UKQAA handbook Issue 11 of October 2012 - inc biomass€¦ · United Kingdom Quality Ash Association Handbook Ref.: UKQAA handbook Issue 11 of October 2012 - inc biomass.doc Page

United Kingdom Quality Ash AssociationHandbook

Ref.: UKQAA handbook Issue 11 of October 2012 - inc biomass.doc Page 1 of 24Date printed: 23/08/2012 13:31:00

The United Kingdom Quality Ash Association Handbook

Constitution, Rules of Membership, Conduct of Employees

and Representatives of the UKQAA and List of members

October 2012

Issue No. 11 - October 2012



Table of Contents Page No.

Table of Contents Page No. 2

Association Officers: July 2011 to June 2012 3

Full Members - Executive Committee 3

Full Members - Technical Committee 3

Constitution of the United Kingdom Quality Ash Association 5

Objectives 5

Membership of the UKQAA 5

3.1. Full Membership 6

3.2. Associate Membership 7

3.3. Affiliate Membership 7

Members Fees 8

Meetings and Committees 8

Funding of Activities 9

Termination 9

Appendix A - Schedule of changes approved in Executive Committee Meetings 11

Appendix B-1 Rules of Membership 12

Full Membership 12

Associate Membership 12

Affiliate Membership 13

Appeals against Rejection of Membership Application 14

Members Fees 14

Meetings and Committees 14

Compliance with Competition Law for Members Representatives 16

Termination 17

Appendix B-2 Conduct of Employees and Representatives of the UKQAA in respect of the Competition Law 18

Compliance with competition law 18

Compliance with the Bribery Act – April 2010 18

Conduct of Meetings 19

Appendix C – Members contact details 20

Full Members 20

Associate Members 23

Affiliate Members 23

Map of UK Coal and/or Biomass Fired Combustion Plants – March 2012 24



Association Officers: July 2012 to June 2013

Chairman: Mr I SkidmoreVice-Chairman: Mr L DagleyTreasurer: Mr Mr L DagleyTechnical Director: Dr L K A Sear & Dr R Carroll (From April 2013)Administration & Marketing Officer Miss Y CotterillMembership Officer Mr N Waldron

Full Members - Executive Committee

Ms L Crow RWE Power InternationalMr L Dagley CEMEXMr A Land E.ONMr N Waldron Power Minerals LtdMr C Bennett ScotAshMr A French SSEMr K Marsh EDF EnergyMr M Knowles International PowerMr T Skitt Eggborough Power Ltd

Full Members - Technical Committee

Mr I Skidmore RWE Power InternationalMr P Edwards CEMEXMr S Claringbull E.ONMr J Brass Power Minerals LtdMr C Bennett ScotAshMr A French SSEMr K Marsh EDF EnergyMr M Knowles International PowerMr T Skitt Eggborough Power Ltd

Associate Members – Executive Committee

Mrs J Davies Hanson Building MaterialsMr D Morgan Ash SolutionsMr A Moores Matrix AggregatesMr A Everett Celtic Ash (Lafarge UK)Mr E Surman H+H Building Products

Associate Members – Technical Committee

Mrs J Davies Hanson Building MaterialsMr J Wilson Ash SolutionsMr A Moores Matrix AggregatesMr A Everett Celtic Ash (Lafarge UK)Mr C Cook H+H Building Products



Committees of the UKQAA

Executive CommitteeChairman: Mr I SkidmoreVice Chairman Mr L DagleySecretary: Dr L Sear/Dr R Carroll from April 2013 &

Miss Y CotterillTreasurer Mr L Dagley

Technical CommitteeChairman: Mr C BennettSecretary: Miss Y Cotterill

Marketing & Promotions Sub-CommitteeChairman: Ms L CrowSecretary: Dr L Sear



Constitution of the United Kingdom Quality AshAssociation

1. The name of this Trade Association shall be “The United Kingdom Quality Ash Association” and shallbe referred to as the UKQAA in this document. The UKQAA was formed on 8 July 1997. Thisconstitution (Issue 11) was revised in July 2012.

1.1. This revised constitution for the UKQAA shall apply from the 1 July 2012.

1.2. No alteration or addition to this constitution may be made except by a resolution carried by aunanimous vote of the Full Members in accordance with paragraphs 3.1.8 to 3.1.10 below.Changes to the constitution shall be recorded in Appendix A.

Objectives

2. The objectives of the UKQAA are:

2.1. To promote its members generic mutual interests of a scientific, technical industrialenvironmental, educational and legal nature associated with all applications of Ash Products,including coal, the co-combustion of biomass with coal and the combustion of biomass asdefined in BS EN 14588, primarily from UK combustion plants, hereafter referred to as“Quality Ash” in this document.

2.2. To promote and sponsor investigations and research to widen the use of Quality Ash and topromote the understanding and recognition of the use of Quality Ash through publication ofuseful results of such work together with generic information plus lobbying, correspondenceand presentations.

2.3. To employ and pay any person or persons on a full/part-time basis to supervise, organise andcarry on the work of the UKQAA and make all reasonable and necessary provision for thepayment of pensions and benefits on their behalf.

2.4. To bring together in conference representatives of voluntary organisations, Governmentdepartments, statutory authorities and individuals.

2.5. To arrange and provide for, or join in, arranging and providing for the general promotion, theholding of exhibitions, meetings, lectures, classes, seminars and training courses.

