Embed Size (px)
Citation preview
UAA Staff Council Audio: 786-6755 | ID: 284572| Agenda
Thursday, May 5, 2016
9:30-11:30 a.m. ADM 204
I. Call to Order
II. Introduction of Members [P = Present E = Excused X = Absent]
2015-2016 UAA Staff Council Membership
Term: Term:
Liz Winfree (Co-President) Center for Human Development – College of
Health 15-16 Ryan Hill
Residence Life 15-17
Kathleen McCoy (Co-President) University Advancement
15-17 Maureen Hunt (Mat-Su) Academic Affairs
15-16
John Moore (Co-Vice President) EBL, College of Arts & Sciences
15-17 Brenda Levesque College of Health
15-17
Chris Triplett (Co-Vice President) University Advancement
15-17 Doug Markussen Environmental Health & Safety/Risk Mgmt,
Support Services 15-17
Peter Clemens VA Student Financial Assistance
15-16 Sandra Medina Geomatics, College of Engineering
15-16
Danielle Dixon Student Advising, College of Health 15-17 Melodee Monson
Human Services 15-16
Nancy Hall WWAMI 15-16 Fannie Slaten
Faculty Support 15-16
Kim Heidemann Allied Health 15-16 Marie Williams
Bookstore 15-16
Betty Hernandez University Advancement 15-17 Ian Bushell (Kodiak)
Technology Services 15-16
Vacant (UAA) Dawson Moore (PWSC) 15-16
Vacant (KPC)
III. Approval of the Agenda (pg. 1-3)
IV. Approval of the Summary (pg. 4-6)
V. President’s Report
VI. New Business
A. Health Care Plan Update (Randi Markussen) 30 mins
VII. Topics of Staff Concern
UAA Staff Council Audio: 907-786-6755 | ID: 284572 | Agenda
_____________________________________________________________________________________________________________________________
VIII. Old Business
A. UAA Staff Council/HPER Wellness Update (Kathleen McCoy)
IX. UAA Staff Council Committees A. Wellness Committee
(Representatives: Sandra Medina, Kim Heidemann)
B. Communication Committee (Members: Ian Bushell, Brenda Levesque, Marie Williams) Begin Ice Breaker meetings in January
C. Vision Statement Development Committee (Representatives: Peter Clemens, Ryan Hill)
D. Staff Emeritus Status Committee (Representatives: Kathleen McCoy, Betty Hernandez, Ryan Hill)
X. UAA Campus Committees A. Development Day Committee (pg. 7-9)
(Representative: Betty Hernandez)
B. Diversity Action Council (pg. 10-15) (Representative: Ryan Hill)
C. University Assembly (Representatives: Liz Winfree, Kathleen McCoy, Betty Hernandez, Chris Triplett, John Moore. Alternate: Danielle Dixon)
D. Facilities Space and Planning
(Representative: Nancy Hall)
E. Campus Safety Committee (Representative: Doug Markussen. Alternate: Fannie Slaten)
XI. UA Staff Alliance Committees A. Staff Alliance (pg. 16-20)
(Representatives: Kathleen McCoy and Liz Winfree)
B. Staff Health Care Committee (pg. 16-20) (Representatives: Maureen Hunt and Danielle Dixon. Alternates: Melodee Monson and Marie Williams)
C. Joint Health Care Committee (pg. 21-) (Representative: Kathleen McCoy)
D. Staff Compensation Committee (pg. 27) (Representatives: John Moore and Liz Winfree. Alternate: Maureen Hunt)
UAA Staff Council Audio: 907-786-6755 | ID: 284572 | Agenda
_____________________________________________________________________________________________________________________________
E. Morale - TBA
XII. Informational Items A. New CMS Work Shop, every Friday, BMH 232 from 8:30-11:15 am (Old website shuts
down June 30th)
XIII. Adjourn:
UAA Staff Council Audio: 786-6755 | ID: 284572| Agenda
Thursday, April 7, 2016
9:30-11:30 a.m. ADM 204
I. Call to Order
II. Introduction of Members [P = Present E = Excused X = Absent]
2015-2016 UAA Staff Council Membership
Term: Term:
P Liz Winfree (Co-President) Center for Human Development – College of
Health 15-16 Ryan Hill
Residence Life 15-17
P Kathleen McCoy (Co-President) University Advancement
15-17 T Maureen Hunt (Mat-Su) Academic Affairs
15-16
P John Moore (Co-Vice President) EBL, College of Arts & Sciences
15-17 E Brenda Levesque College of Health
