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Update from the SecretariatUpdate from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
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• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Lindsay Griswold, Senior Specialist, Youth Exchange • Jessica Borrego, Compliance & Reporting Specialist,
Youth Exchange • Courtney Drew, Programs and Preconvention Specialist• Lauren Ribant, Service Coordinator, Youth Exchange
Your Team at the Secretariat
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Youth Service – the Fifth Avenue of Service
Interact 12-18
New Generations Service Exchange
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2013-14 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
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Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
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Historical Analysis of Total Exchanges from 2009-2013
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Long-term Exchange
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Long-term Exchanges Worldwide
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Long-term Exchanges by Country
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Long-term Exchanges by Country
Country Inbound Long-term Exchanges
United States 1,188
Brazil 616
France 432
Mexico 432
Germany 359
Canada 227
Belgium 220
Taiwan 213
Denmark 194
Argentina 189
Other (36 countries) 1,443
ALL COUNTRIES 5,513
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Short-term Exchange
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Short-term Exchanges Worldwide
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Short-term Exchanges by Country
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Short-term Exchanges by Country
Country Inbound Short-term Exchanges
United States 327
Germany 185
France 144
Brazil 133
Denmark 124
Finland 118
Korea 97
Turkey 96
South Africa 90
Italy 78
Other (30 countries) 721
ALL COUNTRIES 2,113
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Certification Update
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Certification Snapshot – Year 9
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New Exchange Opportunities
• District grants may be used to fund exchanges, so long as the students are not direct lineal descendants of Rotarians
• Outbound-only certified districts:• South Asia: 3020 (India), 3051 (India), 3281
(Bangladesh)• Africa: 9110 (Nigeria), 9211 (Uganda,
Tanzania), 9212(Ethiopia and Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles only; Reunion and Mayotte are fully certified)
• Oceania: 9500 (East Timor)
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Annual Certification Renewal
• Districts annually must attest that they continue to meet all certification requirements
• Why ?–Ensure consistency across turnover in district leadership–Confirm correct district chair appointments!
• Renewal materials are sent to current and incoming district governors and Youth Exchange chairs in April-May
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Recertification
• Districts recertify every 5-7 years– 302 districts have successfully completed
recertification!
• Why?– Keep apprised of local laws/regulations– Learn about best practices and successes
• Successes:– Reduction of alternatives– Improvement in documentation
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Almost 30 evaluations performed in 20
countries • Ensures compliance with certification
requirements and shares best practices • Some general findings:–Youth Exchange builds and retains membership–Early communication of problems–Succession planning –Club motivation and compliance
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Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of
Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange
begins• Any serious student incident– Includes early returns
• Annual survey
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Student Travel Insurance Requirements
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Minimum Coverage Requirements (RCOP 41.060.10)
– 24 hour, door-to-door– Valid in all countries during exchange– 24 hour emergency assistance– US$100,000 – medical, dental– US$100,000 – accidental death, dismemberment,
or disability– US$50,000 – transport or evacuation (medical
emergency)– US$50,000 – repatriation of remains– US$50,000 – transport or evacuation (non-medical
emergency)– US$500,000 – personal liability
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Insurance Questions or Concerns?
The Insurance Working Group– Established to provide assistance regarding
student travel and medical insurance– North American members include Cheryl
Combs (Alaska) and Carl Luckenbach (Texas)– Contact details can be found on page 9 of
the YEO Directory
RI Insurance Reviews– List of reviewed insurance policies can be
found on page 10 of YEO Directory
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RI Insurance Reviews (now available in YEO Directory)
Program Name DistrictsBroker and/or Insurer
Date of RI Review Demonstrating Compliance
Italian Youth Exchange Multidistrict Program
2031, 2032, 2050, 2060, 2071, 2072, 2080, 2090, 2100, 2110, 2120
ACE European Group Ltd 15-May-2014
South Central Rotary Youth Exchange Program (SCRYE)
5080, 5390, 5500, 5510, 5520, 5610, 5630, 5650, 5670, 5690, 5710, 5730, 5750, 5770, 5790, 5810, 5830, 5840, 5870, 5890, 5910, 5930, 5970, 6000, 6040, 6060, 6080, 6110, 6150, 6170, 6190, 6200, 6760, 6800, 6820, 6840, 6860, 6880 CISI-Bolduc 25-Jul-2014
Rotary Youth Exchange Australia (RYEA)
9455, 9465, 9500, 9520, 9550, 9570, 9600, 9630, 9640, 9650, 9670, 9675, 9685, 9700, 9710, 9780, 9790, 9800, 9810, 9820, 9830 ACE 25-Jul-2014
Rotary Youth Exchange Florida, Inc. (RYE Florida)
6890, 6930, 6940, 6950, 6960, 6970, 6980, 6990 CISI-Bolduc 21-Aug-2014
Rotary Youth Exchange D5190 5190 CISI-Bolduc/ACE 8-Dec-2014Rocky Mountain Rotary Youth Exchange 5450 CISI-Bolduc/ACE 8-Dec-2014Rotary International District 9400 9400
Global Benefits Group 15-Jan-2015
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Our Visual Identity
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Moving Forward!
• You will be hearing more on this soon!• Voice and Visual Identity Guidelines – www.rotary.org/myrotary/en/secure/10175
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• For general questions about the new marks: – [email protected]
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• Youth Exchange Workgroup Site– RI publications– YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.rotary.org
Available Resources
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Questions?
