India’s First HR Company Listed on NSE - Emerge

User Manual for ApHusys Employee Role

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TABLE OF CONTENTS

PREFACE

GETTING STARTED .................................................................................. 6

OVER VIEW OF MODULES ................................................................................... 6

FIRST TIME ACCESS TO APHUSYS ......................................................................... 7

LOGIN DETAILS .............................................................................................. 7

DASHBOARD.................................................................................................. 9

1. EMPLOYEE DATA .................................................................................. 10

1.1 MY DATA .............................................................................................. 10

1.2 PERSONAL DETAILS UPDATE ........................................................................ 12

1.3 HR HELP DESK ....................................................................................... 13

1.4 COMPANY POLICY ..................................................................................... 14

2. ATTENDENCE AND LEAVE ..................................................................... 14

2.1 PUNCH IN & OUT .................................................................................... 14

2.2 LEAVE REQUEST ...................................................................................... 15

2.3 ENCASHMENT REQUEST .............................................................................. 17

2.4 LEAVE BALANCE ...................................................................................... 18

2.5 LEAVE SUMMARY ..................................................................................... 18

2.6 ATTENDANCE ANALYSIS ............................................................................. 19

2.7 LEAVES TAKEN ........................................................................................ 20

2.8 HOLIDAYS ............................................................................................. 20

3. PAYROLL MANAGEMENT ...................................................................... 21

3.1 PAY SLIP .............................................................................................. 21

3.2 PAY SLIPS ARCHIVE .................................................................................. 22

3.3 INVESTMENT DECLARATION ......................................................................... 22

4. CLAIMS ................................................................................................ 24

4.1 EXPENSES & REIMBURSEMENTS ................................................................... 24

4.2 LOANS & ADVANCES ................................................................................ 24

5. PERFORMANCE MANAGEMENT ............................................................. 25

5.1 EMPLOYEE ASSESSMENT ............................................................................ 25

6. TIMESHEETS AND PROJECT ................................................................. 26

6.1 PROJECTS ............................................................................................. 26

6.2 TIMESHEETS ......................................................................................... 28

7. TRAINING............................................................................................ 28

7.1 TRAINING COURSES ................................................................................. 28

7.2 TRAINING REGISTRATIONS ......................................................................... 29

8. COMMUNICATION ................................................................................ 30

8.1 INBOX ................................................................................................. 30

8.2 TO: ME ................................................................................................ 31

8.3 TO-DO ................................................................................................ 31

8.4 ARCHIVE .............................................................................................. 31

8.5 MY CALENDAR ........................................................................................ 32

8.6 JOIN A GROUP ........................................................................................ 34

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MOBILE APP ............................................................................................... 36

GENERAL FAQ’S .......................................................................................... 41

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ABOUT APHUSYS

ApHusys is an application for human capital management (HCM) which includes

strategic talent management, payroll, travel and expense, leave management, employee

self-service and data security

ApHusys is designed for enterprises to manage complex and dynamic business

environments. It provides the customers highly adaptable, accessible and reliable

applications to manage critical business functions that enable them to optimize their

human capital resources. It provides instant access to your employees and your HR

Department’s users, providing comprehensive personalized information they need, to

make fast, informed decisions. Information is delivered anytime, anywhere to any web

browser. This is the only tool you will ever need for collaborating with your team in your

company which will help you improve the most important resource of a company.

ApHusys comes as a complete suite that works from Recruitment to Retirement

and is also available as individual modules. ApHusys products keep growing in

capabilities and breadth of offering along with the requirements of our clients as we

continually build new features with growing market feedback.

ApHusys is an easy to use application for HR capital management. It provides the

customers highly adaptable, accessible, configurable and reliable applications to manage

critical business functions that enable them to optimize their human capital resources.

ApHusys is an integrated HR information system that would reduce the time and effort

required for the HR functions of an organization.

