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Maintaining and Publicizing Your Academic Policies Session M4.1
SACRAO 2014
The University of Texas at Arlington
The University of Texas at Arlington sets the standard for educational excellence in the thriving Dallas-Fort Worth area. With an enrollment approaching 33,500, it's the second largest institution in the UT System and the sixth largest in Texas. The University is rising in stature through its commitment to transforming the lives of students, pushing the boundaries of knowledge, and serving those around us.
The University of Texas at Arlington is one of the most ethnically diverse campuses in the United States, according to rankings of national universities U.S. News& World Report released Tuesday, September 10, 2013.
The University of Texas at Arlington
The University of Texas at Arlington
The University of Texas at Arlington
College Park Center
The University of Texas at Arlington
Engineering Research Building
The University of Texas at Arlington
The University of Texas at ArlingtonOozeball mud volleyball tournament
The University of Texas at Arlington
FSAE Team Ranked Fifth in the World
The success of UT Arlington's Formula SAE program acrossthree decades of competition earned the program well-deserved recognition and a top-five ranking in the world, in the latest Formula Student Combustion World Rankings, compiled by Formula Student Germany e.V.
Regist-L Listserv
Greetings from San Antonio! We are evaluating and formalizing our policy related to students’ leave of absence. Additionally, as part of this process, we will develop a leave of absence form that the student will complete to petition for the leave. If you have a leave of absence policy/form, would you send me the link to the policy and to the form?
Regist-L Listserv
For those of you with graduate and undergraduateprograms a few questions:• Do you allow any graduate credits/courses to count in both the undergraduate and graduate programs for the same student?• If yes, how many courses/credits?• What regulates this (best practice, state mandate, internal policy, other)?• Any suggestions going forward as I formulate and “defend” my position to the faculty assembly and graduate council?
TACRAO Listserv
Good morning everyone. Quick question… Typically, classification is 0-29 hours completedfor freshmen, 30-59 for sophomores, 60-89 forjuniors, and 90 and above for seniors. Doesanyone use anything different?
Regist-L Listserv
How is your institution handling the online Registrar’s Report on the Common App? We just started doing them electronically this month and have run into some interesting difficulties. It seems that students can enter anyone’s email address on the app and the request to fill out the Report will go to that person, regardless of who they are. It’s created a lot of confusion in our office, and with our students.
Regist-L Listserv
I’m curious to know what most of you do forstudents taking courses at another institution.
For instance, do you allow students within their last semester to take course at another institution? What approval process do you have in place for the course to transfer back to the home institution?•
Policy Development
• State Level
• Regents’ Level
• University Level
Policy DevelopmentState Level
Texas Higher Education Coordinating Board (THECB) Texas Education Code: Title 3 Higher Education
CONTROL OF FUNDS, FACULTY DEVELOPMENT LEAVES OF ABSENCE, INFORMATION NETWORK ASSOCIATIONS, PROTECTION OF BUILDINGS AND GROUNDS, REQUIRED AND ELECTIVE COURSES, RESPONSIBILITIES OF GOVERNING BOARDS, SYSTEM ADMINISTRATIONS, AND INSTITUTIONS, GUIDELINES FOR ACADEMIC AND OTHER REPORTS BY INSTITUTIONS OF HIGHER EDUCATION, TEXTBOOKS, ENGINEERING EXCELLENCE FUND, PRIVATE DONOR RESEARCH FUND, CONDITIONAL GIFTS FROM FOREIGN PERSONS, ENGINEERING AND SCIENCE RECRUITMENT FUND, PARTNERSHIPS BETWEEN COMMUNITY/JUNIOR COLLEGES AND OTHER INSTITUTIONS OF HIGHER EDUCATION, INTELLECTUAL PROPERTY POLICIES, FUND FOR THE NATIONAL CENTER FOR MANUFACTURING SCIENCES, MEDICAL AND HEALTH CARE PROFESSIONS RECRUITMENT FUND, EDUCATIONAL ECONOMIC POLICY CENTER, ADMISSION APPLICATION FORMS, CONSTRUCTION AND REPAIR OF PERMANENT IMPROVEMENTS, UNIFORM ADMISSION POLICY, JOINT ADMISSION MEDICAL PROGRAM, ADMISSION AND SCHOLARSHIP POLICIES FOR GRADUATE AND PROFESSIONAL PROGRAMS, TECHNOLOGY WORKFORCE DEVELOPMENT, WOMENS ATHLETIC DEVELOPMENT FUND, MISCELLANEOUS PROVISIONS
Texas Association Of Collegiate Registrars and Admissions Officers (TACRAO)
Policy DevelopmentRegents’ Level
• Administration• Personnel• Academic Issues• Student Issues• Development• Investments• Facilities• Intellectual Property
Policy DevelopmentUniversity Level
Handbook of Operating Procedures• Administrative Policies
1. General Provisions2. Administrative Officers3. Faculties and Faculty Organizations4. Graduate Faculty and Organization5. General Policies6. Faculty Matters
• Student Policies1.Division of Student Affairs2. Student Conduct and Discipline3. Student Organizations4. Speech, Expression and Assembly5. Use of University Facilities6. General Policies
Policy DevelopmentUniversity Level (continued)
Administrative Committees• Budget Policy Committee – President, Chair• Council of Academic Deans – Provost, Chair• Institutional Audit Committee – President, ChairFaculty and Staff Committees• Academic Standards Committee, Faculty Chair• Commencement Committee, Faculty Chair• Committee on Equity - selected by the Senate• Committee on Graduate Students - Graduate Assembly• Committee on Program Policy - Graduate Assembly• Committee on Program Review - Graduate Assembly• Committee on Rules and Elections - Provost, Chair• Committee on Tenure and Academic Freedom and Responsibilities
Policy DevelopmentUniversity Level (continued)
• Committee on Undergraduate Curricula• Faculty Senate• Graduate Assembly• Hearing Panel• Registration, Calendar and Scheduling Committee• Teacher Education Council• Undergraduate Assembly – Provost, Chair• Staff Advisory Council• Committee on Diversity and Inclusion• Employee Wellness Committee• University Sustainability Committee• Associate Deans and Academic Directors• Program Review Committee• University Academic Advising Committee
Policy Review
• State Legislation• Student Senate through Student Resolutions• Staff representative to the Staff Advisory
Council• Faculty representative to the Faculty Senate• Students’ course evaluations• President’s decree
Publicizing Policy
• Web1. online Undergraduate and Graduate Course
Catalogs; Admissions, Records and Registration Website
2. Handbook of Operating Procedures 3. MavWire – daily web notices4. Trailblazer – weekly web news5. MavConnect Newsletter (e-newsletters)6. Registrants’ Responsibility
• Student Publication Shorthorn (Weekly Student Newspaper)
Publicizing Policy (continued)
Registrants’ Responsibility
Registrants’ Responsibility (Cont)
Registrants’ Responsibility (Cont)
Publicizing Policy (continued)
• Ask Admissions• Ask Financial Aid• Ask Records and Registration• Ask Bursars• Ask Veterans Affairs• Phone Bank in the Records’ Office• Front Counter of various Offices
Publicizing Policy (continued)
Publicizing Policy (continued)
Admissions, Records and Registration Phone Center
• 7 Customer Services Representatives (FTE)
• 1 Supervisor (FTE)
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