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PROJECT A-SURE
User Training Manual
MATERIAL MANAGEMENT GR FOR INITIAL ENTRY OF STOCK BALANCES
CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN
Date: 17 November, 2007
Author(s): Siemens Pakistan
Name Signature Date
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Document Number
Document Number Document Date
MM-INV-001.13 Initial Stock.doc/001 17 November, 2007
Version History
Version Number Version Date Summary of Changes Ref: Minutes of Review
01 / 001 17 November, 2007 NA NA
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TABLE OF CONTENTS
1. LEGEND ..................................................................................................................... 5
2. TRANSACTION MENU PATH ................................................................................... 6
2.1. REQUIRED USER INPUT ......................................................................................................... 6 2.2. SAP SCREEN SNAP .............................................................................................................. 6 2.3. DESCRIPTION ........................................................................................................................ 6
3. BUSINESS TRANSACTION, REFERENCE AND MOVEMENT TYPE .................... 7
3.1. REQUIRED USER INPUT ......................................................................................................... 7 3.2. SAP SCREEN SNAP .............................................................................................................. 7 3.3. DESCRIPTION ........................................................................................................................ 7
4. DOCUMENT HEADER ............................................................................................... 8
4.1. REQUIRED USER INPUT ......................................................................................................... 8 4.2. SAP SCREEN SNAP .............................................................................................................. 8 4.3. DESCRIPTION ........................................................................................................................ 8
5. MATERIAL ................................................................................................................ 10
5.1. REQUIRED USER INPUT ....................................................................................................... 10 5.2. SAP SCREEN SNAP ............................................................................................................ 10 5.3. DESCRIPTION ...................................................................................................................... 10
6. ITEM OK ................................................................................................................... 11
6.1. REQUIRED USER INPUT ....................................................................................................... 11 6.2. SAP SCREEN SNAP ............................................................................................................ 11 6.3. DESCRIPTION ...................................................................................................................... 11
7. ITEM DETAIL TAB - 'WHERE' ................................................................................. 12
7.1. REQUIRED USER INPUT ....................................................................................................... 12 7.2. SAP SCREEN SNAP ............................................................................................................ 12 7.3. DESCRIPTION ...................................................................................................................... 12
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8. ITEM DETAIL TAB - 'QUANTITY' ........................................................................... 13
8.1. REQUIRED USER INPUT ....................................................................................................... 13 8.2. SAP SCREEN SNAP ............................................................................................................ 13 8.3. DESCRIPTION ...................................................................................................................... 13
9. CHECK DOCUMENT ............................................................................................... 14
9.1. REQUIRED USER INPUT ....................................................................................................... 14 9.2. SAP SCREEN SNAP ............................................................................................................ 14 9.3. DESCRIPTION ...................................................................................................................... 14
10. POST DOCUMENT ................................................................................................ 15
10.1. REQUIRED USER INPUT ..................................................................................................... 15 10.2. SAP SCREEN SNAP .......................................................................................................... 15 10.3. DESCRIPTION .................................................................................................................... 15
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1. Legend
ICONS EXPLANATION
Create (F5)
Change (F6)
Display (F7)
Copy (Shift+F9)
Delimit (Shift+F1)
Delete (Shift+F2)
Overview (Shift+F8)
Cancel (F12)
Save (Ctrl+S)
Back (F3)
Exit (Shift+F3)
Cancel screen (F12)
EXAMPLES EXPLANATION
The field is mandatory - it must be filled in order to proceed
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2. Transaction Menu Path
2.1. Required User Input Access Transaction MIGO
2.2. SAP Screen Snap
2.3. Description To Post Goods Receipt for Initial Entry of Stock Balances you should use Transaction MIGO from following path: Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods Movement (MIGO) Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO
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3. Business Transaction, Reference and Movement Type
3.1. Required User Input Select from drop down list: Business Transaction: Goods Receipt Reference: Other Movement type: 561 (receipt without PO)
3.2. SAP Screen Snap
3.3. Description Initial entry of Stock balances is used to migrate the inventory balances from legacy to SAP. To post the Goods Receipt of initial stock balances, you need to select the appropriate combination of Business Transaction, Reference and Movement Type. There is a special movement type used for this purpose, 561(Receipt w/o PO)
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4. Document Header
4.1. Required User Input Review following fields: - Document Date - Posting Date Maintain some meaningful text in the field: 'Doc. Header Text'
4.2. SAP Screen Snap
4.3. Description You need to make sure proper entries in the following fields: Document date - The date on which the document is being posted Posting date - The date on which account balances / accounting entries should be posted Sometimes a back date posting is also required to reflect the balances on a specific date / period. Doc. Header Text - This field is used to record any meaningful text that can be used to identify the
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purpose of posting this document in reports and list displays.
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5. Material
5.1. Required User Input Enter Material Code and then press Enter.
5.2. SAP Screen Snap
5.3. Description Enter the code of Material for which the stock balances are to be posted.
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6. Item OK
6.1. Required User Input Set 'Item OK' indicator.
6.2. SAP Screen Snap
6.3. Description Set 'Item OK' indicator to include this item in the document posting.
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7. Item detail tab - 'Where'
7.1. Required User Input Maintain field: 'Plant' Maintain field 'Storage Location'
7.2. SAP Screen Snap
7.3. Description Under item detail tab - 'Where', you need to specify the Plant code and Storage Location code of the location / depot where the stock balances are to be reflected in SAP system.
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8. Item detail tab - 'Quantity'
8.1. Required User Input Enter Quantity to be received. Enter Total Value of Quantity being received in field 'Ext amount in Local Currency'
8.2. SAP Screen Snap
8.3. Description Enter the quantity of material stock that is to be received and the total value of the quantity being received.
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9. Check Document
9.1. Required User Input Click on 'Check' button"
9.2. SAP Screen Snap
9.3. Description Check the document before posting in order to identify any warnings / errors / inconsistencies in the document being posted.
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10. Post document
10.1. Required User Input Click on 'Post' button.
10.2. SAP Screen Snap
10.3. Description Click on Post button to save / post the document. Posting will generate a Material document and accounting Document. The material document number will be displayed on message line at the time of document posting.
