University of Illinois- Springfield: “Shoot for the stars”glacurh.nacurh.org/docs/bids/2012/nf_2012_NoFrills_UIS.pdfcurrent location in East Springfield and built its first permanent

University of Illinois- Springfield: “Shoot for the stars”

P a g e | 2 University of Illinois- Springfield: “Shoot for the stars”

Table of Contents

Letter from the Chair……………………………………………………..3

Conference Lingo & Timeline………………………………………..4

Conference Staff…………………………………………………………….5

University of Illinois Springfield……………………………………..6

Conference Budget………………………………………………………..7

Sponsorship…………………………………………………………………..8

Schedule & Registration………………………………………………..9

Conference Housing………………………………………………………10

Backup Housing, Website & Policies……………………………..11

Policies Continued, Security & Transportation………………12

Reservations…………………………………………………………………..13

Meals……………………………………………………………………………..14

Hospitality, Activities & Philanthropy…………………………….15

Appendix………………………………………………………………………..16


Letter from the Chair

3


Conference Lingo

NCC/NRHHCCs: Astronauts Security: Space Defenders

Hotel: Space Station Advisors: Launch Directors

Volunteers: Air Traffic Control Meals: Space Food

Transportation: Shuttles Conference Staff: Engineers

UIS: Mission Control Hospitality: Refuel

Conference Timeline

Bid Process Commence: January 2012

Committee Chair Selection: February 2012

Present Bid at MU: March 9-11, 2012

Confirm Contracts: March 12, 2012

Recruit Volunteers: Summer 2012

Conference Update: GLACURH 2012

Registration Opens: December 1, 2012

Registration Closes: January 4, 2013

Late Registration: January 11, 2013

Invoices Mailed: January 18, 2013

No Frills 2013: March 8-10, 2013

Final Report to the RBD: March 1, 2013

Monthly Updates to the RBD: 1st of each month


Conference Staff

Jacob Crosetto

Conference Chair

Hailey Riggs

Registration & Technology

Chair

Ashley Tague

Sponsorship & Budget

Chair

Alex Kinzinger

Transportation & Logistics

Chair

Madalyn Barnes

Housing & Hospitality

Chair

Liz Steinborn

Conference Advisor

No Frills 2013 Bid Volunteers


University of Illinois Springfield

University of Illinois Springfield

(UIS) was founded in 1969 as Sangamon

State University, in the Capital of Illinois

as an “upper-division university” (only

offering the last 2 years of

undergraduate education). Upon rapid

growth, the campus moved from its

downtown Springfield location to its

current location in East Springfield and built its first permanent building, Brookens Library, in 1976. More academic

buildings were built and in 1980 University Housing opened its first set of apartments. In 1995, the University of

Illinois system, then UIUC and UIC, signed a bill which welcomed SSU to become UIS, effective July 1st. Chancellor

Emeritus Naomi B. Lynn saw us through the transition on SSU to UIS.

In 2001, the first residence hall, Lincoln Residence Hall, was built and the university changed from an “upper-

division” college to a 4 year undergraduate institution offering the Capital Scholars Honors Program, as well as

continuing to have a graduate college. Between the time of 2001 to present, much has changed; a new residence hall

was built (Founders Hall) featuring a “green roof”, a new academic buildings were opened, townhomes were built, and

enrollment continues to increase. UIS now has

9 academic buildings, a student center, 2

dining centers, a recreation center, a child care

facility, an athletic stadium, a library, and 3

others facilities ranging from Printing Services

to Health Service building. UIS is now home to

44 degree programs and an enrollment of just

over 5,000. Recently, US News and World

Report stated that UIS is 4th best among Regional, Liberal Arts Universities, while the Illinois system as a whole is also

booming with an operating budget of nearly $5.0 billion dollars and an alumni base of more than 600,000. The

Housing department also continues to grow, housing roughly 1,000 students (roughly 20% of total enrollment) and

managing 2 residence halls, 8 courts of apartments and townhomes, one of which is strictly for family housing.

Aside from academics and

housing, UIS is also home to the

NCAA Division II Prairie Stars sports

teams, offering baseball, basketball,

golf, soccer, tennis, softball, and

volleyball. Students of the campus

have founded 62 active student

organizations, maintain a Student

Government Association, and utilize Housing Government through RHA. UIS has strived for a “Commitment to

Diversity”, an initiative presented by Chancellor Emeritus Richard D. Ringeisen, and through this initiative we have

implemented a restructured LGBTQA Center, formed a Black Male Initiative, increased International student awareness,

and started programs to end intolerance and stereotyping. UIS continues to strive towards its goal to become the best

public liberal arts school in the Midwest by ways of innovative thinking, strategic sustainability efforts, and impressive

academic achievements.