2.6. To represent mutual interests of its Members on relevant technical and other committees andpresent a common view of the use, specification and advantages of Quality Ash.

2.7. To correspond with other national and international bodies sharing some or all of theUKQAA’s objectives with the aim of meeting such objectives more effectively.

2.8. To appoint, and pay consultants and advisors to assist in the activities of the UKQAA.

Membership of the UKQAA

3. Membership of the UKQAA shall only be available to companies, associations and organisationsassociated with the Quality Ash industry. There are no personal membership categories within theUKQAA.



3.1. Full Membership

3.1.1. Full Members agree to the conditions of Full Membership of the UKQAA.

3.1.2. The acceptance of any application for Full Membership shall require the applicant todemonstrate compliance with all of the following;

3.1.2.1. Full Members shall be companies or organisations involved with currentlyoperational coal and/or biomass fired combustion plants who are;

3.1.2.1.1. Ash producers1 and/or

3.1.2.1.2. Total ash managers2

3.1.2.2. They are prepared to pay the annual fees as agreed by the Full Members andlisted in Appendix A and as detailed in section 3.

3.1.3. Applicants for Full Membership may be required to give a verbal and/or writtenpresentation to the Full Members of the Executive committee in order to satisfy therequirements of paragraph 3.1.2.

3.1.4. Applicants for Full Membership are required to confirm acceptance of the UKQAAconstitution in writing by a signed letter.

3.1.5. Each Full Member shall appoint an individual to represent it and vote on its behalf atUKQAA meetings.

3.1.6. Full Members shall have the right to:

3.1.6.1. Attend all meetings of the UKQAA;

3.1.6.2. Suspend or remove from Full Membership, Associate Membership or AffiliateMembership any Full Member, Associate Member or Affiliate Member who in theunanimous view of all other Full Members neglects to comply with his obligationsunder the constitution of the UKQAA;

3.1.6.3. Receive a copy of the Constitution, minutes of meetings, annual audited financialstatements, reports and newsletters of the UKQAA and;

3.1.6.4. Have an entry on the UKQAA web site, providing contact details, company logo,promotional text and link to their web site.

3.1.7. Except as otherwise provided by this constitution, all decisions of UKQAA shall be takenby simple majority vote with each Full Member present at a UKQAA meeting having asingle vote. Votes submitted in writing by a full member can be accepted at theChairman’s discretion.

3.1.8. Only one vote per Full Member shall be counted.

3.1.9. In the case of voting carried out electronically by email, a minimum of 15 working daysshall be allowed for Full Members to respond to a request requiring a vote; a lack ofresponse shall normally be considered a positive vote unless stated otherwise withinthe email or accompanying documentation. Records shall be kept of the results of thevoting by the Technical Director.

1 These are owners/operators of coal, co-combustion and/or biomass fired combustion plants.2 A Total Ash Manager is a company whom are contracted by a producer to market ash products on their behalf.



3.1.10. In the case of an equality of votes the Chairman shall have a casting vote.

3.1.11. Full Members of the UKQAA are listed in Appendix C.

3.2. Associate Membership

3.2.1. Associate Members agree to the conditions of Associate Membership of the UKQAA.The acceptance of any application for Associate Membership shall require the applicantto demonstrate compliance with all of the following;

3.2.2. Associate Members shall be organisations supplied from currently operational coaland/or biomass fired combustion plants who are either;

3.2.2.1. Users,

3.2.2.2. Marketers or

3.2.2.3. Producers of ash

3.2.3. Associate Members shall pay the annual fees as agreed by the Full Members and listedin Appendix A.

3.2.4. Each Associate Member shall appoint an individual to represent it at UKQAA meetings.Associate Members are not entitled to vote, though their views will be sort onimportant issues.

3.2.5. Associate Members shall be entitled to:

3.2.5.1. Attend all meetings of the UKQAA;

3.2.5.2. Receive a copy of the Constitution, minutes of meetings, annual auditedfinancial statements, reports and newsletters of the UKQAA and;

3.2.5.3. Have an entry on the UKQAA web site, providing contact details,promotional text and link to their web site.

3.2.6. Associate Members of the UKQAA are listed in Appendix C.

3.3. Affiliate Membership

3.3.1. Affiliate Members agree to the conditions of Affiliate Membership of the UKQAA. Theacceptance of any application for Affiliate Membership shall require the applicant todemonstrate compliance with all of the following;

3.3.2. Affiliate Members shall be organisations involved with currently operational coal and/orbiomass fired combustion plants who are either;

3.3.2.1. Users,

3.3.2.2. Hauliers,

3.3.2.3. Marketers,

3.3.2.4. Processors,

3.3.2.5. Producers of ash or,



3.3.2.6. Suppliers to the combustion plants.

3.3.3. Affiliate Members shall pay their annual fees as agreed by the Full Members and listedin Appendix A.

3.3.4. Affiliate Members shall be entitled to:

3.3.4.1. Attend the Annual General Meeting (AGM) of the UKQAA;

3.3.4.2. Receive a copy of the Constitution, minutes of AGM, annual auditedfinancial statements and newsletters of the UKQAA and;

3.3.4.3. Have an entry on the UKQAA web site, providing contact details and linkto their web site.

3.3.5. Affiliate members are not entitled to vote or attend UKQAA meetings other than theAGM. Lists of affiliate members shall be maintained by the UKQAA and published onthe UKQAA web site.

