u11A - Tillamook County, Oregon … · 22/05/2013 · Chair Labhart read excerpts from Doug Olson's letter (see attached). Chair Labhart said the cities support the recommendation

MINUTES- TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING- Wednesday, May 22, 2013 Page 1

WORKSHOP

COMMISSIONERS PRESENT: Mark Labhart, Chair Bill Baertlein, Vice Chair

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COMMISSIONER ABSENT: Tim Josi, Commissioner (WIR Meetings)

STAFF PRESENT: Paul Levesque, Chief of Staff

STAFF PRESENT FOR PORTIONS OF THE MEETING: Deb Clark, Treasurer; Mona Hamblen, Director, Human Resources; Denise Vandecoevering, Assessor; Andy Long, Sheriff; Tassi O'Neil, Clerk; Michael Soots, Director, Information Services; Marlene Putman, Director, Commission on Children and Families and Administrator, Health Department; John Boyd, Director, Community Development, and Sue Becraft, Board Assistant.

GUESTS: John Gettman, Gus Meyer, Dan Biggs, Mary Jones, Michele Bradley, and Jeremy Strober

CALL TO ORDER: By Chair Labhart at 8:30 a.m. in Commissioners' Meeting Room B.

ITEM NO. 1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Lab hart welcomed everyone and reminded them to sign the guest list.

ITEM NO. 2: PUBLIC COMMENTS - NON-AGENDA ITEMS: Gus Meyer appreciated Commissioner Josi's comments on the Healthy Forests initiative.

Tassi O'Neil reported on the election results with 50.25 percent turnout. The road bond passed by 186 votes. She didn't think this would change. There are a number of writeins for positions where no one filed. There are still 62 ballots that need to be counted.

Chair Labhart called Commissioner Josi on a conference call at 8:35 a.m.

ITEM NO.3: REVIEW AND DISCUSSION CONCERNING A TRANSIENT ROOM TAX ON THE NOVEMBER BALLOT: Michele Bradley, Chair, Economic Development Council (EDC), reported on its board meeting yesterday concerning the Transient Room Tax (TRT). The recommendation was for a 9%/9% for incorporated and unincorporated areas. There was one nay vote that wanted a lower tax. Dan Biggs outlined the options considered by the EDC.

Chair Labhart opened the meeting for public comment.


Mary Jones said the most important thing for south Tillamook County is that all funding is coming from unincorporated areas so collaboration will be difficult. Her group of companies supported the 8%/7% tax which was more equitable. A large portion needs to go back to where the taxes were raised. They need assurance that at least 50 percent goes back to the unincorporated areas to support tourism. The areas where the taxes were raised need to have the say on where the tourism dollars are spent.

Jeremy Strober agreed with Ms. Jones but hoped the Board will continue to look at other TRT structures. He feels the 9%/9% is wrong. It taxes the unincorporated areas in a way that prevents collaboration; and it will not pass. Mr. Strober described the Clatsop County model.

At the request of Chair Labhart, Paul Levesque outlined one of several possible frameworks that the Board could incorporate within the ordinance to ensure that the 70 percent tourism portion of the TRT would be recommended to be allocated by representatives from the constituency and areas where the taxes were collected. Mr. Biggs said the EDC would also be recommending a framework for developing distribution recommendations.

Chair Labhart said the Board has two decisions: whether to accept the EDC recommendation and then direction to staff on how to craft the revenue distribution mechanism. He said the Board needs to craft the ordinance and there will be a workshop in addition to two public hearings. Ms. Bradley added that some of the cities will be contributing. Mr. Strober said those cities can raise their taxes. Mr. Biggs said there are governance issues regarding tax policy.

Chair Labhart read excerpts from Doug Olson's letter (see attached). Chair Labhart said the cities support the recommendation of Option 2. Commissioner Josi said he supports the EDC recommendation and setting a workshop which is important to get an acceptable ordinance for public hearing. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 10: (TAKEN OUT OF ORDER) DISCUSSION AND CONSIDERATION OF A PROPOSED DRAFT HEALTH PROVIDER PAY TABLE: Deb Clark said the Salary Adjustment Panel (SAP) met Monday to discuss this. Four of the seven members were present with Mona Hamblen and Marlene Putman. Supporting documentation was also presented. They also discussed the $400,000 debt to the General Fund and no new hires. The SAP was not in favor of the proposed new pay table. Two were in favor of a new pay table that would top out at $169,000. The three who were not present were contacted resulting in five not in favor and two in favor. Ms. Clark explained they were not in favor of the proposed table or the one topping out at $169,000.

