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University of St. Andrews
Environmental, Health and Safety Services
Paul Szawlowski
Environmental, Health and Safety Services, 65 North Street
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University of St. Andrews
Environmental, Health and Safety Services
Radiation Management Programme
RadProt
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University of St. Andrews
Environmental, Health and Safety Services
Aim of Course
The aim of this session is to provide instruction on the use of the computerised radiation management programme
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University of St. Andrews
Environmental, Health and Safety Services
Certificates
Work with Radioactive materials is regulated by the Radioactive Substances Act 1993.
Under this Act the workers need:
•Certificate of Registration to hold radioactive materials
•Certificate of Authorisation to dispose of waste radioactive materials
Certificates issued by the Scottish Environment Protection Agency (SEPA)
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University of St. Andrews
Environmental, Health and Safety Services
Certificates
The Certificates strictly defines how and where you can dispose of waste radioactive materials.
All the present Certificates we have for work with unsealed radioactive sources specifically state that solid waste would be held in a store on Westburn Lane
University sold this store – making all our Certificates illegal
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University of St. Andrews
Environmental, Health and Safety Services
SEPA Requirements
SEPA have required the University to apply for new Certificates for all relevant buildings.
University has applied for Single Site Certificates of Registration and Authorisation
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University of St. Andrews
Environmental, Health and Safety Services
Advantages of Single Site Certificates
•Only one maintenance fee;
•One allocation for holding and disposal for the University
•Ability for me to re-allocate limits between buildings
•Applied for an allocation of ‘Any Other Beta/Gamma Emitters’ – Allows start up experiments without applying for new Certificates
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University of St. Andrews
Environmental, Health and Safety Services
Disadvantages
•Central records to be kept
•Linkage – problem in one Unit may loose the Certificates for whole University.
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University of St. Andrews
Environmental, Health and Safety Services
Need for Central Records
•For me to spend each month receiving paper records and calculating any problems – Cost and time;
•Employ a separate person – Cost;
•Put in place a central computerised record system – This is what we have chosen
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University of St. Andrews
Environmental, Health and Safety Services
We chose the RadProt system
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University of St. Andrews
Environmental, Health and Safety Services
Access to the RadProt System is via:
•Current Staff to
•Safety and Wellbeing Section – Radiation Section to
Radiation use and disposal computer programme
Or website address:
https://portal.st-andrews.ac.uk/radprot/open/
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University of St. Andrews
Environmental, Health and Safety Services
How does Radprot Work
•Splits controls between ‘Users’, ‘DRPS’ and Administrator
•Management of radioactivity – DRPS
•Removes need for paper records that presently exist (Except transport Records)
•NOTE – All paper records in existence must be kept in a safe place. Records for 10 years
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University of St. Andrews
Environmental, Health and Safety Services
•Ordering Radioactivity
•Done by DRPS (or nominated Depute) only;
•Order to be placed with DRPS (or nominated Depute);
•Fill in form and sign form
•Need to have the risk assessment
Number
•Isotope must be on that risk
Assessment
•Take signed form plus
Purchase order for ordering
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University of St. Andrews
Environmental, Health and Safety Services
Receipt of Radioactivity
•When radioactivity arrives – must be checked in by DRPS (or nominated Depute)
•Completes form
•System will not
allow aliquots to be
removed without
DRPS receipting
radioactivity.
•Gives source ID Number
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University of St. Andrews
Environmental, Health and Safety Services
University of Radioactive Source Database
Fri 29 Jan 2010 17:06:57
St. Andrews Choose the system you would like to use
Last updated 10th October 2008
Live RadProt Programme
Training RadProt Programme
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University of St. Andrews
Environmental, Health and Safety Services
Please Note at this Point – Records kept on RadProt (Live) system are our Legal records for Compliance with the Radioactive Substances Act 1993
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University of St. Andrews
Environmental, Health and Safety Services
Two databases:
1. Training Programme – Will allow you to practice with the system without generating any legal records
Access to the Training Programme is:
Username: user
Password: user
2. Live Programme – Will generate legal records – Please be careful in use of the Live Programme as it is the University Legal Record
Access is via your e-mail username and password
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University of St. Andrews
Environmental, Health and Safety Services
user
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University of St. Andrews
Environmental, Health and Safety Services
University ofRadioactive Source Database - Training
System
Fri 29 Jan 2010 17:44:59
St. Andrews Main User Menu
Assessments
Sources
Source Usage
Registration Details
Log Off
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University of St. Andrews
Environmental, Health and Safety Services
Register and Risk Assessments
We have pre-populated the database with your personal details and your risk assessments which have been previously approved. You will not need to re-register.