Members Fees

4. Upon admission to membership, any Member shall pay to the UKQAA such admission fee asdetermined from time to time by the unanimous vote of all the Full Members.

4.1. The annual fee for Full Members will comprise a fixed sum and a variable amount based upona proportion of the balance of the approved annual cost after Full, Associate and AffiliateMembership fixed fees have been taken into account. All fees are subject to VAT in the UK.The proportion and fees will be as in Appendix A of this document and may be changed fromtime to time by the unanimous vote of all the Full Members.

4.2. The annual fee for Associate and Affiliate Members will be a fixed fee and subject to VAT inthe UK and may be changed from time to time by the unanimous vote of all the FullMembers.

4.3. For new Members, fees shall fall due on the first day of the month of acceptance ofmembership and future fees shall fall due on the 1 July for all members at that time. FullMembers fees shall be paid on an equal monthly basis. Fees should be paid within 1 calendarmonth of the request by the UKQAA.

4.4. Associate and Affiliate members joining part way through the UKQAA financial year, shall becharged on a quarterly pro-rata basis, e.g. joining in December will attract 50% of the normalannual fees. Fees should be paid within 1 calendar month of the request by the UKQAA.

4.5. The UKQAA is authorised to hold bank accounts to enable it to fulfil its objectives.

Meetings and Committees

5. Meetings of the UKQAA shall be held at least once during every four month period with a minimum offour meetings per annum.

5.1. An Annual General Meeting (AGM) shall be held annually, the first of which was held on 8 July1997. At the AGM the Full Members of the UKQAA shall at their discretion elect a Chairman, aVice Chairman, a Secretary, a Treasurer and other such honorary officers as the Full Membersof UKQAA deem necessary.



5.2. The elected Chairman and Vice Chairman shall remain in post for a maximum of twoconsecutive years and the posts shall be reaffirmed on the first anniversary. The position ofChairman shall be held on a rotational basis for Full Members.

5.3. The elected posts of Secretary, Treasurer and other such honorary officers may continueindefinitely subject to reaffirmation annually by the Full Members at the AGM.

5.4. The Full Members shall establish the terms of reference for any working Committees as theymay determine necessary and receive regular reports of the acts and proceedings of suchcommittees.

5.5. The quorum of an AGM or Executive meeting shall be at least 50% of the Full Members or iftheir number is uneven then the number nearest to and greater than 50% or other suchnumber determined from time to time by a unanimous vote of all the full members.

5.6. The conclusion or decisions made by working committees must be approved by the FullMembers of the UKQAA before publication or dissemination. The Chairman may at hisdiscretion call a meeting of the UKQAA at any time. The Secretary shall call a meeting of theUKQAA (giving the reason) within 21 days of a written request to do so by two Full Members.

5.7. The representatives of all members undertake to comply with the requirements of thecompetition laws of the United Kingdom of England and Wales, the European Union and anyother jurisdiction in which the UKQAA may operate (or on which its activities may have aneffect) both during meetings of the UKQAA and at all other times.

Funding of Activities

6. The annual budget is to be formally agreed by the unanimous vote of all the Full Members at the AGMor thereafter. All activities, unless otherwise agreed, will be funded through the individual members,who will pay the costs as part of the approved budget.

6.1. Nothing in this constitution shall prevent any Members from pursuing independent activities.

6.2. Where an activity is not unanimously agreed as being of benefit to all Full Members but it isunanimously agreed by all Full Members that the activity should come under the auspices ofUKQAA, the activity will be funded separately by those participating members on an equitablebasis.

Termination

7. Any member may withdraw from the UKQAA by giving six months written notice and their reasons forwithdrawal although there will be no obligation to participate in the meetings of the UKQAA during thissix month notice period.

7.1. Members shall remain liable for the previously agreed share of UKQAA costs for the whole ofany Association year during which they have been a Member of UKQAA.

7.2. Termination of UKQAA shall be subject to the unanimous vote of all the Full Members. Aftersettlement of all liabilities of the UKQAA the remaining assets shall be distributed among itsmembers in proportion to the total sums paid by each of them in preceding years.




Ref.: UKQAA handbook Issue 11 of October 2012 - inc biomass.doc Page 11 of 24 Date printed: 23/08/2012 13:31:00

Appendix A - Schedule of changes approved in Executive Committee Meetings

NB: Previous decisions are recorded in previous versions of the handbook.

UKQAA Fees Calculator

Capacity

Bandfor

2012-

2013

Fees2012-2013

Bandfor

2013-

2014

Fees2013-2014

Bandfor

2014-

2015

Fees2014 -2015

ProjectedBand

for2015 -2016

Fees2015-2016

Fixed Fee: £6,850 £7,850 £8,850 £9,850

Variable Fee: £3,300 £3,300 £3,300 £3,300

Member Station Location and capacity Total Capacity BandFees charged from 1 July of UKQAA financial year

CEMEX Assumed at >4,000 and <5,000MW

<5,000 MW 3 £16,750 3 £17,750 3 £18,750 3 £19,750

RWE npower Aberthaw (1489 MW), Didcot(2020 MW), Tilbury (1020 MW)

4,529 MW 4 £20,050 2 £14,450 2 £15,450 2 £16,450

E.ON Ironbridge (970 MW), Kingsnorth(1954 MW), Ratcliffe (2000 MW)

