Vendor Agreement & Booth Order Form

Presented by:

Produced and Managed by:

43rd Annual

We are excited to present the 43rd Annual Blue Ridge Home Builders Association’s Home Show! The 2016 Home Show will be held April 2-3, 2016 at John Paul Jones Arena. As the largest and only trade show of its kind in Central Virginia, the 2016 Home Show offers your company the opportunity to showcase your newest and best innovations in building concepts and remodeling solutions. With up to 120 indoor vendor booth spaces available, the BRHBA Home Show will once again be Central Virginia’s home solutions event of the year. The Show will be open to the public Saturday from 9:00AM to 5:00PM and Sunday from 11:00AM to 4:00PM. Admission and parking is free, however a $5 donation to AHIP (Albemarle Housing Improvement Program) at the door will be suggested. 100% of these donations will go directly to the charity. Thank you in advance for your consideration and support. We look forward to seeing you at the 43rd Annual Home Show! Sincerely, Blue Ridge Home Builders Association and John Paul Jones Arena

Please submit the following included forms to John Paul Jones Arena ONLY:

1. Exhibit Space Agreement Form 2. Member or Non-Member Exhibit Space Reservation Form 3. Method of Payment Form

434-924-4185 (fax) OR John Paul Jones Arena Event Utilities Form P.O. Box 400862 Charlottesville, VA 22904

2016 SCHEDULE

Monday, March 4th Last Day Payment Excepted

Friday, April 1st Vendor Set Up: 8am through 9pm

ALL SET UP MUST BE COMPLETED BY 9pm!

Saturday, April 2nd 8am - Open for last minute cleaning

Saturday, April 2nd 9am – 5pm - Show open to the public

Sunday, April 3rd 11am – 4pm - Show open to the public

Sunday, April 3rd 4pm – 12am - Breakdown of exhibit space

Monday, April 4th 7am –12pm - Breakdown must be completed

2016 BRHBA HOME SHOW - EXHIBIT SPACE AGREEMENT

SITE Produced and Managed by: John Paul Jones Arena, University of Virginia 295 Massie Road Charlottesville, Virginia SHOW DATES: April 2-3, 2016 EXHIBITOR:

Payment is due NO LATER THAN MARCH 4, 2016 to reserve a booth. Please note that if your booth space is not paid by 5PM on March 4th, your space may be released and re-sold. NO REMINDER CALLS WILL BE MADE. NO EXHIBIT MAY BE ERECTED OR MATERIALS DISTRIBUTED BY AN EXHIBITOR UNLESS OR UNTIL THE BOOTH SPACE RESERVED IS PAID FOR AND THIS CONTRACT HAS BEEN SIGNED & RETURNED T0 JOHN PAUL JONES ARENA. It is agreed that the Home Show Management will provide to the exhibitor floor space only as indicated in this agreement for an exhibit in the Home Show to be held in and at John Paul Jones Arena (JPJ) at The University of Virginia in the city of Charlottesville Virginia on the dates shown at the top of this agreement. HOME SHOW MANAGEMENT RESERVES THE EXCLUSIVE RIGHT TO DETERMINE THE ELIGIBILITY OF VENDORS, INCLUDING REJECTION OR PROHIBITION OF VENDORS to change or modify the location of spaces and to ASSIGN LOCATION OF EXHIBIT SPACE. BRHBA and Exhibitor further agree to the following conditions, rules and regulations. (Note: Your Booth Assignment may change prior to set-up, please contact BRHBA for more information on Booth Assignment) You must be the occupant of your booth! Subletting is not allowed without prior consent from BRHBA. RULES & REGULATIONS SET UP: Installation of Exhibits - Exhibitors will be assigned a load-in time starting as early as 8am Friday, April 1, 2016. Once loaded in, vendors can continue setup until 9pm Friday, April 1. Forklifts are permitted inside the building, operated on the floor by JPJ staff only. All vendors are responsible for providing their own equipment necessary to move displays into the building. Exhibits must be completed by 9:00AM on Saturday, April 2. Please follow parking directions listed below. There are three loading docks for you to unload your trucks through this entrance. MOTORIZED VEHICLES: The use of forklifts is permitted on floor by JPJ staff only. Additional charges for use of forklift and JPJ staff may apply. If you need assistance from a forklift, or have a large exhibit or trailer please contact BRHBA staff when you arrive at show. SHOW HOURS: Saturday, April 2, 9am – 5pm and Sunday, April 3, 11am – 4pm. JPJ will be open for exhibitors to set up for one hour before public opening each day of show. Exhibit MUST be attended by at least one (1) representative of the company/firm during all hours that the Show is open to the public. ELECTRICAL/PHONE/INTERNET ACCESS: (1) 8amp/900 watt convenience circuit is provided with each 10’x10’ booth—or (2) with a 20’x10’. This is enough power to charge a computer, cell phone, small light, etc., one item at a time. If you require additional power, please refer to the Event Services Order Form from John Paul Jones Arena, which is included with this packet. Also included with the form is a helpful guide with some small appliance references to help you gauge how much power to purchase. If you forget to order power, or other services before the show, you may do so at the show, but for an additional charge. For electrical questions, please call THE SMG/JPJ OFFICE at (434) 243.4960. With your booth rental, you will also receive 1 passcode for wireless network access. To be eligible to receive the wireless passcode, completion of the attached user agreement is required. This wireless system is unsecured and should NOT be used to conduct sales or the transmission of personally sensitive information of any kind. EXHIBIT CONSTRUCTION: Exhibit Area includes John Paul Jones Arena. BRHBA will install booths using flameproof drapes supported on metal framework (8 foot backdrop, 8 foot side partition). Booth sizes are nominal, but may not be exact specifications. BOOTHS, TABLES AND CHAIRS: Each Exhibit will have free access to one (1) 2 x 8 table and two (2) folding chairs. Space Measurement: Size of exhibit is measured in outside dimensions. Dimensions are nominal and may, in some instances, be slightly smaller or larger than specified. Exhibits must be constructed so that their outside or extreme width and/or depth do not exceed size of space purchased as indicated in this agreement. Maximum height of exhibit, including signs and roofing shall be fourteen feet. IF YOUR EXHIBIT IS HIGHER THAN 9 FT, PLEASE CONTACT THE BRHBA OFFICE SO WE CAN MAKE SURE THE ARENA ENTRY DOOR IS SET UP TO ACCOMMODATE YOU. Exposed Construction & Exhibits: Exposed back walls, sidewalls, top structure or infrastructure must be appropriately covered so as not to be distracting or intrusive from other areas outside the booth. Sidewall provided by drape is 8ft high. APPEARANCE OF EXHIBIT: Exhibitor is responsible for removing extra display material, packing, storage cases, etc. from exhibit space. Exhibit space shall be kept neat, orderly and clean at all times. Only the show floor and aisles will be cleaned each night, and trash receptacles dumped. Exhibit floors will not be a part of this cleaning and are the sole responsibility of the Exhibitor. The Show floor is open to vendors one hour before the doors open to the general public each day for booth preparation. LITERATURE & GIVEAWAYS: Exhibitor may distribute literature, brochures, samples, giveaways, etc. from exhibit space. However, no Exhibitor will be permitted to perform any of these acts outside the confines of their exhibit space. Please note that the ‘sale’ of items, other than food, is permitted on the Show floor. Please see FOOD section below as further reference. Radio remotes are prohibited from anywhere inside JPJ other than by sponsors scheduled by the BRHBA. SUBLET OF: Exhibitor shall not assign or sublet any part of exhibit space herein contracted. Collective users are all obliged to abide by the terms and conditions of this contract. It shall be the responsibility of the Contractor to ensure compliance. BRHBA reserves the right to prohibit the right to sublet not previously approved by BRHBA. TEAR DOWN - Booth displays or any portion thereof may not be removed until after 4:00 PM on Sunday. Tear down must begin at 4:00 PM Sunday and continue until midnight and may resume at 7:00AM on Monday for booths receiving approval for extended load-out. These booths must be clear by noon. A fine of $250 per hour will be imposed for failing to comply, plus anything left at space will be discarded and disposal fees may be charged. If payment is not received 30 days after charge, exhibitor may not be eligible to participate in 2017 BRHBA Home Show.

