User Manual for Inventory Management

7/30/2019 User Manual for Inventory Management

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User manual for Inventory management:-

Gate Entry (JIEX_C) Capturing Incoming Excise Invoice.

Select the capture excise invoice & enter the P.O. No. all information will be captured automatically.

Note: - You enter the material with ref. to the following Document:-

i. Purchase order

ii. Stock Transport Order: - For Plant to Plant Transfer i.e.

iii. Scheduling Agreement.iv. Without Purchase order: - For FOC material & cash purchase .

Select only capture excise

invoice option; enter excise

invoice no. and date. Enter the

P.O. no. all information will

capture automatically from the

P.O, but you can change theQty. as per challan qty.

Enter the vendor excise / non

excisable invoice no. And select

the excise group as per LOV.

Enter the business area i.e.1022

for GGN HPDC

You can also view the purchasedocument and excise entry. Check

the document by clicking the check

button. Entry will be generated

automatically and Doc..NO. Will be

generated.

Enter the Date of

receipt in the

additional data


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Goods Receipt: - (MIGO)You enter the material with ref. to the following Document:-

i. Purchase order ii. Inbound delivery in case of Mtl. Receipt against Stock Transport order ( Plant to Plant transfer

i.e. Ggn to dhr)

iii. Scheduling Agreement.iv. Without Purchase order: - For FOC material & cash purchase.

Write the Purchase Order Number in the relevant column & press enter. All the items of PO appear in the itemoverview. Write vendor bill no. in Delivery Note, LR number in Bill of Lading & Gate Entry number in Header textfields. Check the quantities from the bill & physical verification correct the quantity if required, enter the storagelocations for each line item and put tick mark in the OK check box and select to continue.

Enter the P.O. no and all therecords will be capturedautomatically. Click the itemOK then go to Excise invoice& take the help of LOV.Onlycaptured invoice will bereflected and select thesame.


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Check & post the Goods Receipt. Goods Receipt Material Document number appears at the statusbar given at the bottom.

Enter the qty which is

received physically. It is also

mandatory to enter the

Challan Qty. System will not

enter more then the Gate In

Qty but can be accept less qty

as per physical receipt qty.

You can view the Purchasing

Doc. and excise detail also.

Pl. also enter Deliver

note & Bill lading no as

challan /bill no and Bill

of entry no. incase of

Import. You can also

write the special

remarks in the HeaderText.

Enter the Storage location where

you want to keep thematerial and

also can viewthe current stocks inthe plant.


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Post Excise Invoice: - J1IEX_PIt is mandatory to prepare the GR for posting of excise invoice.

Enter the vendor invoice no. all

the entries will be reflected

automatically as per GR.

Check the excise amount with

ref. to the supplier invoice. If

the excise amount if deferent

from the system amount pl.

change the same manually

(Excise & Ecess amount) in

change mode and post the same.

You can also check

the entry by clicking

simulate Cenvat. If itis Ok Post the same

and the excise

register will be

updated

automatically.


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Invoice Verification (MIRO)

1. Enter Invoice No in the Ref. field2. Enter Invoice date

3. Enter the currency INR here

before entering any other things.

4. Select P.O/Schedule

agreement /Service entry

Sheet

5. Enter P.O. No /

Service entry sheet no.

5. Select Planned delivery cost for import

other otherwise select goods/service item

+ planned delivery cost and press enter.

Enter Plant i.e.

1011, 1022

P.O. TIN No. to

be entered.

Pl. enter Diff.

amount here if

arising.


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1. Click the Calculate tax &

enter the amount as shown

in balance field.

2. Choose the

Simulate

1. After Simulation above

screen will appear which showyou the accounting entries.2. If the Entries

are Correct then

Post the IV


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IV material document no. will

be reflecting here.


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Return delivery (MIGO) i.e. Line Rejection, MRR Rejection & Stock Rejection.

It is mandatory to process the same though any material Doc. and all the data will be captured

including the vendor from the same.