ApHusys is open source cloud-based technology offering. And it is easy to use HR

software that is available on a simple pay-per-use subscription model. Suitable for mid-

sized to large organizations, all employees, managers and HR administrators are always

in sync with the information necessary to drive your HR goals. It is available on

subscription basis.

ApHusys is available in different module packages based on the subscription.

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Preface – About This Manual

This manual is intended for new users and the goal of this document is to give a

broad overview of the main functions & features on Employee Perspective web interface

and some basic instructions on usage and the User should have a minimum knowledge

on usage of computer and able to access the web interface.

Every effort has been made to ensure that this document is an accurate

representation of the functionality of ApHusys on Employee Perspective. As with every

software application, development continues after the documentation has gone live so

small inconsistencies may occur and Husys reserves the right to revise the document

and to make changes without notice. We would appreciate any feedback on this

manual.

Send us the feedback via email to aphusyssupport@husys.net

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Getting Started

To start using the application, Organization need to be registered with the ApHusys.

Based on the package opted by the organization the modules do vary, and the settings

will be configured based on their company policies & general information in the instance.

Over-view of Modules: -

You will be able to access on the complete employee management like employee data,

attendance, leave management, Pay slips, employee expense management, Timesheets

& Projects, messaging, reports, employee performance management and training.

Based upon the subscription, the following modules would be seen in their privileged

logins.

1. Employee Data

2. Attendance and Leave

3. Payroll

4. Claims

5. Project and Time sheets

6. Performance Management

7. Training

8. Communication

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First time access to ApHusys: -

Any individual will be able to use ApHusys by entering the company specific URL followed

by “. aphusys.com”. By entering the instance name user will be able to view their

company specific instance along with their company logo.

You need to use the latest version browser (Safari, Chrome, Firefox etc.,) to get all the

elements.

You need to enable the popups in the browser get download/ view all the reports from

the system, as seen in the below screen.

Login Details: -

You will be able to see the login screen after entering the company specific URL.

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You will be able to see the login screen after entering the company specific instance

name. He/she will be able to login with the login credentials which were shared by your

HR representative as shown in the above screen shot.

Reset Password: -

You can Reset the Password in two ways

a. Reset Password link on login screen

b. Preferences option after logging into instance.

a. Reset Password link from login screen

You will be able to reset the password using the reset password option from the login

screen. You will get the link to your email id which is provided while configuring the

employee record in the instance. As seen in the below screen shot, after entering the

Email id/Login id you will get an email reset link to your respective registered mail login

id.

b. Log out and Reset Password option after logging in the instance

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As shown in above screen shot. After logging In, you can change the password at any

time using preferences option which can be accessible by clicking on the name of the

user from the top right corner.

You can successfully get out of the application using the Log out option, which is in the

drop-down list and can be accessible by clicking on the name of the user from the top

right corner. as shown in the above screen.

After entering the login credentials, User will be able to view the features and modules

based on the role he/she play in the organization. All the modules will vary based on the

configuration and user will be able to view the dashboard after successful login.

Dashboard: -

You will be able to see your own dashboard after successful login as seen in the below

screen, where you can add new applets to dashboard and can also change the layout of

the dashboard.

By default, every user will be able to see the “Your feed, Calendar, Alerts &

Notifications”. In your feed, you will be able to see all the messages which are

sent/received by fellow users.

My Tasks will make the user to see the all his/her created tasks.

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Calendar will display all the events which are planned in the organizer and can be

accessible from the dashboard to view the events or edit the event.

Notification will display all the Upcoming, Birthdays & Upcoming Anniversaries within the

organization.

Alerts like Paid expense, refused expenses, approved loans/ loans, Approved leave/

leaves & Refused leave/ leaves.

Advance search:

You can add any module to dashboard using the “Add to Dashboard” from the advanced

search as seen in the below screen shot.

You will be able to perform the operations like leave request, checking Payslip, applying

for reimbursements & filling the timesheets for the respective projects. The document

follows in detailed features and options which can be performed in ApHusys.

1. Employee Data: -

1.1 My data:

Path: - Employee data -> Action -> My Data.