Budget

Expenditure Description Details 90 Attendees 110 Attendees 130 Attendees 150 Attendees

Tech Support UIS Information Technology Services No Charge $ -- $ -- $ -- $ --

Website Hosted by UIS Housing Website No Charge $ -- $ -- $ -- $ --

Form for Registering Hosted by UIS Housing Website No Charge $ -- $ -- $ -- $ --

Room Reservations University Hall Rooms 1005 & 2008 No Charge $ -- $ -- $ -- $ --

Printing/Paper Donated by UIS Office of Housing and Residential Life No Charge $ -- $ -- $ -- $ --

Copies Donated by UIS Office of Housing and Residential Life No Charge $ -- $ -- $ -- $ --

Name Tags Donated by UIS Office of Housing and Residential Life No Charge $ -- $ -- $ -- $ --

Dinner on Friday Own Delegate's Own No Charge $ -- $ -- $ -- $ --

Lunch on Saturday Lincoln Residence Hall Great Room (Catered In) $8.47/Delegate $762.30 $931.70 $1,101.10 $1,270.50

Dinner on Saturday Public Affairs Center ($2,000 Dollars Donated by the VCSA's Office) $17/Delegate $ -- $ -- $210.00 $550.00

Breakfast on Sunday Hilton Garden Inn or On Own Upon Departure No Charge $ -- $ -- $ -- $ --

Staff &Volunteer Meals Volunteers Will Use Their Own Meal Plans No Charge $ -- $ -- $ -- $ --

Boardroom Snacks- Saturday AM Donated by UIS RHA No Charge $ -- $ -- $ -- $ --

Boardroom Snacks- Saturday PM Donated by UIS RHA No Charge $ -- $ -- $ -- $ --

Hospitality Room Snacks- Friday Various Snack and Beverages at the Hilton (Donated by UIS RHA) $3.97/Delegate $ -- $ -- $ -- $ --

Hospitality Room Snacks- Saturday Various Snack and Beverages at the Hilton $3.97/Delegate $357.30 $436.70 $516.10 $595.50

Hospitality Room Hilton Garden Inn Conference Center (Donated by the Hilton Garden Inn) $100/Night (2 Nights) $ -- $ -- $ -- $ --

Aluminum Logoed Water Bottles Logoed Aluminum Water Bottles from Branders.com $1.74/Bottle (Minimum 200 Bottles) $348.60 $348.60 $348.60 $348.60

Delegate Rooms Hilton Garden Inn $70/Night (4 Spaces per Room) $3,220.00 $3,920.00 $4,610.00 $5,320.00

RBD/Guest Rooms Hilton Garden Inn $70/Night (2 Spaces per Room) $980.00 $980.00 $980.00 $980.00

ADA Fee Per GLACURH Governing Documents $7/Delegate $630.00 $770.00 $910.00 $1,050.00

Regional Fee Per GLACURH Governing Documents $6/Delegate $540.00 $660.00 $780.00 $900.00

Contingency Fee In Case Of Last Minute/Unforseen Costs $250 $250.00 $250.00 $250.00 $250.00

T-Shirts Donated by UIS RHA $5/Shirt/30 Volunteers $ -- $ -- $ -- $ --

Shuttles UIS Student Affairs Vans $100.00 $100.00 $100.00 $100.00 $100.00

Parking Arranged with Conference Services $0 $ -- $ -- $ -- $ --

**Outside Sponsorship Totals: $7,378.20 8,579.00 $9,987.80 11,544.60

Has Not Been Added Delegate Cost: $81.98 $77.99 $76.83 $76.96

Into Overall Costs For Advisor Cost: $116.98 $112.99 $111.83 $111.96

The Delegates and Advisors** Single Room Advisor Cost: $186.98 $182.99 $181.83 $181.96

Fees

Staff & Security

Transportation

Technology

Facilities

Registration

Food & Hospitality

Spirit

Housing


Sponsors

Each of these area businesses will receive a copy of the solicitation letter provided in the

appendix. Phone calls, emails, and faxes will be used as follow up in order to confirm their

commitment to No Frills 2013. Aside from the area businesses, our conference team will also be

contacting registered student organizations, the student affairs office, the Provosts’ office, and the

Chancellor’s office for support. To date, the bid team has commitments with UIS RHA, the Vice-

Chancellor of Student Affairs, the Director of Housing, and Assistant Directors of Housing for

support ranging from monetary funding to donating goods to be used during, and in prep for, No

Frills 2013.