2. Enter MVT type 122for return delivery.

3. Enter Storage Location

from where material to

be return.

1. Always select

Return Delivery

1. Enter item code in

material view & qty in

quantity view

2. View the P.O. No

and Document no. of

the material


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Excise Invoice Creation for Returned Delivery (J1IS)

1.Always select MATD

for Returned Delivery

2. Enter the doc.

Number & Year

3. Enter the series group &

Excise group as plant.

4. Enter vendor code &

Business Area then click

execute button then nextscreen will be appear

Check the Qty Value, BED &

ECess as per excise invoice

posted if O.K then click the save

Button.

Please note that Invoice is relatedonly for Excise Duty purpose & itwill not Debited vendor for fullrejected amount. For debiting thevendor you have to create the creditmemo.


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Credit Memo or Subsequent Credit for Return Delivery (MIRO)

1. Select the Credit

memo in case of any

rejection to be returned

to vendor

2. Enter

Doc. Date

3. Enter ref invoice no.

4. Select P.O/Schedule

agreement

5. Enter P.O. / Schedule

agreement no.

6. Enter Qty & Value as per Return

delivery & IV. Always Select Line item if

Multiple item in P.O.

7. Click Calculate Tax

1. Enter TIN No. Here

1. Enter Plant i.e. 1011, 1022


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Enter the Amount as

shown in balance field.

Choose the Simulate to

View the Accounting

entry.

After Simulation above screen willappear and you can see the

accounting entries.

2. If the entries areOK then post the

Credit Memo. It Will

Debit Vendor &

Credit to RICO.


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Note: - Credit Memo will open the Purchase Order for returned Qty. andSubsequent Credit Will not open P.O.

If Wants to close the P.O. Pl. make and Subsequent Credit if wants to material inagain in the same P.O. Pl. make Credit Memo only.

Credit Memo No. (Document No.)

Will be generated automatically.


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Create Reservation (MB21) MVT TYPE- 201(Consumption to cost center)

Enter the requirement date

as the baseline date,

movement type i.e. 201 for

issue to Cost center and the

relevant plant and press

Enter.


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Create Reservation (MB21) MVT TYPE- 311(For transfer posting storage location)

1. Enter Cost Center

2. Enter Goods Recipient

who is supposed to receivethe material.

3. If you want to prevent a goods

movement in respect of this reservation

item, you must deselect the field. If you

want to allow a goods movement in

respect of this reservation item, select the

field.

4. Enter material, quantity,

plant, storage location, etc. as

required and select to save

the reservation. System will

generate the Reservation

Number.

Enter the requirement date

as the baseline date,

movement type i.e. 311(for

transfer posting storage

location) and the relevant

plant and press Enter.


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For changing a reservation execute transaction MB22 and for displaying a reservation execute MB23 andproceed as required.

1. Enter the Store Code

where material has to be

transfer all others field

will remain same as

MB21 MVT type 201

2. Enter Goods Recipient

who is supposed to receive

the material.

2. Enter the valuation class if thematerial is subject to splitvaluation. Which you want towithdraw from stores.

Enter the valuation type.It is mandatory if If thematerial is subject tosplit valuation


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Goods Issue - MIGO (Against Reservation) to Cost Center

1. Select Goods Issue &Reservation

2. Enter Reservation No. All the

information related to issue will

reflect from the reservation only.

3. Always Select

201 if it is

consumption to cost

center

4. Enter Any Type

of detail here

5. You can change the qty asper physical issuances

6. Click the OK and save


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Transfer Posting (Storage location to Storage location with-in Plant) - MIGO (AgainstReservation)

A stock transfer from storage location to storage location takes place within a plant. It is usually posted without valuesince the transferred material is managed in the same plant and therefore has the same valuation data as before. Ifthe material is subject to split valuation, and the valuation type of the material changes due to the stock transfer, thesystem also creates an accounting document during the stock transfer.

