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8/18/2019 Vendor Evaluation - Customizing and Technical Information
http://slidepdf.com/reader/full/vendor-evaluation-customizing-and-technical-information 1/25
VENDOR EVALUATION
GENERAL OVERVIEWAND CUSTOMIZING
8/18/2019 Vendor Evaluation - Customizing and Technical Information
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© SAP 2009 / Page 2
Table of Contents
1. Vendor Evaluation - Introdution
2. So!e of "untions
#. Sores and Criteria
$. Custo%i&ing
'. Transations
(. Te)nial *ata
+. Tables
,. Custo%i&ing Tables
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© SAP 2009 / Page #
Vendor Evaluation - Introdution
Vendor Evaluation component supports you in optimizing your procurement processes in
the case of both materials and services.
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Vendor Evaluation - Introdution
This is done in TA ME61 and ME6 !
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So!e of "untions
Procurement of Materials
The Vendor Evaluation component helps you select sources of supply and facilitates the
continual monitoring of e"isting supply relationships. #t provides you $ith accurate
information on prices% and terms of payment and delivery. &y evaluating vendors% you can
improve your enterprise's competitiveness.
(n the basis of detailed information% and in collaboration $ith the relevant vendors% you
can )uic*ly identify and resolve any procurement problems that may crop up from time to
time.
Procurement of Services
+ou can chec* the reliability of the vendors from $hom you procure services on a plant by
plant basis. +ou can determine $hether the vendors perform the services $ithin the
specified timeframes and appraise the )uality of the $or* carried out.
.
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Scores and Criteria
The scores for Main ,riteria are calculated from the scores of the -ubcriteria.
The -ubcriteria scores can be!
Manual / scoring method '0'
+ou enter the score into the system yourself before carrying out an evaluation.
Semi-automatic / scoring method 1% , and
+ou enter scores for )uality and timeliness of delivery or performance at info record level
2for a material3 or in the service entry sheet 2for an e"ternally performed service3.
4or scoring method 1 a score can be entered for each info record. #nfo records are based
in the relation vendor 5 material.
The score for the -ubcriteria then corresponds to the average score for all info records.
Fully automatic / scoring method to 7% A and &
#n the case of the automatic the scores are calculated automatically.
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Customizin
Material management 89 :urchasing 89 Vendor evaluation
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Customizin ! De"ne Wei#tin $e%s C
&y using $eighting factors% you can increase or reduce the importance of certain criteria $hen a
score is calculated at the ne"t highest level.
-uppose a vendor receives ;< points for the criterion =:rice= and ;< points for the criterion
=-ervice=. -ince the price of the material is more important to you than the service the
vendor provides% you assign the criterion =:rice= a $eighting factor of and the criterion
=-ervice= a factor of 1. The ;< points for :rice are then $orth three times more than the ;<points for -ervice $hen the overall score is calculated.
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Customizin & O'era(( Criteria
The overall score represents the general evaluation of a vendor. #t is a combination of the
scores the vendor has achieved for all the main criteria.
+ou can compare different vendors on the basis of their overall scores $ithout generating a
detailed analysis of their evaluations 2TA ME6&3
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Customizin ! De"ne Criteria I
The system calculates the overall score for a vendor from the main criteria scores.
The main criteria available in the standard system are!
> :rice
> ?uality
> elivery
> @eneral servicesupport
These main criteria serve as a basis for evaluating vendors from $hom you procure
materials.
> -ervice
This main criterion serves as a basis for evaluating those vendors you employ as e"ternal
service providers.
> #nvoice
This main criterion serves as a basis for evaluating vendors from $hom you procurematerials or services.
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Customizin ! Su)criterion
:rice:rice level:rice history
?uality@oods receipt?uality audit,omplaintsreBection level
elivery(n8time delivery performance?uantity reliability,ompliance $ith shipping instructions,onfirmation date
#nvoice?uantity variance:rice variance
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Customizin ! Su)criterion
Price Level
This subcriterion compares relationship of a vendor's price to the mar*et price. #f the
vendor's price is lo$er than the mar*et price% heshe receives a good scoreC if it is higher
than the mar*et price heshe is assigned a poor score.