You will be able to view your own data from the My data option from the HRIS menu

options. Details like Employee code, Gender, Reporting Manager, Designation,

Department, Public information, Personal information, Accounts information,

Achievements, Educational information, Experience, Documents, Skills & Form – 16s as

shown in the below screen.

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Information like Public information details like Join date, State, Country, Work Location

etc., Personal information contains your marital information, Birth details, Health,

identity, hobbies, & languages known. In general, my-data consists of the entire details

where you can view your own information.

All the details related to bank information can be viewed from the “Accounts Info” sub

tab where Employee PF, Bank account number, Employees State Insurance Corporation

(ESIC) details & medical Insurance details.

Details related to their achievements, Educational details, Experience, Documents &

skills can be viewed from your login once the HR organizes the data from their login or if

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employee uses the personal details update (Will be explained in 1.2 section) option and

hr approves the details.

1.2 Personal Details Update:

Path: - Employee data -> Action -> Personal details update.

You will be able to send a personal detail update request right from your login using

personal details update option within the system. In personal details update you will be

able to update the details like personal info, achievements, Educational Qualifications,

Experience, Documents & Skills. You will be able to create a request using the create

button after entering the personal details update option from HRIS menu option. As seen

in the below screen shot.

You will be able to see the status of the requests in stage wise after submitting it to your

HR manager. After filling the required details, like personal info, achievements,

Educational Qualifications, Experience, Documents & Skills upon saving the record will be

in “drafted” stage and you can edit it later before submission.

“Request for Update” button allows you to submit the request to your HR manager for an

update on your details and the status will change it to “Submitted” stage. If the HR

admin Accepts/ Rejects the request you will be able to check the notification in Alerts

from the dashboard, you can access the personal details update directly from the

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dashboard or else you can check the stage by choosing the specific record from the

personal details update option from your login. If it is accepted by your HR manager, all

the changes will take place in your employee data and you can view it from “My Data”

option from your login.

1.3 HR Help Desk:

Path: - Employee data -> Action -> Help Desk

You can raise a request to your HR department whenever there is a query related to

your employment without approaching your HR manager using the HR Helpdesk. You will

be able to raise tickets using the create option after entering the HR help desk. As seen

in the below screen.

You can enter the name of the query using the subject field and choose a query type

from the predefined category list. You can also set the query by priority basis so that

your HR manager will respond quickly based on the priority. Using the description field,

you can enter your actual query.

Initially Upon saving the ticket or request will be in “Draft” stage. Using “Submit” option

you will be able to send the query to your HR Manager. Once the HR Manager Assigns

the query to any employee the stage will change to “Assigned” stage.

You will be able to see the solution to the query once the assigned employee responds.

Based on the response you can choose to enter by providing “Feedback” option or if your

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query is resolved you can enter the “Complete” option. The HR manager can view all the

details while the query is being answered or resolved.

1.4 Company policy

Path: - Employee data -> Reports -> Company Policy

You will be able to view your own company policies from this section. Policies will be

listed once the hr administrator configures them. You can select the record form the list

and it gets downloaded to the local storage and you can view them. as seen in the below

screen shot.

2. Attendance and Leave: -

2.1 Punch In & Out:

Path: - Attendance and Leave -> Action -> Punch In & Out

You will be able to view your entire Sign In & Out details from the punch in & out menu.

You will be able to Sign In & Out using the digital imprint which is on the top right corner

where you will be able to Sign in and out, system will capture the exact time and date of

sign in and out.

You will be able to see the sign in and out records of current day which will be by

default, by removing the filter in search bar you can find all the details of the Sign In and

Out information. If you sign in or out from mobile application with GPS enabled in the

device system can capture the exact location with longitude and latitude details as seen

in the below screen.

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You can use the Filters and Group By options to view the data with desired filters. You

can view the data by month, location & Employee wise using the filter option as seen in

the below screen.

You can also add it to dashboard with desired filters and options selected in the system,

so that you can view the details right after login.

