UPDATED PROCUREMENT PLAN FOR WORKS DATE …documents.worldbank.org/curated/en/...CREDIT NO.: 4334-GH PROJECT ID: P100619 IMPLEMENTING AGENCY: DEPARTMENT OF URBAN ROADS Total contract

UPDATED PROCUREMENT PLAN FOR WORKS

DATE SUBMITTED: 23 JAN 2015

COUNTRY: GHANA

COORDINATING AGENCY: MINISTRY OF ROADS AND HIGHWAYS

PROJECT NAME URBAN TRANSPORT PROJECT

CREDIT NO.: 4334-GH

PROJECT ID: P100619

IMPLEMENTING AGENCY: DEPARTMENT OF URBAN ROADS

Serial No. Component Description*

List of Contracts

3 3A

Route Improvement under UTP -Supply and

Install Traffic Signals

(LOT 3) -TYPE B

Norm Duration of Proc Steps

1 3A Route Improvement under UTP -Amasaman to

Kwame Nkrumah Circle plus Depots/Workshops

(LOT 1) -TYPE B

2 3A Route Improvement under UTP -Kwame

Nkrumah Circle to CMB

(LOT 2)- TYPE B

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Total Cost

Note Exchange Rate (Average Interbank) - 31/07/14

$1.00 = Ghs3.0337

Package

Number

Lot

Number

Lumpsum or Bill

of Quantities

Procurement

Method

DUR/IDA/UTP/NCB/W/Lot 1/2014 1 BOQ NCB



Basic Data

Estimated Amount in

US $

Pre-or Post

Qualification

Prior or Post

Review

Plan vs.

Actual

Invitation for Pre-

qualification of

contractors

If Prequalification Plan

add 7-13 wks Actual

4,000,000.00 Post Post Plan N/A

2,224,661.01 Actual


2,517,599.83 Actual


Actual

Basic Data Pre-qualification Process

14,000,000.00 Plan

4,742,260.84 Actual

Submission of Pre-

qualification evaluation

Report

No- Objection DatePrep & Submission

by Ex Agency

No-objection

Date

4 - 7 wks 1 - 1.5 wks

N/A N/A N/A N/A

N/A N/A

N/A N/A N/A N/A

N/A 11-Jun-14

N/A N/A 29-Jan-15 N/A

N/A

Draft Bid Documents, including specs and

quantities, draft SPNPre-qualification Process

If Post-Review, No-objection Dates are not needed

Spec Proc Notice

Advert

On-line UNDB

Gateway

Nat Press

Bid Invitation Date Bid Closing-OpeningPlan vs.

Actual

1.5 - 2 wks 1.5 - 2 wks 6 to Plan

Actual

18-Apr-14 18-Apr-14 20-May-14 Plan

18-Jun-14 18-Jun-14 17-Jul-14 Actual

18-Apr-14 18-Apr-14 20-May-14 Plan

18-Jun-14 18-Jun-14 17-Jul-14 Actual

5-Feb-15 5-Feb-15 5-Mar-15 Plan

Actual

Bidding Period

Plan

Actual

Submission

Bid Eval Rpt

No-objection

DateContract Amount in US$

12 wks 1.5 - 3 wks

N/A N/A

N/A N/A 2,224,661.01

N/A N/A

N/A N/A 2,517,599.83

12-Mar-15 N/A N/A

Bid Evaluation Contract Finalization

0.00

0.00

Date of

Contract

Award

Publication of Award

Date

Contract

Signature

Plan vs.

Actual

1 wk 1 -2 wks 1.5-3 wks Plan

Actual

4-Aug-14 11-Aug-14 18-Aug-14 Plan

18-Aug-14 29-Aug-14

4-Aug-14 11-Aug-14 18-Aug-14 Plan

18-Aug-14 29-Aug-14

16-Mar-15 30-Mar-15 23-Mar-15

Contract Finalization

Plan

Actual

Commencement Date

Mobilization

Advance

Payment

Substantial

Completion

Final

Acceptance

4 wks

1-Sep-14 15-Sep-14 20-Dec-14 20-Dec-14

8-Sep-14 5-Feb-15

1-Sep-14 15-Sep-14 20-Dec-14 20-Dec-14

8-Sep-14 5-Feb-15

30-Mar-15 20-Apr-15 8-Jun-15 5-Dec-15

Contract Implementation

Final

Cost in US$

(i) To improve mobility in the selected Metropolitan,

Municipal and District Assemblies through a

combination of traffic engineering measures,

management improvements, regulation of urban

passenger transport and implementation of a Bus

Rapid Transit (BRT) system; and (ii) To promote a

shift to a more environmentally sustainable

transport modes and lower transport-related GHG

emissions along the Pilot BRT corridor in Accra.