Chair Labhart said it was not the role of the SAP to recommend whether a position should be hired but only on compensation. He felt it was stepping outside the role. Ms.

MINUTES- TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING -Wednesday, May 22, 2013 Page 3

O'Neil disagreed. Commissioner Josi was going to discuss this but agrees with Chair Labhart. Ms. O'Neil said what the SAP will do is to just say yes or no without explanations. They will weigh in on new positions at Board meetings. Chair Labhart agreed. He read the excerpt from the SAP guidance. He felt morphing into this is outside the box. Ms. Hamblen said it was the rationale for the decision not the recommendation. Ms. Clark said they have a current pay table. Ms. Hamblen said they were suggesting we stay with the current pay table. Commissioner Josi said that we need to stay focused. The SAP discussion shows a bias. Ms. O'Neil asked whether they were to consider input from the leadership team. Chair Labhart wants to just discuss whether to accept the new proposed pay table. Denise Vandecoevering said they understand their role but felt it was important to provide the background for the recommendation. Sheriff Long said there was some bias but did not know how to eliminate that in their discussions.

Vice Chair Baertlein wants to know how we compare to other counties and organizations; that is all he wants to know. It does not matter how we get there.

Ms. Putman appreciates the background of the discussion. She understands the SAP's role. She believes the focus is about the compensation for the position. She understands that adding the position for internal medicine to the table was the problem. She said the current pay table is not comparable to the family practice proposed pay table. They looked at pay tables for all Federally Qualified Health Centers (FQHC). The mean for all is about $168,000. Oregon's mean is $178,000. She looked at Oregon, where they all pay less than private practice. When you take our scale, it is less than the average FQHC. She also checked with local providers who started at $185,000. She provided additional context. Ours is $176,000 which is below the mean. They know what they can get elsewhere. She talked about the difficulties recruiting to rural areas. To be at the median, she doesn't know if it will bring people in. She was trying to find comparables. She will look at internal medicine com parables in the future.

Commissioner Josi asked for the SAP rationale. Ms. Hamblen said they were comparing to local counties. We are higher than Lincoln County. She gave some examples. She said other local counties don't have similar positions. Ms. Putman said Clatsop's FQHC is not part of the county.

Ms. Vandecoevering said they looked at Ms. Putman's information but Ms. Hamblen provided information that said we were in the ballpark. Other county positions make less than urban county comparables. There are also signing bonuses, year-end payments, and stipends. Ms. Putman said the others do that as well. We are in the middle. There was a discussion about lack of information on other rural counties.

Chair Labhart said the dilemma is how to attract providers and pay a decent salary. Ms. Putman said she did not do an analysis of the current pay table. She provided some examples. She could do more analysis.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING- Wednesday, May 22, 2013 Page4

Chair Labhart asked Commissioner Josi as liaison for his input. Commissioner Josi said the pay tables are reasonable. He said recruitments are difficult. Providers drive the economic engine. If we can't hire we lose out. He felt Dr. Rex Parsons would support the higher scale. He said the hospital has recruitment problems and they pay more.

He added some specialists are making upward of $1 million. We need to be competitive and allow Ms. Putman to manage it. Commissioner Josi said he knows there are big issues facing Ms. Putman and we need to give her the tools. If it fails, the public will blame the Board, not the Salary Adjustment Panel. We seem to be putting up barriers to Ms. Putman. We need to follow her recommendation to be competitive or fold up shop. He said we should have had a written report from the SAP. Just saying no serves no purpose.

Vice Chair Baertlein knows other doctors in the community are making a lot more. With affordable health care coming on we need to be competitive. He knows nurses in the community that are making more than $90,000. We need to be competitive. This community is not an easy sell. He agrees with Commissioner Josi. If finances get tight in the Health Department, we may need to make changes.

Ms. Clark said they were unable to do a written report due to timing. As Treasurer, she agreed we need to be competitive but was concerned about the fiscal responsibility.