2.2 Leave Request:

Path: - Attendance and Leave -> Action -> Leave Request

You will be able to apply for leave using the leave request, after entering into the leave

request you will be able to find a calendar view where you can pic or choose a date to

take a leave and you will be able to view the leave request creation page. As seen in the

below screen.

You will be able to view the data in list, calendar & form views, by default system will pic

the calendar view and display the leaves accordingly. Using filters & Group By options,

you can view the previous leave data based on your convince as shown in the below

screen shot. If you want to see only approved leaves then by selecting the “To Confirm”

option in filter can display all the leaves which are approved by their manager. Using the

“Add to Dashboard” option you can add the applet to dashboard.

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After picking a date employee will be able to choose a leave type to apply for leave,

leave types & count will display based on your organization policies once it is configured.

As shown in the below screen. You can also add a reason for leave also.

Upon saving the record will be in drafted stage so you can change the course of leave

duration at any point of time. You can send to the manager for his approval. All the

changes can be visible in the status based on the action performed by their manger.

After submitting it will be in “To Approve” stage. If manager accepts, it will be in

“Approved” stage or if manger rejects, it will be in “Rejected” stage.

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After the leave gets withdrawn from the employee and approved by the HR it will be in

withdrawal stage. You can withdraw the leave at any point of time by clicking on

“Withdraw” button. User with HR login privilege can have an option to approve or refuse

the withdrawal. You will get the balance credited back once it gets approved.

If you want to view all the leaves which are taken month wise, then you can perform the

action using the group by option “Start Month” and can also print the number of leaves

taken.

2.3 Encashment Request:

Path: - Attendance and Leave -> Action -> Encashment Request

Encashment request provides you the feasibility to encash the leaves using encashment

request option in HRIS module. All the encashment request details can be viewed in the

list view where you can find the status of the request before entering the details. As

shown in the below screen.

You will be able to create or raise a request using the create option on the top left

corner. Leaves can be encased by choosing the leave name and number of days to be

encased. Initially it will be in drafted stage upon saving, however you can find the status

of each stage on the top right corner.

Using “Submit to Manager” option, you will be able to send the request to your HR

Manager. Once the HR Manager approves, it will be considered in payroll.

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2.4 Leave Balance:

Path: - Attendance and Leave -> Report -> Leave balance

You can view all the leave details which are accrued, elapsed, carry forward & net

balance etc., can be viewed from leave balances. You can view the details in graphical

representation like table, bar, line & pie chat. As shown in the below screen.

You can also download all the leave details in an excel format as a report. User can view

the details by leave rule, created by, leave year, employee code etc.,

2.5 Leaves Summary:

Path: - Attendance and Leave -> Report -> Leaves Summary

Leave Summary details consists of all the leaves & accrued leaves which are taken by

you, leaves will be listed by leave type when you have taken. You can also view the data

in a desired manner using the filters and group-by options in advanced search. Leave

types will display leaves based on the configuration assigned to you. As shown in the

below screen.

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2.6 Attendance Analysis:

Path: - Attendance and Leave -> Report -> Attendance Analysis

You will be able to see all your attendance details from the time of actual joining. You

will be able to see the reports in line, bar, table & pie chart. You will be able to view the

data based on the options by month wise (Day, week, month, quarter, year),

department, location last updated by, employee code, sheet etc., as shown in the below

screenshot.

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You can also download the report with desired options which are mentioned earlier, also

you can select the heat map to be displayed in the reports. You can also add to the

dashboard using the advanced search with desired filters and group by options and save

the options.

2.7 Leaves Taken:

Path: - Attendance and Leave -> Report -> Leaves taken

You will be able to view/ download a report on the leaves which are taken by you. You

can choose the report by day, weekly, monthly, quarterly & yearly by choosing a specific

date while downloading or printing it. Using “add an item” you will be able to select the

employee name and print or download the report. You can also export the file to excel

format also. As seen in the below screenshot.