15-17
P Chris Triplett (Co-Vice President) University Advancement
15-17 T Doug Markussen Environmental Health & Safety/Risk Mgmt,
Support Services 15-17
P Peter Clemens VA Student Financial Assistance
15-16 T Sandra Medina Geomatics, College of Engineering
15-16
P Danielle Dixon Student Advising, College of Health 15-17 P Melodee Monson
Human Services 15-16
T Nancy Hall WWAMI 15-16 P Fannie Slaten
Faculty Support 15-16
T Kim Heidemann Allied Health 15-16 P Marie Williams
Bookstore 15-16
P Betty Hernandez University Advancement 15-17 T Ian Bushell (Kodiak)
Technology Services 15-16
Vacant (UAA) T Dawson Moore (PWSC) 15-16
Vacant (KPC)
III. Approval of the Agenda (pg. 1-3)
Approved
IV. Approval of the Summary (pg. 4-6) Approved
V. President’s Report Elections
VI. New Business A. Campus Safety (Ron Swartz) 30 mins B. Health Plan Changes (Erika Van Flein) 20 mins
UAA Staff Council Audio: 907-786-6755 | ID: 284572 | Agenda
_____________________________________________________________________________________________________________________________
i. Impact of 125% Medicare
ii. Health Premiums FY17 C. Healthyroads (Sara Rodewald) 10 mins
i. Plan usage ii. Reminders/Questions on April 30 Deadline
VII. Topics of Staff Concern
VIII. Old Business
A. UAA Staff Council/HPER Wellness Update (Kathleen McCoy)
IX. UAA Staff Council Committees A. Wellness Committee
(Representatives: Sandra Medina, Kim Heidemann)
B. Communication Committee (Members: Ian Bushell, Brenda Levesque, Marie Williams) Begin Ice Breaker meetings in January
C. Vision Statement Development Committee (pg. 7) (Representatives: Peter Clemens, Ryan Hill)
Motion to approve proposed Staff Core Values: Equity: Ensuring the fair treatment of unrepresented staff. Advocacy: Giving a voice to staff in decisions that impact the (UAA) community. We value open lines of communication and collaboratively working with leadership to improve the lines of staff at UAA. Leadership: Facilitating forums to share best and promising practices as well as development opportunities to benefit staff and meet the needs of the UAA community. Recognition: Highlighting the work and contributions of staff, and telling the story of what we are doing to support student success, retention, and the University mission. Unanimously Approved
D. Staff Emeritus Status Committee (pg. 8-10) (Representatives: Kathleen McCoy, Betty Hernandez, Ryan Hill)
Motion to approve Staff Emeritus Nomination Form Unanimously Approved
X. UAA Campus Committees A. Development Day Committee (pg. 11-12)
(Representative: Betty Hernandez)
B. Diversity Action Council (pg. 13-15) (Representative: Ryan Hill)
C. University Assembly
UAA Staff Council Audio: 907-786-6755 | ID: 284572 | Agenda
_____________________________________________________________________________________________________________________________
(Representatives: Liz Winfree, Kathleen McCoy, Betty Hernandez, Chris Triplett, John Moore. Alternate: Danielle Dixon)
D. Facilities Space and Planning (pg. 16)
(Representative: Nancy Hall)
E. Campus Safety Committee (Representative: Doug Markussen. Alternate: Fannie Slaten)
XI. UA Staff Alliance Committees A. Staff Alliance (pg. 17-18)
(Representatives: Kathleen McCoy and Liz Winfree)
B. Staff Health Care Committee (pg. 19-26) (Representatives: Maureen Hunt and Danielle Dixon. Alternates: Melodee Monson and Marie Williams)
C. Joint Health Care Committee (pg. 27-35) (Representative: Kathleen McCoy)
D. Staff Compensation Committee (Representatives: John Moore and Liz Winfree. Alternate: Maureen Hunt)
E. Morale - TBA
XII. Informational Items A. SB 174 Staff Polling Results (pg. 36) B. Elections
i. April: Elections ii. May: Seat Elected Individuals
C. New CMS Work Shop, every Friday, BMH 232 from 8:30-11:15 am (Old website shuts down June 30th)
XIII. Adjourn:
UAA Development Day Staff Council Report
Event – Thursday, May 12 Theme – Inspiring Positive Change Registration Registration is currently open and will close Friday, May 6 at 5:00 pm. Registration Evite If you or any of your co-workers did not receive the evite, please contact Betty Hernandez at [email protected]. Or if you have issues registering, please contact Bryce Johnson at [email protected]. Community Engagement and UAA Fair It is not too late to sign up for a table at the fair, please contact Chris Triplet at [email protected]. This is a great opportunity to connect with our employees and showcase your area. Also, if you are involved with a non-profit or local organization who may be interested in having a table at the fair, please contact Chris Triplet at [email protected]. Employee Photos Please send photos from each college/campus/department with at least two or more employees in the photo to showcase at the start of the opening ceremony. Send the photos to Fannie Slaten at [email protected]. Volunteers We are looking for volunteers to help during UAA Development Day. If you would like to help make this day special, please go to the volunteer page or contact Laura Zamborsky at [email protected]. Breakfast/Lunch UAA/NMS Catering will be sponsoring breakfast this year. We are very excited to have local food truck vendors participating this year. We have so far confirmed:
• Bake My Day • Bear Mace Hot Sauce • Boom Ba Laddy’s • Del Real Kitchen • iFood • Oh My Goodness Sammies & Pies
• A Slice of Heaven • Yeti Dogs and Sausages
Also, Kaladi Brothers and SteamDot will be serving up beverages all day. Please be sure to bring some money to tip the baristas. Collection Bins We will have collections bins for Anchorage Animal Shelter and Control, Food Bank of Alaska, and Mat-Su Animal Shelter during the morning registration. By donating an item to any of these organizations you will receive a ticket for the drawing at the opening ceremony. To view the list of approved donations and for more information, please visit the UAA Development Day website. Bookstore All UAA employees will receive a 25% discount on clothing, May 12. So go get your green and gold gear for UAA Development Day!
# # #
Staff Council Gift Basket for Development Day Eight staff council members responded. The top basket was the: Coffee/Tea Basket To incorporate some other recommendations top on the list, perhaps the following to make it more fun and interesting: Coffee/Tea/Relaxation Basket Coffee/Tea items: Coffee beans Tea bags Infuser Mugs Biscotti Chocolate coffee beans Relaxation could include any of the following: Meditation CD Music CD Book Candle Movie CD Yoga CD Fuzzy socks Luffa Bookmarks Game Playing cards Candle snuffer Eye mask
Diversity Action Council Friday, April 8, 2016 9:00 am – 10:30 am Lyla Richards Conference Room Diversity Action Council Website: https://www.uaa.alaska.edu/dac/
1. DAC 2015/2016 Budget a. Granted Funding Requests YTD: $10,578.00 b. Current Budget for 2015-16: $7,422.00 c. Rollover budget will be returned to the Office of Student Affairs.
2. Debrief of joint DAC-FSDC meeting with the Chancellor
a. We will work on archiving these discussions for the future so we know what we have talked about.
b. The responses we got from the survey we sent out to students got a little lost in the discussion. Dr. Breinig has agreed to share these responses with the Chancellor’s Cabinet during her next presentation.
c. The agenda for the meeting is attached below, as well as DAC’s presentation to the Chancellor’s Cabinet.
3. UAA Accreditation Steering Committee Core Theme Objectives Survey
a. The body has been split into two groups to answer four survey questions regarding DAC’s contributions to UAA’s Core Themes 3 & 4 as part of the accreditation process. I will be working on the community impact questions.