AMC Showplace 12 Drury Inn and Suites McDonalds

Antonio’s Pizza Family Video Microtel Inn and Suites

Applebee's Grill Food Fantasies New China

Arby’s Gander Mt. Noodles N Co.

AT&T Gordman’s Osaka

Auntie Anne’s Pretzels Hardees Outback Steakhouse

Baskin Robins Head West Panda Express

Bath N Body Works Hen House Family Restaurant Papa John’s Pizza

Bob Evan’s Hickory Point Bank and Trust Payless Shoe Source

Buffalo Wild Wings Hickory River Smoke House Pepsi Co.

Burger King Hilton Hotels International Pizza Hut

Burlington Coat Factory Holiday Inn Express PNC Bank

CEFCU Hooters Popeyes

Centrum Café IHOP Quaker Steak and Lube

Cheddars J. Parsons Sam’s Club

Chipotle Jimmy John’s Gourmet Scheels

Chuck E. Cheese Jo-Ann Fabrics Showmee’s

Cold Stone Creamery Joe Gallinas Smokey Bones

County Market Johnson & Johnson Auto Sonic

Cracker Barrel KFC Subway

Crowne Plaza Hotel KiKu T.G.I. Friday's

Culvers K-Mart Taco Bell

CVS La Fiesta Target

Dairy Queen Lake Pointe Grill Verizon Wireless

Del’s Popcorn Little Caesar’s Pizza Walgreens

Denny’s Long John Silver’s Wal-Mart

Dick’s Sporting Goods Longhorn Steak House Wendy’s

Dollar General Mae's Candy-N-Cake Supplies Wings Etc.


Schedule

Friday, March 8, 2013

Time Event Location

3:00-6:30 p.m. Conference Sign-in Space Station (Hotel)

Arrival-7:00 p.m. Space Food (Dinner) On your own

7:00 p.m.-1:00 a.m. Lift Off, Business University Hall Room 2023

End of Business-2:30 a.m. Refuel (Hospitality) Hotel Hospitality Room

Saturday, March 9, 2013 Time Event Location 7:00 a.m.-8:45 a.m. Space Food (Breakfast) Space Station (Hotel)

9:00 a.m.-12:30 p.m. Business University Hall Room 2023

9:30 a.m.-12:30 p.m. ART Session, Campus Tour (Advisors) TBD

12:30-1:30 p.m. Space Food (Lunch) Lincoln Residence Hall

1:30-6:00 p.m. Business University Hall Room 2023

6:00-7:00 p.m. Space Food (Dinner) Sangamon Auditorium Lobby

7:00 p.m.-1:00 a.m. Business University Hall Room 2023

End of Business-2:30 a.m. Refuel (Hospitality) Space Station (Hotel)

Sunday, March 10, 2012 Time Event Location 6:00-11:00 a.m.** Check-Out Space Station (Hotel) **Staff will be available at the Hotel in case a school would like to check out early

Registration

Our Chair of Registration and Technology will be working closely with the Chair of Housing and

Reservations, who is also UIS RHA’s VP of Sustainability, to limit the amount of paper wasted in this

conference. Together, they have decided to go completely paperless in efforts to lessen our impact on the

environment. Not only will the registration form be available exclusively online, the Hotel is willing to take

part in the process by not printing room receipts and records, instead using a system to save documents in

their own files, as well as provided UIS RHA and Housing access to these files. The registration form will be

hosted by UIS’s Housing department and any copies may be requested from said department in form of PDF

or Word documents. The waiver for the conference will still be printed, as signatures will be required, but

upon scanning the documents into our database, the forms will be recycled promptly thereafter. Once

conference registration opens, UIS will take forms from December 1st, 2012 until January 4th, 2013, along

with one additional week of “late registration” Checks will be accepted, so long as they are made out to

“University of Illinois- Springfield”. Late registration fees, delegate caps, and other inquires regarding

registration are discussed in the budget section of this bid. Projected Delegate cost (Based on 130 people

attending) is $76.83. Advisor cost is slightly higher at $111.83 for a double and $181.83 for a single room.

These numbers do not figure in outside sponsorship yet.