2.8 Holidays:

Path: - Attendance and Leave -> Report -> Holidays

You can view all the list of holidays once the holidays list is being configured by the hr

administrator. After configuring the list will display in this section as seen in the below

screenshot.

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3. Payroll Management: -

3.1 Pay slip:

Path: - Payroll -> Action -> Payslip

You will be able to access all your Payslip from the Payslip option in HRIS menu, all the

pay slips will be listed monthly in a list view while entering the Payslip option. By

choosing a record you will be able to see an abstract Payslip for a respective month. As

seen in the below screen.

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You will be able to view the net salary, any loans and advances, gross salary & tax

related information. The detailed Pay slip information will be visible once you print the

Pay slip or you can have preview of your Pay slip using the “Pay slip preview” option

(Pop-up’s need to be enabled in your browser to view the Pay slip).

You can also view you tax related information from the system by selecting the “Tax

Related” option from the respective Pay slip. As seen in the above screen. You can also

get the detailed report using the “Tax Statement” option and download the report

3.2 Pay slips Archives:

Path: - Payroll -> Action -> Payslip Archives

In Payslip archives, you will be able to view & store old Pay slip’s once your HR manger

uploads any Payslip information. You will be able to view/ download the information if

your HR manager assigns to you. You will be able to see the information as seen in the

below screen-shot.

3.3 Investment Declaration:

Path: - Payroll -> Action -> Investment declarations

You can perform your Investment declarations from your login once your HR manager

enables the eligibility to declare investments. You can create an investment declaration

by financial year, based on financial year the tax deduction type options will appear in

the respective operations. Declarations like Investment Declarations, Previous Income,

Other Income, Loans & Rent paid.

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You can choose the declaration type from the list and attach any documents related to

the declaration. Similarly, the previous income declaration also has the details related to

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section 80C etc., You can also create and maintain the details related to rent paid and

attach if there are any proofs and declare it.

4. Claims: -

4.1 Expenses & Reimbursements:

Path: - Claims -> Action -> Expenses and Reimbursements

You can also create any additional expenses and reimbursements in the claims section

from your login and maintain them. You can send the expense to your HR manager or

Reporting Manager and get approved by them. You can also look for status of the

expense whether it is in which stage. As seen the below screen shot.

You can add any attachments related to the expense which you are creating, using the

“Attachments” option after saving the expense. You can create expense by entering the

type of expense, its date, unit date & notes and submit to manager for their approval.

You can also find the status of the expense where it is being with. You can also find the

approval/ refection comments if the respective manager provides any. Once it is Paid

stage you can get the exact details on when the expense was paid and approved.

4.2 Loans & Advances:

Path: - Claims -> Action -> Loans and Advances

You can create your own loans/ advances and send to HR manager or Reporting Manager

and get approved by them. You can look for the status of the loans/ advances whether it

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is in which stage. Hr Manger can view all you loan and advances irrespective of whether

it is with the reporting manger or not. Before sending it to the respective manager you

can save the record and make final changes if any. The below screen shot describes the

details on

Once the loan/ advance is approved you can find the approval date along with the

approved user with EMI details which is applicable. You can also add any attachments if

there are any related to the loan/ advance.

You will be able to perform the operations like employee assessment and view the

training details which are assigned to you. You can also register for the training

registrations if there are any ongoing events in the organizations. The document follows

in detailed features and options in HR Core module, which can be performed in ApHusys.

5. Performance management: -

5.1 Employee Assessments:

Path: - Performance management -> Action -> Employee Assessments

You can perform your own self-assessment and provide ratings to yourself and submit to

manager for further reference, manager can provide any suggestions for the

assessment. You will be able to provide goal ratings and self-assessment questions using

“Edit” option. You will be able to view the status of the assessment using the “List view”

from your login. The below screen shot describes the details of self-assessment.

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6. PROJECT AND TIMESHEET: -

6.1 Projects:

Path: - Project and timesheets -> Action -> Projects

User can check for the assigned project from the respective manager.

