VALSANA - Seminar documentation

Page 1 of 19 Sporthotel Valsana **** superior

CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41(0) 81-378 63 64

www.valsana.ch [email protected]

HAVE YOUR MEETING AND

INDULGE YOURSELF

AT THE SPORTHOTEL VALSANA

The sports hotel in Switzerland!

IT’S GOOD TO HEAR, that you are considering having your next event, seminar, meeting or conference at our hotel. Thank you for your interest! We are looking forward to offering you advice and support to help you organise seminars, conferences, meetings, as well as business dinners and banquets. Should you require advice, ideas and help in organising that special social programme, we will be more than happy to be at your service. Until then – we are looking forward to meeting you! Have you ever attended a seminar and enjoyed stunning views at the same time? The combination of setting, infrastructure and social programmes is important. Besides our conference rooms, we can offer you a special location and suggestions for different ways to organise your event. The Sporthotel Valsana offers you everything you need to make seminars, meetings, company excursions, incentive trips, etc. a big success and pleasure – from planning, advice regarding the organisation, through to individual supervision and culinary delights.

Our conference rooms can accommodate between 10 – 80 people and are fully equipped with modern technology. Furthermore, there are winter garden and balconies which are just perfect for a refreshment break.

Besides work, do not forget the enjoyable part....

In Arosa it really is possible to combine work and pleasure. There are so many outdoor activities to do in both Summer and Winter season. Should you prefer pure relaxation, sporting activities or an unforgettable adventure - we have lots of ideas!


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


CONFERENCE RATES DAILY CONFERENCE PACKAGES

The daily package rates include the following:

• Welcome coffee

• Room rental

• Mineral water in the meeting room

• Standard equipment: 1 overhead projector, 1 flip-chart

• 2 coffee breaks: in the morning “Croissant”, in the afternoon “Danish Pastries/Cakes“:

• 1 three-course-business lunch or buffet (buffet as from 15 people)

• Soft dri

nks (alcohol-free) and coffee at lunchtime DAILY CONFERENCE „up in the sky“

For guests who do not live in Arosa, we offer following additional options during summer season: The above package with the option (either or ):

� a coffee break or lunch (if desired) � a day pass “Arosa All inclusive” card, which includes the following services:

- Hörnli gondola cable-car, Arosa-Weisshorn cable car - RhB mountain railway Langwies to Arosa to Langwies - Village bus service - Boat and pedalo hire - Indoor ice rink - High rope course - Untersee swimming and sunbathing area - Driving Range fee (Sunday to Thusday) - Indoor parking Ochsenbühl and Brüggli Innerarosa - Entry to the Schanfigger Heimatmuseum


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Ideal for a team building seminar or simply for a working and fun day in Arosa. Costs:

• Daily rates CHF 85 per person

• ½ day-rate (until 13.00 hrs or after 13.00 hrs) – with lunch CHF 55 per person

• ½ day-rate – without lunch CHF 35 per person ... AND WHEN YOU GET TIRED?

Accommodation options:

• Summer (10 June 2013 to 15 September 2013) as from CHF 128 per person

• Winter (6 December 2013 to 30 March 2014) as from CHF 195 per person The prices are per person, and include our extensive and balanced breakfast buffet, all service charges and VAT, excl. taxes (summer CHF 6.50, winter CHF 4.50, up from 12 years per day). EVENING DINNER… AFTER THE WORK HAS BEEN DONE

We can offer you the following:

• Choice of menus as part of the half-board arrangement - Summer CHF 40 per person - Winter incl.

• „à la carte“ - dishes as per menu

• Culinary highlights such as - - Fondue- or Fondue Chinoise - Speciality evenings – eg. Italian, Swiss or Grison-Style - Starter- or dessert buffets

TO MAKE SURE YOU ONLY PAY FOR WHAT YOU NEED...

We will be more than happy to quote you a customised package, which would only cover your requirements with regards to accommodation, seminars/meetings and social programmes.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


SEMINAR- AND CONFERENCE ROOMS INFRASTRUCTURE

Standard-Set-Up: 1 flip-chart, 1 overhead projector, 1 pin-board, along with ISDN- and analogue connections for your modem, Wlan Extra charges:

• Microphone with amplifier CHF 45 per day

• Video-recorder CHF 45 per day

• Beamer CHF 50 per day

• Presentation box (incl. material) CHF 45 per day

• Photocopies (80g paper) CHF 0.50 per copy

• Transparency copies CHF 1.50 per copy

• Telephone as used

• Telefax as used

• Additional flip-chart CHF 25 per day

• Additional overhead projector CHF 25 per day Should you require equipment not listed above, we would be able to organise this for you.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


.

