VBA Presentation FAIR 08

7/29/2019 VBA Presentation FAIR 08

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Introduction to VBAMacros in MS Excel

Magdy Helal & Sandra Archer

University of Central FloridaFeb 07, 2008

F A I R

2008 FAIR Conference - February 6 8, 2008 Indialantic, FL

FLORIDA ASSOCIATION FOR INSTITUTIONAL RESEARCH


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Record and runn VBA macros

Introduce the VB Editor VBE

Edit a VBA macro

Debug and Run macros in VBE

FAIR 2008: Introduction to VBA Macros in MS Excel 2February 07, 2008


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Event-driven programming language

A version of the Visual Basic programming language,

with tools, functions, and methods customized to u

February 07, 2008 3FAIR 2008: Introduction to VBA Macros in MS Excel


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Record, write, or edit recorded VBA code (macros) to automate a

Macros are saved in your specific Excel workbook or globally

acros can e assoc a e w even s; c c , ou e-c c ,keystroke, etc to fire them

You may add Windows objects (buttons, dropdown lists, check boxes,textboxes dialo ue boxes menus etc.. then write VBA code for each

The VB editor (VBE) is a part of Excel to view, edit, and run macros



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Goal:

Fill in the shown table using the given dataset (in an Excel sheet) Have the table filled automatically using a VBA macro

Process: Study the data and plan steps to prepare the summary for 2002

Record a VBA macro while performing these steps

Edit the macro to use it for the rest of the years

2002 2003 2004 2005 2006

UCF

FAMU

FAU

CountsofFemaleGraduateStudentsUnder25

FIU

FSU

UF

UNF

USF


FGCU


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Ri ht-click in the toolbars area in Excel and select the Visual Basic

toolbar from the toolbars list

Run aVB

EditorToolbox

macro

DesignMode

Recording

Sto


Recording


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Click the Record button

This dialog box appears Give a name to the macro

,

Specify where Excel saves it:

This Workbook

Personal Macro Workbook

Saved in the STARTUP folder inyour Office application directory

Becomes available whenever youuse Excel



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,

Turn on the auto filter in Excel, using the first row of the data Filter to 2002, graduate, women, under 25 years of age

Copy the filtered records and title row to the table sheet

Add summation formulas for the filtered records

Copy and paste-special (values & transpose) the summationcells into the table under the 2002 title

Go back to Data sheet and remove the filter

O en VBE to view the recorded macro next slide



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Design ModeRun macroPause runningEnd running

Add break oint

Project WindowProperties window

Object model window

Project

Window

Step by step run

CodeWindow


Window


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Sub SubName()

VBA statements

VBA statements

End Sub

y VBA statements deal with the Excel object model

y Object model: collection of workbooks, sheets, columns,rows, ranges, cells, charts, formulas, filters, etc.

y VBA statement basic uses:

y Change the properties of an object



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Functions /Methods

Properties


Definition of selected item


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Click the Run button in the VBA menu bar Or ress Alt + F8

From the Macro dialogue box choose a macro to run then click Run

Step by steprunning in VBE

(debugging)

Start VBE

Changeshortcut

List ofmacros



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Start VBE from the VBA toolbar Or ress Alt + F11

Select the macro module in the Project Window (make sure to clickinside the macro you want to run)

,

Running the macro:

Use the icons in VBE toolbar or the Run menu Keyboard: F5 to run the current macro and Ctrl + Break to

pause the run

Editing the macro

Debugging the macro Use the Step Into icon for step by step running

Ke board: ress F8 re eatedl



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Change the following to run the macro for the 2003 year

Changeto 2003

Replace with: Application.Range("A1").CurrentRegion.Select

Changeto C3



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An exam le of an error messa e:

Shows if Application. is not used in Application.Range("A1").CurrentRegion.Select

Sometimes depending on Excel version

End: Stops executing the macro

Debug: takes you to the error in code

Continue: ignore the error if possible

Common errors:

Miss ellin

Variables not defined

Missing arguments or options

-

Not using Application. before Range, Rows, Columns, Sheets, and few others



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Referrin to a cell: Cells Rowindex Columnindex

Cell in row 3 and column 21

:

Cells(3,21).Select

ange e , e . e ec

Cell in row 6 and column 4: Range(D6).Select

Range across several rows and columns: ange ce s , , e s , . e ec

Range(D4,H12).Select

Range of columns: Columns(FirstColIndex, LastColIndex) Columns 5,6,and 7: Columns(E,G).Select

Ran e of rows: Columns(FirstRowIndex, LastRowIndex)

Rows 2 through 7: Rows(2:7).Select



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R1C1 uses numbers for columns instead of letters

Excel uses this format when recording a macro Must be inserted as a character in the selected cell range

" " . - -



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Each member of the Excel ob ect model has ro erties methods

functions, and sometimes members of its own The . operator following the object name activates its members list

There can be several levels of membership



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Man members re uire ar uments and ma have o tions

When adding a comment in a cell, type ( after selecting AddComment:

Add the comment text, e.g. This is my chosen cell

Options do not have to be between parentheses:. = , = , _

:=False, Transpose:=True



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U on o enin an Excel file with a macro the followin warninappears

To use the macro click Enable Macros

,

,allow macros



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From the Tools menu select Macro then Securit

Set the security level in the Security dialogue box to medium Restart the Excel file



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We have introduced usin VBA in MS Excel How to record and run a macro

How to use VBE

How to debug and edit a recorded macro

How to set the security level to allow the saved macros

How to practice:

Record macros while perfoming different Excel tasks and study the code Modify the code in VBE and watch the results using step by step execution

What do you need: One or moreExcel VBA programming books and the VBA help

Learn some general purpose VB statements The IF Thenstatement

The FOR Nextstatement



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Ma d Helal Research Associate [email protected]

Sandra Archer; Director, [email protected]

University Analysis and Planning Support

Universit of Central Florida

12424 Research Parkway, Suite 215

Orlando, FL, 32826-3207

Phone: 407-882-0285. .

Presentation will be available at http://uaps.ucf.edu

VBA Resources:

MSDN: http://msdn2.microsoft.com/en-us/isv/bb190538.aspx

, , .,



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The Visual Basic icon bar of 2003 is 1

If the Developer tab is not shown onamong Excel menus, add the Developertab as follows:

1. Click the Office Button

2. Click Excel Options

3. Select Popular

4. Check Show Developer tab in the Ribbon

23

4



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The Developer tab appears on the Excel ribbon

cons an uttons oo erent rom t ose n

Buttons are pointed to All buttons do the same functions as in 2003

Toolbox and userinterface design

toolsRecord amacro

tartVBE

Show macrosdialog box


ecur tySetting


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Click Macro Securit in the Develo er tab

Trust Center dialog box appears Select Macro Settings



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When ou o en an Excel file with a macro a securit warnin a earsbelow the ribbon with the Options button

Click Options to show the Microsoft Office Security Options dialog box

Click Enable This Content to all the macro


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VBA Presentation FAIR 08