VE AGENDATATIVE AGENDA Via Teleconference: Bill Jones III ......conservative methodology for producing an absolute minimum population estimate for the abundance of deer on the island

VE AGENDATATIVE AGENDA The Jekyll Island Authority (JIA) committees met in Public Session on Tuesday, January 16, 2018 at the Jekyll Island Convention Center. Members Present: Mike Hodges, Chairman Bob Krueger, Vice Chairman Bill Gross, Secretary/Treasurer

Trip Tollison Buster Evans

Via Teleconference: Bill Jones III Joe Wilkinson Members Not Present: Joy Burch-Meeks Meeting Summary

Historic Preservation/Conservation Committee

A.) Approved Jekyll Island Solar – Site and Lease Term Commitment (pending due diligence, environmental, and legal reviews)

Committee of the Whole

A.) Approved December 18, 2017 Board Meeting Minutes B.) Approved the Resolution to Amend the Jekyll Island Flood Prevention

Ordinance Chapter 14, Article I, Section 14-7 – Basis for Area of Special Flood Hazard

C.) Approved the Weber Group, Inc. Contract Amendment for Final Design Completion Phase amount of $230,146.00

D.) Approved the Naming Committee Recommendation – “Jekyll Island Campground Social Hall”

E

BOARD MEETING Tuesday, January 16, 2018

Agenda

9:30 a.m. JIA Committee Meetings* Convention Center, Rooms 7/8

*All applicable public comments will be heard following the appropriate committee section. Chairman, Mike Hodges - Welcome Historic Preservation/Conservation Committee – Section I

Bob Krueger, Chair

A.) Jekyll Island Solar - A Public-Private Partnership Proposal to Promote Diversified and Sustainable Energy - Ben Carswell, Director of Conservation

B.) Reforestation – Cliff Gawron, Director of Landscaping and Planning Finance Committee – Section II

Bill Gross, Chair

A.) December 2017 Financials

Human Resources Committee – Section III Buster Evans, Chair

A.) Retirements

a. Timmy Head, Golf Course Maintenance Irrigation Manager, 30 years (JIA) b. Bobby Baggarly, Deputy Chief of Operations, 10 years (State Service)

Marketing Committee – Section IV

Joy Burch-Meeks, Chair

A.) Marketing Update – Meggan Hood, Sr. Director of Marketing Legislative Committee – Section V

Joe Wilkinson, Chair

A.) Update

Committee of the Whole – Section VI

Mike Hodges, Chair

A.) Jekyll Island Comprehensive Disability Accessibility Assessment and Improvement Plan Update – Mike Galifianakis, Statewide ADA Coordinator, Georgia State Financing and Investment Commission

B.) Resolution to Amend the Jekyll Island Flood Prevention Ordinance Chapter 14, Article I, Section 14-7 – Basis for Area of Special Flood Hazard – Daniel Strowe, Legal Associate

C.) The Weber Group, Inc. Contract Amendment for Final Design Completion Phase amount of $230,146.00 - Noel Jensen, Chief Operations Officer

D.) Naming Committee Recommendation for Campground Building - Jones Hooks, Executive Director

E.) Executive Director’s Report 1. Revitalization Update 2. Other

F.) Chairman’s Comments Adjournment

5 M i n u t e B r e a k

JIA Board Meeting Agenda

Mike Hodges, Chairman Action Items

A.) December 18, 2017 Board Meeting Minutes B.) Jekyll Island Solar – Site and Lease Term Commitment (pending due diligence, environmental,

and legal reviews) C.) Resolution to Amend the Jekyll Island Flood Prevention Ordinance Chapter 14, Article I,

Section 14-7 – Basis for Area of Special Flood Hazard D.) The Weber Group, Inc. Contract Amendment for Final Design Completion Phase amount of

$230,146.00 E.) Naming Committee Recommendation – Campground Building

Adjournment

MEMORANDUM

TO: HUMAN RESOURCES COMMITTEE

FROM: JENNA JOHNSON, HR DIRECTOR

SUBJECT: HUMAN RESOURCES COMMITTEE REPORT

DATE: 1/10/2018

JIA Workers Compensation Claims: (Target goal for FY18 = 9).

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total

FY18 1 0 0 1 4 1 7

FY17 2 0 3 2 1 1 2 2 1 2 2 2 20

JIA Employee Census: 357 Recognition:

o Pocket Praise Winners …..Thank you for going above and beyond!

o Amanda Austin with Life is Good o Alec Jarboe with Sea Turtle Center o Angie Sullivan with Accounting

o Retirements: o Timmy Head, Assistant Superintendent, Golf Course Maintenance – 30 years o Bobby Baggarly, Deputy Chief, Fire Department – 10 years

0

1

2

3

4

5

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

FY18

FY17

Month Full time Part Time Seasonal Interns Total Employees

Dec 166 139 36 16 357

o Meet our January Featured Employee: Hannah Thomas

Hannah has been employed with Jekyll Island Authority since May 30, 2017. She is currently a server at McCormick's Grill. Her main responsibilities are greeting guests and making sure all of their needs are met.

Hannah's favorite thing about working here is getting to meet the different visitors to the island. She loves meeting new people!

When she's not working, you'll find Hannah spending time with her daughter.

Thanks for everything you do, Hannah! Keep up the great work!