4,924 MW 5 £23,350 4 £21,050 4 £22,050 2 £16,450

SSE Fiddlers Ferry (1961 MW),Ferrybridge (1955 MW),

Uskmouth (393 MW)

4,309 MW 4 £20,050 4 £21,050 4 £22,050 3 £19,750

Power Minerals Ltd Drax (3870 MW) 3,870 MW 4 £20,050 4 £21,050 4 £22,050 4 £23,050

ScotAsh Longannet (2304 MW), Cockenzie(1152 MW)

3,456 MW 3 £16,750 3 £17,750 3 £18,750 3 £19,750

EDF Cottam (1970 MW), West Burton(1932 MW)

3,902 MW 4 £20,050 4 £21,050 4 £22,050 4 £23,050

Eggborough Power Ltd Eggborough (1960 MW) 1,960 MW 2 £13,450 2 £14,450 2 £15,450 2 £16,450

International Power Rugeley (976 MW) 976 MW 1 £10,150 1 £11,150 1 £12,150 1 £13,150

No. Of Associate Members 7 7 7 7

No. Of Affiliate Members 9 9 9 9

Income from Associate Members £26,600 £27,300 £28,000 £28,700

Income from Affiliate Members £4,500 £4,500 £4,500 £4,500

UKQAA Income £191,750 £191,550 £201,250 £201,050



Appendix B-1 Rules of Membership

Full Membership

Full Members agree to the rules, set out hereafter, of full membership of the UKQAA.

Full members shall be organisations for currently operational pulverised coal and/or biomass firedcombustion plants that are;

Ash producers3 and/or

Total ash managers4

Full members shall pay the annual fees as agreed by the Full Members and listed in Appendix A of theUKQAA constitution.

Applicants for full membership may be required to give a verbal presentation to the members of theexecutive committee. Applicants are required to confirm acceptance of the UKQAA constitution in writingby a signed letter.

Each Full Member shall appoint an individual to represent and vote on its behalf at UKQAA meetings.

Full Members shall have the right to:

Attend all meetings of the UKQAA;

Suspend or remove from Full Membership, Associate Membership or Affiliate Membership anyFull Members, Associate Members or Affiliate Members who in the unanimous view of all otherFull Members neglects to comply with his obligations under the constitution of the UKQAA;

Receive a copy of the Constitution, minutes of meetings, annual audited financial statements,reports and newsletters of the UKQAA;

Have an entry on the UKQAA web site, providing contact details, company logo, promotionaltext and link to their web site.

Except as otherwise provided by the constitution, all decisions of UKQAA shall be taken by simple majorityvote with each Full Member present at a UKQAA meeting having a single vote. Votes submitted in writingby a full member can be accepted at the Chairman’s discretion.

In the case of voting carried out electronically by email, a minimum of 15 working days shall be allowedfor Full Members to respond to a request requiring a vote; a lack of response shall normally be considereda positive vote unless stated otherwise within the email or accompanying documentation. Records shall bekept of the results of the voting by the Technical Director.

In the case of an equality of votes the Chairman shall have a casting vote.

Full Members of the UKQAA are listed in Appendix C.

Associate Membership

Associate Members agree to the conditions of Associate Membership of the UKQAA. The acceptance of anyapplication for Associate Membership shall require the applicant to demonstrate compliance with all of thefollowing;

3 These are owners/operators of coal, co-combustion and/or biomass fired combustion plant.4 A Total Ash Manager is a company whom are contracted by a producer to market their on their behalf.



Associate Members shall be organisations supplied from currently operational pulverised coal and/orbiomass fired combustion plants that are either;

Users,

Marketers or

Producers of ash

Each Associate Member shall appoint an individual to represent it at UKQAA meetings. Associate Membersare not entitled to vote, though their views will be sort on important issues.

Associate Members shall be entitled to:

Attend all meetings of the UKQAA;

Receive a copy of the Constitution, minutes of meetings, annual audited financialstatements, reports and newsletters of the UKQAA;

Have an entry on the UKQAA web site, providing contact details, promotional text and linkto their web site.

Associate Members of the UKQAA are listed in Appendix C.

Affiliate Membership

Affiliate Members agree to the conditions of Affiliate Membership of the UKQAA. The acceptance of anyapplication for Affiliate Membership shall require the applicant to demonstrate compliance with all of thefollowing;

Affiliate Members shall be organisations involved with currently operational pulverised coal and/or biomassfired combustion plants that are either;

Users

Hauliers

Marketers

Processors

Producers of ash or

Suppliers of equipment to the combustion plant

They are prepared to pay the annual fees as agreed by the Full Members.

Affiliate Members shall be entitled to:

Attend the Annual General Meeting (AGM) of the UKQAA;

Receive a copy of the Constitution, minutes of the AGM, annual audited financialstatements and newsletters of the UKQAA.

Have an entry on the UKQAA web site, providing contact details and link to their web site.

Affiliate members are not entitled to vote or attend UKQAA meetings other than the AGM. Lists of affiliatemembers shall be maintained by the UKQAA and published on the UKQAA web site.



Appeals against Rejection of Membership Application

Any applicant, whose application has been rejected because they have been deemed by a decision of theExecutive Committee not to comply with the criteria as listed in the UKQAA constitution, may appealagainst the decision in writing to the Chairman of the UKQAA.