Housing

Delegates will be staying at the Hilton Garden Inn is located 3.2 miles from campus, a quick 7

minute drive either by your transportation or our shuttles. The Hilton has complementary wired and

wireless internet and the

rooms all feature

complementary printing

to the business center

that is open twenty-four

hours per day. The Hilton

also has a relaxation

facility which houses a

pool, Jacuzzi, and lounge

chairs for visitors to take

full advantage of. Each

delegate non-smoking room features 2 queen sized beds for four delegates and a large work desk with

desk-level outlets and an ergonomic chair, perfect for reviewing bids, and networking with other NCCs.

Each room also has a refrigerator, microwave, iron (with board), and a sitting area with a 32 inch HDTV.

The delegates will be

placed by school,

and requests for

roommates will be

accommodated by

the Garden Inn. The

hotel also features a

24 hour per day staffed front desk, wake-up calls, complementary parking, and a full fitness center. The

hospitality room will be located in one of the many conference rooms in order to utilize the large

conference table and be able to accommodate each delegate during refuel. The Hilton is centrally

located beside many restaurants such as: Cheddar’s, Applebee’s, Long John Silver’s, McDonalds, Red

Lobster, Hooters, Steak N’ Shake, IHOP, and many more.


Backup Housing

Even though the bid team has confirmed the space with the Hilton Garden Inn Hotel, and even

received compensated conference rooms and commitments, we still feel it is best to have a back up

venue to house delegates and the hospitality room. The backup Hotel is the Baymont Inn and

Suites. The Baymont is located 2.8 miles away from campus, which is only a quick 8 minute drive.

The Baymont features similar amenities as the Hilton, and can accommodate the size of the

conference on that specific weekend. The rates would not change if the hotel location had to be

switched for some reason, both hotels agreed to honor a 70 dollar/4 delegates/night rate.

Website

The University of Illinois Springfield Office of Housing and Residential Life will be hosting the No

Frills 2013 Conference website. The registration form will be made in Webtools in order to save

paper and conserve. The website, aside from the registration form, will also include monthly

progress reports from UIS RHA, information about No Frills 2013, any changes in delegate cost, and

any changes in the schedule. We will also have a contact email and phone number to answer any

questions you may have for No Frills 2013. An FAQ section will be created by the Chair of

Registration and Technology, Hailey, to answer simple questions such as; where to get food off

campus, driving directions, hotel amenities, and so on.

Policies

UIS will adhere to the following polices;

1. Alcohol possession. University of Illinois Springfield is not a dry campus; however no alcohol must

be consumed, concealed, or purchased during the No Frills 2013 conference, regardless of

delegate’s age at the time of No Frills 2013.

2. Illicit Drug Possession. University of Illinois Springfield does not tolerate illicit drugs of any kind

and will be tolerate them during No Frills 2013. If a delegate is caught in possession of said illicit

drugs, the delegate will be removed from the conference at the delegate school’s cost. Illicit drugs

may include, but are not limited to: marijuana, cocaine, heroin, non-prescribed medicines, and other

drugs that are deemed illicit by University of Illinois Springfield Housing Administrators.

3. Property Damage at the Hotel or School. The cost of damages to a room will be split between all

delegates in that room or the individual found responsible. Appropriate charges will be determined

by the Hilton Garden Inn and billed to the guilty delegates, as stated prior. Damages in academic

buildings, housing offices, housing facilities, or other areas on campus will be charged for as well.

The Director of Housing, Conference Advisor, and Vice Chancellor’s office will confer and decide an

appropriate cost to the responsible school and/or delegate(s).


Policies Continued

4. Smoking. Smoking is permitted on the campus on University of Illinois Springfield, however it is

forbidden by state law to smoke in any building on the campus. You must be a minimum of 15 feet

away from an entrance/exit of a building to be able to smoke.

Security

The UIS police department provides service to the campus and surrounding areas 24 hours a day,

365 days a year. UIS Police Officers patrol the campus using vehicle patrols, foot patrols as well as

bicycle patrols. Police officers perform investigations as required and enforce all State of Illinois

laws, and city and county ordinances. The UIS Police Department takes a proactive stance against

crime on campus by actively educating students on crime prevention strategies.

The campus has multiple Bluelight alert systems that in the event of an emergency, a delegate could

activate to alert the police that something has occurred and that they need assistance. Over 25

conference volunteers will usher the delegates from place to place to ensure their safety and to

ensure that they don’t get lost.

The Hilton Garden Inn has a 24 hour staffed front desk that will be working closely with our Housing

and Hospitality Chair, Madalyn. The administration of the Hilton will be staffing a larger-than-usual

number of employees on the nights of No Frills 2013 to ensure a smooth, satisfying stay. Along with

the Hilton staff, conference volunteers will be positioned in the Hotel to due rounds throughout the

night to answer any questions delegates may have or to aid in the event of an emergency.

