UNITAR FELLOWSHIP PROGRAM 2012 Cycle Fellows: Rashed Delbary, Dilahmad Haidari, Sultanali Alizada, Shahjahan Samim, Elyasuddin Shams, Mohammad Rafi Seerat ! National Solidarity Program

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UNITAR FELLOWSHIP PROGRAM 2012 Cycle

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CDC Financial Monitoring System (FMS)

Mentors : Ms. Humaira Kamal & Ms. Kaori Coach : Ms. Freshta Yousefzada ARP: Mr. Aryan Shams Group Fellows: Rashed Delbary, Dilahmad Haidari, Sultanali Alizada, Shahjahan Samim, Elyasuddin Shams, Mohammad Rafi Seerat

v  National Solidarity Program (NSP), the largest government program executed by Ministry Rural Rehabilitation and Development (MRRD)

v  NSP Budget (2003 to up to date): 1.5 Billion Dollars (900 Million Dollars

Spent)

Stakeholders v  Donors (World Bank, Japanese Social Development Fund “JSDF”,

Bilateral Donors) v  Facilitating Partners (Local and International NGOs) v  NSP Provincial Management Units (PMUs) v  Rural Population (Beneficiaries)

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FMS Team in Baghlan Province, Baghlan Jadid District, Sarake Ashat Village auditing/Reconciling the CDC Accounting Books

} Mid Term Review by WB in 2008-2009

}  Establishment of FMG ◦  Monitor individual

CDC with aim of improving:

�  Record keeping �  Accounting �  Basic Financial

functions of the CDCs

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Problem Statement The Community Development Councils (CDCs) does not respond appropriately to the third party (World Bank, Bilateral donors and government) in terms of accounting and accountability arrangement, resulting in lack of transparency in:

(i); untimely Grants withdrawals and funds utilization by CDCs (ii); Delays in subproject implementations.


v  Development of well-organized follow up, feedback and reporting mechanism will bring certain changes in the CDC performance on proper maintenance of Accounting Books.

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Solution


Set Up System Implement Monitored

Results in v  Improvement of quality of NSP activities, procedures and processes in

the field and Head Quarter. v  Improves communication between communities and NSP authorities

v  Well appropriately responding to third party (World Bank, Bilateral donors and government) requirements.

v  Transparency & better financial governance.

v  Institution strengthening of CDCs and their capacity to handle Non-NSP projects effectively.

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The World Bank has already committed to fully support this Initiative.

Objective: }  To develop a comprehensive and well-organized follow up,

feedback and reporting mechanism both at HQ and field level in order to bring more accountability and transparency in CDC performance.

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The CDC FMS Logic Model Input

•  Human Resource

•  Equipments • Financial

Resource •  Training

Materials

Activities:

• Establishing unit for financial monitoring

• Hiring staff for the unit

• Hiring individual consultant for developing the data-base

• Training the local and field staff to work on the developed data-base

Output

•  Financial Monitoring System and data flow methodologies applied for the CDC’s prepared

• Data-base for keeping records available

• Coordination between NSP management and other stakeholders maintained

Outcome

•  To develop a comprehensive and well-organized follow up, feedback and reporting mechanism both at HQ and field level

Impact

• Increased transparency & reliability of CDCs system

• Increased confidence of donor agencies to support the program


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Scope In (The project covers the following); • 

Development of comprehensive financial monitoring system both at Head Quarter and field level;

•  Development of new procedure (mechanism) in order to increase efficiency and effectiveness of CDCs so that they properly utilize Accounting Books based on NSP guidelines

•  Piloting the new system in one province •  Ensuring better/easy access of third party (World Bank and bilateral donors) to

reports/information receive from the field. •  Development of online database for reporting purposes. Scope out (The project will not cover):

Rolling out the system for the NSP facilitating Partners.


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No. Descrip,on Unit Cost USD Quan,ty Months Total Cost

USD Remarks A-‐ Human Resource:

1 Coordinator 1200 1 30 36000 2 Short term T. Advisor 12000 1 3 36000 3 Staff 700 7 30 147000 4 Perdiem 40 7 30 8400 5 Transporta?on 30 7 30 6300 6 Training 3456 1 5 17280

Sub Total: 250,980 B-‐ Equipment:

1 Projector 1200 1 1200 2 Computers 800 9 7200 3 Printer 300 2 600 4 Data Base 50080 1 20080 5 Chairs 38 9 342 6 White Board 11 3 33

Sub Total: 29,455

Project Period from April 2013 to September 2015

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C-‐ Supplies:

1 Sta?onary 380 1 30 11400 2 Refreshment 3 36 5 540

Sub Total: 11,940 D-‐ Miscellaneous:

Con?ngency 5000 1 5000 5000 0 0

5,000 Grand Total: 297,375

Budget Cont…

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Risk Category Risk Mitigation priority

High Security has been a real challenge in Afghanistan and is getting deteriorated day by day. This phenomenon does not only affect implementation of this particular project but also it is huge challenge in the implementation all NSP activities.

Visiting CDCs in insecure areas is a risk and as a contingency an adequate high risk areas strategy should be put in place.

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Medium If the pilot phase of this project is not successful, we may not be able to proceed with its national implementation and, the primary stakeholders may lose their interests in using this system in their organizations.

Careful planning in a way that the right sample is chosen, all required software/hardware components are fully tested and are fully functional, sufficient training to CDC Financial Monitoring Team is provided and enough awareness given to the field (target communities). This will minimize the risk of pilot phase unsuccessfulness

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Low Low Literacy level of Community Development Council (CDC).

CDC members require putting in place different uptake channels, which can be part of a contingency plan. We understand that the government of Afghanistan has take certain steps towards increasing the literacy rates of the Afghan people within the next couple of years. This will be an added value and automatically minimize the risk of illiteracy in our project.

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Documents

UNITAR FELLOWSHIP PROGRAM 2012 Cycle Fellows: Rashed Delbary, Dilahmad Haidari, Sultanali Alizada, Shahjahan Samim, Elyasuddin Shams, Mohammad Rafi Seerat ! National Solidarity Program