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: CONSERVATION UPDATE

DATE: 1/10/2018

Research and Monitoring

• “Bullwinkle”, the young male bobcat that was rehabilitated and released at the north end of the island in early October was recently photographed by one of our camera “traps” at the far southern end of the island. This demonstrates that his home range encompasses the entire island.

• The eagle pair that nests near the middle of the island appears to have hatched a chick or chicks. In a few more weeks we’ll confirm the number of hatchlings when they are large enough to be seen over the edge of the nest.

• The Conservation staff, in partnership with Christa Hayes from Saint Catherines Island will be hosting a workshop at our offices this week to coordinate with other island managers to plan for coordinated monitoring of butterfly migrations. This arises from concern about some species that appear to be in decline.

• We’ve completed processing the 2016 camera-based deer population estimate. This is a very conservative methodology for producing an absolute minimum population estimate for the abundance of deer on the island. We confirmed 175 individually identified bucks on the island, which produces an estimated density of 187 deer per square, or at least 1170 total deer.

Management and Planning

• In coordination with annual causeway vegetation management, Conservation AmeriCorps members have been treating invasive plant species, including Chinaberry tree and Salt Cedar on the Causeway. We are making steady progress towards a no-tolerance policy for invasive plants on the causeway.

Outreach, Education, and Community Engagement • The Conservation team gave an invited presentation to the Camp Jekyll staff orienting new

educators to wildlife and conservation efforts. Personnel and Training

• Ben Carswell has been accepted to the prestigious Institute for Georgia Environmental Leadership program, an experiential program dedicated to building and sustaining a diverse network of environmentally educated leaders in the state of Georgia.

http://www.igeleaders.org/

http://www.igeleaders.org/

Figure 1. “Bullwinkle” the bobcat photographed on the far south end of the island, December 30th. Looking healthy.

MEMORANDUM

TO: COMMITTEE OF THE WHOLE

FROM: BRUCE PIATEK, DIRECTOR OF HISTORIC RESOURCES

ANDREA MARROQUIN, PROGRAM COORDINATOR

CC:

SUBJECT: HISTORIC RESOURCES UPDATE

DATE: 1/10/2018

Jekyll Island Museum Paid Tours: Public: 1,571 Group: 639

Total: 2,210 Revenue: Public: $23,911 Group: $7,724 Store: $17,344 Total: $48,979 • In December, the Jekyll Island

Museum achieved record numbers for Public Tours, Retail Sales, and Total Revenue, defeating prior records for the month previously established in 2016.

• The Jekyll Island Museum also earned $741,326 in tour and retail income in CY 2017, to reach the 3nd highest Total Revenue on record, following prior revenue highs established in CY2015 and CY2016.

$23,911

$7,724

$17,344

Museum Revenue - December, 2017

Tour Revenue Group Revenue Shop Revenue

$-

$20,000.00

$40,000.00

$60,000.00

$80,000.00

$100,000.00

$120,000.00

$140,000.00

JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC

Museum Revenue - CY2017

CY2016 -$746,406 CY2017 - $741,326

Special Events Historic District Property Rentals, CY2017

23 Faith Chapel Rentals $14,720 43 Other Property Rentals $45,590 66 Event Rentals $60,910

*Numbers do not include 12 Comp Events, valued at $22,570, which also took place in CY 2017

$- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000

1987 1989 1991 1993 1995 1997 1999 2001 2003 2005 2007 2009 2011 2013 2015 2017

Museum Annual Revenue, CY1987- Present

S…

$-

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000

CY 2009 CY 2010 CY 2011 CY 2012 CY 2013 CY 2014 CY 2015 CY 2016 CY 2017

Historic District Property Rental Income

Series1

• Faith Chapel Visitation, CY 2017 – 22,974 Attended Visitation to Historic Faith Chapel Continued to rise in CY 2017 to a record high of 22,794 guests. Chapel visitation has more than tripled in the last two years, since the museum first began offering longer hours and daily opportunities for both meditation and historical interpretation.

• Holidays in History 2017 – 1,377 Attended From Nov. 26-Dec. 31, 2017, the Jekyll Island Museum invited guests to enter the glittering world of the Jekyll Island Club with Holidays in History tours of the Historic District. Throughout December, guests enjoyed the history of Jekyll Island enriched in seasonal splendor.

• Christmas Twilight Tours 2017 – 198 Attended

On Saturdays in December, the Jekyll Island Museum offered special evening excursions showcasing the holiday stories and decorations of the season on Jekyll Island. Several additional experiences were offered this year due to overwhelming demand for this popular program.

• CY 2017 Specialty Programs – 2,113 Attended, $33,426 earned. In addition to its normal daily tours, the Jekyll Island Museum offers a variety of educational programs and special events on a seasonal basis throughout the year. In CY2017, these included: Historic Plant & Landscape Tours, Black History Month Programs, Women’s History Month Programs, Historic Preservation Month Tours, Colonial craft and campfire programs, Independence Day Parade, Time Travelers Summer Camp, Folklore Rumor & Myth campfire talks, Holidays in History and Christmas Twilight Tours.

Curatorial/Research

• Art Conservation - The Jekyll Island Museum is consulting with an art conservator about a 1931 Warren Sheppard painting depicting the slave ship Wanderer. Crawford Conservation is conducting an assessment of the oil on canvas painting and developing a treatment proposal for conserving this important piece of history for the future. The goal is to stabilize the painting and place it on display for the first time in decades, as part of the Jekyll Island Museum’s continuing efforts to share the story of the Wanderer Survivors with the public.