Transportation

The University of Illinois Springfield conference staff members will provide the delegates with

options when it comes to transportation. The University Motor Pool will be used in order to

transport delegations that may come by plane or train, otherwise, delegations that drove to UIS will

have the option to either have us drive you or you drive yourselves. All of the drivers for UIS must

be employees of the University in order to be given a set of keys; therefore you’re safe with us!

The delegations that decided to drive themselves will be given the option of parking in lots A, D, E,

or G free of cost. Many people commute to our University, so trust us when we say that there will

be enough parking even if every delegation drove.

If the delegation arrives by plane or train, we will have people standing by to pick you up when you

arrive. However, please make sure to note your mean of transportation on the registration form.


Reservations

Main Space: Business for No Frills 2013 will

be taking place in UIS’ newest academic building;

University Hall (UHB). University Hall houses 32

classrooms, 193 offices, five conference rooms, two

lecture halls, four seminar rooms, five computer

labs, eight psychology and computer science labs,

and four student lounges. The building cost $31.3

million and comprises 128,000 gross-square-feet. University Hall features many “luxury” amenities

and is not your typical lecture hall/academic building. UHB features smart board technology in

every classroom, flat-screen T.V.s in the conference rooms, computer labs equipped with printing for

students, and a relaxing atmosphere framed in by comfortable, relaxing lounges. NCC and NRHH-

CC Boardrooms will be split between 2, handicap-accessible floors. The NRHH-CC Boardroom is a

large, general education, lecture hall on the first floor equipped with 3 projectors, a smart board,

and some of the most comfortable chairs you’ll ever use. The NCC Boardroom is a general

education science lecture hall on the second floor and is equipped with the same amenities, adding

an amazing view of our newly built Recreation and Athletic Center (TRAC), Lincoln Residence Hall,

and views of the sustainable “green roof” of our newest residence hall, Founders (FRH). The entire

building is connected via wireless internet and the boardrooms will have plenty of surge protectors

for all the NCCs and NRHH-CCs power supply. University Hall is located merely 50 feet from Lincoln

Residence Hall, where we will be eating lunch, and only 100 feet from Sangamon Auditorium where

dinner will be served.

Other Rooms: Because of sub-regional, advisors, and the needs of the Board of Directors,

alternate rooms are available and will be in University Hall. Smaller classrooms will host advisors

and the advisor/RBD hospitality room and the RBD will have a chance to meet in a smaller

conference room also located in UHB.

Alternate Space: In case of unforeseen changes, locations in the Public Affairs Center (PAC),

Brooken’s Library, and alternate University Hall locations will be reserved through Conference

Services. The locations in PAC and Brooken’s also have projectors and have more stadium-styles

“lecture hall” seating. The size of the alternate rooms will be sufficient as well.


Meals

Delegates have the option of going out to dinner upon their arrival

on Friday night. If you would like to stay around the Hilton and

campus there is a large selection of restaurants, such as; Bob

Evan’s, Cheddar’s, Applebee’s, Long John Silver’s, McDonalds, Taco

Bell, Red Lobster, Hooters, Steak N’ Shake, IHOP. To get more of a

feel for the city of Springfield, delegates may travel to downtown

Springfield to experience what

the locals do. Try a “horse shoe”

at D’Arcy’s Pint, Springfield invented the “horse shoe”, get a pizza

at The Pizza Machine (Pizzas are delivered to your table via crane),

or how about a “Cozy Dog” at the Cozy Dog Drive In? Springfield

also has many more one-of-a-kind restaurants.

On Saturday morning, breakfast will be served at the Hilton

Garden Inn. The breakfast will be continental, or if delegated will like a buffet-style option, the

Hilton serves it up. After a few hours in the boardroom, delegates will be moving to the Lincoln

Residence Hall Great Room for a catered meal of sandwiches,

chips, drinks, and dessert. Snacks will also be served in the

boardroom in the morning, afternoon, and night.

Dinner on Saturday night will be in the Public Affairs Center

and will be catered by University of Illinois Springfield Food

Service. The dinner featured starts with Italian style salad

with sliced Roma tomatoes, croutons, parmesan cheese,

shaved red onions, green olives and assorted dressings,

penne pasta salad with vegetables and tomatoes. The main

course is baked lasagna with meat sauce, grilled basil chicken,

vegetable lasagna, rice pilaf with sun dried tomatoes, and

sautéed Italian vegetable medley with balsamic vinegar.

Dessert includes a luscious mousse with mini Italian cookies,

lemon chiffon torte with raspberry sauce.

