Google DriveWhat can Google Drive do for you at LHN? Here are just a few things:

• Backup !les from your computer or iPad

• Access those !les practically anywhere

• Share !les and folders with others

• Collaborate with others

• Link documents on one device with another

Great Googley-Moogley!

Lutheran H igh Nor th Technology

shanarussel l@lutheranhighnor th.org

w w w.lutheranhighnor th.org/technology

Sign upThe !rst step in using Google Drive is to sign up. Congratulations, you’ve already done it! Just use your LHN email address and password.

Sign InIn your favorite browser, visit drive.google.com.

This is what’s on your google drive right now. If you’ve used google docs or google drive in the past, you may already see documents here. If you look around you’ll notice that you can create new documents or you can upload documents to your drive.

Cloud StorageGoogle Drive is a form of cloud storage. When you log into drive.google.com, you see what’s in your google docs “cloud.” You can access what’s in that cloud from many different devices. Computers, iPads, phones, friend’s computers, etc. Everything in the cloud is protected by your LHN password.

Google DriveThis graphic illustrates how the google “cloud” links all of these devices together. You can sign into any one of these and get information from the cloud.

What it should also show is that you can send documents from these devices back TO the cloud. So pretend like these are double-headed arrows.

Accessing it from your MacYou can access Google Drive on your Mac in a couple of different ways. We just saw that you can go to your browser and visit drive.google.com. Let’s explore that a bit more.

If you want to upload !les from your computer, you can use the up arrow button. Choose “Files” and then choose which !les you’d like to upload to google drive.

Once you do that, those !les will be accessible to you anywhere you can access google drive (which we’ll talk about soon)

Google drive is kind of like a hard drive in the sky that you can access from anywhere.

The previous option is great if you only have a few !les that you want to upload, but if you want to upload a LOT of !les, click “connect drive to your desktop”

After it downloads, follow the steps to install it and sign in.

Now, whenever you go to your !nder, you will see a shortcut to Google Drive in the sidebar. You can see all of your drive documents and you can drag other documents into this folder.

You can also access it from the Google icon in the menu bar.

A few things to note:

If you drag a !le to your Google Drive folder, it will MOVE it, not copy it. So if you want to make a copy, hold down the option key while you drag.

You can save and work right from this folder. If you do, your documents are automatically being backed up to the cloud as you work.

Did you catch that last thing I said? That’s right. If you just save everything to the google drive folder, you automatically have a backup of everything, all the time! It will be on your computer and it will automatically upload to google. AND you can access them from many different devices. Now about that...

SAY WHAAAAT?

Accessing it from your iPadDo you want to see your google drive documents on your iPad? Head over to the App store and download the (free) Google Drive App. Open it and sign in with your LHN email address.

As you will see when you search for it in the app store, there are a lot of apps that connect with Google Drive. This is the one we want for now. It’s the official app, made by Google.

The format is different, but notice that after you sign in, you see the same !les on the app that you saw on the computer. Take a look around.

Try uploading different types of !les from the computer. Notice you can view almost anything on your iPad that you upload to drive.

Click on the up arrow to upload !les from your iPad’s camera roll to google drive.

(We will talk about other ways to get iPad !les into your drive later)

Sharing FilesWe’ve seen that you can upload !les to google drive. You can also use it to share !les with others.

Pretty cool stuff, huh? You can easily load !les from your computer or iPad and you can see them on the other device. Try loading it on your phone or your personal computer as well. Go to drive.google.com on a friend’s computer (make sure to log out when you’re done). With their permission, load a friend’s !le to your drive. See how it’s like a hard drive that follows you everywhere?

For more information on syncing and uploading, visit this page:

https://support.google.com/drive/topic/2375004?hl=en&ref_topic=3401149

To share a !le (or folder) from the computer, go to drive.google.com

Place a check mark on the !le that you want to share

Go to the little guy with the + next to him for sharing options.

You can copy this link or send an email invitation to the !le.

If you use the link, change the access from private to public or restricted access

Or just skip all that and email an invitation to someone to view it.

On the iPad app, touch the i next to a !le to get sharing options.

Share

(and while you’re there, check out the other things you can do with that !le)

Imagine the possibilities. Share a !le with a student or teacher. Share a folder full of pictures with someone. Share a folder full of !les with someone. Allow students to share !les and folders with teachers or with classmates.

