AIAA CVD 2013 Teleconference

By Duane Hyland, AIAA Public Policy

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AIAA CVD 2013 Logistics

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CVD 2013 Schedule – Tuesday, March 19

• All Events on Tuesday are at the Ronald Reagan Building and International Trade Center, 1300 Pennsylvania Ave, NW, Washington, D.C. 20004 (Cross Street is Pennsylvania Ave. and 14th Street) *

• 9:00 a.m.: Congressional Visits Day Registration Opens, Pavilion Room• 9:00 a.m. – Noon: Informal State Team Meeting/Work Time, Pavilion Room• 9:00 a.m. – 11:00 a.m.: “Students Bringing Space Research Down to Earth”

Room 2325, Rayburn House Office Building• Noon – 1:00 p.m.: LUNCH – ON YOUR OWN• 1:00 p.m. – 2:00 p.m.: Guest Speaker• 2:00 p.m. – 3:00 p.m.: AIAA Staff Briefing/Orientation, Pavilion Room• 3:00 p.m. – 5:00 p.m.: State Team Meeting/Work Time• 5:00 p.m. – 5:30 p.m.: Wrap Up Question & Answer Session and Closing

Remarks, Pavilion Room• *The Ronald Reagan Building is reachable via Metro from the Orange or Blue

Lines at the Federal Triangle Stop

CVD 2013 Schedule – Wednesday, March 20

• All events are on Capitol Hill• 8:00 a.m.: Duane Hyland on duty in back of Longworth House

Office Building Cafeteria• 9:00 a.m.: Your Meetings Begin (as per your team’s schedule)• 5:30 p.m. – 7:30 p.m.: AIAA Congressional Visits Day

Reception, Room 902 Hart Senate Office Building

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Map of Reagan Center

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Map of Capitol Hill

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Know Who You are Talking With

• The Member

• Chief of Staff/Administrative Assistant: Top Advisor to Member

• Legislative Director: Analyzes Pros and Cons of Policy Proposals

• Legislative Assistant: Reports to Legislative Director on Policy in the Assistant’s Policy Area.

• Legislative Correspondent: Reports to Legislative Director on Policy

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Making the Most of CVD

• Research – Know your Audience• Select – Select the Issue that fits them the best.

Remember, focus on AIAA Issues, not personal projects, corporate issues, etc.

• Plan – Select the speaker to present the issue• Polish – Make sure the presentation is well

thought out and prepared.

Successful Advocacy – At the Meeting

• Present – present your advocacy in the most polished professional way possible.

• Focus – Pay full attention to the message delivery. No Cell Phones; No private side conversations.

• Respond – Be responsive to questions and have supporting data handy.

• Thank – Express thanks for the time, etc.

Successful Advocacy – After the Meeting

• Follow up – Provide any requested information in a timely manner.

• Thank – Send a thank you note, it can’t hurt.• Report – Report to AIAA on your visits• Reflect – Reflect on what went right and wrong,

and how to make CVD 2013 better!

At All Times Be Respectful and Focused

• Remember we are here at CVD for AIAA’s Advocacy – Not YOUR company’s, project’s or personal cause.

• Make Sure to Turn These Things Off While Advocating for AIAA– Personal Electronics/Personal Political Views/Personal Views or Rivalries with Competing Companies/Programs/Agencies

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At All Times Be Respectful and Focused

• Remember, CVD is about AIAA and Aerospace – Keep a clear focus on AIAA’s Issues.

• Make Sure Your Message is AIAA’s Message!• Make Sure the Message is Polished!• Make Sure the Message Counts!

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