The Chairman shall obtain and instruct a full members’ representative who was NOT involved with theoriginal decision to:

Form a review committee

This committee shall review the procedures carried out by the Executive committee forcompliance with the criteria as set out in the constitution.

The committee shall take representations from the applicant ascertaining their reasons forapplying to the UKQAA and basis for the appeal.

The committee shall review the information and decide whether the appeal has beensuccessful or not.

The decision of this committee is binding, full, and final

Members Fees

Upon admission to membership, any member shall pay to the UKQAA such admission fee as determinedfrom time to time by the unanimous vote of all the Full Members. The UKQAA financial year is from 1 Julyto 30 June.

The annual Associate Members Fee (AMF) and Affiliate Members Fee (AfMF) will be fixed fees that may bechanged from time to time by the unanimous vote of all the full members. AMF’s and AfMF’s are dueannually as a single payment on 1 July.

Associate and Affiliate members joining part way through the UKQAA financial year, shall be charged on aquarterly pro-rata basis, e.g. joining in December will attract 50% of the normal annual fees.

The annual fee for Full Members will comprise a fixed sum and a variable sum based upon a proportion ofthe balance of the approved annual operating costs, after associate and affiliate members fees have beentaken into account.

All fees of the initial members shall fall due on 1 July. For new members fees shall fall due on the first dayof the month of acceptance of membership and future fees shall fall due on the 1 July for all members atthat time. Full members shall pay fees on an equal monthly basis. All members’ fees should be paid within1 calendar month of the request by the UKQAA.

The UKQAA is authorised to hold bank accounts to enable it to fulfil its objectives.

Meetings and Committees

There are four committees within the UKQAA: Executive, Technical – Coal Combustion & Co-combustion,Technical – Biomass Combustion and Marketing and Promotion Committees.

The conclusion or decisions made by working committees must be approved by the Full Members of theUKQAA before publication or dissemination. The Chairman may at his discretion call a meeting of theUKQAA at any time. The Secretary shall call a meeting of the UKQAA (giving the reason) within 21 days ofa written request to do so by two Full Members.



An Annual General Meeting (AGM) shall be held annually. At the AGM the Full Members of the UKQAAshall;

At its discretion elect a Chairman, a Vice Chairman, a Secretary, a Treasurer and other suchhonorary officers as the Full Members of UKQAA deem necessary.

The elected Chairman and Vice Chairman shall remain in post for a maximum of two consecutiveyears and the posts shall be reaffirmed on the first anniversary. The position of Chairman shall beheld on a rotational basis for Full Members.

The elected posts of Secretary, Treasurer and other such honorary officers may continueindefinitely subject to reaffirmation annually by the Full Members at the AGM.

Executive meetings shall discuss constitutional matters and funding matters as defined below:

Meetings of the UKQAA shall be held at least once during every four month period with aminimum of four meetings per annum.

The Full Members of the UKQAA before publication or dissemination must approve the conclusionof decisions made by working committees. The Chairman may, at his discretion, call a meeting ofthe UKQAA at any time. The Secretary shall call a meeting of the UKQAA (giving the reason)within 21 days of a written request to do so by two or more full members.

The Full Members shall establish the terms of reference for any working Committees as they maydetermine necessary and also receive back regular reports of the acts and proceedings of suchcommittees.

The annual budget is to be formally agreed by the unanimous vote of all the full members.

All activities, unless otherwise agreed, will be funded as part of the approved budget of theUKQAA. Where activities are funded through approved Environmental Bodies, individual memberswill pay the costs as part of the approved budget and seek appropriate rebates independently.

The quorum of the AGM or an Executive meeting shall be at least 50% of the Full Members or iftheir number is uneven then the number nearest to and greater than 50% or other such numberdetermined from time to time by a unanimous vote of all the full members.

Technical committee meetings shall be held on a regular basis at approximately two monthly intervals;

To discuss and agree projects supporting research and development of the products supported bythe UKQAA. Proposals for such projects are forwarded to the Executive committee for fundingmethods and approval as above.

To discuss and agree developments and technical policy in the British and Europeanstandardisation committees and research project steering committees the UKQAA attend.

To formulate technical policy of the UKQAA subject to the requirements of the constitution.

Marketing and Promotion Committee shall be held on a regular basis as required. The committee meet;

To formulate promotional policy of the UKQAA including methods of disseminating information e.g.brochures, internet, display stands etc.,

To decide on which events, seminars, exhibitions the UKQAA should attend

To organise seminars, conferences as agreed by the Executive committee



Nothing in these rules shall prevent any member from pursuing independent activities.

Where an activity is not unanimously agreed as being of benefit to all the Full Members but it isunanimously agreed by all Full Members that the activity should come under the auspices of the UKQAA,the activity will be funded separately by those participating members on an equitable basis.

Compliance with Competition Law for Members Representatives

During UKQAA meetings the issues and topics raised will be limited to those necessary to pursue theobjectives set out at points 2.1 to 2.8 and will at all times be held in compliance with the competition lawsof the United Kingdom of England and Wales, the European Union and any other jurisdiction in which theUKQAA may operate or on which its activities may have an effect.

