Update on PBPP within the State of Texas

BY: KIRK D. FAUVER PLANNING & RESEARCH ENGINEER FHWA TEXAS DIVISION (HPP-TX) JUNE 7, 2018

PBPP Framework

TPM Framework

2

Where Do We Want to Go? Based upon a vision for the future Results in goals, objectives, and measures

Goals and Objectives

Performance Measures

PLANNING

Strategic Direction

3

Seven National Goals (MAP-21/FAST Act)

Safety Infrastructure condition (pavement &

bridge) Congestion reduction System reliability Freight movement and economic vitality Environmental sustainability Reduced project delivery delays

4

Source: 23 U.S.C. 150(b)

How Are We Going to Get There?

Identify trends, targets, gaps, strategies, and solutions Results in long-range planning products

Identify Trends and Targets

Identify Strategies and Analyze Alternatives

Develop Investment Priorities

PLANNING

Analysis

5

What Will It Take? Involves prioritization and selection of possible solutions Results in short-term plans and improvement programs

Investment Plan

Resource Allocation

Program of Projects

PROGRAMMING

6

How Did We Do? Monitoring and evaluation occur throughout the process Results in performance reports

IMPLEMENTATION AND EVALUATION

Monitoring

Evaluation

Reporting

7

PBPP and TPM

PBPP Framework TPM Framework

• Continuous public involvement, analysis, and coordination

8

Definition of TPM In short, Transportation Performance Management:

Is systematically applied, a regular ongoing process Provides key information to help decision makers allowing them to

understand the consequences of investment decisions across transportation assets or modes

Improving communications between decision makers, stakeholders and the traveling public

Ensuring targets and measures are developed in cooperative partnerships and based on data and objective information

9

Federal Requirements 10

1. Developing performance management agreements 2. Establishing performance targets 3. Integrating performance-based plans and processes 4. Evaluating past condition and performance 5. Describing anticipated future performance target achievement 6. Phasing-in planning rule and performance measures

Performance Management Agreements

MPO(s), State(s), and public transportation provider(s) shall jointly agree upon and develop specific written provisions for cooperatively developing and sharing information related to: Transportation performance data

The selection of performance targets

The reporting of performance targets

The reporting of performance to be used in tracking progress toward attainment of critical outcomes for the region of the MPO

The collection of data for the State asset management plans for the National Highway System (NHS)

NOTE: For more information, please see 23 CFR 450.314

11

FAST Act Requirements Under 23 CFR 450.314(h)

(h)(1) The MPO(s), State(s), and the providers of public transportation shall jointly agree upon and develop specific written provisions for cooperatively developing and sharing information related to transportation performance data, the selection of performance targets, the reporting of performance targets, the reporting of performance to be used in tracking progress toward attainment of critical outcomes for the region of the MPO, and the collection of data for the State asset management plan for the NHS.

Documented as part of: 1) the MPO planning agreements, or 2) in some other means outside of the MPO agreements as

determined cooperatively by the MPO(s), State(s), and providers of public transportation.

12

Development of Template MOU

Includes: - Roles & Responsibilities - Target Setting - Tracking and Reporting - Monitoring of Trends

Agencies involved include: - State DOT/TxDOT - MPO, and - Regional Transit

Operator

13

Three Options for Consideration (Joint Letter to MPO Directors- 01/05/18)

Option 1: Adopt the complete Memorandum of Understanding (MOU) template for MPO, TxDOT, and Public Transit Operators for performance-based planning.

Option 2: for areas with existing MOU agreement, simply amend it with the performance-based planning language (as shown within the MOU template).

Option 3: for areas that do not have a fully executed agreement with all three parties, need to adopt an agreement that includes the performance-based planning requirements (as shown within the MOU template).