ROOMS

Arosa I + II: Two light and airy conference rooms, offering the most modern equipment and infrastructure, are suitable for all kinds of events and seminars – from employee workshops to customer presentations. The conference rooms „Arosa I“ and „Arosa II“ lead out to sunny winter gardens and a south-facing balcony (14m

2). From here the spectacular view across the Arosa mountains is

a breathtaking setting for coffee-breaks, cocktails or snacks.

Arosa I South-facing winter garden Arosa I + II Seminar- and Banqueting Room: The rooms can be divided in different ways to accommodate concerts, seminars, a banquet or group working rooms (3 smaller rooms).


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


„Carmenna“ and „Schiesshorn“ Flexible banqueting and seminar rooms

Information regarding the rooms:

Schiesshorn Arosa I Arosa II Arosa + + II

Size

Length in m 15.5 8.5 7 15.5

Width in m 9.3 7.2 7.2 7.2

Area in m2 144 61 50 111

Height in m 4.8 2.7 2.7 2.7

Seating

Concert 100 50 40 90

Seminar 60 22 20 46

U-Form 45 22 16 45

Block-table 45 24 20 45

Cocktail 200

Banquet 80


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Room rental without accommodation

Full day 490 300 250 490

Room rental with accommodation

Full day 245 150 125 245

• The banqueting room „Schiesshorn“ can be joined with „Prätschli“ and

„Carmenna“ to accommodate banquets and events for up to 200 people (only possible at the beginning and end of the season)

• The banqueting room „Schiesshorn“ can be divided into 3 parts, eg. to accommodate smaller meetings and groups

All prices are in Swiss Francs, incl. VAT. Prices are subject to change.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


LAYOUT PLAN General – Ground-floor with banqueting rooms


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Seating - Example Arosa I & II

Description . Can be divided into two rooms Size . Plenar Lenght 15.5 x width 7.4 m . Arosa I Lenght 8.5 x width 7.2 m . Arosa II Lenght 7.0 x width 7.2 m Seating . Concert 90 guests . Seminar 46 guests . U-Form 45 guests . Block-table 45 guests Ideal for . Conferences, meetings, workshops


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Schiesshorn

Chesalina

Description . Can be divided into three rooms Size . Plenar Lenght 15.5 x width 9.3 m Seating . Conzert 100 guests . Seminar 60 guests . U-Form 45 guests . Block-table 45 guests . Cocktail 200 guests . Banquet 80 guests Ideal for . Seminar, presentations, workshops . Banquets . Concert, cocktail Additional features The banqueting room” Schiesshorn“ can be joined with „Prätschli“ and „Carmenna“ to accommodate banquets for up to 200 guests. Description . Rustical style room Size . Plenar Length 8.7 x width 3.8 m Seating . Block-table 30 guests . Cocktail 30 guests . Banquet 30 guests Ideal for . Family party, cocktail


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Schiesshorn & Carmenna

Description . Can be divided into three rooms Size . Plenar Lenght 15.5 x width 9.3 m Seating . Conzert 100 guests . Seminar 60 guests . U-Form 45 guests . Block-table 45 guests . Cocktail 200 guests . Banquet 80 guests Ideal for . Seminar, presentations, workshops . Banquets . Concert, cocktail Additional features The banqueting room” Schiesshorn“ can be joined with „Prätschli“ and „Carmenna“ to accommodate banquets for up to 200 guests.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


ARRIVAL There are several ways of getting to Arosa:

• By train: With the SBB Swiss railway to Chur – change to the nostalgic „Rhaetian” railway (Arosa railway) - duration Chur – Arosa: 1 hour

• By car: N3 motorway to Chur – direction Arosa – Duration Chur-Arosa: exciting 365 curves: approx. 45 minutes

• On foot: From Lenzerheide over the Rothorn to Arosa – Duration: approx. 4 hours (Lenzerheide with the cable railway to Parpaner Rothhorn – Grediger Fürggli – Aelplisee – Schwellisee – Arosa)

From Davos to Arosa – Duration: approx. 5 hours (Davos - Maienfelder Furgga – Stausee – Arosa)

• By bike: From Lenzerheide over the Rothorn to Arosa – Duration: approx. 4 hours (Lenzerheide – Tschiertschen – Ochsenalp)

From Davos over … to Arosa – Duration: approx. 4 hours (Davos – Klosters – Duannapass – Fundai – Langwies)


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


SOCIAL PROGRAM

WHAT ELSE IS GOING ON?