Results

0.00

0.00

UPDATED PROCUREMENT PLAN FOR GOODS

DATE SUBMITTED: 23 JAN 2015COUNTRY: GHANACOORDINATING AGENCY: MINISTRY OF ROADS AND HIGHWAYSPROJECT NAME URBAN TRANSPORT PROJECTCREDIT NO.: 4334-GHPROJECT ID: P100619IMPLEMENTING AGENCY: DEPARTMENT OF URBAN ROADS

S/No. Component Description*

List of Contracts

Supply of Office Equipment For:

1

2

3

4

1G

Norm Duration of Proc Steps

OFFICE EQUIPMENT

Photocopiers: Heavy Duty (6Nr.)

Photocopiers: Light Duty(10Nr.)

Shredder (8 No.)

Scanner (5 No.)

5

6

7

8

9

10

11

12

13

1G

Softwares (Design Application & Anti-Virus)

Laptop Computers(10Nr.)

Desktop Computers - 24"- and peripherals (5 No.)

Desktop Computers - 17"- and peripherals (10 No.)

A3/A4 Printers (4no Coloured )

Printers (10no Black and White)

Surveying equipment-Levelling Instrument(5 No.)

Precimeters (12 No.)

Furniture (Various)- 2No.

Supply of Stationery for

14

Total Cost

1G

Office Statinery (Various)

Furniture (Various)- 2No.

STATIONERY

Package

Number

Lot

NumberEstimated Amount in US $

23,733.39

19,777.83

1,318.52

2,966.67

BASIC DATA

DUR/IDA/UTP/NCB/G-1/OFF.EQP.

1

2

3


1

13,185.22

4,120.38

7,251.87

7,911.13

4,944.46

3,420.00

4,120.38

3,955.57

8,306.69

7



2

3

4


5

6

1

2

1

15,000.00

120,012.12

DUR/IDA/UTP/NCB/G-

5/STATiIONERY

DUR/IDA/UTP/NCB/G-4/OFF.EQP.1

1

Procurement Method Pre-or Post Qualification Prior or Post ReviewPlan vs.

Actual

If Prequalification Plan

add 7-13 wks Actual

Shopping Post Qualification Post Review Plan

Actual


Actual


Actual


Actual

BASIC DATA


Actual


Actual


Actual


Actual


Actual

Shopping Post Qualification Post Review


Actual


Actual


Actual


Actual

Plan

Actual

Plan

Actual


Spec Proc Notice

Advert

Prep & Submission

by Ex Agency

No-objection

Date

On-line UNDB

Gateway

Nat Press

Bid Invitation Date

4 - 7 wks 1 - 1.5 wks 1.5 - 2 wks 6 to

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

Draft Bid Documents, including specs and

quantities, draft SPN Bidding Period

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015

10-Feb-2015 N/A N/A 17-Feb-2015


Bid Closing-OpeningComplete

Bid Eval Rpt

No-objection

Date

Plan vs.