PLEASE CHECK THE ABOVE DETAILS
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University of St. Andrews
Environmental, Health and Safety Services
Also Pre Populated are the Building Limits I have set from University Allocation
System will stop usage if you exceed limits at any stage
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University of St. Andrews
Environmental, Health and Safety Services
Personal Registration
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University of St. Andrews
Environmental, Health and Safety Services
University of St Andrews - Radiation Register Application Form
Your details
Login Name (e-mail username)
Title
Surname
Firstname
Gender
Date of Birth (dd/mm/yy)
National Insurance No.
Position held
If Other please specify
Where you are working
Department
Group (Supervisor)
Tel. Extension
Expected Start date (dd/mm/yy)
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University of St. Andrews
Environmental, Health and Safety Services
What you are working with
Sources (radioisotopes)
Maximum activity worked with (Bq)
Sealed / Unsealed
Radiation Generators
Hazard Category
Previous experience with radioisotopes
Sources
Place(s) worked
Number of years
Previous experience with radiation generators
Source
Place(s) worked
Number of years
Radiation training
When (year)
Where (institution)
Previous dose records available from(Please list previous institutions here)
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University of St. Andrews
Environmental, Health and Safety Services
New Risk Assessment
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
You will notice that only one isotope can be added to this risk assessment.
To add more than isotope – save the risk assessment then re-open the risk assessment – a new line will appear to add more isotopes
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
Assessments
Sources
Source Usage
Registration Details
Log Off
Press this button to see available sources
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
Assessments
Sources
Source Usage
Registration Details
Log Off
Press this button if you wish to use or dispose radioactivity
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University of St. Andrews
Environmental, Health and Safety Services
Another button – Stock Card
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University of St. Andrews
Environmental, Health and Safety Services
Select the source ID you wish to use eg using source 20
Source ID
Initial QuantityCurrent Quantity
Original Activity on Reference date
Half Life Decayed – Current Activity
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University of St. Andrews
Environmental, Health and Safety Services
Procedure
Fill in quantity used or activity used – One works out the other
Press button if using all the soruce
This box is ticked if all source used
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University of St. Andrews
Environmental, Health and Safety Services
Creating Daughter Stocks
Click this box Volume after
dilution
Storage area for daughter stock
Usage location for daughter stock
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University of St. Andrews
Environmental, Health and Safety Services
Daughter Stock identified by /1
Stock Card
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University of St. Andrews
Environmental, Health and Safety Services
Disposal Of Radioactive waste _ Identify Source ID that you used – Highlight it and then press the
‘Make Disposal’ button
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University of St. Andrews
Environmental, Health and Safety Services
Fill in Quantity or Activity or Percent Disposal (One works out the others)
Volume of scintillant disposed
Each bag of solid waste must have a unique number
When solid waste bag full – print bag label and then press Next bag number
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University of St. Andrews
Environmental, Health and Safety Services
Biomolecular - 2.06 - Bag 201Containing Solid Waste
Nuclide Activity in MBq
35S 0.0154
Total Activity 0.0154 MBq
Bag Waste Identification Label
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University of St. Andrews
Environmental, Health and Safety Services
It is very important that if aliquot taken then waste is registered
Otherwise system will believe radioactivity still exists in the laboratory
Could stop work as system believes exceeded Registration Limits
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University of St. Andrews
Environmental, Health and Safety Services
Can always see what you have taken out and what you have disposed – Go to Source Usage
Assessments
Sources
Source Usage
Registration Details
Log Off
Press this button to see Source Usage
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University of St. Andrews
Environmental, Health and Safety Services
Another button – Stock Card
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
If you make a mistake – You should in the first instance contact your DRPS
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University of St. Andrews
Environmental, Health and Safety Services
A lot of information
Do not hesitate to contact me if you have problems