4. Monthly Celebrations Discussion
a. The body discussed options for handling monthly celebrations in the future.
b. I will be sharing a plan with Dr. Breinig regarding the creation of a Diversity & Inclusion Coordinator position.
Next Meeting: September 2016 9:00 am – 10:30 am Lyla Richards Conference Room
Diversity Action Council & Faculty Senate Diversity Council Joint Meeting Thursday, March 31, 3:00 – 4:00 pm
Location
AGENDA
I. Introductions
II. Faculty Senate Diversity Committee (FSDC)
A. Appreciation & Updates 1. Diversity Dialogues – International Faculty & Transgender Concerns 2. Mentoring 3. Collaboration with DAC, DAP, & Associate Vice Chancellor
for Alaska Natives and Diversity B. Action Items or Areas in Need of Support
1. Multicultural PostDoc Program 2. International Faculty Proposal (forthcoming – by May 7th) 3. Mentoring Proposal (forthcoming – by May 7th) 4. Expansion of the position of the Associate Vice Chancellor
for Alaska Natives and Diversity 5. Transgender Initiatives
III. Diversity Action Council (DAC)
A. Alignment to Mission – Karen B. Accomplishments & Activities
1. Granted Funding Report & Impact – Willy 2. Diversity Action Plan – Andre 3. Website: navigation placement and landing page – Karen 4. Recruitment Video – Ryan 5. Student Diversity Awards - Rebecca
C. Future of DAC – Natasa D. Continuing Needs
1. Onboarding – Bruce 2. Funding – Jeane
IV. Dialogue
Staff Alliance Compensation Committee Report for Staff Alliance
April 2016 Present: Maureen Hunt, Brad Krick, John Moore, Monique Musick, Michelle Warrenchuk The committee was scheduled to meet on March 16. Due to a lack of attendance, the group rescheduled to April 6, from 10 to 11 AM. The next scheduled meeting is on April 20. Salary Compression Data Discussion: The committee discussed the salary compression analysis mentioned by Tara Ferguson during the February meeting. Brad reported to the group that he sent Tara an email asking for the report. Tara said the analysis was unfinished and that there was “no meaningful data” that could be taken from it. She said her office plans to do a new analysis in FY17. The committee discussed what we would hope to gain from this data and whether it was necessary for our goal of advocating for the return of step increases. There was general agreement that it was better to go ahead with a recommendation for step increases and not try to obtain salary compression data directly. John pointed out that the group should be prepared to request this data if it becomes a reason for denying step increases. End of Year Recommendations: The committee discussed possible end of fiscal year recommendations to Staff Alliance. Monique suggested that any recommendations should be ready by the end of May or beginning of June for budget planning purposes. Although Compensation usually doesn’t make any recommendations regarding the coming fiscal year, the group agreed to write a FY17 recommendation to encourage UA to use part of the proposed 2.5% increase as a step increase. Maureen volunteered to draft this recommendation. John and Maureen shared concerns that limiting ATB increases in favor of step increases could affect new hires and current employees who are moving internally. Monique pointed out that new hires are in the best position to negotiate movement on the steps. Brad said that UA has had years [FY97 - FY00, for example] where staff had step movement but no ATB increases, so new employees could have lost pay relative to cost of living. Monique shared the Board of Regents’ policy and regulation regarding compensation, which includes UA’s rules for how pay is affected by different kinds of internal moves: http://www.alaska.edu/bor/policy/04-05.pdf Brad volunteered to draft a recommendation for the FY18 compensation number. The group generally agreed that we should still aim for continuing movement on the steps. The committee discussed the possibility of a recommendation regarding UA’s bonus system. Monique suggested waiting until after the next report from the Statewide Transformation Team, which should happen before the next Compensation meeting. John volunteered to draft a recommendation if the committee chooses to make one.
Page 1 of 4
Minutes
Staff Alliance Tuesday, April 12, 2016
10 a.m. – 12 p.m.