Sheriff Long said the SAP is not trying to put up barriers. They didn't have time to do a written report. Ms. O'Neil agreed with Ms. Clark and Sheriff Long. For the record, she told Ms. Putman she was doing a phenomenal job.

Chair Labhart agreed with Commissioner Josi and Vice Chair Baertlein, stating that Ms. Putman is accountable. He has reviewed the chart. In order to produce the revenue they need to be competitive.

A motion was made by Commissioner Josi to adopt the proposed provider pay table. The motion was seconded by Vice Chair Baertlein.

Ms. Putman said she appreciated the SAP.

The motion carried with three aye votes.

Commissioner Josi signed off the phone conference.

ITEM NO. 4: DISCUSSION CONCERNING A JOINT USE AGREEMENT WITH THE OREGON BOARD OF FORESTRY AND OREGON COAST REPEATER GROUP, INC. FOR USE OF THE SOUTH SADDLE RIVER COMMUNICATIONS SITE: This item will be carried forward to the 10:00 a.m. meeting.

MINUTES- TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING- Wednesday, May 22, 2013 Page5

ITEM NO. 5: COMMUNITY DEVELOPMENT UPDATE: a) JANUARY, FEBRUARY. MARCH 2013 PERMIT ACTIVITY REPORT: John Boyd said he followed the same format but wants to drop construction values in future reports because it is a shifting number that does not add to the conversation. He will provide this report monthly.

ITEM NO. 6: DISCUSSION CONCERNING AN OREGON HEALTH AUTHORITY AMERICORPS*VISTA/PARTNERSHIP PROJECT HOST SITE AGREEMENT FOR 2013-2014 FOR THE HEALTH DEPARTMENT: Ms. Putman said the county has a VISTA volunteer now. Our grant was awarded. Our cost share is $2,500. They will continue on worksite wellness and behavior health planning. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 7: DISCUSSION CONCERNING A LETTER TO THE OFFICE OF EARLY LEARNING SYSTEM DIRECTOR AGREEING TO ADMINISTER HEALTHY START FUNDS, FLEXIBLE FUNDS AND RELIEF NURSERY FUNDS: Ms. Putman said the Commission on Children and Families transition results in continuing funding for Healthy Start and Early Learning Council. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 8: DISCUSSION CONCERNING AN INTERGOVERNMENTAL AGREEMENT WITH THE EARLY LEARNING DIVISION FOR THE 2013-2015 COUNTY HEALTHY FAMILIES OREGON MEDICAID ADMINISTRATIVE ACTIVITIES AGREEMENT FOR HEALTHY START: It is not changed from the past. Our cap is $66,000. It is managed Medicaid. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 9: DISCUSSION CONCERNING AN INTERGOVERNMENTAL AGREEMENT WITH THE OREGON DEPARTMENT OF EDUCATION EARLY LEARNING DIVISION FOR A 2013-2015 MIXED FUNDS AGREEMENT FOR HEAL THY START: Ms. Putman said it is called mixed funds because of eight other funds that will be combined. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 11: HUMAN RESOURCES REPORT: a) DISCUSSION CONCERNING AN ORDER AUTHORIZING THE TILLAMOOK COUNTY HUMAN RESOURCES DIRECTOR TO OVERSEE THE TILLAMOOK EMPLOYEES RETIREMENT TRUST: Ms. Hamblen said that Dave Dickman was designated in the past. The item will be carried forward to the 10:00 a.m. meeting.

b) DISCUSSION AND CONSIDERATION OF PERSONNEL REQUISITION TO REFILL A REGULAR PART-TIME REGISTERED NURSE 3 FOR THE SHERIFF: This position was filled by a retired, rehired person but now she wants to fully retire. It will not be full time, about 24-32 hours per week. Sheriff Long said a lot is on-call.


A motion was made by Vice Chair Baertlein to approve the personnel requisition to refill a regular part-time Registered Nurse 3 for the Sheriff's Department The motion was seconded by Chair Lab hart. The motion carried with two aye votes.

c) DISCUSSION AND CONSIDERATION OF PERSONNEL REQUISITION TO REFILL A REGULAR FULL-TIME PHYSICIAN/MEDICAL DIRECTOR FOR THE HEALTH DEPARTMENT: Ms. Hamblen said this will replace Dr. Zimmerman in October. Ms. Putman said recruitment could take a year. He will be moving to a different line of work. Ms. Putman discussed the limits of transition if it occurs.