For more information on sharing with google drive, visit this page:

https://support.google.com/drive/topic/2525251?hl=en&ref_topic=2375188

Creating Files on DriveYou can create word processing and spreadsheet !les on drive.google.com or in the app. On the website, you can also create presentations, forms, and drawings.

On drive.google.com, click the create button to see all of the types of !les that you can create.

On the Drive app, click the + button in the upper right corner to start a new document or spreadsheet

For more information on creating and editing google documents, visit this page:

https://support.google.com/drive/topic/2811739?hl=en&ref_topic=2799627

Using Google Drive with other AppsPerhaps one of the most useful features of google drive is the way that it integrates with a lot of the apps that we already use.

Notability:

In notability, you can save individual !les to google drive or sync all of your notability documents to it. This is a great way to back up !les. It’s also a great way to view your notability !les outside of Notability. If you save them to google drive as pdf !les, you can then log into a computer or another device and see those !les through google drive.

To sync all of your Notability !les with Google Docs, !rst touch the “gear” icon in Notability.

Touch Google Drive

Sign in with your LHN email address

After you touch OK, touch the gear icon next to Google Drive to change the format of the notes and their location on your google drive.

To just send an individual document to google drive, open the document, touch the share button and select google drive.

To !nd more apps that work with google drive, just search for google drive in the App Store.

For more speci!c help with Google Drive, view all of their help topics here:

https://support.google.com/drive/?hl=en#topic=14940

Google Drive AwesomenessSo we’ve learned the basics about what Google Drive can do. It’s awesomeness lies in the creative ways that people use this service for work and school. Below are several examples of how teachers have used google docs in the classroom, and how you can use Google Docs to enhance the tools you’re already using at LHN:

Link Google Drive to Your Edmodo Library (Teacher)

Do you have a lot of documents in your Google Drive? Do you want to share them with your classes more easily? Link your Google Drive Account to your Edmodo Account.

Share Google Drive Documents with Your Edmodo Groups (Teacher)

Now that you have Connected your Google Drive Account to your Edmodo Account, share your Google Docs with your classes from directly within Edmodo.

How to use Google Drive as your Edmodo backpack (Students)

Here's a quick explanation of how to use Google Drive as your Edmodo "backpack," so you can hand essays in on Edmodo directly from your Google Drive.

How To Turn In Assignments On Edmodo Using Google Drive (Students)

For students who would like to use the Google Docs word processor or spreadsheet on heir iPad and then turn it in via Edmodo using links

Import to Notability from Google Drive

demonstration on how to import a document from Google Drive to Notability on an iPad.

How to see shared Google documents through Notability

In order to see the shared !les and folders, they must be added to your own personal Google Drive. Here’s how.

Hint: Any app that will save to google drive will allow students to turn in work on Edmodo. Use these tips to link it all together.

Hint: Use Google Docs to backup Notability or to get Notability documents to your computer.

A Short Guide to Sharing Media Through Google Drive for iPad (Students and teachers)

Students create folders on Google Drive, share those folders with the teacher, and then they can send you movies or !les from other apps.

Share and collaborate in Drive on your iPhone and iPad

You can share any !le or Google Doc with others right from the Google Drive app on your iPhone or iPad. You can also collaborate on a Google document in real time.

See doc collaboration in action!

Centennial High School Government students used either a school provided laptop or their own device (laptop, iPad, etc) to work collaboratively on a Google Doc. The teacher set up the basic table then divided the room into 3 sections. Students took turns rotating through the columns to add their notes and read/edit notes from others to complete the document combining everything they had learned so far about the topics. Using Google Docs allows users to see changes in real time. As it is being typed on one computer, it shows up immediately on everyone else's computers.

52 Great Google Docs Secrets for Students

We’ve discovered 52 great tips for getting the most out of Google Docs as a student, with awesome ideas and tricks for collaboration, sharing, and staying productive.

80+ Google Forms for the Classroom (teachers)

The iPad Classroom - Using Google Drive on your iPad and Syncing it to your Computer

This video explains how to use Google Drive on your iPad and then open your !les on the internet, and sync them to a folder on your computer.

40 ways to use google apps in the classroom

Hint: Use shared folders to send !les to other iPads or computers

Collaborate with other people on one document

Try google forms!