• Villa Marianna - With many thanks to an interdepartmental team effort, longtime plans to install internet at Villa Marianna are coming to fruition. Over time, this will enable more efficient processing of museum collections, improved organization of materials, and increased access to the archives.

0

5000

10000

15000

20000

25000

2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Faith Chapel Visitation, CY 2007-Present

• 2018 Winter Interns - Selected two candidates to receive 6 weeks of practical training within the curatorial department of the Jekyll Island Museum, with a special focus on collections management. Interns will be trained in such areas as primary document research, proper registration and cataloging practices, archival organization, artifact inventories, and object conservation.

• Society of American Archivists Foundation Grant - Following the submission of a letter of inquiry, the Jekyll Island Museum has been invited to apply for the Society of American Archivists Foundation Grant. This grant would assist towards bringing in a consultant to guide the development of design plans for a new collections storage facility for the Jekyll Island Museum.

• Wanderer Exhibit - Reviewing submitted content and reaching out to Wanderer Descendants and the Gullah Geechee Community for participation in further exhibit development.

• Museum Inventory - Began inventory of museum collections located in the Jekyll Island Museum/Club Stables, focusing on furnishings to be relocated to the Infirmary.

• CY 2017 Research/Records and Photo Requests – Earned $8,445.82

o Responded to 174 Research and Records Requests o Responded to 51 Photo Requests o Requests accounted for over 45 hours/month of staff time, on average

• CY 2017 Annual Shred Totals – 12,760 lbs

Oversaw the secure disposal of approximately 12,760 pounds of documents for recycling in accordance with records policies and procedures over the course of CY 2017.

• CY 2017 Catalogue Updates

23,662 collection items are currently catalogued in Past Perfect 1,043 items were removed from the catalog during mass records cleanup 690 items were updated with accurate home locations 108 new items were added to the catalogue

Historic District/Preservation

• Infirmary - Tackled numerous projects in preparation for relocating the Historic District Tours and Gift Shop to the Infirmary: completed a paving project at the Infirmary, including pathways, a bus pullout, and cement pad for the restrooms. Installed portable restrooms at the Infirmary to serve the increased visitation to the building. Hired a brick mason to complete the masonry foundation skirt at the base of the Infirmary, completing the restoration project at the Infirmary.

• Hollybourne Lintels - Worked with Pedroni’s Cast Stone to recast a lintel from Hollybourne

Cottage. Fourth Street Design then installed the recast lintel in the cottage as a trial for others to follow. Other lintels will be installed later based on the results of the installation.

• Hollybourne Volunteers - Preservation volunteers are back at Hollybourne Cottage this winter working on a variety of projects. Workers are stabilizing plaster ceilings, rehabbing walls, reconstructing window frames, and rebuilding missing cabinets and drawers, as well as identifying appropriate cabinet and door hardware for the building.

• Revetment Project - Conducted an archaeological investigation to determine the presence or absence of archaeological remains within in the project area and to mitigate any potential impacts of the project.

MEMORANDUM


FROM: TERRY M. NORTON, GSTC DIRECTOR AND VETERINARIAN

JOHN MARR, GSTC GENERAL MANAGER

SUBJECT: GEORGIA SEA TURTLE CENTER UPDATE – DECEMBER 2017

DATE: 1/10/2018

Enjoyed the Ga Sea Turtle Center, especially the turtle hospital. Staff was attentive and created a great environment for the kids to learn about one of their favorite sea creatures. We’ll be back! Quote from Trip Advisor (December 2017) Summary Comparisons with Prior Year (Dec 2017 vs. Dec 2016) Admissions and Concessions were a bit higher (15% and 3%, respectively) for Dec 2017 compared to Dec 2016. Most education programs were higher this December compared to 2016, including: Guided Tours (up 55%), Independent Tours (up 100%), and Behind the Scenes (up 21%). December Memberships were 36% higher in revenue compared to December 2016. Revenue Categories*

• Dec concessions $47,474 was $1,355 less than budgeted • Dec admissions $31,962 was $6,634 more than budgeted • Adoption (Sea Turtle) 133 | $6,650 Bricks 3 | $300 • Donations (general) 32 | $3,836 Guided Tours(Groups) 290 participants | $2,610 • Independent Tours 42 participants | $252 Behind the Scenes 48 participants | $1,053 • School Field Trips 300 students | $1,413 Distance Learning 159 (students) | $165 • Public Outreach 252 people reached Memberships 25 | $1,640 • Daily Programs 102 Scouts 19 participants | $178

Sub-Total Education Reservations: Clients 695 | Revenues $4,618

*some online payments are received later

These numbers include select education activities including events and off-island outreach; does not include Eco-programs or Daily programs admissions.

Marketing/PR/Events/Grants/Pubs • Science Saturday’s Oceanography program reached 120 people, which included a Ship to Shore

program with the Joides Resolution research vessel expedition in the Pacific Ocean.

Social Media, Website and Communications Updates: • Trip Advisor: 1,702 reviews, ranking GSTC #3 out of 26 Jekyll attractions; FB: Over 37,657 Education • Continued work on updating conservation messaging in gallery and exhibit upgrades. Rehabilitation

• In 2017, 114 birds were treated, overall since opening includes100 different species of bird with a total

of 729 birds treated. In 2017, 135 turtles were treated, overall since opening includes 25 different species of turtles with a total of 1520 turtles treated.