A motion was made by Vice Chair Baertlein to approve the personnel requisition to refill a regular full-time Physician/Medical Director for the Health Department. The motion was seconded by Chair Labhart. The motion carried with two aye votes.

ITEM NO. 12: DISCUSSION CONCERNING AN ECONOMIC DEVELOPMENT COUNCIL EXECUTIVE BOARD OFFICIAL BALLOT: Chair Labhart said the Economic Development Council (EDC) will have three vacancies but all three are willing to be reappointed. He needs confirmation from the Board of Chair Labhart's prior vote.

A motion was made by Vice Chair Baertlein to codify Chair Labhart's vote on the Economic Development Council to reappoint The motion was seconded by Chair Labhart. The motion carried with two aye votes.

ITEM NO. 13: DISCUSSION CONCERNING A LETTER TO THE OREGON DEPARTMENT OF FORESTRY SUPPORTING THE FISCAL YEAR 2014 ANNUAL OPERATIONS PLAN FOR THE TILLAMOOK STATE FOREST: Chair Labhart said the Board reviewed this. This item will be carried forward to the 10:00 a.m. meeting.

ITEM NO. 14: CHIEF OF STAFF REPORT: Paul Levesque said the two applications for Title Ill funding culminate a process that began last October when the Board allocated certain amounts for Search and Rescue (SAR) and Firewise programs. He outlined the two subsequent applications, public notice requirements, the 45-day comment period and notice to the Road Advisory Committee (RAC).

ITEM NO. 15: STAFF REPORT: a) SUGGESTION BOX: Sue Becraft presented a suggestion to reinstate past employee recognitions. Ms. Hamblen said this is on the list of priorities for Human Resources. She agreed with the suggestion, but Human Resources is short staffed. It will be implemented at some point. She wants the Leadership Team to help prioritize. Ms. Becraft will draft a response.

ITEM NO. 16: BOARD CONCERNS- NON-AGENDA ITEMS: John Boyd reported on the Sheckler issue. He still does not have the updated engineering. He is asking for authorization to spend up to $1 ,500 for engineering. There was consensus to do so.


Chair Labhart received a National Association of Counties (NACo) request for proxy at the conference.

A motion was made by Vice Chair Baertlein to appoint Commissioner Josi as Proxy at the National Association of Counties conference. The motion was seconded by Chair Labhart. The motion carried with two aye votes.

Deb Clark said in consultation with Katie Bush we can wrap up the library refunding bond with the road bond. She will keep the Board and Mr. Levesque in the loop.

ITEM NO. 17: PUBLIC COMMENTS: There were none.

There being no further business Chair Labhart adjourned the meeting at 10:04 a.m.

MEETING

COMMISSIONERS PRESENT:

COMMISSIONER ABSENT:

STAFF PRESENT:

Mark Labhart, Chair Bill Baertlein, Vice Chair

Tim Josi, Commissioner (WIR Meetings)

Paul Levesque, Chief of Staff William K. Sargent, County Counsel

STAFF PRESENT FOR PORTIONS OF THE MEETING: Andy Long, Sheriff; Marlene Putman, Administrator, Health Department, and Director, Commission on Children and Families, and Michael Soots, Director, Information Services.

GUESTS: Michele Bradley, Ken Malone, Joe Wrabek, Dan Biggs, Jeremy Strober, Mary Jones, and Ed Wall mark.

CALL TO ORDER: By Chair Labhart at 10:08 a.m. in Commissioners' Meeting Room A.

ITEM NO. 1: WELCOME & REQUEST TO SIGN GUEST LIST: Chair Lab hart welcomed everyone and reminded them to sign the guest list.

ITEM NO. 2: PUBLIC COMMENTS - NON-AGENDA ITEMS: There were none at this time.

ITEM NO.3: VIDEO PRESENTATION ON OREGON WORLD WAR II MEMORIAL: Chair Labhart said this nine-minute video was presented to the Association of Counties (AOC) board. A local monument was dedicated on the Courthouse grounds by the


flagpole last week for World War II veterans. Funds are being raised for a state monument. The video was presented. Chair Labhart spoke about the importance of donations.