Not to worry, ALL diet restrictions/allergies will be taken care of and arranged for by the Chair of

Hospitality in order to accommodate everyone.


Hospitality

The Hospitality Room was graciously donated to us from the Hilton Garden Inn. The Hilton and the

bid team have agreed on a menu already for the hospitality room for both nights and the menus

both include snack items and drinks. The drinks are non-caffeinated, per NACURH policy. In

addition to the food and snack, stations will be set up in the lobby of the Hotel for delegates to

interact, network, and play games.

Optional Activities

In the event that business adjourns early, delegates are welcomed to head down to the Stars

Lounge. The Stars Lounge features the cheapest food on campus, a gymnasium, board games,

video games, and movies. The Springfield community as has much to offer including movie theaters

and bowling alleys. Again, the Hilton will have the hospitality room, game room, and lounge for

delegates to network or just hang out.

Philanthropy

Although No Frills implies that no frills are to be added to the conference, we still feel that the

GLACURH region should try their best to help out the community. The bid team has chosen to work

with the local Ronald McDonald House Charity. The Ronald McDonald House provides a temporary

home away from home for those families whose children are receiving medical treatment in

Springfield. In an effort to reduce stress, keep the family intact, and enhance the quality of life for

families, the House provides a caring, home-like atmosphere for our guests. The Ronald McDonald

House provides its services regardless of race, sex, creed, or national origin. The bid team spoke to

The Ronald McDonald House and they said that they have a campaign for recycling and collect pop

tabs, empty ink cartridges, and used cell phones. Keeping with one of UIS’ core themes, we will be

asking delegates to bring any of the previous items for sake of going Green. The Ronald McDonald

House also posts a monthly “Wish List” of item that our specific charity needs and we will update the

No Frills delegations of the March 2013 Wish List when it becomes available.


Appendix

School Registration……………………………………………….17

Delegate Registration……………………………………………18

Conference Waiver………………………………………………..19

Staff Commitment…………………………………………………20

Directions to Campus……………………………………………21

Directions from Hotel to Campus………………………….22

Campus Map………………………………………………………….23

Solicitation Letter…………………………………………………..24

Letters of Support………………………………………………….25

RHA Executive Vice President………………………….25

Conference Advisor ………………………………………..26

Director of Housing ………………………………………..27

Vice Chancellor of Student Affairs………………......28


School Registration

GENERAL INFORMATION

College/University: ________________________________________________________________________________

NCC Name: ________________________________________________________ Gender: F___ M__ Other____ Last First MI

NCC Phone: (_______) ________-__________ NCC Email: _______________________________________________

NRHH CC Name: ________________________________________________________ Gender: F___ M__ Other____ Last First MI

NRHH CC Phone: (_______) ________-__________ NRHH CC Email: _____________________________________

Advisor Name: _______________________________________________________ Gender: F___ M__ Other____ Last First MI

Advisor Phone: (_______) ________-__________ Advisor Email: ______________________________________

How will you be arriving to the conference? (Circle)

Car Plane Train Bus Other: ________________________________

Will you be utilizing your own transportation during the conference? (Check one)

Yes: _______ No: _______

Please make all checks payable to University of Illinois Springfield. If you have any questions, contact the registration chair at

[email protected]

No Frills 2013

School Registration

Application

mailto:[email protected]


Delegate Registration

GENERAL INFORMATION

College/University: ________________________________________________________________________________

Delegate Name: ________________________________________________________ Gender: F___ M__ Other____ Last First MI

Advisor Name: ________________________________________________________ Gender: F___ M___ Other____ Last First MI

Mailing Address: ______________________________________ Phone: (_______) ________-__________ Street City State Zip-code

Emergency Contact: _______________________________________ Relationship: ___________________________

Home: (_______) _______-_______ Work: (_______) _______-_______ Cell: (_______) ______-_______

Please check all that apply:

NCC: ____ NRHH CC: ____

Advisor: ____ Bid Presenter: ____

RBD Member: ____ Conference Guest: ____

Meals:

Vegetarian: ____ Vegan: ____ Kosher: ____ Gluten Free: ____ Other___________________________

Dietary concerns: __________________________________________________________________________________

Housing:

Requested roommate 1: _____________________________________________________________________________

School: __________________________________________________________________________________________


School: __________________________________________________________________________________________


School: __________________________________________________________________________________________

*Roommate requests are not guaranteed*

Any special needs that we can assist you with?

