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U.S. Department of LaborEmployment Standards Administration
(Non)Compliance Monitoring
What to look for and how to find it … (Davis-Bacon payrolls)
U.S. Department of LaborEmployment Standards Administration
Payroll reviews…Ensure all laborers and mechanics no less
than the required pay based on:Type of work performedHours worked, including any overtime
Monitoring for violations not compliance
U.S. Department of LaborEmployment Standards Administration
Types of violations… Face of the record
InadvertentEasily resolvedIf early, not too costly
Concealed (falsification)WillfulIndependent validation / investigationBigger bucks / bigger impact
U.S. Department of LaborEmployment Standards Administration
Why DOL?
ResourcesTrained investigatorsBroader scope of authorityPotential for debarment
U.S. Department of LaborEmployment Standards Administration
Compliance FactorsType of work performed (classification)Number of hours worked (straight time and
overtime)Wage rate for the classificationActual payment to the worker
U.S. Department of LaborEmployment Standards Administration 6
Spot-Check PayrollsReview for major tradesDetect patternsCompare on-site interviewsFocus on falsificationEnsure corrections, as needed
U.S. Department of LaborEmployment Standards Administration
1st things 1st…Sort by employer / arrange by dateCheck the signatureCheck the data If not, require resubmission – never return
payrolls for correction
U.S. Department of LaborEmployment Standards Administration
Next steps…Face of the record
Work classifications / pay ratesHoursApprentices / traineesComputationsRequire corrections if neededRestitution on correction certified payroll
U.S. Department of LaborEmployment Standards Administration
A closer look…Concealed violations
MisclassificationReduced hoursDeficient rate of pay / fringe benefitsUnauthorized deductionsKickbacks
U.S. Department of LaborEmployment Standards Administration
Payroll Falsification IndicatorsPayrolls data are simplePatterns over timeAnomalies / mistakesWhat’s false / what’s true?
U.S. Department of LaborEmployment Standards Administration
Ratio 1:1…Example:
10 Laborers : 2 Electricians
U.S. Department of LaborEmployment Standards Administration
Ratio 1:1?Misclassification
Possible exceptions: Landscaping; cement; paving
What is false / what may be true
U.S. Department of LaborEmployment Standards Administration
Too few / irregular hours…Examples:
No 40 hour workweeksCrew doesn’t work togetherHours reported in 10th or 100th
fractions
U.S. Department of LaborEmployment Standards Administration
Too few / irregular hours?Reduction of hours / backing into hoursHours reduced to fit fabricated calculation
Earnings ÷ WD rate = false hours What is false / what may be true
U.S. Department of LaborEmployment Standards Administration
Computation discrepancies…Examples:
Hours x rate of pay ≠ gross earnedRound gross earned from uneven DB
wage rates
U.S. Department of LaborEmployment Standards Administration
Computation discrepancies? Insufficient hourly rate / piece workHourly wage / piece rate can’t meet DB rateEr disregards math to match gross earnings /
net payWhat is false / what may be true
U.S. Department of LaborEmployment Standards Administration
Extraordinary deductions…Examples:
Unidentified / disproportionate deductions
Savings / other deduction ≥ take home pay
U.S. Department of LaborEmployment Standards Administration
Extraordinary deductions?Kickback or basic underpaymentEr takes “cut” from the back endWhat is false / what may be true
U.S. Department of LaborEmployment Standards Administration
Worker complaint… All manner of underpayment / falsification schemes
Employer pays in cashEmployer “cashes” pay checks“Ghost” employees
U.S. Department of LaborEmployment Standards Administration
Compliance excess…Employer submits employee “labor
releases”Employer submits unrequired /
unrequested documents
U.S. Department of LaborEmployment Standards Administration
Next steps… Validate suspected violations
What happened / what do you needHow much restitution / LDs
Contact Federal funding agency / DOL? Request employee addresses / SSNs
Send questionnaires (customize – what’s false/what’s true)
Target on-site interviews
U.S. Department of LaborEmployment Standards Administration 22
On-Site InterviewsValidate / test payroll data (inspector’s
observations / employee perspective)Get a “good” story – focus on suspect activityDevelop complaints / substantiate suspected
violationsTarget interviews
U.S. Department of LaborEmployment Standards Administration
Record of Employee Interview (HUD-11 / HUD-11SP)
U.S. Department of LaborEmployment Standards Administration
More steps…Assess the dataEstimate restitution / CWHSSA L/DsConsider withholding
U.S. Department of LaborEmployment Standards Administration
Then what? Informal consultation
Nature of the violationsScope of violations
Send summary / documents Cooperate / ensure withholding Monitor for non-compliance
U.S. Department of LaborEmployment Standards Administration
At any point… Contact the Federal funding agency / DOL if:
You have any questionsNeed assistanceThere is any suggestion that kickbacks are
involved
U.S. Department of LaborEmployment Standards Administration
Resources… DOL Wage and Hour Division
http://www.dol.gov/esa/whd www.dol.gov/esa/whd/recovery
HUD Office of Labor Relationswww.hud.gov/offices/olr
Wage Determinations On-Linewww.wdol.gov