JISC Collections JISC Collections: National Licensing

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  • JISC Collections JISC Collections: National Licensing
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  • JISC Collections A little bit of information about JISC Collections JISC is funded by the UK funding councils to further the use and innovation of Information Technology for Universities and Colleges in the UK JISC Collections was a team in JISC until 2006 JISC Collections is now a mutual trading company established by JISC and funded by the funding councils Our members are all the UK universities (about 160), the research councils and all the further education colleges in the UK JISC Collections negotiates on behalf of all its members with publishers of online content There are over 80 deals in place for a wide variety of resources: digital archives, geospatial material, full text databases, abstracting and indexing databases reference materials and e-books We use a variety of models: some content (typically archives) are bought by JISC Collections and made freely available to all members Most deals are framework agreements JISC Collections negotiates prices and terms and conditions and institutions pay subscriptions
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  • JISC Collections CEO Collections Team Manager 3 Collection Managers Promotions Manager and Website Manager Management Accountant NESLi2 (Content Complete) Help desk And subscription service Project Managers For short term projects Structure staff and outsourced activity MERIT National e-books observatory E-books for FE JISC Collections for Schools
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  • JISC Collections NESLi2: national electronic site licence initiative Who does it?: Outsourced to Content Complete: Paul Harwood and Albert Prior Outsourced because of expertise in CCL, and its ability to provide highly expert and dedicated resource for the period of negotiations What does it do?: 20 Journal Deals: Elsevier, Wiley Blackwell, Sage, Springer, Taylor and Francis, Nature, etc, etc List of journal publishers decided through the National Serials Survey Other medium and smaller Journal Deals taken through by The Collections Team: NESLi2 SMP What is the Model?: Opt-in Model: Each institution decides to opt-in (a weakness of the model) thus new strands Single Payment and SHEDL Who manages it?: Steered by the Journals Working Group, chaired by Hazel Woodward Reports to the JISC Collections CEO
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  • JISC Collections Journals Working Group Vision Statement UK Higher and Further Education and Research Councils will be able to access all relevant journal material electronically. Access to this material will be based upon a thorough understanding of users' current and emerging behaviours and requirements aligned to the needs of teaching and research undertaken by UK Higher and Further Education and Research Councils and enabling the achievement of their national and institutional strategies and plans. Such access and use will be supported at both the national and institutional level by a robust, flexible and reliable business, licensing and technical infrastructure that will promote the acquisition, curation, preservation and delivery of electronic journal material of the widest subject breadth and greatest historical depth both now and into the future.
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  • JISC Collections The annual process The process is to enable the negotiators to have freedom to negotiate without continual reference to the Journals Working Group and to provide clear and regular communication to the member institutions Annually: Negotiation criteria agreed and endorsed by the Journals Working Group: including price cap and cancellation Letters of Intent requested by all Universities Monthly progress reports to NESLi2 Reps one in each university Negotiations with publishers ideally to be concluded by September each year Offers published on the NESLi2 website on the secure area Single Payment for some deals aggregated by Content Complete Latest development is SHEDL: Treating all Scottish Universities as a single entity, e- only deals, with a single payment
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  • JISC Collections NESLi2 Model Licence Starting point for all negotiations widely adopted outside of the UK Annually reviewed and updated in light of changes in technology (for example, wireless networks and use of robots) and demands of the universities (for example campus wide use for Walk-in Users, access for retired members of staff) Essential for us: Unlimited concurrent use for all members of staff and all students both within the campus and remotely (we now aim to include retired members of staff and teachers not employed by the university) Walk-in Use across the campus not just the libraries Permitted uses include inclusion in course material, dissertations, public performances, etc Archival rights and deposit with a trusted third party archive COUNTER usage statistics Project Transfer code of conduct WC3 standards
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  • JISC Collections JISC Banding and cost per download BANDING MODEL: 10 Bands for pricing: A to J Based on the amount of public money each institution receives for teaching and for research (not an FTE model) Widely accepted and adopted COST PER DOWNLOAD: Annual results for one deal from four libraries in bands A-G in an Evidence Base study show average costs per request ranging from 0.30 to 1.13, with costs for requests for unsubscribed titles from as low as 0.09 up to 0.51 where requests for subscribed titles go from 0.94 to 1.62. This table also illustrates well how, though results from individual libraries naturally vary, average costs per request across JISC Bands are fairly similar. In fact, in this example, the smallest library in Band G has the lowest cost per request. This pattern has been found to be common in libraries studied by Evidence Base. JISCaverage cost per request average cost per request for unsubscribed title average cost per request for subscribed title A.74.131.48 C.81.371.62 D1.13.511.54 G.30.09.94
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  • JISC Collections Assessing the value of the NESLi2 deals 2008 report by Dr Angela Conyers & Pete Dalton, Evidence Base Research and Evaluation, Birmingham City University Survey of NESLi2 representatives, Evidence Base found users appreciative of the service received from Content Complete, as the NESLi2 negotiating agents: Excellent as negotiation agents brokering decent, relevant deals. They do the hard work we do not have the time to do a trustworthy source makes life a lot easier gave confidence in going ahead
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  • JISC Collections Access to a greater number of titles Although the initial outlay may be more than if the library takes individual subscribed journals, the NESLi2 deals give e-access to a far larger range of titles and cut down on the amount of time needed to select and order each title separately. LibraryDealNumber of requests subscribed titles Number of requests subscribed titles Total requests Library 1Subscribed titles only 15653 Library 2NESLi2 deal18822852727349
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  • JISC Collections NESLi2 SMP (Small to Medium Sized Publishers) Initiative In order to extend the range of publishers and journals covered by NESLi2, JISC Collections has launched NESLi2 SMP (NESLi2 for Small and Medium sized Publishers). This initiative invites all publishers not currently covered in the list of publishers identified by the community for NESLi2 negotiations to submit offers to the UK academic community. An evaluation panel made up of members of the Journals Working Group, the Library Advisory Working Group, JISC Collections and the negotiating agent, Content Complete, evaluates offers submitted by publishers. Australian Academic Press American Society of Civil Engineers (ASCE) Berg Publishing Berkeley Electronic Press (Bepress) Brill Duke University Expert Reviews (formerly FutureDrugs) Future Medicine Geological Society of America Hart Publishing IOS Press Karger Liverpool University Press Multi-Science Publishing Now Publishers Royal Society of Medicine SPIE University of California Press
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  • JISC Collections Additional Authorised User Licensing Initiative Additional Authorised User licences for educational use These licences will enable universities, for an additional fee, to provide access to defined user groups at Partner Organisations for educational purposes only. The Partner Organisation may be within the UK or overseas. Additional Authorised User licences for commercial use These licences will enable universities, for an additional fee, to provide access to defined users in small and medium sized enterprises (SMEs) funded by or affiliated to a university for the purposes of commercial research and development. Why should a publisher or content provider agree to the Additional Authorised User Licences? To enable their company to access new markets and customers from partner organisations that would not otherwise license content. To agree to a standard framework that will ease the administration of an increasingly common necessity for universities. Publishers will agree in principle to the Additional Authorised User Licences, but in each case can either accept or reject the proposed additional user group. Publishers will set the fees for the Additional Authorised User Licences. The Authorised User Licences are for a fixed period, so publishers will have the opportunity to consider them again at renewal.
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  • JISC Collections NESLi2 and the economic crisis JISC Collections supports the ICOLC statement on the Global Economic CrisisICOLC statement Principle 1: Flexible pricing that offers customers real options, including the ability to reduce expenditures without disproportionate loss of content, will