_________________________________________________________________________________________________________

_________________________________________________________________________________________________________

_________________________________________________________________________________

No Frills 2013

Delegate Registration

Application


Conference Waiver

No Frills 2013 Liability and Conference Policy Form

College/University: ______________________________________________________________ I, ________________________________, in consideration of the Great Lakes Affiliation of College and University Residence Halls and its parent organization, The National Affiliation of College and University Residence Halls, as well as the University of Illinois Springfield host site for No Frills 2013 agree to participation in the No Frills 2013 conference, March 8th-10th, 2013, and hereby release the officers, agents, employees, and the members of GLACURH, NACURH, and University of Illinois Springfield from all liability for damages, injuries, lost property, stolen property, and other risks. I assume all of said risks associated with participation in events and programs as they are related to the conference. This waiver includes any claims for personal injuries, emotional injuries, lost property, stolen property, and/or property damage. _____________________________________ _________________________ Signature Date _____________________________________ _________________________ Witness Signature Date

No Frills 2012 Alcohol, Illegal Drugs, and Damages Policies I, ________________________________, agree as a representative from my university and with the intent to positively represent my university at the No Frills 2013 conference, to abide by the following No Frills 2013 conference policies determined by University of Illinois Springfield: 1. Alcohol possession. University of Illinois Springfield is not a dry campus; however no alcohol must be consumed, concealed, or purchased during the No Frills 2013 conference, regardless of delegate’s age at the time of No Frills 2013. 2. Illicit Drug Possession. University of Illinois Springfield does not tolerate illicit drugs of any kind and will be tolerate them during No Frills 2013. If a delegate is caught in possession of said illicit drugs, the delegate will be removed from the conference at the delegate school’s cost. Illicit drugs may include, but are not limited to: marijuana, cocaine, heroin, non-prescribed medicines, and other drugs that are deemed illicit by University of Illinois Springfield Housing Administrators. 3. Property Damage at the Hotel or School. The cost of damages to a room will be split between all delegates in that room or the individual found responsible. Appropriate charges will be determined by the Hilton Garden Inn and billed to the guilty delegates, as stated prior. Damages in academic buildings, housing offices, housing facilities, or other areas on campus will be charged for as well. The Director of Housing, Conference Advisor, and Vice Chancellor’s office will confer and decide an appropriate cost to the responsible school and/or delegate(s). _____________________________________ _________________________ Signature Date _____________________________________ ________________________ Witness Signature Date


Staff Commitment

I, as Conference Chair, commit to:

1. Providing all committee chairs and volunteers with up to date information

2. Fully supporting the entire bid process by taking an active role in its implementation

3. Maintaining a positive image of RHA and ensuring all persons are respected throughout the bid

and conference development

____________________________

Jacob J. Crosetto

I, as a NO Frills 2013 Committee Chair, commit to:

1. Committing my time and creativity in its entirety to ensure a strong bid is produced for

presentation at No Frills 2013

2. Representing RHA in a positive way on and off campus

3. Representing the University of Illinois in a positive way in association with the conference and

even in my exclusive life

4. Having effective time management skills that will allow me to be on time and prepared for all

meetings

5. Maintaining effective communication with all other conference staff members

6. Respecting all individuals participating in the preparation of the bid and the conference

7. Confronting conflicts in a positive manner and working to resolve them efficiently

I, ____________________________, adhere to the policies set forth in this document and to these

exceptions. I understand that if I do not uphold my duties, I may be removed from my position. With

my signature, I commit to working toward the ultimate goal of a successful No Frills 2013

conference.

____________________________ ________________________________

Signature Committee Chair

____________________________

Date

Jacob Crosetto – Conference Chair Liz Steinborn—Conference Advisor


Directions to Campus

From the North--Using I-55:

Leave the interstate at the exit (#94) for Stevenson Drive. Turn right (West) at the top

of the exit ramp, proceed through 2 traffic signals: at the third signal, turn left (South) into

West Lake Shore Drive and continue to the edge of the UIS campus.

From the South--Using I-55:

Leave the interstate at exit (#90) for Toronto Road. Turn right (east) at the top of exit

ramp, proceed through small business area, over a rail crossing, past a Springfield Fire Dept.

Station; follow the roadway as it curves left and passes CACC (Capital Area Career Center).

Following CACC's campus, turn left (north) into the 11th St. extension road. Any of the next

three right turns will lead you to the UIS campus.

OR: Alternative route: when Toronto Road curves left and passes CACC, keep going ahead to

the traffic light at the intersection with Shepherd Road (at the entrance to the Lincoln Land

Community College campus); turn left (north) and proceed a short distance to the south

edge of the UIS campus.

