USER MANUAL – BPMS TP Client

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Administrator Manual – BPMS

For Admin Users

User Manual Administrator Manual-DAO

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Document Information

Document Name Administrator Manual – for Admin Users (BPMS)

Released Version 1.0

Released Date 19-08-2017

Document Revision History

Version Author Date Changes incorporated

Reviewed By

Review Date

1.0 Rupali Karnik 07-08-2017 Created Document and Released version

Pravin Lokhande

19-08-2017

Disclaimer: This document contains proprietary confidential information to be used solely for the project Building Plan Management System across ULBs in State of Maharashtra, by accepting this document, agrees that neither this document nor the information disclosed herein, nor any part thereof, shall be reproduced or transferred to other documents, or used or disclosed to others for any purpose other than the project.



Table of Contents

1 Introduction .................................................................................................. 3

2 How to start using the portal ........................................................................ 3

3 Login Process ................................................................................................ 3

4 Masters ......................................................................................................... 5

4.1 User Entry .............................................................................................. 5

4.2 Module Entry ........................................................................................... 7

4.3 Module Link Entry .................................................................................... 9

4.4 Authority Role Entry ............................................................................... 11

4.5 Department Entry .................................................................................. 12

4.6 Document Entry .................................................................................... 13

4.7 Document Sequence Entry ...................................................................... 14

4.8 Site Visit Checklist ................................................................................. 15

4.9 Remark Checklist Entry ........................................................................... 16

4.10 Approval Timeline Entry .......................................................................... 17

4.11 Admin Calendar ..................................................................................... 19

4.12 Construction Cost List ............................................................................. 20

4.13 Pay Type Entry ...................................................................................... 21

4.14 Pay Type Rate Entry ............................................................................... 22

4.15 Past Inspection Data Entry ...................................................................... 25



1 Introduction This document will be used by the Admin users to configure all the masters for a particular council under his district.

Super Admin will create admin accounts. Admin can then all masters and configure them as per the ULB requirements.

2 How to start using the portal On Google Chrome, type the following address to access the BPMS Portal.

http://Mahavastu.maharashtra.gov.in

The following Home page will appear:

3 Login Process Click on login as shown in the screen below:

http://mahavastu.maharashtra.gov.in/



The following page will appear. Enter the login ID and password as provided to you and click on Login button.

The following screen will appear:



4 Masters

4.1 User Entry

Admin User can Add, Edit, & Update Details of Users from System.

Follow the path: Admin User Login > Administrator > User Entry

Click on Add button to add a new user. The following screen appears:



Sr. No.

Field Name Field Description

1 Location Display field, displays ULB location of logged admin user

2 First Name Enter first name

3 First Name in Marathi Enter first name in Marathi

4 Last Name Enter last name

5 Last Name in Marathi Enter last name in Marathi



6 Address Enter address of user

7 Email Enter email id of user

8 Mobile Number Enter mobile number of user

9 Role Select the role from the dropdown. Role can be assigned to user as per his task assigned.

10 Designation Select the designation from the dropdown.

11 Area Select the area from the list given. To select multiple areas, press CTRL+ select the area one by one

12 Password Enter password for user account login

13 Confirm Password Enter confirm password for user account login

14 Defunct Check if user want to do inactive

15 Submit Click to save and submit the information

The user will be added successfully.

To Edit/Update Information:

Admin User can Edit, Update information of user.

1. Click on User Name from the list of users.

2. System will open same page with all the information.

3. Admin can then make changes in the data and

4. Click on Submit to save the information.

4.2 Module Entry

Admin User can be able to update the predefined modules information form Module Entry Page.

Follow the below path: Admin User Login > Master > Module Entry



Admin User can update information by clicking on Module Name link from listing page.



On click, System displays face form to update Module Name and Status.

4.3 Module Link Entry

Module Link entry is used to Link Roles to Different Authority Person Module wise. Admin User can add multiple roles to Authority person with Multiple Modules and Roles from ADD page.

Admin User can update the Roles and privileges from Listing page by checking and unchecking the checkbox from listing page by clicking on Update Privileges button link.

Follow the below path: Admin User Login > Master > Module Link Entry

Sr. No.


1 Module Name Select Module Name from Drop Down List 2 Authority Select registered department user from Drop Down 3 Role Check Boxes Select Check boxes to link the module roles to the

Authority. 4 Submit Click to save the Combination to system

The following page will be displayed:



Sr. No.


1 Module Name Select Module Name from Drop Down List 2 Result Record

List System Will fetch Authority Users/ Role as per submitted Module

3 Role Check Boxes

Select Check box, To update Role for Authority users / Role

4 Update Privileges To Save made changes in system



4.4 Authority Role Entry

Authority role entry is used to link different roles to the authority person belonging to different modules.