PARKING: Parking for exhibitors will be in a marked lot behind John Paul Jones Arena. Please look for signs marked EXHIBITOR PARKING (Take 29 South, turn right onto Massie Rd (JPJ will be on your right), follow to stoplight, turn right onto Copeley Road and follow just past JPJ Parking Garage). The vendor lot will be marked and you can park for free in this lot behind JPJ. Please only park in this lot; you may enter JPJ through the back entrance. There are three (3) loading bays for you to unload your trucks through this entrance. HEALTH & SAFETY: No use of oil, gasoline, natural or bottle gas, or open flames are allowed, at any time in any booth space. All exposed edges of carpeting and/or other floor coverings used by exhibitors must be taped down. Exhibitor will take every possible precaution in and around the exhibit area to protect the health and safety of the general public visiting the event. FOOD: The BRHBA contract with JPJ/SMG requires that no food or drink may be sold directly from a vendor space without prior approval by BRHBA in conjunction with JPJ/SMG. Samples given out on the floor must be less than three (3) ounces of liquid or one (1) ounce of dry. There will be no exceptions. ASSOCIATION EXHIBITORS: Trade associations or organizations other than BRHBA will not be allowed to promote individual named members directly or implied by signs, giveaways, literature or any other means at their exhibit or within JPJ or University Hall parking lot. Exhibitors or violators will be removed and no refund of space purchase price will be given. INSURANCE: Insurance desired by Exhibitor to insure against loss of or damage to exhibit must be placed by Exhibitor and at Exhibitor ’s expense. DEMOS: Unnecessary noises, loud attention getters, loud radio, TV, organ music or other types of noisy demonstrations are forbidden. Appropriate volume levels will be determined by the judgment of BRHBA. Television and video devices may be used for demonstration only. No other program viewing will be permitted. Exhibitors who use copyrighted music must, by law, have permission from the composer or publisher. If you use music other than what is owned by you, you must be aware that ASCAP or BMI has the right to impose stiff fines and legal costs and the show will not assume these penalties. Any fines imposed on BRHBA will also be the responsibility of Exhibitor. BOOTH SIGNAGE: Vendors are responsible for any and all signage identifying their booths to the public. BRHBA does not provide booth signs. BALLOONS: No helium-inflated balloons may be used or distributed. ELIGIBILITY: BRHBA reserves the right to determine the eligibility of any firm or products and to make space assignments as necessary in the opinion of BRHBA. ARBITRATION: No verbal agreements shall be recognized by BRHBA. All disagreements will be arbitrated by BRHBA and BRHBA decisions shall be final. INDEMNITY: Neither Blue Ridge Home Builders Association, nor John Paul Jones Arena/SMG, nor the University of Virginia, nor any of their officers, agents, employees and other representatives shall be held accountable for, and the same are hereby released from, accountability or l iability for any damage, loss, harm or injury to the person or any property of Exhibitor or any of its agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause. Exhibitor hereby agrees to indemnify, defend, protect and hold harmless Blue Ridge Home Builders Association JPJ/SMG and the University of Virginia against any and all claims, demands, suits, liability, damages, loss, costs, attorney fees, and expenses of whatever kind or nature which might form or arise out of any action or failure to act of Exhibitor or any of its officers, agents, employees, invitees, or other representatives. CANCELLATION: If it is necessary to postpone or cancel the Home Show for any reason, all monies paid by the Exhibitor to John Paul Jones Arena for space will not be refunded and the Exhibitor shall and does hereby waive any claim for damages. Vendors must cancel before 5pm on Friday March 4th. Cancellations made after that date will NOT be eligible for a refund. GUARANTEE: BRHBA gives no expressed or implied guarantee, warranty or refunds due to bad weather. SECURITY: Building will be subject to normal JPJ/SMG security at night, but the building may be open at non-show hours to accommodate other workers and functions in the building. Small lockers will be available at no charge to enable vendors to secure small valuables. Vendors are responsible for their own locks for the lockers.

