11

UpdatedUpdatedActions / ReasonsActions / Reasons

August 2011August 2011

2

ObjectivesObjectives

►Miscellaneous from HR Conference Miscellaneous from HR Conference Calls Calls

►Discuss and give examples of new and Discuss and give examples of new and updated Reasons updated Reasons

►LOA – Action, Reasons, NotesLOA – Action, Reasons, Notes►QuestionsQuestions

3

MiscellaneousMiscellaneous

►Use BPPs and Job AidsUse BPPs and Job Aids http://www.osc.nc.gov/training/osctd/help

►What’s NewWhat’s New http://www.osc.nc.gov/beacon/training/wh

ats_new.html

►As of this morning, the new dual As of this morning, the new dual employment time sheet is NOT employment time sheet is NOT available, keep processing as usualavailable, keep processing as usual

4

MiscellaneousMiscellaneous► Payroll “Wall” is now up. 4/1/11 for Payroll “Wall” is now up. 4/1/11 for

permanent (monthly) and 4/2/11 for permanent (monthly) and 4/2/11 for supplemental (bi-weekly). The “rolling wall” supplemental (bi-weekly). The “rolling wall” will be discussed in more detail in future HR will be discussed in more detail in future HR Conference Calls with BEST.Conference Calls with BEST.

► After processing actions, make it a habit to After processing actions, make it a habit to check some ITs to ensure the action check some ITs to ensure the action processed correctly. This will help prevent processed correctly. This will help prevent overpayments, underpayments, etc. overpayments, underpayments, etc. IT 00 – Actions – Action, Effective date, NotesIT 00 – Actions – Action, Effective date, Notes IT 01 – Org Assign – Position #, ee IT 01 – Org Assign – Position #, ee

group/subgroupgroup/subgroup IT 07 – Planned Working Time – WSR, work week, IT 07 – Planned Working Time – WSR, work week,

%% IT 08 – Basic Pay – SalaryIT 08 – Basic Pay – Salary IT 41 – Date Spec – Original and Agency hire dateIT 41 – Date Spec – Original and Agency hire date

5

►Frequent payroll errors that we can Frequent payroll errors that we can prevent:prevent:

Absence in an inactive period –Absence in an inactive period –►Time entries, 9500, 9400, 9000, 9200 etc Time entries, 9500, 9400, 9000, 9200 etc

entered after ee has been separatedentered after ee has been separated

Date type not in IT 41Date type not in IT 41►IT 41 is missing datesIT 41 is missing dates►Infotype should include (01) Original Hire Date Infotype should include (01) Original Hire Date

and (02) Agency Hire Dateand (02) Agency Hire Date►Separation actions should also include (03) Last Separation actions should also include (03) Last

Day WorkedDay Worked

6

Actions / ReasonsActions / ReasonsDefinitionsDefinitions

►This presentation will only include new This presentation will only include new A/R, definitions for actions that are A/R, definitions for actions that are processed by Class and Comp.processed by Class and Comp.

►For RIF and ER, please refer questions For RIF and ER, please refer questions or concerns regarding these areas to or concerns regarding these areas to the designated contactthe designated contact

7

New / Updated ReasonsNew / Updated Reasons

►Appointment ChangeAppointment Change Review updated commentsReview updated comments

►Career ProgressionCareer Progression Comp/SkillComp/Skill Comp Level ChangeComp Level Change

►Non-Beacon - NoteNon-Beacon - Note

8

►ReallocationReallocation Reallocation Inc Partial Reallocation Inc Partial

►Reallocation Inc – After Eff Date Full – Reallocation Inc – After Eff Date Full – This Reason has been removed and is This Reason has been removed and is no longer an option.no longer an option.

►Note on ee’s in a work – against Note on ee’s in a work – against positionposition

9

►ReinstateReinstate Be sure to look at community service Be sure to look at community service

leaveleave►SeparationSeparation

If the action should be reviewed by ER If the action should be reviewed by ER please make note in the comments.please make note in the comments.

Make note in separation action regarding Make note in separation action regarding negative balances. Check and resolve negative balances. Check and resolve negative balances. negative balances.

There should not be time entries of any There should not be time entries of any kind after the effective date of a kind after the effective date of a separation. (vacation, sick, LWOP, etc)separation. (vacation, sick, LWOP, etc)

There will a separate “Separation” There will a separate “Separation” webinar in the weeks to come.webinar in the weeks to come.

10

►Reinstatement – from a Non-Beacon Reinstatement – from a Non-Beacon Agency Agency

WITHOUT A BREAK IN SERVICEWITHOUT A BREAK IN SERVICE Non-BEACON Transfer Lateral Non-BEACON Transfer Lateral Non-BEACON Transfer ReassignmentNon-BEACON Transfer Reassignment Non-BEACON Transfer Promotion Non-BEACON Transfer Promotion Non-BEACON Transfer EPA – SPANon-BEACON Transfer EPA – SPA Non-BEACON Transfer Class / Pay Plan Non-BEACON Transfer Class / Pay Plan

ChangeChange

►ReinstatementReinstatement Return from Military Care Giver Leave Return from Military Care Giver Leave

11

QUESTIONS?

12

►LOALOA Military Care GiverMilitary Care Giver Military TrainingMilitary Training Civil Air PatrolCivil Air Patrol State Defense Militia DutyState Defense Militia Duty

Worker’s Comp 7 Day WPWorker’s Comp 7 Day WP

13

►LOA – Additional Notes addedLOA – Additional Notes added STD 60 day waiting periodSTD 60 day waiting period

* If STD 60 day runs concurrently with * If STD 60 day runs concurrently with FMLA and ends within the FMLA period, this FMLA and ends within the FMLA period, this action is not necessary. However, notes action is not necessary. However, notes must state STD 60 day period.must state STD 60 day period.

* If STD 60 day is outside of the 12 * If STD 60 day is outside of the 12 week (480 hr) period, this action should be week (480 hr) period, this action should be processed.processed.

Long Term Disability (Leave)Long Term Disability (Leave)

14

QUESTIONS?