In the project assigned, can check the Team information who all are part of this project.

And also, can check the other info.

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By a click Add an item, we can create the tasks worked on, by creating stage, start date

and end date and comments.

Upon the task creation, we do have a privilege of adding the work summary of each task

and time spent on the same.

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6.2 Timesheets:

Path: - Projects and Timesheets -> Action -> Timesheets.

To start filling the time sheets, select the time period and save. Where you can see the

automatic attendance and filled timesheets.

7.Training: -

7.1Training Courses:

Path: - Training -> Action -> Training courses

All the Training courses listed in the training courses will be visible in the training

courses. You will be able to view all the courses listed in the training courses with faculty

name, objectives & reference materials if any. As seen in the below screen shot.

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7.2 Training Registrations:

Path: - Training-> Action -> Training Registrations

You will be able get the notifications related to training courses once your HR manager

nominates you. Using the training registrations, you can choose to accept or reject the

invitations. As seen in the below screen.

After Confirming, you will be able to choose to attend the training or reject/ cancel the

invitation. After confirming you can also provide the feedback related to the training

session.

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Employee will be able to communicate using the Messaging module, you will be able to

view the complete communicating details performed with in the organization with you.

You will also be able to view any news or articles published by your HR administrator.

You can also create groups and add people for group communication. Employee can also

mark events using the organizer and plan accordingly.

8. Communication: -

8.1 Inbox:

Path: - Communication -> Action -> Inbox

You will be able to see all the communications which were sent by you and others. You

can wish to send reply directly to any post using the reply option. You can like or unlike

the message, mark as To-Do list for saving it later & done option to list in Archive

section. As seen in the below screenshot.

You can also follow fellow members from inbox to get the any updates whenever they

post. You can also search any post using the advanced search option on the top right

corner as seen in the screen shot. You can also join groups from the Suggested Groups

on the left to join any group within the organization.

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8.2 To: Me:

Path: - Communication -> Action -> To Me

You will be able to view your personal messages listed in To: Me section. You can find all

the messages which are sent by fellow employees or who are following you and you can

also reply from this section. You can like or unlike the message & mark as To-Do list for

saving it later. You can also join groups from the Suggested Groups on the left to join

any group within the organization as seen in the below screen.

8.3 To-do:

Path: - Communication -> Action -> To do

You will be able to view all your marked To-do list in the inbox or any message in the

feed. You will also be able to reply them. You can like or unlike the message & unmark

from To-Do list for deleting the message. You can also join groups from the suggested

groups on the left to join any group within the organization.

8.4 Archive:

Path: - Communication -> Action -> Archive

You will be able to see the messages are in archive from the inbox or in To me section.

You can also move any messages listed in archive to Inbox again. As seen in the below

screenshot.

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You can like or unlike the message & mark as To-Do. You can also join groups from the

suggested Groups on the left to join any group within the organization.

8.5 My Calendar: -

Path: - Communication -> Action -> My calendar

You will be able arrange all your scheduling from the organizer section where you can

plan your works accordingly. All the planned events can be also visible from the

dashboard in the calendar section. You can find all your earlier events from the list view

or form or Gantt view but with Gantt view you will be able to view in graphical

representation. You can also use the advanced search for a specific record from the

filters on the top right corner. The following screenshot will display the calendar screen.

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You can also choose to have remainders, attendees, start and end date of the session

also you can choose to mark the event location wise. You can also choose to have the

privacy settings like public, private or public for employees while creating the event.

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8.6 Join a group

Path: - Communication -> Action -> Join a group -> whole company

You can have all the communication done by the all the employees in the organization

using the whole company option. By default, every employee who was created in the

employee record can access this group. You can also perform the operation like reply,

like or unlike, mark as To-do list, archive, & move to inbox for the messages. As seen in

the below screenshot.

You can also search for any specific message using the advanced search on the top right

corner and follow any groups which are listed on the left panel.