Your thirst for knowledge is quenched, your soul is satisfied… now the fun part of your excursion in the wonderful mountains of Arosa begins…. The surrounding area offers more than just lovely mountains, valleys and mountain lakes. How about:

• Summer: - Bike tours - Forest picnics - Down-hill scooter rides - Visit to a cheese dairy, including cheese tasting - Alp and/or mountain summit breakfast - History walks - Pedal-boat races - Tennis-, table-tennis, Italian bowls, beach-volleyball tournaments - etc.

• Winter: - Ski-, curling-, tennis tournaments - Sledging or snowshoe hiking adventures - Romantic chalet evenings - Torch lit night hikes - etc.

We would be more than happy to advise you and help you put your programme together. It is our aim to ensure that your seminar is remembered through an unforgettable stay at the Sporthotel Valsana. What could it be? Please call us, we will be happy to help! With pleasure we organize you a program: Organisation fee CHF 100 per day


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


CULINARY VARIETY

Enjoy breakfast like an emperor.... Should you like an early start or prefer to have a lie-in (*), you are guaranteed to enjoy our extensive and balanced breakfast buffet. Freshly pressed fruit and vegetable juices, health corner, freshly cooked breakfasts, different breads and kinds of cereals – there is something to suit every taste. (*) Summer: between 7:00 and 10:00 am, Winter: between 7:30 and 11:00 am Evening dinner of a different kind... The experience...! Our chefs create the most delicious and varied menus with fresh ingredients. They can produce tempting warm and cold buffets, fondue parties, dessert buffets and gala-dinners. Every evening will be an experience! We place particular emphasis on fresh, local products. A children’s menu is served every evening. Sun-terrace – for relaxing or .... Our sun-deck is a great place to be at any time during the summer months, be it for breakfast, lunch, evening dinner or just to spend time relaxing. The sun-loungers are waiting for you! In the winter we will give you a cosy warm fleece blanket! Culinary „à la carte“ We will be more than happy to help meet your requirements and help you plan a meal, snack or cocktail party.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


... AND WHEN IT IS TIME TO TAKE A BREAK DELICIOUS COFFEE BREAKS – offering everything you want!

Taking a break every now and then is good for your body and soul. Here are a few suggestions for coffee breaks (approx. 15 – 30 minutes): . Coffee break „Standard“:

- What we offer: Coffee, tea, fresh orange juice, mineral water, large fresh fruit bowl

- Price: CHF 9 per person . Coffee break „Croissant“: - What we offer: Standard-Coffee break with oven-fresh croissants - Price: CHF 10 per person . Coffee break „Danish Pastries/Cakes“:

- What we offer: Standard-Coffee break with Danish pastries or your choice of cakes

- Price: CHF 12 per person . Coffee break „Swiss Style“:

- What we offer: Hot chocolate and malt milk drink with oven-fresh croissants and large fresh fruit bowl

- Price: CHF 10 per person . Coffee break „Multi-Vitamin“:

- What we offer: Large fresh fruit bowl with a selection of fruits (eg. oranges, bananas, apples, pineapple, carrots and kiwis) to make fresh juice with

- Price: CHF 12 per person . Coffee break „Chocolate Bar“:

- What we offer: Standard-coffee break with chocolate bars such as Mars, Snickers, Muesli bars and pure chocolate!

- Price: CHF 11 per person

. Coffee break „Fitness“: - What we offer: Orange, grapefruit and apple juice, mineral water, yoghurt and

muesli - Price: CHF 12 per person

. Coffee break „Ice-Cream“: - What we offer: Different varieties of ice-lollies, mineral water and large fresh

fruit bowl - Price: CHF 10 per person


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


DELICIOUS COFFEE BREAKS – offering everything you want! Continuation page 2

. Coffee break „Surprise“: - What we offer: Surprise! - Price: CHF 12 per person

. Coffee break „Savoury:

- What we offer: Standard coffee break with baguette-sandwiches filled with ham, salami, cheese, tomato-mozzarella, cream-cheese, etc.