This stock transfer procedure reduces the corresponding stock type at the issuing storage location and increases thesame stock type at the receiving storage location. At plant level, the stock level does not change, except that the stockis distributed differently among the storage locations in the plant. The system does not create an accounting

document for the material document.

Choose the relevant movement type to enter the transfer posting, for example, 311 (Transfer posting of unrestricteduse stocks from one storage location to another). Maintain the data as required and save the document.

Enter the issuing and receiving plants, storage locations in the sections From and Dest in theitem details in the Transfer tab.Enter Header text, check and Save. The system creates a material document without any FIdocument, as there is no change in valuation when transfer posting takes place between storagelocations to storage location within the same plant.

1. Select TransferPosting & Reservation

2. Enter Reservation No. All the

information related to transfer

of material will reflect from the

reservation only.

3. Always SelectMVT type 311 if it isTransfer of materialStorage location toStorage location

5. You can change the qty as

per physical transfer of mtl.

4. Enter Any Type

of detail here

Enter the valuation type inthe receiving location. Ifthe material is subject tosplit valuation

6. Click the OK and save


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Transfer Posting to Subcontractor MB1B with Ref. to Purchase Order.For transfer Posting of material to subcontracting run T-Code MBIB and fill up all the details. Postthe document with reference to Purchase order

Select MVT 541, Plant Code,Storage Location and pressTo Purchase Order

Pl. select theP.O. No. andclick the adoptdetails.


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Note: - No FI entry will be generated at the time of Transfer posting to Subcontractor.

Returnable Gate Pass ZRGP

Enter the Plant Code

Enter the Store loc.Code from whereyou want to send thematerial

Click save button. Thedocument no. will begenerated automatically &

will appear as blow


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All the detail with reference toMaterial Doc. i.e. vendor, materialand qty will reflect automatically.

Enter the Send through, Vehicle no,

Header Text .Select the line itemand click the save button to savethe RGP.


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Create subcontracting challan (57F4) J1IF01

1. Enter the

Material Doc. no.

1. Enter the Excisegroup, series group asdefined in the system(LOV) and Plant thenclick the execute

button.

1. Enter RGP NO. And allother entries will comesautomatically from transferposting.

2. You can view thematerial doc. byclicking here.

3. Click the save button.

The Document no. will

be generatedautomatically.


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GR preparation of subcontracting material( Item & Scrap Reconciliation) MIGO

Pl. deselects the base line item scrap in GR.

Pl. De-selects the Base lineitem scrap for reconciliation ofvendor generated scrap andsave the document.


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For Reconciliation of Scrap Generated at vendor end (MIGO)

For the reconciliation of the Scrap pl. prepare the subsequent adjustment for the samePurchase order for which you have already prepared the GR as above.

Select the line itemscrap and put the scrapqty which you arereceiving physically.

Enter the challan no. &also enter header Text.

Click the OK button & Post the

same. Document no. will be

generated automatically


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Updation of RG1 Register for scrap receipt from vendor(J1I5)

Enter Company,Plant Excise Group,Posting date

Always Enter RMA

Select RG and enter

Click the lineitem &

SimulateGreen Light willappear on thescreen

Click the Createbutton. The entrywill be created


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Subcontracting Challan Reconciliation (J1IFQ)

1. GR No. & Year

2. Excise Challan no & Year

3. Click to reconcile

1. Enter qty. as perreceipt GR qty.

2. Click thesave button


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After clicking save button the given

massage will appear

You can displaythe challan to seethe reconciliationBy T.Code J1IF02

See that 5000 pcs havebeen reconciled as per GRqty. & 5000 pcs isbalance.

Click to view the material

Document.


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You can view the material Document showing the Entry of Reconciliation.

You can see the Challan qty., Receiptqty as well as balance qty respectively.


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TRANSFER POSTING (PLANT TO PLANT WITHIN PERMESSIS)

TRANSCTION CODE MIGO MVT TYPY 303 ( Dispatch Plant)

1. Select Transferposting & others

2. Alwaysselect MVTType 303

3. Enter material, Plant& Storage location with

Qty.