At the start of all UKQAA meetings the Chairman will remind all representatives of members present thatthe UKQAA operates only in strict compliance with competition laws as set out in the UKQAA handbook.The Chairman will go on to note that heavy fines may be imposed for breaches of competition law againstboth associations and their members, that businesses that flout competition law may also exposethemselves to damages actions and that in a number of jurisdictions (including the United Kingdom ofEngland and Wales) there are criminal sanctions for individuals in relation to certain serious infringementsof competition law. The Chairman will then go on to note that all officers and members of the UKQAAmust ensure that they have sufficient knowledge of the competition laws of the United Kingdom ofEngland Wales, and of the European Union, to ensure that they and the UKQAA are able to act in acompliant manner. The Chairman will also note that, for the avoidance of any doubt, there is to be nodiscussion, whether during the meeting or at any other time (including but not limited to exhibitions,conferences and any other meetings), as between the members of the UKQAA of members’ productionand supply arrangements, costs, prices, contractual arrangements, business plans or any othercommercially sensitive information.

If, during a UKQAA meeting, discussions are initiated or activities undertaken that any officer, employee,representative, agent or subcontractor of the UKQAA or representative of a member believes may infringecompetition law then the discussion or activity in question shall be brought to the Chairman’s attentionwho will cause the discussion or activity to be ceased and only continued if the Chairman is certain thatthere is no possibility of an infringement of competition law. The circumstances and the nature of thediscussion or activity shall be recorded in the minutes of the meeting. In the event that the Chairman isuncertain as to whether a discussion or activity may breach competition law during the meeting or at anyother time the UKQAA will either not discuss the topic or not undertake the activity or shall do so onlyafter having sought and obtained satisfactory legal advice from an external competition law expert thatthere is no significant risk of a competition law infringement arising.

Information collation from members and dissemination to Members

The UKQAA does not collect statistics relating to costs, supply, product availability, contractual terms,prices, pricing indices, or any other commercial indices for the products. However, the UKQAA does collectstatistics on the utilisation of the Quality Ash Products, subject to the unanimous agreement of the fullmembers.

Data on the utilisation of the Quality Ash Products will be collected on an annual basis by the TechnicalDirector. Such data will be disseminated by the Technical Director to members and more widely if requiredonly after six months have elapsed after the end of the annual period concerned and only if such data isaggregated for the whole of the United Kingdom of England, Scotland and Wales. For the avoidance ofdoubt each individual member’s data or any other subset of the aggregated data shall be kept confidentialto the Technical Director of the UKQAA and will not be used by the Technical Director other than in thecreation and dissemination of data for the purposes of the UKQAA.



Only upon receipt of annual data from at least 80 per cent of the Full Members shall the data be deemedsuitable for dissemination in aggregated format.

Termination

Any member may withdraw from the UKQAA by giving six months written notice and their reasons forwithdrawal. Resigning members shall remain liable for their previously agreed share of the UKQAA costsfor the whole of the UKQAA financial year during which they have been a member of the UKQAA.Resigning members shall not be entitled to assets after the financial year in which they resigned. Therewill be no obligation on the departing member to participate in the meetings of the UKQAA during the sixmonth notice period.

Termination of UKQAA shall be subject to the unanimous vote of all the full members. After settlement ofall liabilities of the UKQAA the remaining assets shall be distributed among its members in proportion tothe total sums paid by each of them in preceding years.



Appendix B-2 Conduct of Employees and Representatives of the UKQAA in respect ofthe Competition Law

Compliance with competition law

The officers, employees and representatives of the UKQAA shall comply with the same rules as themembers as set out above in Appendix B-1 under the heading “Rules of Membership section onCompetition Law”.

Any officers, employees and representatives of the UKQAA shall immediately report to the Chairman orTechnical Director, any actual or potential activities which may infringe any of the rules set out in thisdocument and in particular the competition laws of the United Kingdom of England and Wales, theEuropean Union and any other jurisdiction in which the UKQAA may operate or on which its activities mayhave an effect.

When engaging the services of any other agent or sub-contractor pursuant to the objectives of theassociation the UKQAA will ensure that such agent or sub-contractor is aware of the rules set out in thisdocument and in particular the importance of complying with the competition laws of the United Kingdomof England and Wales, the European Union and any other jurisdiction in which the UKQAA may operate oron which its activities may have an effect.

To the full extent possible the UKQAA will endeavour to require any agent or sub-contractor to complywith the rules set out in this document, ideally by way of a contractual term in the service contract butotherwise in writing. In particular any agent or sub-contractor should as far as possible be obliged toreport any actual or potential breach of the rules and in particular the provisions relating to competitionlaw.

Confidential information provided by members to officers, employees, representatives, agents or sub-contracts of the UKQAA must remain confidential and not be disseminated to other members other than inaccordance with the rules set out in this Handbook. If disseminated at all, such information shall only bereleased in an aggregated format, at a point in time after its collation at which its commercial value is nolonger significant and only with the agreement of the Technical Director.

The Chairman or Technical Director shall investigate any actual or potential breach of the rules set out inthis document however such actual or potential breach becomes known to either or both of them.Thereafter, the Chairman or Technical Director will prepare a full report. This report shall be kept on file asa permanent record for a period of 10 years. Should the Chairman or Technical Director consider itnecessary to ensure compliance with competition law external legal advice will be taken from acompetition law expert. Having taken external legal counsel’s advice in relation to an actual or potentialbreach, the United Kingdom’s Officer of Fair Trading, European Commission, or other appropriateregulatory body as appropriate may, at the Chairman’s discretion, be advised of the details of the matter.

