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9-10th September 2009

MIS-Workshop

Presented by:

A.K. BhatnagarDistrict Informatics Officer,

Shivpuri

Strengthening of MIS inDistrict Shivpuri

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Shivpuri district has been adopted by the UnitedNations Childrens Funds (UNICEF) (as pilot

district along with Guna in MP) for strengtheningand institutionalizing the decentralizeddevelopment planning system for addressingissues related to children and women in ourdevelopment plan.

Existing information suggests that the Shivpuri has alot of opportunities in the development of womenand children. Strengthening of existinginformation bank is the need of hour for better

planning & development for our district.

Shivpuri- Adoption by UNICEF

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Recall the face of the poorest andthe weakest man whom you have

seen, and ask yourself, if the steps

you contemplate are going to be ofany use to him.

Will he gain anything by it ?

Will it restore to him control overhis own life and destiny ?

... Mahatma Gandhi

Think for a moment !

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The concept of decentralized development

planning was introduced in the Seventh

Five Year Plan in our country.

Through the 73rd and 74th Constitutional

Amendments, District Planning Committees

were set up in each district to support thedecentralized planning process.

Decentral ized Planning

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The District Planning Committee, plans for incoming years

after assessing the development situation in the

district and decides priorities in development and

considering the needs of the people of the district.

The efficiency and effectiveness of Decentralized

District Development Planning process, which

meets the development needs of the people, is

hampered by many factors.

District Planning Committee (DPC)

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The First challenge is the evolution of adevelopment Management InformationSystem (MIS) at the district level that can

provide information support to the DPC tohave an objective assessment of thedevelopment situation and in setting updevelopment priorities specific to the district.

The Second challenge to the success ofdecentralized district development planning M.P.,is to build the district capacity of analyzing thedistrict development data in an

integrated manner to support evidence-baseddevelopment planning and people orientedmonitoring and supervision of development

plans and activities.

DPC: Challenges

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Organized approach to the study of information needs of a

management at every level in making operational,tactical, and strategic decisions.

Its objective is to design and implement man-machine

procedures, processes, and routines that provide

suitably detailed reports in an accurate, consistent,and timely manner.

Modern, computerized systems continuously gather

relevant data, both from inside and outside. This

data is then processed, integrated, and stored ina centralized database where it is constantly updated

and made available to all who have the authority

to access it, in a form that suits their purpose.

What is MIS?

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This MIS development project will concentrateon five National flagship programs in Shivpuri

district. The National flagship programs that

have been covered in the present review are:1. National Rural Health M ission(NRHM)

2. I ntegrated Chi ld Development Scheme(ICDS)

3. Sarva Shiksha Abhiyan(SSA)

4. Total Sanitation Campaign(TSC)

5. National Rural Employment Guarantee Scheme

(NREGS)

MIS forFive Flagship Schemes

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The purpose of MIS

1. To analyze, the strengths and weaknessesof the existing information system.

2. To monitoring of the five flagship

programs shown earlier.3. To integrate district development (MIS)

support decentralized district

development planning.4. To review, supervise, monitor and

evaluating development programs

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Developing StepsMIS An integrated system for providing people

centered information to supportdevelopment decision making,implementation of development activitiesand monitoring and evaluation ofdevelopment programs.

Some activities of this system are highlyintegrated with the routine developmentdata collection and processing anddissemination system others are designedfor a particular knowledge- basedactivity or decision- making.

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1. Integrated development informationprocessing is necessary for setting

development priorities and for monitoring

development activities.

2. In the absence of integrated development

information processing, may also result in

duplication of development programs and

activities leading to wastage of resourcesand manpower.

Need of MIS- Development !!!

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3. This data, when processed, lead toinformation and information leads toknowledge which is the basis for setting updevelopment priorities and development

planning.4. Management of development data means

its appropriateness, relevance, timeliness andquality.

5. An outdated development data is of littlerelevance to setting up development

priorities.

Need of MIS- Development !!!

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The Underlying Idea of the

Development MIS

Development MIS is more comprehensive thanroutine data processing.

Development information needs which can be

classified into two categories Informationfor routine transaction processing andinformation for decision making andplanning.

M & E improving the efficiency developmentprocesses and effectiveness of development

activities and improving the quality oflife of the people or building a constituencyfor development and generating resources.

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Flow of Information System

at the District

District Planning

Committee

Janapad Panchayat

Gram Panchayat

Gram Sabha

District

Level

DevelopmentBlock

Gram

Panchayat

Village Level

District Planning,

Monitoring

And Evaluation

Block Planning,

Monitoring

and Evaluation

GP Planning,

Monitoring

and Evaluation

Village

Development

Situation

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Monitoring and Evaluation

Plan District-specific monitoring and evaluation

plan in all of the five national flagship

programs to be improved.

Training of MIS to DPMs of all the flagship

programs is highly required for better

monitoring and evaluation.

National level goals and objectives should notbe adopted as the district level goals and

objectives. We must consider to the district-

specific situations.

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Similarly, district level base line values

of outcome or impact indicators

identified, should also be based on

local conditions.

The district level analytical capacity

building and technical skills is the

need of hour in the context of the

district planning needs.

Monitoring and Evaluation Plan

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Data Collection Approach

We need to have a General community-based

information system which can be based on the

household survey and through this we should

explore the new ways of estimating indicators at the

district and below district levels, and with better

analytical capability so that we can reach to develop

the policies at our own level, and execute them

effectively.

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Ending Points

1. There is ample scope for improvement.

2. The current activities should be directed

towards supporting the decentralized district

development planning process.3. The reporting should not be confined to the

development services only .

4. Setting of district development priorities andfacilitate decentralized district development

planning and development are the needs of

the people.

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5. To ensure such an orientation, it isnecessary that monitoring of the activities ofthese programs is made relevant to districtdevelopment concerns.

6. For this purpose, bench marking of the currentdevelopment situation in the district.

7. The first and the foremost requirementtowards involving & institutionalizing an

integrated development managementinformation system at the district level is tolist out an agreed set of developmentindicators that constitute the basis forall monitoring and evaluation activities inthe district.

Ending Points

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Work Shop Snaps