- Price: CHF 15 per person . Coffee break „Quiche“:

- What we offer: Selection of fruit-juices, mineral water, fresh fruit bowl and different quiches (eg. spinach, cheese) and savoury croissants

- Price: CHF 17 per person . Coffee break „Grison Style”:

- What we offer: Selection of fruit-juices, mineral water, fresh fruit bowl and plate of Grison specialities (Grison meats, dried-ham, spicy sausage, cheese sticks) served with different breads and local Arosa butter

- Price: CHF 24.50 per person


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


...FINALLY.... WELLNESS & SPORT

To ensure that you take enough time for yourself, here are a few suggestions on how to obtain an optimal balance between work and play:

• Indoor heated swimming pool (7 x 15 meters, 30 degrees C)

• Sauna

• Steam bath

• Solarium

• Massage

• Fitness room

• Beauty salon

• Indoor tennis hall with 2 courts

• 2 outdoor clay tennis courts (Summer only)

• Putting Green (Summer only)

• Beach Volley-Ball (Summer only)

• Italian bowls (Summer only)

• Table tennis

• Mountain bikes (Summer only)

Valsana indoor swimming pool, tennis hall, tennis courts, beach volley-ball, putting green OTHER SERVICES AND ENTERTAINMENT

• Free WiFi and two internet station for free use

• Outdoor parking spaces

• Public car-park located next to the hotel

• Transport to and from the station

• Cable TV

• Free internet-corner with Play Station 2, 3, Wii

• Live piano music

Thank-you for your interest. We are looking forward to hearing from you!

Sporty greetings from Arosa The Sporthotel Valsana-Team


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Contract

Event: Date: Organiser: Contact person: Address: Phone: General The Sporthotel Valsana is delighted to welcome you and your company to our house. We will endeavor to assist you in all matters with the organization and operation of your event. The success of your event is our highest objective. Your success is our success. In order to be able to offer you a professionally organized event that meets your expectations, certain rules must be observed. We like to draw your attention to the General Conditions of Business printed on the reverse and kindly ask you to read them carefully. We thank you for your understanding and for taking note of our conditions.

Down payment

- - 75 % estimated room revenue:

CHF … until …

Cancellation policy Charges for cancellation after the stated dates

119 to 90 days prior to the event 10% of the value of the current reservation

89 to 45 days prior to the event 20 % of the value of the current reservation




7 to 1 days prior to the event 100% of the value of the current reservation

The room allocations and prices stated on the confirmation of DATE are deemed

to define the value of the current reservation. If room allocations are subsequently increased, the value of the current reservation increases accordingly.

Bank connection Graubündner Kantonalbank, 7000 Chur, Account: CK 306.899.400, Clearing: 774, Swift-Code: Swift-Code: GRKBCH2270A, IBAN-Nr.: CH9600774110306899400

Andrea Durrer Place and date Date____________________ Date________________________________________ Authorized signature Place and date A signed duplicate


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41(0) 81-378 63 64


1. Articles of the Contract 1.1 The Sporthotel Valsana shall place the

agreed number of hotel rooms at the disposal of the organizer. The check-in time on the day of arrival is being after 15.00 hrs. The hotel rooms are to be vacated before 12.00 hrs on the day of departure. Our porters are available from 08.30 hours to handle the baggage.

1.2 During the event the Sporthotel

Valsana shall have the agreed seminar rooms available as mentioned in the written agreement. A separate agreement is to be drawn up for any additional conference or group rooms, also for technical equipment or any other special arrangements or requirements.

1.3 Should the Sporthotel Valsana for any

reasons whatsoever not be in a position to provide the reserved rooms, it is under obligation to organize accommodation of a similar quality, and it will be held responsible for all transport and accommodation costs ensuing over and above the contractual price.

1.4 The catering shall be in accordance

with the agreements made. 1.5 The number of participants for a certain

meal or similar occasion must be confirmed by the organizer 48 hours in advance. Invoicing is made on the basis of the confirmed number of participants or a possible higher number.

1.6 In the case of participants staying at

the hotel, the number of participants at meals or events is calculated according to their number or to a possible higher number of participants.

1.7 The Sporthotel Valsana reserves the

right to exchange room reservations for meetings and meals etc. if this meets the requirements and are in the interest of the organizer and are not to his disadvantage. This is especially the case when the original number of participants changes before the event takes place.


right to add an extra service charge when short-notice changes to the program are made (e.g. change of room seating or menu change, etc.).


right to charge up to CHF 5 per room for any gift or other material to be placed in the participants bedrooms.

