Vendor User Manual - ArcelorMittal · Vendor Employee Management Website Rev 1.0– 23 February 2017 Page 10 of 25 5.3 Change Password 1. When the webpage of the Vendor Employee Management

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Vendor Employee Management System

Vendor User Manual

Contents Process Flow ..................................................................................................................................... 2 1

Overview ........................................................................................................................................... 3 2

User Types ........................................................................................................................................ 4 3

Status Descriptions ........................................................................................................................... 4 4

General Information ........................................................................................................................... 5 5

5.1 Register ...................................................................................................................................... 5

5.2 Login .......................................................................................................................................... 9

5.3 Change Password .................................................................................................................... 10

5.4 Forgot Password ...................................................................................................................... 11

System Functions ............................................................................................................................ 12 6

6.1 Clock Event Management ........................................................................................................ 13

6.2 Purchase Order Management .................................................................................................. 15

6.3 Time Management and Approval .............................................................................................. 20

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Process Flow 1

Vendor Time Management Supervisor &

Time Manager

Time Manager SAP

1. Connect Employees to

Purchase Order

2. Manage Times

3. Create Timesheet 4.1 Reject Timesheet

4.2 Approve Timesheet 5. GRV to SAP for Vendor

Payment

OR

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Overview 21. The link to the Vendor Employee Management Website: https://cms.arcelormittalsa.com/

2. The screen below shows an example of the welcoming page on the Vendor Employee Management

Website.

https://cms.arcelormittalsa.com/

Vendor Employee Management Website Rev 1.0– 23 February 2017

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User Types 3User Type Description

Vendor

The Time Management Vendor is responsible for the purchase order management by connecting vendor employees to the appropriate purchase order numbers.

The Time Management Vendor can create timesheets through the use of the Time Management and Approval Steps

Time Management Supervisor

The Time Management Supervisor manages the times regarding the hours that the vendor employees has worked.

Time Manager

The Time Manager is responsible for the approval / rejection of vendor employee’s timesheets on the Time Management and Approval Steps.

Status Descriptions 4Status Name Description

Manage Time Allocations

Times regarding the hours that the vendor employees has worked

needs to be allocated and managed through approval / rejection of

times.

Await Time Manager When a timesheet is created, the Time Manager must approve the

timesheet.

Create Timesheet A timesheet of the Purchase Order number needs to be created after

all hours are approved and correct.

Timesheet Created After the timesheet has been approved by the Time Manager the status

will change to Timesheet created.

GRV Created The timesheets are sent to SAP and a GRV is created to confirm

timesheets have been submitted to SAP.


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General Information 5

5.1 Register

1. When the webpage of the Vendor Employee Management system opens, click on the “ ”

button.

2. After the Registration option has been clicked, the following screen will display:

3. The information on the Registration page needs to be completed:

3.1 Select the appropriate “User Type”, in this case select “Vendor”:

3.2 After “Vendor” has been selected as User Type, the following screen will display:


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3.3 Next, the “General Information” needs to be completed, this includes: First Name, Surname,

Company Represented, Telephone Number and Role (the Roles that needs to be selected is

“Time Management Vendor”, see below:

3.4 The next section of the Registration to be completed is the “Requested Vendor Access”, this

includes: the Site and the Vendor Number.

To add the vendor click on the “ ” button.

To delete the Vendor, tick the vendor and click on the “ ” button.

3.5 The last section of the Registration to be completed is “Security Details”, this includes: User

Name, Password, Confirm Password, E-mail, Security Question and Security Answer, see below:


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3.6 When all the sections of Registration are completed, click on the “ ” button to submit the

registration:

4. A message will show that the Request for Access was successful:

5. An e-mail will be send to the user to verify the user’s e-mail address after registration, click on the “

” link to verify the e-mail address.


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6. After verification of the user’s e-mail, another e-mail will be received by the user to provide the user

with login details.

7. To cancel the Registration, click on the “ ” button.


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5.2 Login

1. When the webpage of the Vendor Employee Management system opens, the “Login” option will

display see below:

2. Provide login credentials, and click on the “ ” button.

3. After the user has logged into the Vendor Employee Management System , the following page will

display:


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5.3 Change Password

1. When the webpage of the Vendor Employee Management system opens, the “Change” option

will display, click on the “ ” button, see below:

2. The following page will open, see below:

3. Password Criteria Information is required to change the user’s password, complete the

information and click on the “ ” button.

4. After the password change was successful, the message below will display, click on the “ ”

button to login with the new password.


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5.4 Forgot Password

1. When the webpage of the Vendor Employee Management system opens, the “Forgot” option will

display, click on the “ ” button, see below:

2. The screen below will display requiring the user’s User Name, complete the field and click on the

“ ” button.

3. Next the Vendor Employee Management System will request the answer to the security question

given when the user registered, complete the question and click on the “ ” button.

4. A message will display that the new password has been sent to the user via e-mail.

5. Example of e-mail received:

6. To prevent confusion regarding the complicated password, use the “Change” option to change the

user’s password to a simpler password (see section 5.3).


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System Functions 6The System Functions can be accessed using the menu bar, items included in Time Management are:

Clock Event Management,

Purchase Order Management,

Time Management & Approval


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6.1 Clock Event Management

The Clock Event Management function is used by the Vendor to view clock events of Vendor employees

on the Vendor Employee Management System.