14

Establishing Performance Targets

For FHWA’s performance measures, States and MPOs shall coordinate when setting targets to ensure consistency

For FTA’s performance measures: Inside metropolitan planning areas, MPOs shall coordinate with public transportation

providers when setting targets to ensure consistency

Outside metropolitan planning areas, States shall coordinate with public transportation providers when setting targets to ensure consistency

MPOs have two options for establishing performance targets: 1. Establish its own quantifiable performance target

2. Adopt a State or public transportation provider’s performance target and support the efforts to achieve those targets

NOTE: For more information, please see 23 CFR 450.206 and 23 CFR 450.306

15

Integrating Plans and Processes

The goals, objectives, performance measures, and targets from other performance-based plans and programs shall be integrated into the transportation planning process, including: Highway Safety Improvement Program and strategic highway safety plan

State asset management plan for the NHS

State freight plan

CMAQ performance plan

Congestion management process and plan

Transit asset management plan

Public transportation agency safety plan

NOTE: For more information, please see 23 CFR 450.206 and 23 CFR 450.306

16

Evaluating Past Condition and Performance

Metropolitan and long-range statewide transportation plans (MTPs and LRSTPs) shall include: Performance measures and targets System performance reports evaluating the

condition and performance of the transportation system with respect to the targets

Progress achieved by MPOs in meeting targets in comparison with system performance recorded in previous reports

NOTE: For more information, please see 23 CFR 450.216 and 23 CFR 450.324

17

Statewide and metropolitan transportation improvement programs (STIPs and TIPs) shall include, to the maximum extent practicable: Anticipated effect of the programmed

investments with respect to the performance targets

Anticipated future performance target achievement of the programmed investments

18

NOTE: For more information, please see 23 CFR 450.218 and 23 CFR 450.326

Anticipated Future Target Achievement

Phasing-In Planning and Performance Measures

Final FHWA Rule

Effective Date

States Set Targets By

MPOs Set Targets By

LRSTP, MTP, STIP and TIP Inclusion

Planning May 27, 2016 N/A N/A May 27, 2018

Safety Performance

Measures (PM1)

April 14, 2016 August 31, 2017

Up to 180 days after the State(s) sets targets, but not later than

February 27, 2018

Updates or amendments

on or after May 27, 2018

Pavement and Bridge Condition

Performance Measures

(PM2)

May 20, 2017 May 20, 2018

No later than 180 days after

the State(s) sets targets

Updates or amendments

on or after May 20, 2019

System Performance,

Freight, and CMAQ Performance

Measures (PM3)

May 20, 2017 May 20, 2018

No later than 180 days after

the State(s) sets targets

Updates or amendments

on or after May 20, 2019 N

OTE:

For

mor

e in

form

atio

n, p

leas

e se

e 23

CFR

450

.226

and

23

CFR

450.

340

19

Important PBPP Timelines TIPs or STIPs amended or updated on or after 5/27/2018

must meet the PBPP planning requirements [81 FR 34050] for the safety performance measures.

MTPs or LRSTPs adopted on or after 5/27/2018 must meet the PBPP planning requirements [81 FR 34050] for the safety performance measures.

TIPs or STIPs amended or updated on or after 10/1/2018 must meet the PBPP planning requirements for FTA's Transit Asset Management Final Rule [81 FR 48890].

20

Important PBPP Timelines MTPs or LRSTPs adopted on or after 10/1/2018 must meet the PBPP planning

requirements for FTA's Transit Asset Management Final Rule [81 FR 48890].

TIPs or STIPs amended or updated on or after 5/20/2019 must meet the PBPP planning requirements for the Second Performance Management Measures Final Rule (PM2) [82 FR 5886] and the Third Performance Management Measures Final Rule (PM3) [82 FR 5970].

MTPs or LRSTPs adopted on or after 5/20/2019 must meet the PBPP planning requirements for the Second Performance Management Measures Final Rule (PM2) [82 FR 5886] and the Third Performance Management Measures Final Rule (PM3) [82 FR 5970].