2. Coordination

2.1. Use of the rooms 2.1.1 The organizer shall inform the

Sporthotel Valsana of the detailed program at the latest 14 days prior to the event; he shall also supply details about the layout of conference rooms and technical equipment and offer all information necessary for the Sporthotel Valsana to be able to carry out a smooth operation of the event.

2.1.2 At the latest 5 days prior to

commencement of the event, the Sporthotel Valsana is to receive an exact list of participants with the guests’ private addresses from the organizer.

2.1.3 In order to guarantee the best possible

room allocation, the organizer may

indicate on the participant list which guests take priority.

2.1.4 Short notice program changes or additional requests, also those made during the event, are to be notified by the organizer to the person of the Sporthotel Valsana responsible for the event.

2.1.5 The hotel entrance, reception area and

hotel halls shall not be used for exhibiting advertising materials etc. By previous arrangement with the person responsible for the event at the Sporthotel Valsana, the company logo may possibly be displayed, standing or hung (e.g. at the welcome desk for instance).

2.1.6 In order to prevent any damage to the

walls, the hanging up of decorative materials or other such items is to be arranged with the Hotel. The organizer is liable for such material in accordance with fire regulations.

2.1.7 So as to ensure safe storage of

material received in advance or, if necessary, to fill in a declaration for the customs authorities regarding own use of materials, the Sporthotel Valsana requires the following details:

- Day of dispatch - By what method was the material

forwarded (post, DHL, etc.) - Precise number, size and possibly

other indications on the parcels Furthermore, the materials in question

are to be addressed to the contact person responsible.

2.2 Food and Beverage 2.2.1 The Sporthotel Valsana is to receive

the definitive menu and wine selection at the latest 14 days prior to the event.

2.2.2 The organizer shall provide the exact

program proceedings (e.g. speeches, artiste performances, etc.) at least 24 hours prior to the event.

2.2.3 Our sumptuous breakfast buffet is

available to you from 7.00 hrs in summer, 7.30 hrs in winter.

2.2.4 The Sporthotel Valsana can only

guarantee faultless quality of food and beverages (e.g. for coffee breaks, meals, etc.) when participants appear at the agreed time or when the organiser advises changes of commencement in good time (at least one hour in advance).

3. Conditions of Payment and

Cancellation 3.1 Invoices rendered by the Sporthotel

Valsana are payable within 10 days from invoice date without any deductions.

3.2 The Sporthotel Valsana in principle

assumes that all bills are on account of the organizer. Should the organizer request a special invoice form or a certain cost-splitting, the Sporthotel Valsana is to be notified of this fact prior to the event. In these cases also, the organizer remains responsible for any non-payment of bills.

3.3 Should the agreed down payment dates

stated on number 6 not be adhered to, the Sporthotel Valsana is entitled to cancel the event. The damages claimed by the Sporthotel Valsana in this case are calculated in the same manner as the cancellation charges whereby the down payment date not

adhered to is classed as cancellation date.

3.4 Cancellation charges are calculated

according to the list shown on number 6 of this contract. In the event of a partial cancellation this list is used pro rata.

3.5 Should the down payments make not

cover the cancellation charges; the Sporthotel Valsana is entitled to demand the difference from the organizer.

4. Liability 4.1 The organizer is liable to the full

amount for any loss or damages that he himself has caused or such that was caused by his own staff, other assistants or by event participants. It is incumbent upon the organizer to take out an appropriate insurance to cover these eventualities.

4.2 In principle, the organizer alone is

responsible for any loss of or damage to goods brought to the hotel. The Sporthotel Valsana is liable only within the framework of legal regulations.

4.3 In so far as the Sporthotel Valsana

places technical or other equipment at the organizer’s disposal, or provides him with such equipment from third parties, the said equipment shall be dealt with on behalf of the organizer and also invoiced to him. The organizer is liable for the careful handling and orderly return of these items and releases the Sporthotel Valsana from all claims by third parties for the provision of such goods.

5. Applicable law and court of

jurisdiction 5.1 This Contract is subject to Swiss law. 5.2 The parties expressly agree that

Arosa/Switzerland shall be the exclusive court of jurisdiction.

6. Miscellaneous 6.1 This Contract may only be altered by a

written agreement signed by both parties

A Copy of this Contract is to be

returned within one week after receipt.

Documents

VALSANA - Seminar documentation