Actual

12 wks 2 - 4 wks 1 - 1.5 wks Plan

Actual

Plan

Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

24-Feb-2015 3-Mar-2015 N/APlan

Actual


Actual

Bidding Period Bid Evaluation

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual


Actual

24-Feb-2015 3-Mar-2015 N/A


Actual


Actual


Actual

24-Feb-2015 3-Mar-2015 N/A Plan

Actual

Plan

Actual

Plan

Actual

Contract Amount in

US$'000

Date

Contract

Award

Publication of Award

Date

Contract

Signature

1 wk 1.5-3 wks

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

Contract Finalization

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

17-Mar-2015 31-Mar-2015 31-Mar-2015

Opening

of

Let of Credit

Arrival

of

Goods

Inspection

Final

Acceptance

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015


N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

N/A 15-May-2015 29-May-2015

2-May-2015 16-Jun-2015 30-Jun-2015

Contract Start Date

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015


15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

15-Apr-2015

DISBURSEMENT PLAN 2015

DATE SUBMITTED: 23 JAN 2015

COUNTRY: GHANA

COORDINATING AGENCY: MINISTRY OF ROADS AND HIGHWAYS

PROJECT NAME URBAN TRANSPORT PROJECT

CREDIT NO.: 4334-GH

PROJECT ID: P100619

IMPLEMENTING AGENCY: DEPARTMENT OF URBAN ROADS

Total contract

amount € Equivalent

Supply of Equipment, Goods and Services

Procurement of Office Equipment & Goods 120,000.00

BRT Studies, Training and Tours 100,000.00

Type B Bus Infrastructure

Route Improvement under UTP -Supply and Install Traffic Signals

(LOT 3) -TYPE B 6,000,000.00

3. Consultancy ServicesConstruction Supervision of Bus Priority Measures and Infrastructure for

Amasaman - CMB Corridor Ph I 415,791.38

Interbank Exc Rate 31-07-2014 Rate

Euro 1: 4.0583 GHC

USD 1:3.0337 GHC

Non

Total

Route Improvement under UTP -Amasaman to Kwame Nkrumah Circle plus

Depots/Workshops (LOT 1) 2,224,661.01

Route Improvement under UTP -Kwame Nkrumah Circle to CMB (LOT 2)

2,517,599.83

MINISTRY OF ROADS AND HIGHWAYS

URBAN TRANSPORT PROJECT

DEPARTMENT OF URBAN ROADS

Disbursements as of

31/12/2014 15-Jan 15-Feb 15-Mar 15-Apr 15-May

40,000.00 40,000.00 40,000.00

50,000.00 50,000.00

3,000,000.00 1,500,000.00 1,500,000.00

317,472.39 32,772.99 32,772.99 32,772.99

Goods - - 40,000.00 40,000.00 40,000.00

Works 1,053,487.88 1,053,487.88 4,053,487.88 1,500,000.00 1,500,000.00

Consultancy 32,772.99 32,772.99 32,772.99 - -

Non

Total 1,086,260.88 1,086,260.88 4,126,260.88 1,540,000.00 1,540,000.00

UTP DISBURSMENT PLAN - 2015

ANTICIPATED DISBURSEMENTS

405,223.26 606,479.25 606,479.25 606,479.25

1,176,573.94 447,008.63 447,008.63 447,008.63

15-Jun 15-Jul 15-Aug 15-Sep 15-Oct 15-Nov 15-Dec

- - - - - - -

- - - - - - -

- - - - - - -

- - - - - - -

UTP DISBURSMENT PLAN - 2015

ANTICIPATED DISBURSEMENTS

GHANA PROCUREMENT HUB

2014 CONTRACT DATA

# of

Contracts Value ($'000)

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

# of

Contracts Value ($'000)

# of

Contracts

Value

($'000)

Department

of Urban

Roads

None None 3 10,743 None None None None 3 10,743

Name of PIU

Works

ICB NCB Others Total Prior Review ContractsTotal Post Review

Contracts


2014 CONTRACT DATA

Department

of Urban

Roads

Name of PIU

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

None None None None 14 120 None None 14 120

NCB OthersTotal Prior Review

Contracts

Total Post Review

Contracts

Goods

ICB


2014 CONTRACT DATA

Department

of Urban

Roads

Name of PIU

# of

Contracts

Value

($'000)

# of

Contracts

Value

($'000)

1 416 None None

Consultancy

Total Prior Review

Contracts

Total Post Review

Contracts

Programme/Project : Urban Transport Project

Loan : IDA & AFD CO-FUNDING

Dec. 13 Jan. 14 Feb.14 Mar.14 Apr. 14 May.14 Jun. 14

1

2

3

4

5

6

7

8

9

10

11

14

NB Activities No.s 1 - 5 are funded from UTP component no.3 (Development of a BRT system)

Activities No.s 6- 12 are funded from UTP component No. 2 (Traffic engineering, management, and safety)



(LOT 3) -TYPE B

Construction of Traffic Management Works -

Batch 2

Construction of Phase 2 Works: Relocation of

Utilities Only

Procurement of Phase 2 Works (To be Funded by

AFD)Construction of Phase 2 Works (To Be Funded By

AFD) in 2015Procurement of Traffic Management Works

(Batch 1 Lot 1&3 and Batch 2)(To be Funded by

AFD)


Batch 1 Lot 1


Batch 1 Lot 3

Detail Design of Phase 2 Works: Bus Priority

Infrastructure, Aveno-Circle, Abeka (9th Street to

Abeka Jn) and Amasaman Depot and

Maintenance Facility

Country/Organisation : Ghana/ Department of Urban Roads

Work Plan for 2014 -15

Activity

Procurement of Consultant for Detail design and

supervision of Bus Priority Measures and

Infrastructure

Detail Design of Phase 1 Works: Bus Shelters and

lay-bys, Amasaman Terminal, Ofankor Terminal,

Achimota Terminal, Depot & Maintenance

Facilities and Bus Shelter, Contra Flow at Kwame

Nkrumah Avenue (South Liberia -Tudu Road) and

Tudu Terminal

Procurement of Phase 1 Works

Construction of Phase 1 Works

Jul. 14 Aug. 14 Sept. 14 Oct. 14 Nov.14 Dec.14 Jan. 15 Feb.15 Mar.15 Apr. 15

Activities No.s 6- 12 are funded from UTP component No. 2 (Traffic engineering, management, and safety)

