United States Department of AgricultureOffice of the Chief Financial OfficerNational Finance Center

Manager Self Service (MSS)

Billy Dantagnan, Acting Associate DirectorHuman Resources Line of Business Directorate

November 27, 2012

MSS Overview

• What is Manager Self Service (MSS) in EmpowHR?

• Actions Initiated Through MSS• MSS and Back-end Workflow

– Initiating the Action– Approving the Action– Back-end Processing– Back-end Workflow Roles

• Summary of SF-52 Functionality

What is MSS in EmpowHR?

• Allows managers to:– initiate various personnel actions – view employee data – view the history of personnel actions

• “Work” an action by either:– Approving – sends action to next step in Workflow– Denying – cancels action in Workflow; action must be

reinitiated for it to be processed – Pushing Back – sends action to previous step in Back

Workflow• Receive an email notification after action is processed

by processing staff

Action Types Initiated Through MSS

• Awards– NOA 815, 816, 817, 825, 827, 840,

841, 842, 844, 845, 846, 847, 848, 849, 878, 879, 885, 886, 887, 889

• Benefits– NOA 803, 805, 806, 881, 916

• Conversion to New Appt– NOA 500, 501, 507, 508, 515, 520,

522, 524, 540, 541, 542, 543, 546, 548, 549, 570, 571, 572, 573, 956

• Data Changes– NOA 780, 781, 782, 792, 800, 880,

882, 883, 910, 919, 950, 966, 985, 993

• Details– NOA 930, 931, 932

• Extend Appointment– NOA 730, 760, 761, 762, 765, 957

• IPA Assignment– NOA 731, 732

• Leave of Absence– NOA 430, 450, 452, 460, 471, 472,

473, 480, 772, 773, 903, 977• Pay Rate Changes

– NOA 810, 818, 819, 888, 891, 892, 893, 917, 925, 926, 939, 979, 980, 981, 988, 989

• Position Changes– NOA 702, 703, 713, 721, 740, 741,

769, 770, 790, 866, 986• Return To Duty

– NOA 280, 292• Separations

– NOA 300, 301, 302, 312, 317, 330, 350, 352, 353, 355, 356, 357, 385, 386, 390, 908, 929, 969

Manager Self Service Front Office Human Resources Back Office

Example MSS and Back-end Workflow

Initiates

•Manager 1

Authorizes

•Manager 2

Approves

•Manager 3

Reviews 1-3

•**HR 1

Approves

•**HR 2

Processes

•**HR 3

Example of PossibleBack-end Workflow Roles

• HR Reviewer 1 – First step of back-end workflow

• HR Reviewer 2 – Second level of review

• HR Reviewer 3 – Third level of review

• HR Reviewer 4 – Fourth level of review

• HR Reviewer 5 – Fifth level of review

• Approver – Final step before it reaches the HR Processor

• HR Processor – Final step of back-end workflow, sends action to NFC

* Actions do NOT need to go through every level of approval before getting to the HR Processor. Someone with the HR Reviewer 1 role may change the PAR Status to APV which sends it to the HR Processor.

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