1. Call to Order and Roll Call The meeting came to order at 10:05 a.m.
Voting Members: Monique Musick, Vice Chair, Staff Alliance 2015-16; Vice President, SAA 2014-15 Nate Bauer, Vice President, UAF Staff Council 2015-2016 Kolene James, President, UAS Staff Council 2015-16 Tom Langdon, President, SAA 2015-16 joined at 10:35 Kathleen McCoy, Co-President, UAA Staff Council 2015-16 Gwenna Richardson, Vice President, UAS Staff Council 2015-16 Liz Winfree, Co-President, UAA Staff Council 2015-2016 Staff: Morgan Dufseth, Executive Officer, System Governance Guests: Ardith Lynch, Interim CHRO joined at 11:20 Members Absent: Faye Gallant, Chair, Staff Alliance 2015-16; President, UAF Staff Council 2015-2016 excused
2. Adopt Agenda Nate moved to adopt the agenda without amendment, and Gwenna seconded. There were no objections. The agenda adopted as presented.
3. Approve Minutes 3.1. March 8 Minutes
Gwenna moved to approve the minutes, and Nate seconded. There were no objections. Minutes were approved as presented.
Page 2 of 4
4. Public and Guests Comment None given.
5. Chair’s Report Faye was absent and Monique noted everything she wanted to discuss was already on the agenda.
6. Staff Alliance Committee Reports Written Reports
6.1. Staff Health Care Committee – Erika Van Flein attended the SHCC meeting and noted that rates across the board are going up roughly 11% (there had been a miscalculation that changed the projected increase). JHCC is working to change the out-of-network payments from 125% to 200%.
6.2. Compensation Committee – Committee members discussed salary compression at UA. The committee would still like to pursue step increases rather than just across the board increases.
6.3. Governance Process Committee – Has not met. 6.4. Morale Committee – Members have been identified for a SW group and will be contacted
to set up a meeting. Local Juneau members are meeting at 10am on Wednesday, April 13. Kolene noted she had met with her HR director to see what they can do to boost morale.
7. External Committees Written Reports
7.1. System Governance Council – Monique gave a brief review of the SGC Strategic Pathways survey feedback that she presented to the Regents at their April meeting.
7.2. Student Services Council – Have not met recently. 7.3. Joint Health Care Committee – see above SHCC update
8. New Business
8.1. Revisions to R04.07.115 Employee Furlough Ardith Lynch Ardith provided the rationale for the proposed changes, which resulted from a recent meeting with President Johnsen and the chancellors. UAA is not likely to institute employee furloughs; UAF is looking at using furloughs on a department-by-department basis. When looking at the regulation, the feeling was that the involvement of governance in the process of reviewing an essentially budgetary decision was not well placed and leadership felt it was better for employees to hear it from them rather than from governance, and that it was overall an unusual role for governance to play in a furlough decision. Monique noted there was resistance to the proposed change due largely in part to governance’s involvement in drafting the original regulation; and it is the only form of representation that unrepresented staff have at UA. Ardith noted that in the CBAs the university is only required to inform the unions and provide them with basic information,
Page 3 of 4
rather than ask their input on the decision. Ardith noted the rest of the regulation, which explains the furlough process, would remain the same. Administration felt governance’s role in developing the regulation has been fulfilled but that governance does not need to actively remain in the process. Nate stated he thought the language being stricken from the regulation was placed there originally because of anxiety over how indiscriminately the regulations would be applied and thinks that by removing that language employees who feel vulnerable increasingly do so. Ardith noted his comment and replied that department heads generally do not have authority to implement furlough plans without approval from their chancellor and the president. Monique suggested a compromise of inserting wording that states governance will be notified along with employees when a furlough plan has been approved.
Extended temporary employees – Ardith gave a short review of another regulation change that would shortly come up for review. By keeping sick leave in for extended temporary there were some unintended consequences and as such they would like to change the regulation to state that extended temporary employees working more than thirty (30) hours a week get sick leave but if you work less than that you are just regular temporary and do not earn sick leave. If sick leave was earned they would be allowed to keep it and use it. Ardith noted she would distribute to Staff Alliance later this week.