Compliance with the Bribery Act – April 2010

Employees and officers (Technical Director, Administration and Marketing Officer, Chairman, ViceChairman, Treasurer and chairmen of committees) of the UKQAA shall comply with the requirements ofthe Bribery Act – April 2010. The members of the UKQAA do not in any way support the use of bribes togain commercial advantage. The UKQAA does not regularly offer commercial services; however, for thepurposes of purchasing goods and services from others and on the occasion we do offer commercialservices to others, the Bribery Act shall apply and be complied with.

Risk Assessment: The risk of bribery is considered slight considering the work of the UKQAA. TheUKQAA may offer gifts in the form of low cost promotional items, e.g. pens, rulers, memory sticks,publications and similar. In addition it may offer hospitality in the form of meals and occasional charitabledonations. The financial transactions associated with this expenditure shall at all times be recorded in theUKQAA accounts package and subject to audit by our auditors.



Top-level commitment: The full members of the UKQAA have approved this procedure in relation to theBribery Act by acceptance of this text in an Executive committee meeting, which is recorded in theminutes. The full members have taken a commitment that the UKQAA carries out business;

• in a fair, honest and open manner,

• takes a zero tolerance towards bribery,

• will take disciplinary action against anyone found failing to comply with these proceduresin respect of UKQAA business,

• will take the appropriate action in the event of confidential reporting of bribery andprovide reasonable protection procedures to those giving the confidential reports (whistleblowing).

Due Diligence: As the UKQAA is an unincorporated Trade Association, for legal and liability reasons, alldecisions for the purchase of services are made with the approval by the majority of full members.Records of approval by the majority of the full members of the UKQAA, as required by the constitution,shall be maintained where the purchase of services are financially significant, e.g. the employment ofconsultants, research bodies, membership of trade bodies and similar of significant value. Prior toapproval, it shall be ascertained that appropriate safeguards in respect of the Bribery Act shall be in placeof the service provider.

For the purchase of other items, such as office equipment, consumables, etc up to the value of £2,000 peritem, these may be authorised by the Technical Director on behalf of the full members. For items of ≥ £2,000 the Technical Director shall obtain approval from the Chairman and Treasurer of the UKQAA. Inrelation to these transactions, any member of staff or officer of the UKQAA may raise any suspectedimpropriety in respect of the Bribery Act or UK Law in general with the full members of the UKQAA. Anysuch information will be treated confidentially if deemed appropriate. Appropriate protection will be givento protect the identity of those making the report of the impropriety.

Communication: The requirements of the UKQAA in respect of the Bribery Act are set out in theseclauses. The handbook is available to all employees and members of the UKQAA. If further training is feltnecessary for specific employees, the Technical Director of the UKQAA shall arrange an appropriate coursegiving consideration to the risk for the employee’s position.

Monitoring and review: The implementation of the Bribery Act and UKQAA procedures in respect of thisact shall be reviewed annually with each employee during the annual staff appraisal. However, if a UKQAAemployee, officer or member feels that further safeguards should be implemented, these should bebrought to the attention of the Chairman and Technical Director, who will take appropriate action.

Conduct of Meetings

All UKQAA meetings shall have an agenda. The first agenda item must be for the Chairman to remind themeeting of the importance of UKQAA acting in strict compliance with competition laws. When remindingthe meeting of the importance of compliance with competition law the Chairman must cover the points setout above in Appendix B-1 under the heading “Compliance with Competition Law for MembersRepresentatives.

As noted above at Appendix B-1 under the heading “Compliance with Competition Law for MembersRepresentatives” if, during a UKQAA meeting, discussions are initiated or activities undertaken that anyofficer, employee, representative, agent or subcontractor of the UKQAA or representative of a memberbelieves may infringe competition law then the discussion or activity in question shall, cease, be broughtto the Chairman’s attention and dealt with in the manner proscribed in that paragraph.



Appendix C – Members contact details

Address list

Date: October 2012

The following are the sales contact details, offices, current members and associate members address list of theUKQAA.

Address: Dr L. K. A. Sear – Technical DirectorMiss Yvonne Cotterill – Marketing and Administration

UKQAAMaple HouseKingswood Business ParkHolyhead RoadAlbrightonWolverhamptonWest MidlandsWV7 3AU

Tel. No. : 01902-373365Mobile: 07958-134055Email: [email protected] or

[email protected]

UKQAA Membership detailsFull Members (Constitution signatories in BOLD text)

Executive Representative Technical Representative

RWE Power International – Generation AggregatesLisa Crow & Ivan Skidmore (UKQAA Chairman)ElectronWindmill Hill Business ParkWhitehill WaySwindonWiltshire SN5 6PBTel: 0800 731 2865Fax: 01793 892421Email: [email protected]: www.generationaggregates.com

RWE Power International – Generation AggregatesIvan SkidmoreElectronWindmill Hill Business ParkWhitehill WaySwindonWiltshire SN5 6PBTel: 0800 731 2865Fax: 01793 892421Email: [email protected]: www.generationaggregates.com

CEMEX UK CementLaurence Dagley (Vice Chairman & Treasurer)CEMEX HouseRugbyWarwickshireCV21 2DTTel. No.: 01788 -542111Fax.No.: 01788 -564452Email: [email protected]

CEMEX UK CementPhil EdwardsCEMEX HouseRugbyWarwickshireCV21 2DTTel. No.: 01788 -542111Fax.No.: 01788 -564452Email: [email protected]

mailto:[email protected]