Work Plan for 2014 -15

May.15 Jun. 15 Jul. 15 Aug. 15 Sept. 15 Oct. 15 Nov.15 Dec.15

Country/Organisation:Ghana / Department of Urban Roads

Project/Programme: Urban Transport Project

Credit #: IDA 433340

Procurement of Office Equipment and Goods 120,000.00

Subtotal 120,000.00



(LOT 3) -TYPE B

6,000,000.00

Subtotal 22,742,260.84

Construction of Traffic Management Works - Batch

1 Lot 1 6,758,711.78


1 Lot 3 828,549.92


2 2,392,170.50

BUDGET PLAN

1

Summary of Budget

No DescriptionTotal Budget Allocation

(A+B+C) (US$)Supply of Goods

Type B Route Infrastructure

2

Route Improvement under UTP -Amasaman to

Kwame Nkrumah Circle plus Depots/Workshops

(LOT 1) -TYPE B 2,224,661.01

Route Improvement under UTP -Kwame

Nkrumah Circle to CMB

(LOT 2)- TYPE B 2,517,599.83

Route Improvement under UTP -Relocation of

Utilities - Water (LOT 3)750,000.00


Utilities - Telecom (LOT 5)500,000.00


Utilities - Electricity (LOT 4)750,000.00

Route Improvement under UTP -Amasaman to

Kwame Nkrumah Circle plus Depots/Workshops 5,000,000.00

Traffic Engineering Management & Safety

3

Route Improvement under UTP -Kwame

Nkrumah Circle to CMB (PH II) 5,000,000.00

Subtotal 9,979,432.20

Construction Supervision of Bus Priority Measures

and Infrastructure for Amasaman - CMB Corridor Ph

I

415,791.38

Construction Supervision of Phase 2 Works: Bus

Priority Infrastructure, Aveno-Circle, Abeka (9th

Street to Abeka Jn) and Amasaman Depot and

Maintenance Facility

511,381.31

Supervision of Traffic Management Works (Batch 1

and Batch 2) 366,269.35

BRT Studies and Training Tours 100,000.00

Subtotal 1,393,442.03

5 GRAND TOTAL 34,235,135.07

Interbank Exc Rate 31-07-2014 Rate

Euro 1: 4.0583 GHC

USD 1:3.0337 GHC

3

Consultancy Services, Training and Workshops

4

IDA (A) AFD (B) GEF (D)

120,000.00 0

120,000.00 0

6,000,000.00 0

10,742,260.84 12,000,000.00 1,581,797.19

6,758,711.78 952,284.76

828,549.92 92,636.10

2,392,170.50 308,365.93

BUDGET PLAN

Budget Allocations (US$) Total Amount Disbursed at

Dec. 2014Supply of Goods


2,224,661.01 405,223.26

2,517,599.83 1,176,573.94

750,000.00 0

500,000.00 0

750,000.00 0

5,000,000.00 0


5,000,000.00 0

9,979,432.20 1,353,286.79

415,791.38 317,472.39

511,381.31 -

366,269.35 -

100,000.00 -

515,791.38 877,650.65 317,472.39

11,378,052.22 22,857,082.86 3,252,556.38


120,000.00 120,000.00

120,000.00 120,000.00

6,000,000.00 6,000,000.00

21,160,463.65 21,160,463.65

5,806,427.02 5,806,427.02

735,913.82 735,913.82

2,083,804.57 2,083,804.57

BUDGET PLAN

Amount Available (US$) Budget for 2015 Deficit/Surplus

Supply of Goods


1,819,437.75 1,819,437.75

1,341,025.89 1,341,025.89

750,000.00 750,000.00

750,000.00 750,000.00

500,000.00 500,000.00

5,000,000.00 5,000,000.00


5,000,000.00 5,000,000.00

8,626,145.41 8,626,145.41

98,318.98 98,318.98

511,381.31 511,381.31

366,269.35 366,269.35

100,000.00 100,000.00

1,075,969.64 1,075,969.64

30,982,578.70 30,982,578.70
