Welcome to

EPWRF’s Knowledge Sharing Session

Plotting Charts/Graphs in Microsoft Excel

Anita B Shetty

As the saying goes,“A picture is worth a thousand

words.” Charts provide a visual

representation of data. They show big-picture trends and

relationships between different series of data in a graphical

format.

ObjectivesTo learn how a graph is used for Time Series

data.To understand the relationships between

two/multiple variables.To understand the macro economic trends in a

shortest, quickest, or easiest way.To see how graphs can be used to solve a wide

variety of errors/problems in time series data (Eg: to check EPWRFITS data series).

Uses of Major Chart TypesColumn charts are used to compare values across

categories by using vertical bars.

BSE NSE Grand Total0

10000

20000

30000

40000

50000

60000

70000Chart: Turnover in Corporate Bonds (Rs crore)

14 to 25 July

30 June to 11 July

16 to 27 June

Line charts are used to display trends over time. Use a line chart if you have text labels, dates or a few numeric labels on the horizontal axis.

Jul-

13

Aug

-13

Sep

-13

Oct

-13

Nov

-13

Dec

-13

Jan-

14

Feb

-14

Mar

-14

Apr

-14

May

-14

Jun-

14

Jul-

14

7.00

8.00

9.00

10.00

11.00

12.00

13.00

14.00

15.00

16.00Chart : Consumer Price Inflation (Variation in

%)

CPI

Food

Core

Pie charts are used to display the contribution of each value (slice) to a total (pie). Pie charts always use one data series.

24.31

4.88

15.81

55.00

Chart : Distribution of Weights in %(WPI)

FoodInd.InputEnergyCore

A bar chart is the horizontal version of a column chart. Use a bar chart if you have large text labels.

Swiss Franc

Korean Won

Chinese Yuan

British Pound

Japanese Yen

Euro

-1.8-1.3-0.8-0.30.30.8

25 Jul over 11 Jul 11 Jul over 27 Jun

Global Currencies against US Dollar

Lets StartExcel automatically creates a Chart.

Select Variables from the

Table

Click Insert from Main

Menu

Select the Chart type

(Eg: Column)

Click Layout from the

Main MenuSelect Chart

Title

Click Centered Overlay

Title

Type Chart Title

Enter your data into the Excel spreadsheet in table format. Your data should have column headers, row headers and data in the middle to make the most out of your graph.

In Excel, "columns" refer to vertical depth. "Rows," on the other hand, refer to horizontal distance. With your cursor, highlight the cells that contain the information that you want to

appear in your graph. If you want the column labels and the row labels to show up in the graph, ensure that those are selected also.

With the text selected, click Insert → Chart. In some versions of Excel, you can also try navigating to the Charts tab in the Ribbon tab and selecting the specific kind of graph you'd like to use. This will create your a graph on a “chart sheet.” A chart sheet is basically a spreadsheet page within a workbook that is totally dedicated to displaying your graph.

For Windows users, you can create a graph with a shortcut by hitting the F11 button on your keyboard.

Change your graph to fit your needs. Select the perfect kind of graph depending on what information you have and how you want to present it.

Change your chart on the Chart toolbar, which appears after your chart is created. Click on the arrow next to the Chart Type button and click on the whatever type of chart you'd like.

Thank you