2016 EXHIBIT RESERVATION FORM (Member Only)

Exhibitor Firm: Contact Person:

Address: City/State/Zip:

Phone: Email:

Business Specialty:

Space Requested: 10 x 10 ($750) 10 x 20 ($1,400) 10 x 30 ($2,050) 10 x 40 ($2,700)*

Booth Preference: Standard Corner Booth ($50 upgrade)

Booth Power: For orders received

BEFORE 3/4/2016

900 Watts – 8 amps(included)

Upgrade from included 900 watts to 1800 watts, 120 volt, 16 Amp ($50)

Addition 1800 Watt receptacle, 120 Volt, 16 amp ($100)

For power upgrades received after 3/4/2016, upgrade price is

doubled from pricing above

Wireless Internet: Included**

Special Requests: Please contact me about special utility requests (additional power, internet, etc.)

TOTAL DUE: (booth + options)

$

Signature: *Signature acknowledges acceptance of

Exhibit Space Agreement & Exhibit

Reservation Form

Title: Date:

Notes:

If your booth space is not paid in full by 5PM on March 4th, your space may be released and re-sold.

Reservations for space may not be cancelled after March 4th. Cancellations made after March 4th will not be eligible for a refund.

** Sales transactions are not

permitted via wireless network.

Must use cellular data.

2016 EXHIBIT RESERVATION FORM (Non-Member)

Exhibitor Firm: Contact Person:

Address: City/State/Zip:

Phone: Email:

Business Specialty:

Space Requested: 10 x 10 ($900) 10 x 20 ($1,750) 10 x 30 ($2,550) 10 x 40 ($3,400)*

Booth Preference: Standard Corner Booth ($50 upgrade)

Booth Power: For orders received

BEFORE 3/4/2016

900 Watts – 8 amps(included)

Upgrade from included 900 watts to 1800 watts, 120 volt, 16 Amp ($50)

Addition 1800 Watt receptacle, 120 Volt, 16 amp ($100)

For power upgrades received after 3/4/2016, upgrade price is

doubled from pricing above

Wireless Internet: Included**

Special Requests: Please contact me about special utility requests (additional power, internet, etc.)

TOTAL DUE: (booth + options)

$

Signature: *Signature acknowledges acceptance of

Exhibit Space Agreement & Exhibit

Reservation Form Title: Date:

Notes:

If your booth space is not paid in full by 5PM on March 4th, your space may be released and re-sold.

Reservations for space may not be cancelled after March 4th. Cancellations made after March 4th will not be eligible for a refund.

** Sales transactions are not

permitted via wireless network.

Must use cellular data.

Mail to: John Paul Jones Arena

Event Utilities Form

P.O. Box 400862

Charlottesville, VA 22904

Fax to: (434) 924-4185

*PLEASE READ ENTIRE NEXT PAGE FOR FURTHER INSTRUCTIONS

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METHOD OF PAYMENT Please circle one:

CHECK

Checks will ONLY be accepted for Advanced Orders received

before 3/4/15. All others must be paid by Credit Card.

Make Checks Payable To: John Paul Jones Arena

AMERICAN EXPRESS - MASTERCARD - VISA - DISCOVER

Credit Card Holder Name:____________________________________ Amount To Be Charged:$____________

Credit Card Number:________________________________________ Expiration Date: ________Sec Code______

Credit Card Billing Address: _____________________________________________________________________

Credit Card Holder Signature:_________________________________________ Date:__________________

* All credit card transactions will be charged a 3% fee.

