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Vendor e-Invoicing. Helping the Contractor get paid by the Department of Veterans Affairs, by James N. Phillips Jr. Background. - PowerPoint PPT Presentation
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Vendor e-Invoicing
Helping the Contractor get paid by the Department of Veterans Affairs,
by James N. Phillips Jr.
Background
• In January, the Financial Services Center sent out a letter to all businesses currently conducting business with VA informing them of the mandate to comply with the e-Invoicing requirement for the Department of Veterans Affairs.
Why e-Invoice with VA?
• Registration and Use with VA is Free• Delivery of invoices directly into the FSC payment
system and routed nationally for approval • Elimination of mail processing time, postage, and invoice
receipt inquires • Elimination of data error and lost or misplaced invoices • Verification of invoice receipt or rejection through
automated notification reports • No installation of hardware or software required • Compliant with HIPAA
ProcessContract Award
Register with OB10
Product Delivered/ Service Performed
e-Invoice submitted through OB10
Services Certified in OCLS (C#)
Supplies Delivery Matched up in
FMS system (A#)
Contractor Paid
Use of VA Purchase Order Number is critical, e.g. 428-C30001 or 506-A30001
Clause
852.232-72 Electronic submission of payment request
This clause provides direction to the VA contractor.
Exceptions
Registering in OB10 is not required when using purchase cards or B#’s transactions (GPO i.e. intergovernmental transactions)
Get Started!
Click the link below!
http://www.ob10.com/veteransaffairs
Remember this code - - AAA544240062It is VA’s OB10 Number and ensures your invoices are processed Free of Charge.
VA’s OB10 Code
Remember this code
AAA544240062
It is VA’s OB10 Number and ensures a contractors invoices are processed Free of
Charge to them!
What an OB10 Invoice Looks LikeWrong or no PO # - -often a source of problems