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Update from the Secretariat. Kate Hoeppel, Senior Supervisor, Youth Exchange, RI Evanston, IL, USA. Your Team at the Secretariat. John Hewko, General Secretary Michele Berg, Chief Officer, Programs and Member Services Victor Barnes, Director, Programs & Grants - PowerPoint PPT Presentation
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Update from the SecretariatUpdate from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
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Your Team at the Secretariat
• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting
Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange
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Youth Service – The Fifth Avenue of Service
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Our Programs for Young Leaders
Interact 12-18
New Generations Service Exchange
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2012-13 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
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Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
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Historical Analysis of Total Exchanges from 2009-2013
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Historical Analysis of Total Exchanges from 2009-2013
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Long-term Exchange
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Long-term Exchanges Worldwide
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Long-term Exchanges by Country
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Long-term Exchanges by Country
Country Inbound Long-term Exchanges
United States 1,188
Brazil 616
France 432
Mexico 432
Germany 359
Canada 227
Belgium 220
Taiwan 213
Denmark 194
Argentina 189
Other (36 countries) 1,443
ALL COUNTRIES 5,513
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Short-term Exchange
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Short-term Exchanges Worldwide
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Short-term Exchanges by Country
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Short-term Exchanges by Country
Country Inbound Short-term Exchanges
United States 327
Germany 185
France 144
Brazil 133
Denmark 124
Finland 118
Korea 97
Turkey 96
South Africa 90
Italy 78
Other (30 countries) 721
ALL COUNTRIES 2,113
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Early Returns
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Early Returns as a Percentage of Total Exchanges
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Early Returns by Region
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Early Returns as Percentage of Regional Total Exchanges
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Early Returns by Country Country Early Returns
United States 66
Brazil 30
Germany 22
France 20
Denmark 19
Canada 15
Argentina 12
Japan 11
Mexico 11
Taiwan 10
Australia 7
Switzerland 7
Other (18 countries) 59
ALL COUNTRIES 275
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Early Returns by Country
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Early Returns as Percentage of Country Totals
Country Early Returns % of Country’s Total Exchanges
Philippines 2 12%
Paraguay 2 10%
Sweden 6 6%
Denmark 19 6%
Canada 15 6%
Japan 11 5%
Argentina 12 5%
Switzerland 7 5%
United States 66 4%
Taiwan 10 4%
Germany 22 4%
Brazil 30 4%
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Early Returns as Percentage of Country Totals
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Most Common Reported Causes of Early Returns
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Most Important Causes of Early Returns
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Certification Update
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Youth Exchange Certification – Year 8
• 89% districts certified• Annual renewal process and • Recertification approx. every 6 years• Outbound-only certified districts:
• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and
Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500
• Newly certified district: 3240 (India)
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Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of
Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange
begins• Any serious student incident– Includes early returns
• Annual survey
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with
certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems–Succession planning –Club motivation and compliance
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Assistance in Review of Districts’ Students Insurance Policies
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RI Minimum Coverage Amounts for Student Travel Insurance
• New regulations for student insurance were adopted by RI board, effective January 2012.– Documented in RCOP 41.060.10
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Evaluation of Insurance Policies
• Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations
• Difficult to do – Districts are not that familiar with RI
regulations
• Insurance working group recently established as a resource to help districts
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Insurance Working Group Members
• Peter Kaye, Chair, Australia• Carl Luckenbach, USA• Cheryl Combs, USA• Erkki Nuotio, Finland
Members’ contact information to be included in next delivery of RI RYE
directory (April 2014)
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Insurance Working Group Procedure
• Review policies provided by districts, and:
– Respond affirmatively to districts if policy is compliant
or–Notify district of perceived shortfalls,
and present conclusions to RI Risk Management Group for resolution
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RI Risk Management Staff
• Evaluate conclusions from Insurance Working Group
• When policy is determined not to meet RI regulations:– notify district owning policy to correct
policy– obtain evidence of amendments– notify Working Group
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Record Management
• Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future
• Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs
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Rotary’s New Voice and Visual Identity
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New Rotary Website
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• Profiles• Connect• Messaging• Groups• Ideas• Calendar• Marketplace/Hub
My Rotary
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Strengthening Rotary’s Brand
• Voice and Visual Identity Guidelines – Focus on adoption, not enforcement– www.rotary.org/myrotary/en/secure/10175
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• For general questions about the new marks: – [email protected]
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Survey to collect feedback on potential changes to Youth Exchange logo…
Forward the survey to potential, current and former students!
What does this mean for Youth Exchange?
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• Youth Exchange Workgroup Site– RI publications: – YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.rotary.org
Available Resources
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Questions?