IMPORTANT CONDITIONS AND REGULATIONS

Code Safety and Compliance

1. All extensions cords must be of the three wire grounded type. 2. All equipment provided by clients and exhibitors must comply with all state, local and international safety codes. 3. Any equipment deemed a hazard by John Paul Jones Arena Management must be disconnected immediately.

Schedule

1. To qualify for advance order rates, all orders must be received by John Paul Jones Arena at least 14 days prior to event load-in. 2. Services ordered less than 14 days out from event load-in will be charged the floor rate. 3. No checks accepted fewer than 14 days prior to load-in. Cash or credit cards only for floor orders.

Limitation of Liability

The parties agree that implied warranties of merchantability and fitness for a particular purpose and all other warranties, expressed or implied, are excluded from this agreement. John Paul Jones Arena does not assume liability for damages of any type whatsoever or for the loss of anticipatory profits resulting from the installation, use, or interruption of the services or for damage of any sort whatsoever to user’s goods or equipment arising from the installation, use or interruption of the services or any other cause whatsoever. John Paul Jones Arena shall not be held responsible for late installation or interruption of any services that may occur. Utilities Notes:

1. Only one outlet will be provided for each power line ordered.

2. Power cannot be shared between booths.

3. Outlet rates cover only bringing the service to the booth in the most convenient manner and do not include connecting exhibitor’s equipment or special wiring. Power will not be distributed beyond outlet provided without an additional labor charge. If you would like us to extend the power to any particular area of your booth, please include a drawing and explanation of needs and someone will contact you with pricing. 4. No refunds for services requested within 48 hours of load-in.

5. Power to all booths will be turned on one hour prior to event start and turned off one hour after event end each day. 6. If more power is needed than arranged for prior to the event, you will be charged the difference between the power you ordered and the floor rate of any additional power needed.

For questions about this form or the services offered, please contact:

Donna Savinsky

434-924-3885

dsavinskyjpjarena@virginia.edu

Helpful Hints on Ordering your Electrical Power

You can determine the wattage rating by looking on the back or bottom of the appliance. If it doesn’t show the wattage, most

appliances will have amperage and voltage rating. Simply take the amperage and multiply it by the voltage; (example: 8 amps X

120 volts = 960 watts so you would round up to the nearest wattage on the order form or you would order a 1000 watt outlet.

If you have lighting in your booth simply add the wattage for each bulb. Ten 100 watt light bulbs, you would order a 1000 watt

outlet.

If you would like us to assist you in determining your power needs, please send us a list of items to be connected in your booth

and we will give you your best estimate.

This is a list of approximate power usages and is a guide only. Always check the ratings on your equipment for exact power requirements.

Blender 375 watts

Burners, Single 1000 watts

Burners, Double 2400 watts

Cash Register 500 watts

Coffee pot, regular 600-1000 watts

Coffee, larger brewer 1500-2000 watts

Coffee, Industrial 208 volt single phase

Computer Hard Drive 300 watts

Computer Monitor 120 watts

Crock Pot 1000 - 1500 watts

Electric Oven 1500 watts

Food Processor 230 watts

Fryer, Double 2400 watts

Griddle 1250 - 1500 watts

Hair Dryer 1000 - 1500 watts

Iron 700 - 1100 watts

Juicer, Small 350 watts

Juicer, Large 1500 watts

Lap Top Computer 100 - 500 watts

Laser Printer 400 - 1000 watts

Lighting (wattage on bulb) Halogen lamps range from 100 - 500 watt each

Microwave 500 - 2000 watts

Popcorn Maker 1000 watts

Stereo 100 - 500 watts

TV, standard size 200 watts

TV, big screen 200 - 500 watts

Floor Plan

*Green boxes are “Corner Booths” and are subject to a $50 increase in booth fee

**Floor plan is subject to change