Research & Patrol • Nest Trackers and Gatorology saw their best participation in 2017 since the programs began in 2013.

AmeriCorps Program, Volunteer Program, and Marine Debris Initiative

Service Hours Monthly Total Year to Date Total Cumulative Total AmeriCorps Service Hours*

644.75 6902.75 278,323.43

Volunteer Hours*

416 8,942 52,083

Marine Debris Hours* 100.75 619.58 10,569.47

MDI & Volunteer Program MDI Clean Ups 1 19 50

MDI Items Collected 4,748 61,111 284,658

New Volunteers Oriented 0 52 80

Volunteer Shadow Shifts 6 49 92

Volunteer Advancements 6 154 182

Sea Turtle Other Turtle Bird New Patients 0 3 10 Current Patients 9 55 0 Released Patients 0 0 1 Transferred Patients 0 0 3

MEMORANDUM

TO: FINANCE COMMITTEE

FROM: MARJORIE JOHNSON

SUBJECT: DECEMBER FINANCIAL STATEMENTS

DATE: 1/12/2018

Revenues

Revenues for December were $1,768,434, which reflects a favorable $51K (3%) variance from

budget. Revenues reflect an unfavorable $332K (2%) variance from year to date budget and a

favorable $544K (4%) variance from prior year to date.

December Revenue

24%

7%11%

27%

9%19%

1% 2%

Leases (commercial)

Leases (residential)

Hotel Tax

Parking

Amenities

Utilities & maint

Marketing & Events

Other

The largest revenue variance for the month is from lot rentals (+$83K), all other revenues were

within $13K of budget for the month, with most reflecting variances of $5K or less.

Lot rentals (+$83K) – Annual lot leases were billed this month for $386K and we

received Participation fees and transfer fees totaling $40K for the month. Both were

higher than we had anticipated in the budget.

Expenses

Expenses were $1,902,490 for December and reflected a favorable budget variance of $25K

(1%) for the month. Expenses reflect a favorable $764K (6%) variance from year to date budget

and an unfavorable $544K (5%) variance from prior year to date.

The largest budget variances for the month are listed below:

Supplies & Materials (-$35K) – The majority of the supplies accounts are less than

budget for the month, with the largest variances in from plants/seeds (-$11K) and

bathroom/cleaning supplies (-$5K). Year to date expenses reflect a favorable $197K

variance from budget and a favorable $123K variance from prior fiscal year.

Advertising & Sales (-$26K) – this appears to be a timing issue and will be spent by the

end of the year.

Net Operating Cash

The Net Operating Cash loss for the month is $134,055, which is a $76K (36%) favorable

variance from the budgeted net operating cash loss of $210,118. Net Operating Cash Income

reflects a favorable $431K (25%) variance from year to date budget and is a $0 variance from

prior year to date income.

December Expenses

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

HumanResources

Supplies &Materials

Contracts Utilities Advertising &Sales

Repair &Maint

Insurance Other

-500,000

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

July August September October November December

Net Operating Cash

Actual

Budget

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000


FY2018 Revenues

Actual

Budget

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000


FY2018 Expenses

Actual

Budget

PRIOR

MONTH MONTH BUDGET YTD YTD BUDGET YEAR

ACTUAL BUDGET VARIANCE ACTUAL BUDGET VARIANCE ACTUAL VARIANCE(000's) % (000's) % (000's) %

Revenues

Administration Business Leases 338,386 351,640 (13) -4% 2,147,113 2,188,946 (42) -2% 1,976,515 171 9% Hotel Tax 84,608 74,071 11 14% 776,844 781,705 (5) -1% 740,702 36 5% Tourism Development Fund 36,201 31,745 4 14% 331,531 335,017 (3) -1% 316,530 15 5% Parking 193,350 195,901 (3) -1% 1,622,447 1,871,736 (249) -13% 1,651,473 (29) -2% Interest 678 366 0 85% 3,958 2,311 2 71% 2,311 2 71% Lot Rentals 426,337 343,000 83 24% 699,268 483,000 216 45% 655,963 43 7% Foundation 5,489 5,489 - 0% 32,934 32,934 - 0% 33,387 (0) -1% Administration revenue 17,009 12,186 5 40% 88,854 92,250 (3) -4% 151,711 (63) -41% Beach Village 1,507 - 2 0% 7,533 - 8 0% - 8 0% Intern Housing 3,350 3,390 (0) -1% 20,535 22,455 (2) -9% 22,455 (2) -9%

Total Administration 1,106,915 1,017,788 89 9% 5,731,015 5,810,353 (79) -1% 5,551,046 180 3%