8.2. SB 208 Members discussed Senate Bills 207, 208, and 209. It was noted that SB 208 (eliminating the Alaska Performance Scholarship and Alaska education grants) was already withdrawn by the Senate Finance Committee. SB 209 relates to PERS/TERS retirement structure and could cost the university an additional $5M. All bills seem to be stalled in legislative committee.
9. Ongoing Business Topics 9.1. SB 174
Members reviewed the current form of the bill and discussed support/opposition within the university and the legislature. It was noted, opposition was not 100 percent across the university. Monique noted that the national movement allowing weapons on campus had been started by a student group.
9.2. FY17 Budget Monique reviewed with members the contingency budgets President Johnsen shared with Regents at their April meeting, including FTE reductions and tuition increases.
9.3. Transformation Team Reports Monique noted she had shared with the group the report on staff feedback that the Statewide Administration Assembly had prepared for President Johnsen. Tom gave a brief review of SAA’s feedback, which indicated their general support or non-support of
Page 4 of 4
the recommendations. Roughly 83% of the recommendations were supported by SW staff as-is or with minor revisions. Alliance members noted they had not seen the report widely at their campuses.
9.4. Strategic Pathways Monique reviewed with Alliance members the Strategic Pathways timeline and proposed phases. She noted that governance will likely be asked for input on the makeup of the review teams and the review/decision process.
10. Agenda Items for May 10 Meeting
10.1 Resolution of Appreciation for Faye Gallant 10.2 Calendar 10.3 Officer transition 10.4 Retreat dates
11. Roundtable discussion Members continued the furlough regulation discussion.
12. Adjourn
Meeting adjourned at 12:00 p.m.
JHCC meeting notes April 22, 2016 Employee Assistance Program: The Employee Assistance Program will be listed as an agenda item on the next JHCC meeting (date unknown at this time.) Some feedback surfaced about this program, so JHCC will read and discuss at next meeting. Patient Care explained: Emily Penner from Patient Care provided overview of this service to UA employees, including negotiating between patient and provider for reduction in balance billing for an out-of-network provider; setting up a longer payment schedule between patient and an out-of-network provider; helping a UA employee analyze which health care plan suits his or her family or needs best. They can also help a health-plan covered employee find an local in-network provider, or identify an in-network provider located out of state. Patient Care has worked with Alyeska Pipeline for years, so is familiar with the peculiarities of the Alaska health marketplace. Patient Care has had a 20 percent success rate in the Alaska marketplace in negotiating with doctors to get a partial write off or a discount. She said there is no incentive for doctors in Alaska to negotiate a discount or a write off. Some do, but don’t feel the competitive pressure to do so. Bringing 2015-16 health plan experience to 200% Medicare: The JHCC began a discussion of ameliorating impact of the 125% Medicare allowable charge for plan members who used an out of network provider in 2015-16. (Beginning July 1, out of network providers will be reimbursed at 200% of the allowable charge, an increase from 2015-16 of 125% Medicare). After much discussion of what this would entail, the committee voted to recommend to UA Chief Human Resources Officer that the university support a retroactive to 200% Medicare for impacted plan members for FY15-16. The vote was approved, and the resolution is attached. No word on approval has come from the university as of 5/4/2016. Healthyroads update: At the time of the meeting, the April 30 deadline was fast approaching to meet requirements for the $600 premium reimbursement. Utilization report is attached for sharing. Travel benefit chart: Attached for viewing. Compares hip joint replacements, knee replacement etc., prices in state and using the travel benefit.
JOINT HEALTH CARE COMMITTEE MEMORANDUM DATE: April 28, 2016 FROM: Abel Bult-Ito, Chair - Joint Health Care Committee (JHCC) SUBJECT: Motion 16.4 as approved for your consideration during the 04-22-16
Meeting TO: Ardith Lynch, University of Alaska Chief Human Resource Officer Dear Ardith, The Joint Health Care Committee (JHCC) met April 22, 2016, for a regular phone conference meeting. Following substantive discussions, the JHCC passed the following motion for your consideration: Motion 16.4: The Joint Health Care Committee recommends that the University of
Alaska Chief Human Resources Officer bring out of network payments for FY15-16 to 200% of Centers for Medicare and Medicaid Services (CMS).