ITEM NO. 4: BOARD OF COUNTY COMMISSIONERS' MEETING MINUTES FOR APRIL 17 AND 24, 2013: A motion was made by Vice Chair Baertlein to approve the Board of County Commissioners' Meeting Minutes for April 17, 2013 and April 24, 2013. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The Board signed the minutes.

ITEM NO.5: CONSIDERATION OF CONCERNING A TRANSIENT ROOM TAX ON THE NOVEMBER BALLOT: Michele Bradley, President, EDC, provided a background on the Transient Room Tax (TRT). She presented the recommendation that the Board place on the ballot a TRT measure for 9%/9% option, which would impose a 9% TRT in the unincorporated areas with up to a 9% credit within cities offsetting a TRT within each city. Dan Biggs said 30 percent of the revenue will go to roads and 70 percent to tourism promotion. Chair Labhart complimented Mr. Biggs for his work. Mr. Biggs said there is more work by EDC on how the funds are to be spent. Vice Chair Baertlein said he appreciated the work.

Chair Labhart asked for public comment.

Jeremy Strober, Pacific City, said in the public meetings the public did not support this proposal which came from city mayors. He said it is lopsided with no contributions from cities. It will receive significant opposition and will fail. He asked the Board to consider a more equitable proposal.

Vice Chair Baertlein said the Board agreed to consider a TRT. As discussion goes forward, he hopes the unincorporated areas have a large say in how funds will be spent. Chair Labhart said Commissioner Josi agreed at the staff meeting to support the 9%/9% proposal. Chair Lab hart said Tillamook County is one of the few counties without a TRT. By law, 70 percent must go to tourism promotion. He said the Board is on record that if it passes, 30 percent would go to road funding. He said all three EDC options generate significant revenue. Our tax must be comparable to other adjoining counties. It needs to be straight forward to administer. The key for him is how the revenue is distributed. He said there will be an initial workshop on this. He said the lodging industry in Salem has stated it will take a neutral position. He sits on the EDC and has studied this. All three proposals were adequately vetted. He supports the mid-range 9%/9% as recommended by the EDC. The key is how the 70 percent is administered.

A motion was made by Vice Chair Baertlein to direct staff to begin the public process of moving forward to put the ballot measure on the ballot in November. The motion was seconded by Chair Labhart. The motion carried with two aye votes.

MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' BOARD MEETING - Wednesday, May 22, 2013 Page 9

ITEM NO.6: CONSIDERATION OF AN ORDER AUTHORIZING THE TILLAMOOK COUNTY HUMAN RESOURCES DIRECTOR TO OVERSEE THE TILLAMOOK EMPLOYEES RETIREMENT TRUST: Mr. Levesque said the prior Human Resources Director had performed this function of administering the trust based on direction from the Board. Ms. Hamblen, as the new HR Director, is seeking Board authorization to perform those administrative functions.

A motion was made by Vice Chair Baertlein to sign Order #13-043 authorizing the Tillamook County Human Resources Director to oversee the Tillamook Employees Retirement Trust. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The Board signed Order #13-043.

ITEM NO. 7: DISCUSSION CONCERNING A JOINT USE AGREEMENT WITH THE OREGON BOARD OF FORESTRY AND OREGON COAST REPEATER GROUP, INC. FOR USE OF THE SOUTH SADDLE RIVER COMMUNICATIONS SITE: Michael Soots said the Oregon Coast Repeater Group is an active adjunct for our ham radio component. They take care of the facility and equipment. We have had a long standing arrangement with them.

A motion was made by Vice Chair Baertlein to sign a Joint Use Agreement with the Oregon Board of Forestry and Oregon Coast Repeater Group, Inc. for use of the South Saddle River communications site. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The chair signed the agreement.

ITEM NO. 8: CONSIDERATION OF AN OREGON HEALTH AUTHORITY AMERICORPS*VISTA/PARTNERSHIP PROJECT HOST SITE AGREEMENT FOR 2013-2014 FOR THE HEALTH DEPARTMENT: Ms. Putman said we have a current VISTA for worksite wellness. This will allow us to continue that work. They live at poverty level. We provide $2,500.