Enterprises

Golf 106,328 106,886 (1) -1% 711,936 815,857 (104) -13% 746,506 (35) -5% Convention Center 84,378 96,374 (12) -12% 2,006,389 1,641,331 365 22% 1,534,545 472 31% McCormick's Grill 8,814 19,558 (11) -55% 106,217 178,157 (72) -40% 146,676 (40) -28% Summer Waves 2,408 2,208 0 9% 1,325,639 1,344,805 (19) -1% 1,332,266 (7) 0% Campground 91,182 93,206 (2) -2% 555,150 561,056 (6) -1% 576,372 (21) -4% Life is Good 3,316 7,923 (5) -58% 55,398 61,706 (6) -10% 56,840 (1) -3% Museum 42,157 40,352 2 4% 284,440 306,319 (22) -7% 341,551 (57) -17% Georgia Sea Turtle Center 102,222 103,628 (1) -1% 881,557 923,007 (41) -4% 777,497 104 13% Conservation 304 400 (0) -24% 12,049 13,390 (1) -10% 8,812 3 37% Miniature Golf & Bikes 25,955 31,507 (6) -18% 164,933 166,364 (1) -1% 156,681 8 5% Water/Wastewater 103,946 105,510 (2) -1% 754,686 754,020 1 0% 745,587 9 1% Sanitation 43,796 45,609 (2) -4% 262,170 270,631 (8) -3% 272,040 (10) -4% Fire Department 10,579 9,042 2 17% 978,366 979,104 (1) 0% 927,805 51 5% Tennis 4,432 7,366 (3) -40% 32,005 40,051 (8) -20% 15,802 16 103% Destination Mktg & Special Events 10,643 2,417 8 340% 173,733 444,430 (271) -61% 331,930 (158) -48% Guest Information Center 10,966 8,773 2 25% 64,455 101,298 (37) -36% 88,402 (24) -27% Sales - - - 0% 500 1,700 (1) -71% 3,250 (3) -85% Camp Jekyll & Soccer Fields 8,924 14,853 (6) -40% 73,890 89,115 (15) -17% 12,000 62 516%

Jekyll Island AuthorityCONSOLIDATED BUDGET COMPARISON

For the Six Months Ending December 31, 2017

Landscaping, Roads & Trails 1,170 4,250 (3) -72% 5,080 9,500 (4) -47% 6,873 (2) -26% Vehicle & Equipment Maintenance - - - 0% 500 250 0 100% - 1 0% Facility Maintenance - - - 0% - - - 0% 1,046 (1) -100% Golf Course Maintenance - - - 0% - - - 0% 2,250 (2) -100%

Total Enterprises 661,520 699,860 (38) -5% 8,449,092 8,702,090 (253) -3% 8,084,731 364 5%

Total Revenues 1,768,434 1,717,648 51 3% 14,180,108 14,512,444 (332) -2% 13,635,777 544 4%

Expenses

Human Resources 1,034,551 1,023,434 11 1% 6,197,089 6,400,298 (203) -3% 5,807,877 389 7% Supplies & Materials 80,608 115,393 (35) -30% 654,759 852,044 (197) -23% 777,373 (123) -16% Advertising & Sales 162,190 187,994 (26) -14% 520,741 694,559 (174) -25% 337,270 183 54% Repairs - Facilities & Grounds 72,348 57,585 15 26% 570,211 603,519 (33) -6% 644,806 (75) -12% Utilities 123,726 134,182 (10) -8% 997,126 957,646 39 4% 959,827 37 4% Insurance 6,276 4,490 2 40% 565,049 575,705 (11) -2% 593,093 (28) -5% Contracts 272,983 256,060 17 7% 1,607,857 1,721,862 (114) -7% 1,503,983 104 7% Rentals 38,872 42,763 (4) -9% 240,338 280,449 (40) -14% 128,594 112 87% Printing 35,895 31,493 4 14% 115,241 122,565 (7) -6% 98,852 16 17% Motor Vehicle 16,608 16,018 1 4% 107,257 105,442 2 2% 96,299 11 11% Telephone 10,708 9,974 1 7% 62,841 59,241 4 6% 59,618 3 5% Equipment Purchase <$1K 8,198 8,840 (1) -7% 48,125 55,056 (7) -13% 58,262 (10) -17% Equipment Purchase $1K to $5K 1,763 1,630 0 8% 18,170 27,479 (9) -34% 64,362 (46) -72% Travel 4,518 6,108 (2) -26% 32,667 39,202 (7) -17% 38,456 (6) -15% Dues 15,039 15,750 (1) -5% 118,604 113,571 5 4% 110,685 8 7% Credit Card Fees 18,102 16,053 2 13% 134,175 145,398 (11) -8% 145,756 (12) -8% Bank Fees 105 - 0 0% 140 90 0 56% 20 0 600% Interest Expense - - - 0% - - - 0% 21,122 (21) -100%

Total Expenditures 1,902,490 1,927,766 (25) -1% 11,990,391 12,754,126 (764) -6% 11,446,254 544 5%

Net Operating Cash Income ** (134,055) (210,118) 76 -36% 2,189,716 1,758,318 431 25% 2,189,523 0 0%

** Does not include depreciation or capital projects

Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total Daily/Weekly Annual Passes Total

January 16,980 39,244 56,224 16,937 35,978 52,915 24,403 38,634 63,037 24,977 42,084 67,061 26,372 46,562 72,934

February 17,138 37,244 54,382 20,290 37,338 57,628 23,944 40,037 63,981 31,332 45,113 76,445 35,982 47,081 83,063

March 32,263 44,105 76,368 33,228 43,011 76,239 39,989 47,779 87,768 46,104 52,582 98,686 49,605 54,166 103,771

April 34,063 40,096 74,159 40,134 39,732 79,866 49,237 45,221 94,458 57,158 49,140 106,298 66,259 51,718 117,977

May 50,586 44,254 94,840 56,718 43,118 99,836 71,430 48,837 120,267 69,981 52,704 122,685 62,367 53,558 115,925