1. Navigate to System Functions > Time Management > Clock Event Management:

2. When the “Clock Event Management” option is selected, the page below will display:

3. To retrieve a specific Vendor Employee’s clock events, the information requested must be

completed, this information includes the Vendor Employee, Begin Date and End Date:

3.1 Vendor Employee:

Click on the “ ” button

The following window will display requiring Search Criteria


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After the Vendor Employee ID and Display Name has been completed click on the “

” button and then on the “ ” selection to select the Vendor Employee.

Complete the Begin Date and End Date, then click on the “ ” button to retrieve

clock events for Vendor Employee set in the date range.

The retrieved data will display in a table, see below (when clock event times are shown in

red the clock times were added manually):

To clear the fields completed, click on the “ ” button


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6.2 Purchase Order Management

The Purchase Order Management function is used by the Vendor to manage Purchase Orders on the

Vendor Employee Management System. (TO NOTE: PO is an abbreviation for Purchase Order)

1. Navigate to System Functions > Time Management > Purchase Order Management:

2. When the “Purchase Order Management” option is selected, the page below will display:

3. An e-mail will be generated as soon as PO Numbers are available for Purchase Order

Management, see below example of e-mail:

4. Complete the filters as needed, and click on the “ ” button.


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5. The following table will display, click on the PO Number displayed in red:

6. The Purchase Order Management page will display for the selected PO Number.

7. Purchase Order Items are material codes that are linked to a specific PO Number that is being

managed; this will be mainly used to view material code types that exist for the PO Number.

8. The Plant/Cost Center Detail gives an overview of the plant and cost code connected to the PO

Number being managed.


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9. Vendor Employee Detail is used to connect Vendor Employees to the PO Number being

managed.

9.1 To begin the process of connecting a Vendor Employee to the PO Number, select the Type of

Purchase Order (Month, Week or Shutdown) and then click the “ ” button:

9.2 Click on the “ ” button to connect the Vendor Employees to the PO Number:

9.3 The following screen will display, requiring information in order to connect a Vendor

Employee to the PO Number:

9.3.1 The first section that needs to be completed in the “Working Criteria”, this includes the Start

Date, End Date, Job Name, Shift Worker Status, Shift and the Shift Day:

9.3.2 The next section to be completed is the “Vendor Employee Search Criteria”; this includes the

Vendor Employee ID, Display Name and a feature to copy a Vendor Employee from another

PO Number.


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9.3.3 Click on the “ ” button to retrieve the Vendor Employee details and click on the “ ”

selection to select and save the Vendor Employee from the list:

9.3.4 After the Vendor Employee has been selected and saved to the PO Number, the details of

the connected Vendor Employee will display in a table, click on the “ ” button to

proceed.

9.3.5 On the Purchase Order Management page the Vendor Employees connected to the PO

Number can be viewed in the table.

9.3.6 To adjust the End Date of the Vendor Employee connected to the PO Number click on the

“ ” button

The screen below will display where the End Date can be changed.


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After the End Date is completed, click on the “ ” icon next to the appropriate Vendor

Employee to assign the new End Date, and then click on “ ” button to continue.

9.3.7 Icons:

Edit icon ( ) is used to edit the Vendor Employee details connected to the PO Number

being managed, when selected the screen below will display:

Delete icon ( ) is used to delete the Vendor Employee connected to the PO Number

being managed.

Show Clock Information icon ( ) is used to display the hours worked by the employee

connected to the PO Number being managed, the screen below is an example of hours

worked:

10. Breakdown Order (703) Detail is mainly used when the date that the PO Number was created is

after the date when the Vendor employees started to work on the PO Number.

11. Click on the “ ” button to navigate back to the previous page.


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6.3 Time Management and Approval

The purpose of Time Management & Approval is to review the hours worked per PO Number, and

complete certain actions according to certain statuses to be able to create timesheets.

1. Navigate to System Functions > Time Management > Time Management & Approval:

2. When the “Time Management & Approval” option is selected, the page below will display:

3. Complete the filters as needed, and click on the “ ” button.


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4. Time Management & Approval Step 1 will be displayed, see below:

5. Click on the Vendor (in red) for the appropriate Month for which time must be managed and

approved.

6. Click on the “ ” button, at the bottom of the page, to navigate to Time Management &

Approval Step1.

7. Time Management & Approval Step 2 will be displayed, see below:

7.1 Shutdown:


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7.2 Month / Week:

7.3 No Clock Times Available:

8. Select the appropriate PO Number (in red) for Time Management & Approval Step 3.

8.1 The timesheets of Vendor Employees connected to the PO Number selected will display:

8.2 Use the “ ” icon to view the specific day’s detail regarding the hours worked by the Vendor

Employee.


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8.3 The Vendor Employee Details screen will display.

9. Click on the “ ” icon to view a report for the specific PO Number in the same row as the icon

selected.

9.1 Report Example:


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10. Creating a Timesheet:

10.1 Select a PONumber (in red) where a Timesheet needs to be created, click on the “ ” icon

10.2 The Timesheet Detail window will display.

10.3 Click on the “ ” icon that correlates with the “Create Timesheet “status.

10.4 Provide a “Delivery Note” number and click on the “ ” button to save the details, after this the

status will change to “Awaiting Time Manager” where approval is needed from the Time Manager.

10.5 To view a timesheet, click on the “ ” icon


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10.6 Example of Timesheet is shown below:

Documents

Vendor User Manual - ArcelorMittal · Vendor Employee Management Website Rev 1.0– 23 February 2017 Page 10 of 25 5.3 Change Password 1. When the webpage of the Vendor Employee Management