From the East--Using US 36/72:

At intersection with I-55, choose I-55 South, following it to Stevenson Drive exit

(#94). Turn right (west) at top of exit ramp, proceed through 2 traffic signals; at 3rd signal,

turn left (south) into West Lake Shore Drive and continue to the edge of the UIS campus.

From the West--Using US 36/72:

Leave highway by exit ramp to 6th St. North, drive a short distance to a traffic light,

turn right (east) onto Hazel Dell, which curves and becomes 11th Street. This goes over I-55

on a bridge, to a stoplight. If you make a left turn at the light, it is again Hazel Dell and can

be followed to West Lake Shore Drive (traffic light, small school bldg.) where you turn right

(south) and reach the north boundary of UIS campus. If you proceed straight ahead through

the traffic light at 11th /Hazel Dell, you are on the 11th St. Extension. Follow roadway to a

STOP sign, at intersection of 11th St. Extension and campus roadway called Ernest

Hemingway Drive, where the University of Illinois at Springfield sign is (considered the main

entrance to the campus); make a left turn into the boulevard roadway (Hemingway Drive). At

the next STOP sign, you are at the edge of the UIS campus. If you proceed straight ahead -

through 2 stop signs - you will approach the "teardrop" entrance to the PAC building.


Directions from Hotel to Campus

1. Head west towards South Dirksen Parkway

2. Turn right onto South Dirksen Parkway

3. Turn right onto Stevenson Drive

4. Turn left onto West Lake Shore Drive

5. Continue straight into University Drive.

There will signs on all edges of the campus to direct delegations

further to University Hall, Lincoln Residence Hall, and the Public Affairs

Center. A direct phone line to the RHA Office will provided to all

delegates upon check-in. That number can be used if the delegations

are lost or need directions.


Campus Map


Solicitation Letter

AMC Showplace 12

3141 Mercantile Drive

Springfield, Il 62702

February 13, 2012

Dear Friend of the University of Illinois Springfield,

The University of Illinois Springfield Resident Housing Association (RHA) is bidding to host the Great Lakes Affiliate of College

and University Residence Halls (GLACURH) No Frills semi-annual business conference March 9th through the 11

th of 2013.

After attending the GLACURH Conference in the Fall 2011 semester, our association’s leaders gained more leadership experience

and networking skills by making contact with not only other colleges and universities in the region, but also with our sister

institutions. The GLACRUH region consists of schools from Illinois, Indiana, Michigan, Wisconsin, and Ontario. GLACURH is

part of the largest student-run organization in the world, NACURH (National Association of College and University Residence

Halls).

The GLACURH Conference provided our members with tools to increase their awareness of topics such as race and racism,

gender issues, and residence life issues on campus. In our follow-up report from GLACURH in the fall 2011 semester, RHA

members agreed that GLACURH provided them with an opportunity to be individuals in a nonjudgmental environment, while

learning how to become better leaders.

The GLACURH Conference differs from the GLACURH No Frills Conference in a specific way. GLACURH provides students

with the opportunity to promote living on campus as an integral part of the college experience and strives to provide resources to

help member schools create the ultimate residence hall environment and experience. Adjacent to this cause, No Frills acts as the

administrative prodigy to help GLACURH function more efficiently as a region through legislation and the bid processes. Hosting

the No Frills Conference on the UIS campus would only advance the initiatives of our institution and the GLACURH region,

which are to nurture learning and to provide UIS students with the knowledge, skills, and experience leading to productive

careers. Roughly 50 schools from all over the region would come together on UIS’ campus and that, in itself, is a feat that UIS

RHA is more than excited to take on!

We are therefore writing this letter to you to gain your support of student leadership, as well as for financial/promotional support

in any amount that your business is willing to sponsor our event. The No Frills conference would both support and promote our

campus in many ways. In particular, this conference would empower students, faculty, and staff by building a foundation for

students to become better leaders across the region. One vital area where this conference would promote our campus is through its

ability to encourage and value excellence, as it serves as a collaborative platform that engages intimate learning. As you may

infer, we are bidding to host this conference during the 2012-2013 academic year, more specifically, during the spring 2013

semester. Please let us know if you think this would be a possibility. Also, please let us know if you would like to speak to the bid

team of our organization, to get more information about why we think No Frills would be great for the campus. Thank you for

your consideration of this request.

Sincerely,

UIS No Frills 2013 Bid Team


RHA Executive Vice President


Conference Advisor


Director of Housing


Vice Chancellor of Student Affairs