June 54,932 41,247 96,179 63,203 41,339 104,542 75,121 46,845 121,966 74,618 50,525 125,143 72,234 54,056 126,290

July 74,988 42,597 117,585 76,467 42,546 119,013 71,405 48,717 120,122 90,544 52,276 142,820 90,765 55,010 145,775

August 46,634 37,890 84,524 47,550 50,188 97,738 48,062 43,299 91,361 46,949 47,693 94,642 44,352 50,732 95,084

September 41,269 37,767 79,036 38,426 54,357 92,783 46,013 43,015 89,028 47,555 45,509 93,064 26,578 37,809 64,387

October 29,299 37,553 66,852 35,214 40,702 75,916 38,480 44,986 83,466 26,241 38,461 64,702 35,871 50,566 86,437

November 20,672 32,283 52,955 22,907 34,107 57,014 29,820 39,722 69,542 31,634 43,245 74,879 32,323 46,777 79,100

December 18,912 32,861 51,773 23,502 35,552 59,054 24,484 42,096 66,580 29,947 42,132 72,079 27,891 45,195 73,086

Totals 437,736 467,141 904,877 474,576 497,968 972,544 542,388 529,188 1,071,576 577,040 561,464 1,138,504 570,599 593,230 1,163,829

Year to Date

Comparison

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

* Oct 2016 - Hurricane Matthew

^Sep 2017 - Hurricane Irma

2017 YTD904,877 972,544 1,071,576 1,138,504 1,163,829

2013 2014 YTD 2015 YTD 2016 YTD

December 2017

Traffic Counts2013 2014 2015 2016 2017

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

Jan Feb Mar Apr May Jun Jul Aug Sep^ Oct * Nov Dec

2013

2014

2015

2016

2017

Gate Traffic Counts by Month

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

2013 2014 2015 2016 2017

# V

ehic

les

Annual Traffic Count

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

2013 2014 2015 2016 2017

Do

llars

Annual Revenue Annual Passes

Daily/Weekly

2,705,086 2,782,951 3,192,5653,474,214 3,545,070

1/9/2018

% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage per

lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage

Entrance 1 13% 48% 34% Entrance 1 16% 48% 33% Entrance 1 15% 48% 33%



% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage per

lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage




% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage per

lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage




% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage per

lane

% of paying

guest per lane

% of total lane

usage

% of AVI usage

per lane

% of paying

guest per lane

% of total lane

usage




Total traffic is fairly evenly divided among the three lanes, however Lane 2 has consistently seen the highest usage in 7 of the 9 quarters reported above.

Lane 2 usage has been 36% of total usage for the past 5 quarters, while lanes 1 and 3 alternate between 31% and 33% for the same time period.

Lane 1 - Paying guests (daily and weekly pass sales) seem to prefer using lane 1, with an average of 47% of all paying guest using that lane. In contrast, only 13% of annual pass holders use this lane.

Lane 2 - Usage in this lane seems to be a healthy combination of both annual pass holders and paying guests (29% use by annual pass holders and 40% use by paying guests).

Lane 3 - This lane is clearly the annual pass holder favorite with 57% of all annual pass traffic using this lane. This lane is the least used among the paying guests at only 13% of the total traffic.

Entrance Gate Lane Usage

4th Quarter 2015

2nd Quarter 2016

3rd Quarter 2016

4th Quarter 2016

1st Quarter 20171st Quarter 2015 1st Quarter 2016

2nd Quarter 2015

3rd Quarter 2015

2nd Quarter 2017

3rd Quarter 2017

4th Quarter 2017

January 5, 2018 December 2017 Financial Review Jekyll Island Convention Center DECEMBER FY2018 FY2017 FY2016 FY2015 FY2014 FY2013

Georgia Farm Bureau came in a bit lower this year - was budgeted at $69K and came in at $64K. However, the reason for the minus this month is we paid out $23,614 to Georgia Realtors that was for the food and beverage that was cancelled due to Hurricane Irma. Force Majeure came into play once the mandatory evacuation was announced. Our Decembers should be brighter for the next two years as we will have Farm Bureau and Georgia Transit conventions for 2018 and 2019. FUTURE CONTRACTS ISSUED - 6 – Estimated revenues $190,000 Anticipated Revenue

Conventions 4 $171,000 Banquet 1 9,000 Weddings 1 10,000

PROPOSALS CVB – 9 Westin – 6 Cvent- 3 SMG sitepass -1 Combined sites and planning meetings with all staff – 13

Number of Events 7 6 3 5 8 9 Event Days 15 13 7 12 14 16 Attendance 10750 17,431 10270 10776 7523 9822 Revenue $91,214 actual

$105,243 budget

$158,300 $157,456 $95,229 $119,051 $214,537

HOTEL STATISTICS AT-A-GLANCE daysHotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 0 0 #DIV/0! #DIV/0! #DIV/0! -$ 43,196.60$ (43,197)$ -100%

Holiday Inn Resort 157 4,867 1,559 32.0% 136.26$ 43.65$ 212,434.52$ 210,335.90$ 2,099$ 1%

Days Inn & Suites 124 3,844 1,864 48.5% 93.43$ 45.30$ 174,149.19$ 154,445.56$ 19,704$ 13%

Hampton Inn 138 4,278 1,280 29.9% 132.70$ 39.70$ 169,857.00$ 266,781.80$ (96,925)$ -36%