Please provide a written response to the intent of motion 16.4 within the 20-day timeframe in accordance to the Collective Bargaining Agreements between the University and the Union represented groups. Respectfully,
Abel Bult-Ito, Professor of Neurobiology Chair Joint Health Care Committee Cc: Local Union Presidents, Staff Alliance Chair, and JHCC members
1
University of Alaska Wellness Program Utilization FY16 (05/1/2015—4/30/2016)
Employees eligible:
• 05/01/15-04/05/16: Eligible employees at any point during this time period: 4,179 • 05/01/15-04/05/16: Employees eligible 100% during this time period: 3,253
Spouses eligible:
• 05/01/15-04/05/16: Eligible spouses/FIPs at any point during this time period: 2,199 • 05/01/15-04/05/16: Spouses/FIPs eligible 100% during this time period: 1,684
Total Population:
Personal Health Assessment: 1,882 May 1, 2015 – April 5, 2016 Employee Spouse Total High Risk 656 211 867 Moderate Risk 427 137 564 Low Risk 343 108 451 UAA 572 174 746 UAF 653 214 867 UAS 110 26 136 SW 92 41 133
Biometric Screening: 1,626 May 1, 2015 – April 5, 2016 Employee Spouse Total UAA 503 158 661 UAF 536 192 728 UAS 97 29 126 SW 82 29 111
Telephonic Coaching: 155 Program to Date (Unique participants 5/1/15-4/5/16) Employee Spouse Total Weight Management 58 21 79 Stress Management 11 0 11 Tobacco Cessation 9 0 9 Health Improvement 43 13 56
Employee Class Point Breakdown:
• From most recent Incentive report: 04/05/2016 • Employees (eligible for entire period: 5/1/15-4/5/16): 3,253 • Total Employees with some sort of points: 3,053 (94%) • Total Employees with at least 3 points: 1,428 (44%)
Class Code
Total Eligible
1 point
2 points
3 points
4 points
5 points
Met all reqs. (PHA/Bio/5 pts)
% w/ 3 or more pts
% Met all reqs.
A9 (UAFT)
240 87 42 18 16 46 32 33% 13%
CR (Local 6070)
180 79 20 10 0 18 16 16% 9%
F9 (UNAC)
733 244 162 65 49 137 103 34% 14%
FN (UNAC)
28 12 5 3 3 8 6 50% 21%
EX 87 25 16 9 8 25 20 48% 23% FR 71 29 15 5 0 13 11 25% 15%
NR 936 278 165 101 62 323 248 52% 26% NX 4 0 0 1 0 3 3 100% 75% XR 972 285 161 81 81 343 266 52% 27%
• Spouses/FIPs(eligible. for entire period: 5/1/15-4/5/16): 1,684 • Total spouses/FIPs with some sort of points: 1,355 (80%) • Total Spouses/FIPs with at least 3 points: 485 (29%%)
Class Code
Total Eligible
1 point
2 points
3 points
4 points
5 points
Met all reqs. (PHA/Bio/5 pts)
% w/ 3 or more pts
% Met all reqs.