4. Enter plant inDestination & Savethe same

View the document by SelectingDisplay & Enter the Materialdocument no.

You can also view theFI document byclicking the FIdocument button


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After clicking the FI document Button the given screen will appear which shows you the FI entry.

You can view the entry as

1022 debited & 1021 is

credited

You can also view the detail

document by clicking the same as

shown in next screen


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T.Code - MIGOM.Type - 501-MThe following activity should be done while receiving of RTP material from Supplier.

You can view the stocks after receiving the same in Plant

Stock of the

same is 50 pcsbefore GR ofRTP material

1. Select theothers at the timeof GR 2. Select MVT

type 501 M

3. Enter Item Code, Qty,Plant Code, StorageLocation and Vendor code

4. Click Ok thenPost the same.


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Stock of thesame is 60pcs beforeGR of RTPmaterial


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T.Code - MIGOM.Type - 502-M

1. Select theothers at the timeof GR

2. Select MVTtype 502 M

3. Enter Item Code, Qty,Plant Code, StorageLocation and Vendor code

4. Click Ok thenPost the same.

Returning 20 pcsto supplier which isgreater thenreceipt of 10 Pcs

from the vendor

System will not allowexcess dispatch to vendorIt will show the error


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Now stocks of the same is goes down by 10 pcs from the main stores and only 50 pcs is available in

stock.

Power Consumption (can be issued directly to cost center) (MIGO)

Now the

stocks is only

50 pcs


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1. Select Goods

Issue others

2. Enter MVTType 201P

3. Enter Material, Qty,Plant, Vendor name &Cost Center

4. Check thedocument IfOK then Postthe same.

Click the FIdocument to viewthe FI & CO. entry


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Click the documentwhich you want to view

View the

Accounting

Document.

Pipeline Credit& Power

ConsumptionDebit.


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Select Settle & Enter

You can view thecreated document.Click to View thedocument


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View the entry

created in FI asVendor credit &Pipeline debit.


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Creating a Physical Inventory Document MI31

Execute the transaction MI31 to create the physical Document

1. Select thematerial, Plantstorage location,material type &group etc. to becounted

2. Specify the maximum number ofitems that a physical inventory

document will contain. If you enter

a maximum number of items here,

the system creates a new documentfor the remaining items when this

number is reached, until all

material has been recorded in

physical inventory document.

3. Select the stock type

4. Click hereto execute


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The System creates a new session and the screen is displayed as under:

Click here to process the

session

1. Select the line itemthen Process theSession

2. Click here toprocess


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The Next Screen Will Appear as under:-

The Next Screen Will appear as under:-

1. Select the processing

mode. If large nos. of

items is to be counted it is

always advisable to

process in the

background. After

selecting the processing

mode, press processbutton. If not processed in

background, selectdisplay error only option

2. Select the Log

1. Select the line itemand press to display

Click here to Display


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The Following Screen appears with auto generated numbers of the Physical inventory:-

Physical

inventory

document No. is

generated.


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Print physical Inventory Doc. - MI21

The next Screen will appear as under:-

1. Enter Materialdocument no. Plant,Storage location &Count date

2. Click execute

1. Select Printer

2. If wants to view thedocument then ClickPreview & If wants totake print Click Print


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Enter Physical Count In the system as per Physical count


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Display the document of Physical count T.Code.MI06

Enter physical count in

the shown space. If it is

in store pl. enter the

quantity in the 1st

column & if it in QA

inspection enter in 2nd

column and if it is in

blocked stock pl. enter

in the 3rd column.

Also pl. click thebutton if the qty

is 0 in any case


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You can also change the Doc. T.code.MI05


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View the list of diff. T.code. MI20

You can change the

physical qty. if required.


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Post the differences Doc. No. 4900001476


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You can give the reason of

Diff by clicking above

column & select the reason.

And save thedocument

Documents

User Manual for Inventory Management