You can have a group communication in ApHusys from the Join a group section, by

default all the groups which are existed in the organization will be displayed in this

section. You can create groups and add fellow employees or follow an existing group and

have a group communication with them.

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You can also have the privacy settings or authorized group name and can also restrict

who can post like everyone or authenticated partners or followers only. As seen in the

above screen.

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Mobile App

Employees can log onto the application from their mobiles by installing the ApHusys

mobile App from the store.

Steps to access the Mobile app:

1. Search for 'ApHusys Mobile' in the Play Store

2. Download the mobile app from the Play Store

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3. Enter your login credentials:

You'll need to use the same Username and Password you use to login through the web

application Instance name would be the first part of your web URL. For example, if your

URL is abc.aphusys.com then the instance name would be 'abc'.

Note: Always the instance name should be in lower case.

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4. Key Features:

Talk to Oma. Oma can perform a whole bunch of different tasks. So, you can just ask

your question or say your command using the voice search option as well.

Below are a few of the basic commands you can use to get started:

Dashboard: Quick access to the required modules.

Leave: You can apply for leave, check you balance and the summary of all your leaves.

Pay slips: You can check your pay slips for each month

Helpdesk: You can raise a ticket through this regarding any issue

Expenses: You can request for a reimbursement.

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5. My Profile: Basic view of my profile.

6. Communication: Inbox and Instant chat option

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7. Punch In & Punch Out: You can Sign in and Sign Out

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General FAQ

1. What is the process to be followed on receiving the ApHusys login

credentials to log into system?

I. Login into ApHusys with the shared login credentials.

II. Always ensure that the login password is changed after logging into ApHusys for the

first time.

Follow the below path to change the password:

Login into ApHusys Click on the dropdown under your name displayed on the top right

side -> Preferences -> Change Password Give your new password and then click on

“Change Password” button to register your new password.

2. I forgot my password and not able to login. What is the process for obtaining

new password?

I. You will find a ‘Reset Password’ link on the ApHusys login screen, where, you need to

give your ApHusys User Id (or) Company email Id. A link to reset your password will

reach your respective email id.

II. You can also approach your HR they will be able to share the password reset link to

your respective email id.

3. What can I find in my Dashboard? How can I customize it?

I. Users have an option to get a Dashboard defined and displayed as per their

requirement.

II. By default, you will be able to see Upcoming events, Alerts, Communication Inbox,

Notifications, Your Team, Upcoming birthdays and Work anniversaries of the employees.

III. All the ApHusys users can generate the available reports under each module and get

it published/displayed in their respective dashboard by clicking on ‘Add to dashboard’

option available on the top of the generated report.

4. What can I find under Messaging module?

These menu items are used to communicate with rest of the organization. One can send

messages to other members, groups, private groups and receive mails. One can have

option to copy the messages in email as well.

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I. What is the sub menu item “Inbox”?

The messages received from others are maintained in inbox and are displayed to the

user in the order of the time (latest first). One can reply to the mails received or can be

marked as “To do” or can be marked as Done status.

II. What is the sub menu “to: me”?

This will maintain and display the messages received only for you.

III. What is the sub menu item Archived?

This will maintain and display archived messages.

IV. What is the sub menu item Calendar/Organizer?

This allows you to mark your tasks in the organized and it also displays organize entries

of you and your team.

V. What is the sub menu item ‘My Groups”?

This allows defining your private groups and joining other groups. You can also look in to

your groups mail boxes for any further action

5. How can I communicate with the other employees through ApHusys?

I. Employee can interact and chat with the other employee using Instant Messaging

feature.

Follow the below process to chat with other employees:

Click on the Instant Messaging icon, available on the top right side in the screen ->

Select the employee with whom you want to chat from the displayed employee list

II. Employee can communicate or interact with all the employees (or) selected

employees, they can create a group and communicate.

Follow the below path to create a new group and start communicating with

other employees:

Communication -> Action ->Join a Group -> Create -> Give a group name and add

members into the group Follow the below path to start communicating with in the group:

Communication -> Action ->Join a Group -> Click on the existing group -> Click on

‘Send a message to this group’.