21

Development of Checklists for MPO and State DOT (FAST Act Compliance)

22

Annotated Checklist for FAST Act Compliance (April 2018)

23

FAST ACT Workshops & Webinar Texas A&M Transportation Institute (TTI) and FHWA Texas Division provided a statewide

webinar on FAST Act compliance requirements on February 15, 2018.

On-site MPO 101- FAST Act Workshops/Meetings held in: Abilene, TX - (January 11, 2018) Amarillo, TX - (March 28, 2018) Beaumont, TX - (May 26, 2016) Laredo, TX - (April 27, 2017) Permian Basin/Midland, TX - (December 18, 2017) Pharr, TX - (April 16, 2018) San Angelo, TX - (February 8, 2018)

TEMPO Meetings on: 1) July 21, 2016; 2) February 7, 2017; 3) July 17, 2017; 4) November 9, 2017; and 5) March 2, 2018

24

25 Status of Tri-Party MOUs, Safety Target Adoption, and TAM (Transit)- as of May 31, 2018

Lessons Learned Identify Deadlines: deadline for meeting FAST Act metropolitan and statewide planning

requirements (by May 27, 2018), including having the MOU agreements in-place has now passed. Next deadline for addressing TAM (transit SGR targets) is by October 1, 2018.

Start Early: coordinate with all agencies involved in the process.

Develop a Checklist: to ensure consistency across all MPOs.

Provide Written Examples: provided examples of MOU templates/checklists.

Have Written Correspondence: to all MPO directors to ensure timely action and clearly communicate potential consequences of inaction (joint letter of January 2018).

26

FHWA Resources 27

Introductory Trainings Technical Trainings Trainings in Development

NHI-151053 Transportation Planning Process

NHI-138007 PBPP

NHI-138004 TPM Overview for the MAP-21 and FAST Acts

NHI-136106 Introduction to Transportation Asset Management (web-based) and instructor-led

NHI-138011 The Role of Data in TPM

NHI-138012 Effective Target Setting for TPM

NHI-138006 TPM for Safety

NHI-138005 TPM Overview (web-based)

NHI-138008 TPM for Bridges

NHI-138009 TPM for Pavement

NHI-138010 TPM for Congestion (Including Freight)

NHI-131106 Transportation Asset Management

= NHI Courses Held in Texas at TxDOT Riverside Campus in FY 18

TPM State Workshops

TPM State Workshops are one-and-a-half-day workshops that use a structured TPM Capability Maturity Model (CMM) assessment tool to help transportation agencies and planning organizations identify and address gaps in their ability to deliver a transportation performance management program.

The workshops use the TPM CMM, TPM Guidebook, and other relevant TPM resources to create a customized agenda that meets the needs of the requesting State (including the SDOT, MPOs, and other partners).

28

Peer-to-Peer (P2P) Assistance

Peer-to-Peer (P2P) assistance activities facilitate TPM technology and knowledge transfer among participating transportation agencies.

The program emphasizes peer learning by facilitating more interactions where Leading Agencies and Opportunity Agencies can work together to advance the TPM and Performance-based Planning and Programming (PbPP) state-of-the-practice.

29

TPM Toolbox (Guidebook/Resources/Self-Assessment) https://www.tpmtools.org/

30

The ten TPM components are shown to the right, numbered 01-06 and lettered A-D. Each component relates to the others in particular ways, indicated by arrows and position within the Framework.

While components are numbered from 01-06 and A-D for ease of reference, TPM activities do not necessarily happen in order.

The figure illustrates some of the linkages and feedback loops that are inherent in TPM. On the website, you can click on the components to explore the framework through the TPM Guidebook.

TPM Framework

31 https://www.tpmtools.org/

Frequently Asked Questions 32

See Frequently Asked Questions on TPM at: https://www.fhwa.dot.gov/tpm/faq.cfm

Contact Information

Kirk D. Fauver Planning & Research

Engineer FHWA Texas Division

300 E. 8th Street, Room 826 Austin, Texas 78701

PH: 512-536-5952

FAX: 512-536-5990 E-Mail: kirk.fauver@dot.gov

33