A motion was made by Vice Chair Baertlein to sign the Oregon Health Authority AmeriCorps*VISTA/Partnership Project Host Site Agreement for 2013-2014 for the Health Department. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The chair signed the agreement.

ITEM NO. 9: CONSIDERATION OF A LETTER TO THE OFFICE OF EARLY LEARNING SYSTEM DIRECTOR AGREEING TO ADMINISTER HEAL THY START FUNDS, FLEXIBLE FUNDS AND RELIEF NURSERY FUNDS: Ms. Putman said the legislature is developing a sunset on the Commission on Children and Families replacing it with an Early Learning Council. Existing work must continue during the transition. This letter agrees we will still run the program during transition although we will not know the amount of funds.


A motion was made by Vice Chair Baertlein to sign a letter to the Office of Early Learning System Director agreeing to administer Healthy Start Funds, Flexible Funds, and Relief Nursery Funds. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The chair signed the letter.

ITEM NO. 10: CONSIDERATION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE EARLY LEARNING DIVISION FOR THE 2013-2015 COUNTY HEALTHY FAMILIES OREGON MEDICAID ADMINISTRATIVE ACTIVITIES AGREEMENT FOR HEAL THY START: Ms. Putman said this anticipates the funds will continue. It is a standard agreement.

A motion was made by Vice Chair Baertlein to sign an Intergovernmental Agreement with the Early Learning Division for the 2013-2015 County Healthy Families Oregon Medicaid Administrative Activities Agreement for Healthy Start. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The chair signed the agreement.

ITEM NO. 11: CONSIDERATION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE OREGON DEPARTMENT OF EDUCATION EARLY LEARNING DIVISION FOR A 2013-2015 MIXED FUNDS AGREEMENT FOR HEALTHY START: Ms. Putman said this is similar to Healthy Families; it anticipates funding for the six month transition.

A motion was made by Vice Chair Baertlein to sign an Intergovernmental Agreement with the Oregon Department of Education Early Learning Division for a 2013-2015 Mixed Funds Agreement for Healthy Start. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The chair signed the Agreement.

ITEM NO. 12: CONSIDERATION OF THE ECONOMIC DEVELOPMENT COUNCIL EXECUTIVE BOARD OFFICIAL BALLOT: Chair Labhart said three existing Board members have asked for reappointment

A motion was made by Chair Labhart to cast all three votes in favor of the reappointment The motion was seconded by Vice Chair Baertlein. The motion carried with two aye votes. The chair had previously cast, signed and mailed the ballot to the EDC.

ITEM NO. 13: CONSIDERATION OF A LETTER TO THE OREGON DEPARTMENT OF FORESTRY SUPPORTING THE FISCAL YEAR 2014 ANNUAL OPERATIONS PLAN FOR THE TILLAMOOK STATE FOREST: Chair Labhart reported on the workshop. They are recommending no changes. Vice Chair Baertlein said he appreciated the workshop.

A motion was made by Vice Chair Baertlein to sign a letter to the Oregon Department of Forestry supporting the Fiscal Year 2014 Annual Operations Plan for the Tillamook


State Forest. The motion was seconded by Chair Labhart. The motion carried with two aye votes. The board signed the letter.

ITEM NO. 14: PUBLIC HEARING CONCERNING APPLICATIONS FOR TITLE Ill FUNDING PROJECTS FOR FISCAL YEAR 2012: al TILLAMOOK ODF FIREWISE PROGRAM - OREGON DEPARTMENT OF FORESTRY: Ed Wallmark described how they would use the $101,000 in implementing the Firewise Plan that was previously adopted.

bl TILLAMOOK COUNTY SHERIFF'S OFFICE SEARCH & RESCUE PROGRAM: Sheriff Long outlined how the funds would be spent. His Search and Rescue (SAR) group was named SAR group of the year.

Chair Labhart opened the Public Hearing. There were no comments. Chair Labhart closed the Public Hearing.

A motion was made by Vice Chair Baertlein to approve applications for Title Ill Funding Projects for Fiscal Year 2012. The motion was seconded by Chair Labhart. The motion carried with two aye votes.

ITEM NO. 15: BOARD CONCERNS- NON-AGENDA ITEMS & ANNOUNCEMENTS: There were none.