6. How can I view my details?

I. To view your complete details, follow the below path to view your details:

Employee Data -> My Data -> Click on the employee record You will be able to view all

your complete information including your Company master details, Personal details like

Permanent, Current and Emergency address, Family details, Linguistic Skills, Bank

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account details, Statutory details, Previous Experience & Education details and attach

scanned copies of your documents.

7. How can I mark my attendance in ApHusys?

Attendance can be managed through the following methods as per the client

requirement:

I. Employees can log into their respective ApHusys accounts and mark the attendance at

the starting of the day and at the end of the day, which is recorded.

Follow the below path:

Click on the attendance Icon available on the top right side on the above to Punch In and

re click on the icon at the end of the day for Punch Out

8.How can I view my attendance in ApHusys?

I. You can view your Punch In / Punch Out records by following the below path:

Attendance ->Action -> Punch In & Out

9. How can I raise my expense request? How can I attach scan copy of my

receipts/bills?

I. You can raise your daily/weekly/monthly expenses and reimbursements by following

the below path:

Claims -> Action-> Expenses & Reimbursements -> Create -> Update the details - >

Save -> Attach the softcopies at Attachments at top middle -> Submit to Manager.

10. How can I put a leave request in ApHusys?

I. You can apply for a leave by following the below path:

Attendance and Leave-> Leave Request -> Select the leave date from calendar -> Select

the Leave Name from the dropdown -> Give your Description and Leave Reason -> Save

-> Submit to Manager

11. Can I cancel & delete my unapproved Leave request?

I. You can cancel the unapproved leave request by following the below path:

Attendance and Leave -> Leave Request -> Select the leave record from calendar ->

Click on the ‘Cancel’ tab displayed on top left side -> The leave record will move into ‘To

Submit’ stage -> Click on the dropdown under ‘More’ located in top middle -> Delete

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12.How can I withdraw my approved leave request?

I. You can withdraw an approved leave request by following the below path:

Attendance and Leave -> Leave Request -> Select the leave record from calendar ->

Click on the ‘Withdraw’ tab displayed on top left side -> Save.

13. How can I check my leave balance?

I. One can check their leave balances by following the below path:

Attendance and Leave -> Leave Balance -> View the balance in tabular column as well

as graphically.

14. How can I check my leave taken report?

I. One can take their leave taken by them in during a specific period. Follow the below

path to check the details:

Attendance and leave -> Report -> Leaves taken -> Select the leave period -> Print.

15. How can I view and access my pay slips?

I. One can view their pay slips every month by following the below path:

Payroll -> Pay slip -> Click on the required month pay slip -> Print -> Pay slip Preview

(for preview) / Pay slip (for download).

16. How Can I declare my income tax investments?

I. One can submit their investment declarations online in ApHusys by following the

below path:

Payroll -> Investment Declaration -> Create -> Fill in the investment details -> Save

17. How Can I logout from ApHusys?

I. You can logout by using below path: Click on the dropdown under your name

displayed on the top right side -> Preferences -> logout

18. Where can I download my Form 16?

I. You can download your Form 16 through below path:

Employee Data -> My Data -> Form 16s tab, click on the Form to download

19. Where can I view the Holiday list?

I. To view the company Holiday List, follow the path below:

Attendance and Leave -> Report -> Holidays -> Click open the list.

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20. How can apply for a Loan or an Advance Amount?

I. Follow the below path to apply for a loan or an advance amount:

Claims -> Loans & Advances -> Create -> Fill the details such as Loan / Advance type,

send it for Approval to, Amount -> Save -> Send to HR / Reporting Manager.

21.Where can I view / download my Tax Statement?

I. Follow the below path to view your Tax details:

Payroll -> Payslip -> Click on the respective month’s Pay slip -> click on Tax Statement

in the pay slip. To download the Tax Statement, click on Print.