Jekyll Island Club Hotel 198 6,138 3,553 57.9% 200.24$ 115.91$ 711,455.00$ 529,594.00$ 181,861$ 34%

Quality Inn & Suites 71 2,201 512 23.3% 77.12$ 17.94$ 39,484.39$ 58,464.00$ (18,980)$ -32%

Villas by the Sea 135 3,574 1,143 32.0% 126.82$ 40.56$ 144,950.00$ 156,452.78$ (11,503)$ -7% Villas by the Sea - Jekyll Realty 18 558 49 8.8% 196.34$ 17.24$ 9,620.56$ 10,980.29$ (1,360)$ -12%

Villas by the Sea - Parker Kaufman 16 496 120 24.2% 66.51$ 16.09$ 7,981.68$ 8,175.00$ (193)$ -2%

Westin 200 6,200 2698 43.5% 115.78$ 50.38$ 312,361.00$ 330,135$ (17,774)$ -5%

Dec-17 Total 1,095 32,156 12,778 39.7% 139.48$ 55.43$ 1,782,293$ 1,768,561$ 13,732$ 0.8%

Revenue Variance

128.25$

55.43$

139.48$

Dec-16

1,768,561$

41.0%

54.81$

133.82$

Dec-15

1,609,408$

38.9%

49.84$

39.7%

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

December 2017

Dec-17

1,782,293$

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

2014 2015 2016 2017

RevP

AR

-A

DR

Reven

ue

Hotel Revenue Statistics - History

Revenue

ADR

RevPAR

____________________________________________________________________________________________________________________________________________________________

HOTEL STATISTICS AT-A-GLANCE days

Hotel Revenue

Total Revenue

Occupancy Rate

Rev PAR

ADR

Total Revenue

Occupancy Rate

RevPAR

ADR

Total Revenue

Occupancy Rate

RevPARADR

OCCUPANCY REPORT DETAIL 2017 2016

# of Units Units Percent Average Room Room

Hotel Rms Avalbl Occpd Occpd Daily Rate RevPAR Revenue Revenue

Beachview Club 38 11,552 5,517 47.8% 116.57$ 55.67$ 643,138 895,648 (252,509)$ -28%

Holiday Inn Resort 157 57,305 34,610 60.4% 162.10$ 97.90$ 5,610,412 4,814,794 795,618$ 17%

Days Inn & Suites 124 45,260 30,854 68.2% 128.34$ 87.49$ 3,959,687 3,786,924 172,763$ 5%.

Hampton Inn 138 50,370 35,675 70.8% 165.32$ 117.09$ 5,897,682 5,488,443 409,239$ 7%

Jekyll Island Club Hotel 198 64,234 41,037 63.9% 201.27$ 128.58$ 8,259,325 7,255,984 1,003,341$ 14%

Quality Inn & Suites 71 25,915 11,372 43.9% 113.63$ 49.86$ 1,292,195 1,509,858 (217,663)$ -14%

Villas by the Sea 135 44,947 24,423 54.3% 158.70$ 86.23$ 3,875,940 3,754,943 120,997$ 3% Villas by the Sea - Jekyll Realty 18 6,601 2,639 40.0% 145.75$ 58.27$ 384,646 355,418 29,228$ 8%

Villas by the Sea - Parker Kaufman 16 5,870 2,705 46.1% 107.90$ 49.72$ 291,866 316,616 (24,750)$ -8%

Westin 200 73,000 46,648 63.9% 192.19$ 122.81$ 8,965,342 8,298,095 667,247$ 8%

2017 Total 385,054 235,480 61.2% 166.38$ 101.75$ 39,180,233$ 36,476,723$ 2,703,510$ 7.4%

2016 Total 381,377 233,801 61.3% 156.02$ 95.64$ 36,476,723$

2015 Total 350,411 213,923 61.0% 152.05$ 92.83$ 32,527,784$

36,476,723$

JEKYLL ISLAND AUTHORITY

HOTEL OCCUPANCY STATISTICS

Calendar Year to Date - December 2017

2017

39,180,233$

61.2%

101.75$

166.38$

2016

92.83$ 152.05$

Revenue Variance

61.3%

95.64$

156.02$

2015

32,527,784$

61.0%

$-

$20.00

$40.00

$60.00

$80.00

$100.00

$120.00

$140.00

$160.00

$180.00

$-

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

$35,000,000

$40,000,000

$45,000,000

2015 2016 2017

RevP

AR

-A

DR

Reven

ue

YTD Hotel Statistics - History

Revenue

ADR

Rev PAR

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

January February March April May June July August September October November December

Revenues by Month 2015

2016

2017

Oct 2016 - Hurrcane

Matthew

Sept 2017 -

____________________________________________________________________________________________________________________________________________________________

