Using Google Drive

Accessing Google Drive

Go to drive.google.com or click Drive in the black bar when you are signed in to any Google page

There are also apps for Android and iOS

Accessing Google Drive

When using Google Drive for schoolwork, be sure to use your Nuview Google Account (ending in nuview.k12.ca.us)

This gives extra options for sharing and collaborating with other students and teachers

Google Drive Apps

Five main apps1.Document2.Presentation3.Spreadsheet4.Form5.Drawing

One hidden appkeep.google.com, a

note taking app

Google Drive Apps

Clicking ‘Connect more apps’ will take you to a list of many 3rd-party apps, including image, video, and music editing, and much more. Many are free, but some are not

Google Drive Apps

● Document is similar to Microsoft Word● Presentation is similar to Microsoft

PowerPoint● Spreadsheet is similar to Microsoft Excel● Form allows you to create surveys● Drawing has basic image creation

Uploading Files

Google Drive will store ANY file you give it (similar to Dropbox)

Just click the Upload button and point to any file or folder on your computer

Uploading Files

If you upload a Microsoft Office file, Google gives you the option to convert it to a Google Docs format so that you can edit it from your web browser.

Sometimes this introduces formatting issues, but text and data are always accurate

Downloading Files

You can save a copy of any file you have in Google Drive. With your document open, click ‘File’ then ‘Download as’ to see all your options

Downloading Files

Choose PDF or Web Page if you are finished editing your document and want to preserve all your formatting.

The other file types are useful if you need to keep editing a document, but are unsure if you will have an internet connection

Downloading Files

Always test your downloaded file BEFORE you need it printed, presented, etc. to make sure that everything turned out how you expected it to

Collaboration

Google Drive has two killer features:1.All your files are available anywhere

there is an internet connection2.Multiple people can work on the same

document at the same time

Collaboration

Use the ‘Share’ button in the upper-right to begin collaborating on a document

Collaboration

This menu is displayed when you click Share

Collaboration

If you are signed in to your Nuview account, just start typing anybody’s name in the box and their email address will come up

Collaboration

‘Can edit’ gives full access to the document‘Can comment’ allows margin comments‘Can view’ is read-only

Collaboration

You can also allow greater access to your document by clicking ‘Change…’ under ‘Who has access’

Collaboration

Google Drive keeps backups of your work. If something is accidentally deleted, click ‘File’ then ‘See revision history’ to restore it

Collaboration

Coaches can also look at the revision history to make sure that all group members have been contributing to the document

Comments

Commenting is a useful way to communicate about a document without making any changes to the document itself. Right-click to leave a comment

Comments

Comments will appear off to the side, and the text related to the comment will be highlighted

Comments

People can reply to your comments to discuss the issue further

Overview

There is a lot more that Google Drive can do. To learn more, read about it at:

https://support.google.com/drive/answer/2424384?hl=en