(n the basis of the subcriterion :rice Devel you can compare a vendor's price to the current
mar*et price at a certain point in time.
Price History
This subcriterion compares the development of the vendor's price $ith the mar*et price.(n the basis of the subcriterion :rice istory% you can determine $hether the vendor's price
has increased or decreased over a certain period in comparison $ith changes in the mar*et
price over the same period.
Goods Receipt
This subcriterion is used to evaluate the )uality of the material that the vendor delivers.
?uality inspection ta*es place at the time of goods receipt.
Quality Audit
This subcriterion is used to evaluate the )uality assurance system used by a company in
manufacturing products.
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Customizin ! Su)criterion
Complaints/Reection Level
This subcriterion is used to evaluate $hether the materials delivered by the vendor are regularlyfound to be faulty subse)uent to incoming inspection 2for e"ample% on the shop8floor3 leading to
additional e"pense and loss of time 2due to loss of production% re$or*ing etc.3.
The score 2?M *ey )uality figure3 is calculated in ?M ?uality Management and the data passed
on to MM Vendor Evaluation. This *ey )uality figure is converted for use in the Vendor Evaluation
scoring system.
!n-"ime #elivery Performance
This subcriterion is used to determine ho$ precisely a vendor has adhered to the specified
delivery dates.
Quantity Relia$ility
This subcriterion is used to determine $hether a vendor has delivered the )uantity specified in
the purchase order.
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Customizin ! Su)criterion
Compliance %it& S&ippin' (nstructions
This subcriterion is used to determine ho$ precisely a vendor complies $ith your instructions
for the shipping or pac*ing of a material.
Confirmation #ate
This subcriterion is used to determine $hether a vendor adheres to a previously confirmed
delivery date 2that is% $hether the goods are actually received on the date previously confirmed
by the vendor3.
Quantity )ariance
Fith this criterion% you evaluate ho$ e"actly the )uantity to be invoiced agrees $ith the
)uantity actually invoiced.
Price )ariance
Fith this criterion% you evaluate ho$ e"actly the price to be invoiced agrees $ith the priceactually invoiced.
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Customizin ! De"ne *urc#asinOranization
#n this step% you define individual Vendor Evaluation -ystem settings for each purchasing
organization* All parameters must $e maintained in order for the system to be able to
compute scores. #f% for e"ample% you do not maintain any smoothing factors for the criteria
=on8time delivery performance=% =)uantity reliability=% and =compliance $ith shipping
instructions=% the system $ill not be able to compute the scores% other$ise $hen you try to do
a ne$ evaluation system issues an error message.
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Customizin ! De"ne *urc#asinOranization
APPL(CA+(L(", PR(!#
:eriod in calendar days $ithin $hich data is to be ta*en into consideration for vendor
evaluation purposes.
E"ample! #f you enter the value 1G< here% the system $ill ta*e into account data from the
past 1G< days for vendor evaluation purposes. ata that is more than 1G< days old $ill not
be included in the evaluation process.
The applicability period is ta*en into consideration $hen the scores for the follo$ing criteriaare computed!
@H lots,omplaints level-emi8automatic criteria
The applicability period is not ta*en into consideration for the follo$ing criteria!:rice level:rice history
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Customizin ! De"ne *urc#asinOranization
+.S(SS )!L.M
uring the vendor evaluation process for )uality% the system chec*s $hether the costs
associated $ith the faulty delivery e"ceed the ma"imum percentage of business volume
defined in the ,ustomizing system.
Iotice that this value here is a percent value% i.e. if you $ant 1<J you should insert
1<%<<<< and not <%1.
S"A#AR# (0(G )AL. F!R #L()R, "(M )AR(AC
Value in days that specifies ho$ many days variance from the planned delivery date are to
count as a 1<<J variance.
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Customizin ! De"ne *urc#asinOranization
S(GL/S!L S!.RC
etermines ho$ the price of a single or sole source of a material influences the
scores for the subcriteria =:rice level= and =:rice history=. #t is only ta*en into
account if the vendor is the only source for this material and no mar1et price &as
$een maintained for t&e material*
There are t$o situations in $hich a vendor is the only source of a material!