Follow the below path: Admin User Login > Master > Authority Role Entry

Sr. No.


1 Select Module Select Module Name from Drop Down List 2 Link/Role Name Select Role From Drop Down List 3 Authority Select Authority user To whom Role Have to add 4 Submit To Save changes in system 5 Delete Button To Delete the record from the System



4.5 Department Entry

Admin can Add, Update the new department through Department Entry Master Page

Follow the below path: Admin User Login > Master > Department Entry

Sr. No.


1 Description To Enter Department Name in English 2 Desc. In Marathi To Enter Department Name in Marathi 3 Defunct To add Record as inactive 4 Submit To Save changes in system 5 Cancel To discard process and navigates on previous page



4.6 Document Entry

Admin will be able to Add, Update the Checklist Document with the Help of “Document Entry” Master Page

Follow the below path: Admin User Login > Master > Document Entry

Sr. No.


1 Description Enter Description of Document e.g. Railway NOC 2 Type Select the Module From Drop Down 3 Category Select the Authority from drop down 4 Document

Heading Enter the Heading for the Checklist Section. One Heading can have n number of documents under it.

5 Accept TP File Check Box to select the File Format as TP 6 Accept XML File Check Box to select the File Format as XML 7 Accept PDF File Check Box to select the File Format as PDF 8 Accept TXT File Check Box to select the File Format as TXT 9 File Type Enter the File Format of Checklist Section 10 Selection Type Select the File Type either Mandatory or Non mandatory

for the Document



11 Defunct Check checkbox if User wants to add record as Inactive

4.7 Document Sequence Entry

Admin user can Add, Update the Document Sequence Entry by ‘Document Sequence Entry’ master page, for Sequence Entry admin user have to follow below path.

Follow the path: Admin User Login > Master > Document Sequence Entry

Sr. No.


1 Module Name To Select the Module From Drop Down 2 Document List

Section Admin Added List of documents will display here, User can select entries from this section for sequencing.

3 Document Sequence List Section

As per selected documents from Document List section Document Sequence will set for selected module on Submit process.



4.8 Site Visit Checklist

This master is used to enter Site Visit remark for different services.

Follow the path: Admin User Login > Master > Site Visit Checklist

Click on Add Button.

Sr. No.


1 Module Name Select the module name from the dropdown 2 Description Enter the description of entry. 3 Parent If the site visit checklist has multiple sub options under it,

then marks it as parent. 4 Input Type Select the type of input. There are many options

available. For e.g. Text, Number, Radio, File etc.



5 Accept Images If input type selected as file then select yes. Otherwise Select no.

6 File Format If input type selected as file, select file type. Only that file will be allowed to upload. E.g. mp4, jpg etc.

7 File Type Select Optional or Mandatory. 8 Defunct Click to inactivate the entry 9 Submit Click to save and submit the entry.

4.9 Remark Checklist Entry

This master will be used to enter the Approval or Rejection remarks that will be printed on the Approval/Rejection Note.

Follow the path: Admin User Login > Master > Remarks Checklist Entry



Sr. No.


1 Module Name Select the module name from the dropdown 2 Description Enter the description of entry. 3 Parent If the site visit checklist has multiple sub options under it,

then marks it as parent. 4 Input Type Select the type of input. There are many options

available. For e.g. Text, Number, Radio, File etc. 5 Accept Images If input type selected as file then select yes. Otherwise

Select no. 6 File Format If input type selected as file, select file type. Only that file

will be allowed to upload. E.g. mp4, jpg etc. 7 File Type Select Optional or Mandatory. 8 Defunct Click to inactivate the entry 9 Submit Click to save and submit the entry.

4.10 Approval Timeline Entry

This option is used to set number of days to complete of particular service. For e.g. Site Visit should be done within 10 days from the date when it is assigned. If not taken action within 10 days it will auto escalate to the higher authority which we set.

Follow the path: Admin User Login > Master > Approval Timeline Entry



Sr. No.


1 Select Module Type

Select Service Name. For e.g. Building Permission, Plinth etc.

2 Select Authority Select the Authority. For e.g. ATP, CO, City Engineer etc. 3 Select Timeline Select the time line (no of days) 4 Select Service

Name Select Service Name.

For e.g. Document verification, payment received entry, Proposal approval etc. As per selection the proposal will be displayed on the grid, after completion of the days an alert notification will be sent to superior which has set in the Action authority.

5 Select Action Authority

Select Action Authority.

