the password “digitalscr2014” in lowercase. Click show password to show the characters you’re typing.

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D. Renaming the Extracted File

After extracting, you will see the folder “Digital SCR 2014 v.2.1” in the selected location during the extraction.

Click the folder and press F12 in your keyboard to rename it.

Follow the format “School-Event-Gender Category” .

Refer to the picture at the right to see a sample output after renaming the folder. Dig

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E. Saving Athlete’s Pictures Open/Double click the

renamed folder and you will find Digital SCR 2014 v.2.1.xlsm and Pictures folder.

Here in the Pictures folder you will saved the Athlete’s 450px by 450px pictures with 150 dpi resolution.

For Public School Athletes Filename: LRN Format: “.jpg”

For Private School Athletes Filename: First Name, MI, Last Name Format: “.jpg”

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Chapter II – THE WORKING ENVIRONMENT

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Start Menu Button

Full Screen Button

A. WINDOW SCREEN

This will show the Menu Form, once clicked.

Windows Screen will be viewed in Full Screen Mode.


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B. MENU FORM


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C. General Info., Head Coach, Asst. Coach 1, Asst. Coach 2 and Chaperon FORM


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D. ADD/EDIT/DELETE/SEARCH ATHLETE’S RECORD FORM

Chapter III – Filling-in Basic Information

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This Excel VBA Program is designed for all the coaches and screening committee to have reliable and consistent outputs from the data provided based on the documents submitted in every athlete.

Thus, following the correct procedures and formats on encoding their data in the different forms is a necessity in this Digital SCR 2014.

Below are the prescribed formats of the different types of data to be entered in the different forms.

Type Format SamplesText Data First Letter Capital Dignos, Julie T.

Date mm-dd-yyyy 07-18-2011

Signatories Capitalize Form DR. DANNY R. CORDOVA, ES-III

LRN 12-digit Number303912000001

School ID 6-digit Number 303912

Chapter III – Filling-in Basic Informations

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Fill-in the necessary fields from Venue to the Cut-Off Date, incase of the Division Screening Committee to Physician Division Fields you can leave them blank whenever these persons are not available.

Region, Division, School Year and Athletic Meet are in combo box form which means there are already data available in the list once you click the “down arrow”.

A – General INFORMATIONS (General Tab)


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Click on the Head Coach Tab to activate Head Coach Page and same with other Pages if you have assistant coaches and chaperons.

Fill-in the necessary fields from Last Name to Principal. All these data are necessary since it will be used in the different requirements for coaches and chaperons.

Once you’re done filling-out this forms, click on Record Data button.

B – Head Coach INFORMATIONS (Head Coach Tab)


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Follow the sample above on how to fill-in the Athlete’s Registration Form.

C – Athlete’s Registration Form (Personal Info Tab)


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Click “Athlete’s Record Tab” and fill-in the required informations same as the sample above. And click “Add New Record”.

C – Athlete’s Registration Form (Athlete’s Record Tab)

Chapter IV – Working with USERFORMS

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A. The Menu Form Step 1 - Buttons General Information Button Clicking this button will

open the form for General Info., Head Coach, Asst. Coach 1, Asst. Coach 2 and Chaperon Forms. Add/Edit/Search

Player Button Clicking this button will open the Registration form for Athletes where you can add, edit, search and delete records. Delete All Athletes’

Record Button Clicking this button will delete All Athlete’s Record to be confirm by a Master Password. Change Master

Password Button Clicking this button allow the user to change his/her Master Password.


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A. The Menu Form Step 2 - Buttons Athlete’s Form

Clicking any of the buttons here will open the selected Form for Athletes, where you can view and print records.

Coaches and Chaperon Clicking any of the buttons here will open the selected Form for Coaches and Chaperon, where you can view and print records.


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A. The Menu Form Step 3 - Buttons Summary of Reports

Clicking this button will open the “Summary of Reports” which is to be submitted to the Division/Regional Screening Committee. Gallery of Pictures Clicking this button will open the “Picture Gallery ” of Athletes, where you can load their pictures and print them. Save Button Click this oftentimes to save your current changes.

Close Button Closes the Menu Form.