E.ON UKMr Andrew LandRatcliffe-on-Soar Power StationRatcliffe-on-SoarNottinghamNG11 0EETel. No.: 02476-181224Sales.: 02476-180018Email: [email protected]

E.ON UKSimon ClaringbullRatcliffe-on-Soar Power StationRatcliffe-on-SoarNottinghamNG11 0EETel. No.: 0115 – 936 - 2285Fax.No.: 0115 – 936 - 2711Email: [email protected]

ScotAsh LtdMr C Bennett (Chairman Technical Committee)Longannet Power StationKincardine-on-ForthFifeFK10 4AATel. No.: 01259 -730110Fax.No.: 01259 -731055Email: [email protected]

ScotAsh LtdMr C Bennett (Chairman Technical Committee)Longannet Power StationKincardine-on-ForthFifeFK10 4AATel. No.: 01259 -730110Fax.No.: 01259 -731055Email: [email protected]

Scottish and Southern Ltd (SSE)Mr A French, Ferrybridge 'C' Power StationPO Box 39Stranglands LaneKnottingleyWest Yorkshire WF11 8SQTel. No.: 01977-884130Fax.No.: 01977-884019Email: [email protected]

Scottish and Southern Ltd (SSE)Mr Andy JonesFiddlers Ferry Power StationWidnes RoadCuerdleyWarrington WA5 2UTTel. No.: 0151-479-5734Fax.No.: 0151-479-5894Email: [email protected]

EDF EnergyMr Ken MarshP O Box 4Nr RetfordNotts DN22 OETTel. No.: 01522 894160Email: [email protected]

EDF EnergyMrs Teresa TongP O Box 4Nr RetfordNotts DN22 OETTel. No.: 01522 894160Email: [email protected]

Eggborough Power LimitedMr Tony SkittEggborough Power StationEggboroughGooleEast YorkshireDN14 0BSTel. No.: 01977-782524Email: [email protected]

As opposite











Ref.: ukqaa handbook issue 11 of october 2012 - inc biomass.docPage 22 of 24 Date printed: 23/08/2012 13:31:00

Power Minerals Ltd (representing Drax Power)Mr Nigel Waldron (Membership Secretary)The Learning CentreDrax Power StationP O Box 3SelbyNorth YorkshireYO8 8PQ

Tel: 01757 617415Fax: 01757 617481Mobile No.: 07974-822306Email: [email protected]

[email protected] – papers only

Power Minerals Ltd (representing Drax Power)Julian BrassThe Learning CentreDrax Power StationP O Box 3SelbyNorth YorkshireYO8 8PQ

Tel: 01757 617415Fax: 01757 617481Mobile No.: 07968-745675Email: [email protected]

International PowerMike KnowlesRugeley Power StationArmitage RoadRugeleyWS15 1PRTel. No.: 01889-572231Email: [email protected]

International PowerMike KnowlesRugeley Power StationArmitage RoadRugeleyWS15 1PRTel. No.: 01889-572231Email: [email protected]

Others on distribution – Papers only

Yvonne Cotterill – UKQAA; [email protected] Yvonne Cotterill – UKQAA; [email protected]










Associate Members

Hanson Building Products (Thermalite)Mrs J DaviesHams Hall Distribution ParkColeshillBirminghamB46 1AQTel. No.: 01675-468024Email: [email protected] &

[email protected]

Lafarge Cement UKPortland HouseBickenhill LaneBirminghamB37 7BQ

Email: [email protected]: 0845 812 6300Fax: 0845 812 6250

Ash Solutions Ltd (Paragon Materials Ltd)Daniel Morgan2 Yarborough CourtFront StreetUlcebyNr GrimsbyNorth LincolnshireDN39 6RZTel: 01469-585806Fax: 01469 588912Email: [email protected] Technical: [email protected]

H+H UK LtdMr Colin Cook & Mr Ed SurmanCelcon HouseIghthamBorough GreenKent TN15 9HZTel: 01732 886333Fax: 01732 887013Email: [email protected]: www.hhcelcon.co.uk

Matrix Materials LtdMr Alan MooresMatrix Materials LtdHadzor CourtHadzorDroitwichWorcestershireWR9 7DR

Tel: 01905-773228Fax: 01905-799176

Affiliate Members1. Omnicem Testing Services Ltd Tel: 01283 8144532. Forkers Ltd Tel: 0121-505-10103. M&J Drilling Services Ltd Tel: 01902-8852414. Sherwood & Sons (Transport) Ltd Tel: 01509-5090205. Omya-Fillite Tel: 01928-5666616. Shanks Waste Management Ltd Tel: 01908-6505297. Fairport Engineering Ltd Tel: 01257-4840008. GRS (Roadstone) Ltd Tel: 02476 5808009. Drakelow Site Services Ltd Tel: 01283 50547610. Tetron Point LP Tel: 0844 412 800511. FCC Environment Ltd Tel: 01908 650163







http://www.hhcelcon.co.uk/



Map of UK Coal and/or Biomass Fired Combustion Plants – October 2012

Members operating power stations

Documents

UKQAA handbook Issue 11 of October 2012 - inc biomass€¦ · United Kingdom Quality Ash Association Handbook Ref.: UKQAA handbook Issue 11 of October 2012 - inc biomass.doc Page