Sin'le sourcin'2
This describes a situation in $hich your company has decided to procuree"clusively from a certain source 2e.g. for )uality reasons3% despite the fact that
other sources e"ist.
Sole sourcin'2
#n this situation% there are no other sources capable of supplying the relevant
material.
The sole source situation is disadvantageous to you.
#n order that the system does not calculate a score for the price level and price
history% you do not set t&e indicator*
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Customizin ! De"ne *urc#asinOranization
M((M.M #L()R, Q.A"(",
#ndicates the percentage of the order )uantity that counts as the minimum
)uantity to be delivered.
#f the minimum delivery )uantity is not reached% the system does not
determine a score for the goods receipt.
M((M. #L()R, PRC"AG A# S"A#AR#(0(G )AL. F!
#L()R, "(M )AR(AC
Fhen this indicator is set this information $ill be ta*en from the relevant fields
in the material master record
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Customizin ! De"ne *urc#asinOranization
P!("S SC!RS F!R "H A."!MA"(C CR("R(A
ere the scores are defined regarding the percentage calculated during an evaluation.The relation bet$een scores and percentage are al$ays Kup toL. This means that in the
e"ample belo$ vendor get a score of 1<< if the percentage is < and get a score of 7G if
the percentage is bet$een <%1 and %<.
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Transactions
"RASAC"(!S2
!MGC! efine Feighting *eys for M,!MG(! Main ,rit. $ith associated -ubcrit. plus assignment of -coring
Meth. to be used.!MGL! :urchasing8organization8dependent settings!MG.! Maintain scope of list
!M3! Maintain scores for compliance $ith shipping instructionsM45 / Maintain Vendor Evaluation.M46 / ,alculate -cores for -emi8Automatic and Automatic ,riteria.M47 / ,ompare evaluations.!M!8 / pdating periods!M3 / -core for -hipping instruction 2:urchasing 89 Material
master3!L(6 / -tatistical setupM3H / Mar*et priceQM96 / ?uality notificationM56 / isplay inforecords
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Ta)(es
"A+LS2
L+3- eader ata.,ontains data as Feighting *ey% (verall score% etc.
L+P 8 Main ,riterion for Vendor Evaluation.
,ontain scores for main criteria and the individual scores for the associated
subcriteria.
4ields!NH#T / Main criteria
&EHT / score
NHT<1 to NHT< 8 -cores for subcriterion
L+M 8 Material8Helated #tem.
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Ta)(es
"A+LS:
S956 8 -tatistics for Vendor Evaluation.
Table that contains scores that are calculated during the on8line boo*ing of some documents
as for instance goods receipt.
,ontains information that related for the current period and the cumulative score.
#mportant! The cumulative points scores of -<1 are not entered in the VE evaluation record
until re8evaluation is carried out.
L+3 8 Vendor Evaluation! eader ata@EF-D / $eighting *ey
@E-&8 overall score
LP+ / Main ,riterion for Vendor Evaluation
NH#T / Main criteria
&EHT / -core for the main criteria.
NHT<1 8 score for the subcriteria 1.NHT< / score for the subcriteria .
Fhen a score for the main or sub criteria has a value <% this means that this criteria $as not
evaluated and not that the vendor has the $orst possible result.
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Customizin Ta)(es
"57; / ,ontrol table for vendor evaluation"57;A / efinition for main criteria
"57;+ / Te"t for main criteria
"57;C / efinition for -ubcriteria
"57;# / Te"t for subcriteria
"57; / efinition of $eighting *eys
"57;F / escription of $eighting *eys
"57;G / Main criteria"57;H / #nterval for delivery time statistics
"57;( / efinition of subcriteria for the main criteria
"57;< / Feighting *eys
"57;3 / Assignment! :ercentage 5 -core
"57;L / #ntervals for )uantity reliability
"57;M / efinition of scope of list"57; / Te"t for scope of list
"57;! / -cope of Dist
"98;A 8 is the table for defining shipping instructions
"98;C 8 specifies the points scores for compliance.