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a) Recording Data Open the General Info. form from the Menu Icon. And start filling-in the required data. Start from the General Information to Chaperons if

there are any. For coaches who do not have assistant coaches and

chaperons, just fill-in until the head coach page. Finally, you need to click “Record Data” button to

record it in the database. A pop-up message will appear on the screen

confirming the status of the recorded data.

B. General Information


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b) Viewing and Editing existing data From the General Informations Form, you can view

the existing data by clicking the “View Data” button. And if you wish to edit some erroneous entries, you

can do it here. After correcting the erroneous entries, click “Edit

Data” to record and save the changes. And press “OK” button.



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c) Delete or Reset the existing data From the General Informations Form, click “Reset All”

to delete the existing records. A confirmation message will appear to give you

chance either to continue or cancel. Once confirm, a message of successful deletion will

appear.



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a) Adding New Record (Public)

C. Athlete’s Registration Form

Open the Menu Form

Click the button “Add/Edit/Search Player”.


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Now, if you missed to record data from the General Informations, specially the cut-off date for Elementary or Secondary.

A pop-up message blocker will appear and inform you about this error. If you encounter this error, go back toGeneral Informations form and fill-in the cut-off date.

Otherwise, you may proceed to the next step.


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Choose from “Public or Private” options below the LRN box to refrain this warning message.


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For Public athletes, you need to type his/her LRN in the LRN box properly. LRN refers to the 12-digit reference number of the Athlete.

Any errors on this data like if you type less than 12-digit or more than 12-digit number , a pop-up message blocker will appear on the screen and prohibits you in adding the athlete.


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a) Adding New Record (Private)


For Private athletes, since they don’t have LRNs they can proceed immediately to the other required data.

But before adding new record, the program will ask for your School ID otherwise this athlete again will not be recorded.


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b) Search, Edit and Delete Records (Public)


To edit Public Athlete’s Record, you can choose any of the following procedures:

Using the Athlete’s Registration Form• Open the said

form.• Type the LRN of

the Athlete you want to search in the LRN box.

• Choose Public from options below the LRN box.

• Click “Search Athlete” button to load his/her records into the form.


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C. Athlete’s Registration FormTo edit Public Athlete’s Record, you can choose any of the following procedures:

Using the Athlete’s Registration Form• The Edit Record

and Delete Record buttons are now enabled.

• After editing the erroneous entries, press the “Edit Record” button to save the current changes.

• A pop-up message will appear and click “OK”.


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C. Athlete’s Registration FormTo edit Public Athlete’s Record, you can choose any of the following procedures:

Using AR-1 Form• Open the Menu Form• Click AR-1 button to

open it. • Click “Edit Record via

Database” .• Database will

become visible.• Click “Unlock for

Editing” to enable editing Database.

• Only contents from Cell A3 to Cell BO5500 can be edited.

• This will link automatically to all the forms.

• Once done, click “Back to Main Page”


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b) Search, Edit and Delete Records (Private)

C. Athlete’s Registration FormTo edit Private Athlete’s Record, you can choose any of the following procedures:

Using the Athlete’s Registration Form• Open the Menu Form• Click Add/Edit/Search

Player button.• Choose Private from

the options below the LRN box.

• The LRN box will now change to a dropdown list for Athlete’s Name.

• Click the arrow down to display the names of those Athletes who are already in the record.

• Click the name you want to edit.

• To view his/her records, click “Search Athlete”.

• Once done editing, click “Edit Record” button.


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b) Search, Edit and Delete Records (Private)


Using AR-1 FormSame in Editing Records for Public Athlete using AR-1.

Click to view this…

Chapter V – Into the FormsD

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Opening and Viewing Records

A. Athlete’s Forms All forms are hidden worksheets which can only be open in the Menu Form.

• Open the Menu Form• Click the button of the form you want to open from the Athlete’s Form.• All forms that will be opened are protected worksheets. • Clicking the yellow cell will show a dropdown list where you can see the names of the Athletes who were already added in the record. • Click the name you want to view.• And by index – match function of excel.• The records of the selected athlete will be shown.


