Collections and Access

Working GroupUpdate to the Management Team

April 16, 2013

The Collections and Access Working Group (CAWG) ensures that Libraries resources dedicated to developing collections and to providing access to these collections, including purchased/subscribed, donated, freely available, locally digitized or born digital, are invested wisely and in the best interest of the user.

CAWG

Guidelines for Digital Copies bundled with DVD’s

Discussion of serials binding & preservation budget

Budget priorities for one-time purchases Cataloging priorities

Task Forces formed and work begun:◦ Science stacks reduction◦ Periodicals Management◦ Microfilm

Progress

Budget Constraints MOOCs OA issues Changing information needs & acquisition

models New collection building tools Collection Management/print repositories Dialogue and engagement with WGs, Units

Visioning

Continue dialog re: priorities, principles and enhancements to the Information Resources Budget

◦ More than monographs and serials budget◦ Includes collection services, products,

memberships, collection maintenance, ILL, access◦ What areas need to be reduced? What areas

need increase?◦ Explore additional avenues for use of gift funds◦ Consider grants, digitization partnerships, other

Budget Strategies & Principles

Time frame = spring – fall 2013

We need goals and priorities for cuts

May need to cut 10% or more

Break the bundles?

Budget: Serials Cancellation

Issues to investigate◦ Copyright and contract◦ Negotiate licenses that allow use in MOOCs?◦ Potential budget?◦ Create course guides for MOOCs taught by CU

faculty?

Statement of Libraries’ Role based on ARL http://www.arl.org/bm~doc/issuebrief-mooc-22oct12.pdf

Provide general education about MOOCs

Libraries’ Role in MOOCs

in terms of collections and access◦ How to make them identifiable in Chinook◦ Open access v. freely available◦ Facets in Encore?

OA funds◦ Assessment of pilot◦ Continuance/expansion

Open Access issues

Print PDA

Purchasing digital content (streaming media, GIS and datasets, PDFs, etc.)

Mechanism for delivery of these content◦ Associated hosting and access issues◦ Associated budget issues

Changing Information Needs and Acquisition Models

Evaluation of WorldShare Metadata for e-book records

Evaluation of WorldCat Selection

Supporting Unique Collections

Collection Tools

Consider distributed print repositories? Possible Alliance project

Utilize tool such as R2’s Sustainable Collection Strategies (SCS)?

Communication: PASCAL is a “branch”

Physical Collections

• Communication and engagement with WGs, Units within and outside the Libraries Units (e.g., Circulation, LIT re: streaming media) SCWG, UXWG, VPWG VIVO DigiTool and IR (also integration with VIVO) Luna v. ArtStor Shared Shelf Kaltura and Streaming media

What is the role (responsibility) of faculty and OIT? What’s our role? What’s the campus role?

Engagement with WGs, Units

Budget discussions Priorities Strategic planning Resources

Engagement with M Team