Here user will select the action authority to whom the escalation message should be sent after completion of set no of days.



4.11 Admin Calendar

This admin calendar is used to set holiday. Only working days will be count as per admin calendar.

Follow the path: Admin User Login > Master > Admin Calendar

Sr. No.


1 Enter Description Enter Description. For e.g. Independence Day 2 Select Date Select Date. For e.g. 15-08-2017 3 Add Event On click of Add event, the description and date will be

set. 4 Delete To delete the event user will use the option. He needs to

select the added event and then he will select the delete button.



4.12 Construction Cost List

This master is used to add the cost according to construction type.

Follow the path: Admin User Login > Master > Construction Cost list

Sr. No.


1 Construction Type

Select Construction type for e.g. RCC, Kaccha, Pakka etc.

2 Rate Enter the rate as per the type of construction according to ULB.

3 Defunct To inactivate any construction type this option will be used.

4 Submit Button To add the rate against construction type this button will be used.



4.13 Pay Type Entry

This master is used to enter the charges type.

Follow the Path: Admin User Login > Master > Pay Type Entry

Sr. No.


1 Service Name Select service name. For e.g. Building Permission, Plinth etc.

2 Description Enter the description of charges. For e.g. Development charges, Scrutiny fees etc.

3 Payment Type Select the payment type, when this particular charges are applied. i.e. Pre or Post Approval charges

4 Defunct To deactivate the charges type this option will be used 5 Submit Button After Submitting, the record will be added successfully

and it will display below.



For e.g. Want to add Development charges for Building Permission which will apply for Post Approval.

Field Name Description

Service Name Building Permission

Description Development charges

Payment Type Post Approval

Submit Button After Submitting, the record will be added successfully and it will display below.

4.14 Pay Type Rate Entry

This option is used to enter the rate against charges.

Follow the Path: Admin User Login > Master > Pay Type Rate Entry

Sr. No.


1 Service Name Select Service Name. For e.g. Building Permission, Plinth etc.

2 Charges Name Select Charges Name which is added from pay type rate entry For e.g. Development charges, Scrutiny fees etc.

3 Proposal Category

Select Proposal Category. User will select the proposal category i.e. Residential, Commercial etc.

4 Calculate On Select Calculate On. User will select the type of area on which the charges are being applied.

5 Operation Select Operation. There are many options are given. As per formula user will select the option.

6 Depends On This option is used only for Labour cess calculation. 7 Rate Here user will enter the rate against the charges type.



8 Submit Button After Submitting, the record will be added successfully and it will display below.

For e.g.

1. Scrutiny Fess

RESIDENTIAL 20/- sq.m 20 x buit up area COMMERCIAL 40/- sq.m 40 x buit up area

In pay type entry how user will enter:



Charges Name Scrutiny fees

Proposal Category Residential

Calculate On Built Up Area

Operation Multiply with Rate

Depends On NA

Rate 20

Same will be apply for Commercial, only rate will be different.

2. Development Charges

RESIDENTIAL 0.02 x Built up area x(Ready Reckoner Rates) COMMERCIAL 0.04 x Built up area x(Ready Reckoner Rates



Charges Name Development Charges





Operation Multiply with RR

Depends On NA

Rate 2

Same will be apply for Commercial, only rate will be different.

3. Labour Cess

RESIDENTIAL 1% x Built up area x Construction Cost



Charges Name Labour Cess



Operation Multiply with RR

Depends On Construction Cost

Rate 1



4.15 Past Inspection Data Entry

This master is used to enter the past inspection data for each Proposal. User needs to specify the proposal number and the application number for uploading the past inspection entry.

Follow the path: Admin User Login > Master > Past Inspection Data Entry

Sr. No.


1 Service Name Select the service name from the dropdown 2 Year select the year from the dropdown 3 Service Approval

Number Enter the approval number for the service selected. E.g Building permission approval number, part occupancy approval number etc.

4 Proposal Number Enter the proposal number 5 Approval Date Select the approval date for the proposal number from

the calendar 6 Site Visit Date Select the site visit date from the calendar 7 Inspected By Enter the name of the person who did the site visit for

that proposal 8 Owner Name Enter the name of the owner of the proposal 9 Architect/Enginee

r Name Enter the name of the architect/engineer for the proposal

10 Remarks Enter Remarks if any 11 Upload Inspection

Details Click on the upload button and choose the inspection details file to upload. Note: This file can be either PDF, jpeg, gif format.

12 Submit Click on Submit button to save the entry.



Once the entry is done, user can view the inspection data from the Inspection Report List.

Click on view button to see the uploaded file.

The END.

Documents

USER MANUAL – BPMS TP Client