A9 (UAFT)
133 50 23 8 9 17 10 26% 8%
CR (Local 6070)
91 37 6 8 0 7 6 16% 7%
F9 (UNAC)
427 141 83 27 17 78 57 29% 13%
FN (UNAC)
10 4 4 2 1 1 1 40% 10%
EX 63 18 13 3 2 18 11 37% 17% FR 40 15 8 2 1 8 4 28% 10% NR 409 150 53 27 26 63 41 28% 10% NX 2 0 0 0 1 1 1 100% 50% XR 505 184 81 33 29 96 73 31% 14%
Table 1. Projected Savings
Savings of
No Services Facility Allowed Travel Exp. Hometown Facility Est. Allowed Savings Lowest AK
1 Hip joint replacement St Vincent (Los Angeles) 46,751 0 Anchorage Prov Anc 49,205 2,455 2,455
Member had complications. Post surgery stay at nursing Mat-Su Regional 56,293 9,543
care facility near St. Vincent. Alaska Regional 96,930 50,179
2 Hip joint replacement Swedish Health Services 42,821 2,429 Fairbanks Fairbanks Mem. 93,380 48,130 48,130
3 Hip joint replacement Swedish Health Services 41,990 2,583 Fairbanks Fairbanks Mem. 93,380 48,807 48,807
4 Hip joint replacement Swedish Health Services 42,742 4,086 Fairbanks Fairbanks Mem. 93,380 46,551 46,551
5 Hip arthro w/femoroplasty Proliance Surgeons Inc PS 5,210 1,697 Fairbanks Fairbanks Mem. 24,903 17,996
Prov Anc 18,660 11,753 11,753
Mat-Su Regional 23,064 16,157
Alaska Regional 26,147 19,240
6 Knee Replacement Oregon Health Science Univ. 33,651 0 Fairbanks Fairbanks Mem. 81,130 47,479 47,479
7 Prostatectomy John Hopkins, Maryland 21,255 4,721 Anchorage Prov Anc 40,697 14,721 14,721
Mat-Su Regional 43,180 17,204
Alaska Regional 66,305 40,329
8 Knee Replacement Mayo Clinic,Florida 31,546 1,383 Orlando, FL Prov Anc 46,525 13,595 13,595
Member currently living in Orlando, but was resident of Mat-Su Regional 50,581 17,652
Anchorage when knee replacement took place. Alaska Regional 83,028 50,099
9 Hysterectomy VMMC 24,712 1,222 Fairbanks Fairbanks Mem. 28,574 2,640 2,640
10 ACL by Arthroscopy VMMC 26,962 1,465 Fairbanks Fairbanks Mem. 78,600 50,173
Prov Anc 74,292 45,865 45,865
Mat-Su Regional 84,244 55,817
Alaska Regional 90,098 61,671
Total 317,641 19,586 281,995
a. Although there were 16 approved travel benefits, only 10 had the approved services outside of Alaska. For the remaining 6, one had a office visit at UWMC,
but no surgical procedure. The other 5 did not have claims outside of Alaska.
University of Alaska
Reduction in Claim Costs from Medical Travel Benefit
Approved Travel Episodes (1/2013 - 6/2015)a
If no Travel to Lower 48Services, Location and Actual Allowed
UoA Savings for Medical Tourism - with Travel Costs - 040516.xlsx
PBC - Health Care Economics Proprietary and Confidential February 8, 2016
Staff Alliance Compensation Committee Report for Staff Alliance
May 2016 Present: Mike Cox, Maureen Hunt, Brad Krick, John Moore, Monique Musick, Gwenna Richardson, Michelle Warrenchuk, Liz Winfree The committee met on April 20. We are scheduled to meet again on Wednesday, May 18. Sick Leave Bank: The committee discussed sick leave donation differences between staff and faculty. At least one faculty union allows for a sick leave bank that faculty can donate leave to upon retirement. The committee discussed options for staff to donate sick leave: Staff can most commonly donate leave in response to a solicitation for leave (the recipient is anonymous). However, after the meeting, John spoke with UAA HR and confirmed via email that there is an option for staff to donate sick leave without a recipient. However, the donated leave expires when an employee terminates from UA and is limited to 80 hours per pay period. End of Year Recommendations: Maureen shared a draft for the FY17 recommendation. The group agreed to review the recommendations before our next meeting. Brad is working on an FY18 recommendation but did not have a draft for the committee. The group discussed the merits of asking for step increases during this period of financial hardship: should we be pursuing other compensation goals rather than raises? Other members pointed out that we should still ask for pay increase, but probably not an automatic step increase. Instead, we should ask that if there are any pay increases in FY17 or FY18, part should go to steps. Michelle expressed interest in the shorter work week idea (37.5 hours), and Brad said that he would provide the work done by UAF’s Planning and Budget Committee when they looked at that idea in 2014.