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Printing any forms

A. Athlete’s Forms All forms are hidden worksheets which can only be open in the Menu Form.

• With selected form opened, click the Printer’s Icon.• A pop-up message will appear asking for the number of copies you want to have during the printing process. • Note: Only positive numbers greater than 0 but less than 32767 are allowed to be entered here.• Once any of the restricted characters is mistakenly entered an error message will appear. • Just click “End” button and retry.• Otherwise, just follow the friendly instructions.• And you will get the hardcopy from your printer.• Click “Back to Main” icon to go back to the Main Page.


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Opening and Viewing Records

B. Coaches and Chaperon Forms All forms are hidden worksheets which can only be open in the Menu Form. • Open the Menu Form• Click the button of the form you want to open from the Coaches and chaperons Form.• All forms that will be opened are protected worksheets. • Clicking the yellow cell will show a dropdown list where “Head coach, Assistant Coach 1, Assistant Coach 2 and Chaperons as options. • Choose from the options you want to view.• And by index – match function of excel.• The records of the selected option will be shown.


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Printing any forms

B. Coaches and Chaperon Forms All forms are hidden worksheets which can only be open in the Menu Form.

• With selected form opened, click the yellow cell to choose from the listed option you want to print. • Click the Printer’s Icon.• A pop-up message will appear asking for the number of copies you want to have during the printing process. • Note: Only positive numbers greater than 0 but less than 32767 are allowed to be entered here.• Once any of the restricted characters is mistakenly entered an error message will appear. • Just click “End” button and retry.• Otherwise, just follow the friendly instructions.• And you will get the hardcopy from your printer.• Click “Back to Main” icon to go back to the Main Page.


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Opening the Form

C. Summary of Reports All forms are hidden worksheets which can only be open in the Menu Form.

• Open the Menu Form from the Main Page using the Menu Icon.• Click the Summary of Reports button.• This will load/open the Form.• In the form you will notice the Note: Type here the Inclusive dates of the Athletic Meet…”• Click the cell where this comment is linked and type there the required data.• You will see here also the other button which says “Click to insert Coaches Information.• Do not click this until the records are final. • Once click, you will be asked to provide the Event you are coaching just simply follow the friendly instructions.


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Opening the Form

D. Gallery of Pictures All forms are hidden worksheets which can only be open in the Menu Form.

• Open the Menu Form from the Main Page using the Menu Icon.• Click the Gallery of Pictures button.• This will load/open the Form.• In the form, you can edit the Event Title by clicking “Click to Edit Event” arrow.• A pop-up message with instructions on how to fill-up the Event Title will be visible. • You need to follow the format of the Event Title as indicated in the sample.• Pressing “Cancel” button or closing the message without filling in the input box will show an error message blocker and will hide the coaches information.• Otherwise, it will unhide the coaches information.


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Selecting range of Players

D. Gallery of Pictures• Open the Gallery of Pictures from the Menu Form.• At left portion of the Picture Gallery, you will see two boxes below “Select range of Players”.• This boxes once click will show the number of Athletes registered into the database. • Select the appropriate starting number of Athlete until the last number of Athlete you want to load records into this form. • Load Athletes’ Pictures are buttons which display athletes pictures automatically into the boxes intended for the chosen athlete button. Note: If you cannot see the names of Athletes in the buttons click Photo Gallery button and open this form again by pressing the “Back to Gallery of Pictures” button.• Below this form, you will find the buttons for Head Coach to Chaperon if you want also to load their pictures here in this form.• Photo Gallery button below will open the form which you can view the Athletes’ Pictures only and print them using Photo Paper size A4.


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Using Photo Gallery

E. Photo Gallery • Open the Gallery of Pictures from the Menu Form.• Below this form, you will see the button for opening Photo Gallery click this to open it.• Make sure you have selected a range to players from the two boxes found on top of the Picture Gallery Form to display the number of boxes required for each athlete.• Just read the Instructions provided below the commands.• If you want to reset the boxes into blank form, just click “Clears All” button. • Note: Do not attempt to delete any of the boxes, textboxes, edit the format, restructure the form to refrain errors on this form. This is the only worksheet that is not protected by a password. • So, this means that it is very prone to errors. • Every time you click the Athlete Picture Box, you will be asked for the Grade and Section of the Athlete you selected.

Documents

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