MEMORANDUM

TO: HISTORIC PRESERVATION/CONSERVATION COMMITTEE

FROM: BEN CARSWELL, DIRECTOR OF CONSERVATION

SUBJECT: JEKYLL ISLAND SOLAR

DATE: 1/10/2018

JIA Staff seeks Board approval to move forward with a public-private partnership, engaging with Radiance Solar Development LLC, through Georgia Power’s Renewable Energy Development Initiative (REDI) customer-sited DG Program. Georgia Power will allow a maximum generating capacity of 840 kW/AC – 1.11MWDC to be constructed. Approval would commit the JIA to negotiate an agreement for a staff-recommended 35-year lease term to allow construction and operations of a solar-power generating facility on approximately 5+ acres of the former Jekyll Island Landfill site east of Old Plantation Road between Magee and Bond Avenues. This land is currently classified as Developed. Pending Board approval, JIA staff and Radiance Solar will proceed with due diligence including GA Power interconnectivity study (paid for by Radiance), lease agreement negotiations, environmental review, geotechnical assessment, etc. The lease agreement would come back before the Board for final approval in late spring or early summer of this year. This follows from the Board’s approval in September for Radiance Solar to submit a non-binding application to the competitive-selection REDI program for a Jekyll-sited facility. Staff received notification shortly before the end of the year that the proposed Jekyll project had been selected by Georgia Power for an offer to proceed.

Ground Lease Preliminary Term Sheet

Date: 1/5/18

Landlord: Jekyll Island Authority (JIA)

Tenant: Radiance Solar Development, LLC

Lease Parcels: 06-‐‑00433

Project Description: The JIA solar project application submitted by Radiance Solar has been selected by Georgia Power for inclusion in the customer-‐‑sited REDI program. Georgia Power will allow a maximum of 840 kW/AC – 1.11MWDC to be constructed on approximately 6 acres of the above-‐‑mentioned parcels in accordance with the program guidelines.

Lease Term Options: 25, 30, or 35 years

Rent: $20,000 per annum in years 1-‐‑4, escalating to $25,000 per annum in years 5+ for 30 or 35 years.

Desired Term Length (check one):

Term Length 25 Years 30 Years 35 Years Total Lease Value $500,000 $730,000 $855,000 Selection Desired

Other considerations:

Land preparation costs, geotechnical studies and interconnection costs will need to be considered before lease is finalized.

Landlord:

By:_____________________________

Title:____________________________

Tenant’s Representative:

By:______________________________

Title:_____________________________

RESOLUTION WHEREAS, the Jekyll Island – State Park Authority (“Authority”) had adopted “The Code of Jekyll Island – State Park of Georgia, 1981” (“Code”); and WHEREAS, the Authority desires to amend a certain Chapter to update and modernize said Code; NOW, THEREFORE, BE IT RESOLVED BY THE JEKYLL ISLAND – STATE PARK AUTHORITY that said Code is hereby amended by striking and/or adding to the existing section the following Section of said Code and said section is hereby adopted to read as follows:

A. Chapter 14, Article I, Section 14-7 of the Code is hereby amended as follows: Sec. 14-7. - Basis for area of special flood hazard.

(a) The areas of special flood hazard identified by the Federal Emergency Management Agency (FEMA) in its flood insurance study (FIS), dated January 5, 2018, with accompanying maps and other supporting data and any revision thereto, are adopted by reference and declared a part of this chapter. For those land areas acquired by a municipality through annexation, the current effective FIS, supporting data and any revision thereto, for the county dated January 5, 2018, are hereby adopted by reference.

(b) Areas of special flood hazard may also include those areas known to have flood historically or defined through standard engineering analysis by governmental agencies or private parties but not yet incorporated in a FIS.

(c) The repository for public inspection of the flood insurance study (FIS), accompanying maps and other supporting data is located:

The Jekyll Island Fire Department 200 Stable Road Jekyll Island, GA

MEMORANDUM


FROM: NOEL JENSEN, CHIEF OPERATIONS OFFICER

SUBJECT: ADMENDMENT TO THE WEBER GROUP, INC. CONTRACT FOR THE MOSAIC

DATE: 1/10/2018

This amendment to the contract dated June 19, 2017 between the Weber Group and the JIA provides the funds necessary to proceed into the design completion phase of the Jekyll Island Museum Mosaic. Staff recommends approval in the amount of $230,146.00 for the completion of building design specifics, civil design drawings, detailed shop drawings for more than 50 exhibits, associated case work, and audio-visual elements.

MEMORANDUM


FROM: JONES HOOKS, EXECUTIVE DIRECTOR

SUBJECT: NAMING COMMITTEE RECOMMENDATION: CAMPGROUND BUILDING

DATE: 1/10/2018

The Naming Committee met on January 8, 2018 to review recommendations submitted for naming the meeting/activity building which had been funded by the JIA and constructed at the Jekyll Island Campground. The Committee requested that Camp Ground Manager, Ronnie Douglas, brief the Committee on various names that had been mentioned to him. Knowing that expansion plans for the Campground should become a reality over the next few years with the potential for additional new facilities, Naming Committee members felt it would be inappropriate to name the pre-engineered building with a premier name. However, for public safety and directional purposes there is a need to formalize a name for the facility. Members unanimously recommend that the meeting/activity space be named “Jekyll Island Campground Social Hall” at 1197 North Riverview Drive. In order to become official, this name requires JIA Board consideration and approval. Naming Committee Members: Jones Hooks, Executive Director Jim Broadwell, Project Manager Noel Jensen, Chief Operations Officer Meggan Hood, Sr. Director of Marketing Jason Richardson, Public Safety Director Cliff Gawron, Director of Landscaping and Planning Bruce Piatek, Director of Historic Resources

Documents

VE AGENDATATIVE AGENDA Via Teleconference: Bill Jones III ......conservative methodology for producing an absolute minimum population estimate for the abundance of deer on the island