ITEM NO. 16: PUBLIC COMMENTS: There were none.

There being no further business Chair Lab hart adjourned the meeting at 10:54 a.m.

RESPECTFULLY SUBMITTED this 9-l ;...day of _·:.J==· ·_,·c-.=.c.l ""'-J.-----' 2013.

County Clerk: Tassi O'Neil

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Susan Becraft, Recording Seofetary & Special Deputy

APPROVED BY:

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/Chair Vice Chair om miSSioner

Friday- 1 :00 p.m. Monday- 7:00 p.m. Thursday-9:30a.m.

NOTICE OF BOARD WORKSHOP AND BOARD MEETING of the

TILLAMOOK COUNTY BOARD OF COMMISSIONERS Also sitting as the Board of the

SOLID WASTE SERVICE DISTRICT, THE 4-H AND EXTENSION SERVICE DISTRICT

AND COUNTY ROAD DISTRICT to be held

Wednesday, May 22, 2013 Workshop at 8:30 a.m.

Commissioners' Meeting Room B County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

Board Meeting at 10:00 a.m. Commissioners' Meeting Room A

County Courthouse, 201 Laurel Avenue, Tillamook, Oregon

BOARD OF COMMISSIONERS

Mark Labhart, Chair E-mail: [email protected]

Bill Baertlein, Vice-Chair E-mail: [email protected]

Tim Josi, Commissioner E-mail: [email protected]

201 Laurel Avenue Tillamook, Oregon 97141

Phone: (503) 842-3403 FAX: (503) 842-1384

ANY QUESTIONS? Contact Paul Levesque (503) 842-1809

E-mail: [email protected]

COUNTY WEBSITE: http://www.co.tillamook.or.us

WATCH THIS MEETING ONLINE: tctvonline.com OR ON TV: TCTV Channel 4

Saturday- 3:30 a.m. Tuesday- 10:00 p.m.

Sunday- 7:00 p.m. Wednesday-7:00a.m.

NOTE: The Board of Commissioners reserves the right to recess to Executive Session as may be required at any time during this meeting, pursuant to ORS 192.660(1 ).

NOTE: The Tillamook County Courthouse is accessible to persons with disabilities. If special accommodations are needed for persons with hearing, visual or manual impairments who wish to participate in the meeting, please contact (503) 842-3403 at least 24 hours prior to the meeting so that the appropriate communications assistance can be arranged.

AGENDA

WORKSHOP

CALL TO ORDER: Wednesday, May 22, 2013 8:30 a.m.

1. Welcome & Request to Sign Guest List

2. Public Comment- Non-Agenda Items

3. Review and Discussion Concerning a Transient Room Tax on the November Ballot/Michelle Bradley, Dan Biggs

4. Discussion Concerning a Joint Use Agreement with the Oregon Board of Forestry and Oregon Coast Repeater Group, Inc. for Use of the South Saddle River Communications Site/Michael Soots

5. Community Development Update/John Boyd a. January, February, March 3013 Permit Activity Report

6. Discussion Concerning an Oregon Health Authority AmeriCorps*VISTA/Partnership Project Host Site Agreement for 2013-2014 for the Health Department/Marlene Putman

7. Discussion Concerning a Letter to the Office of Early Learning System Director Agreeing to Administer Healthy Start Funds, Flexible Funds and Relief Nursery Funds/Marlene Putman

8. Discussion Concerning an Intergovernmental Agreement with the Early Learning Division for the 2013-2015 County Healthy Families Oregon Medicaid Administrative Activities Agreement for Healthy Start/Marlene Putman

9. Discussion Concerning an Intergovernmental Agreement with the Oregon Department of Education Early Learning Division for a 2013-2015 Mixed Funds Agreement for Healthy Start/Marlene Putman

10. Discussion and Consideration of a Proposed Draft Health Provider Pay Table/Debbie Clark, Mona Hamblen, Marlene Putman

11. Human Resources Report/Mona Hamblen a. Discussion Concerning an Order Authorizing the Tillamook County Human Resources Director

to Oversee the Tillamook Employees Retirement Trust b. Discussion and Consideration of Personnel Requisition to Refill a Regular Part-Time

Registered Nurse 3 for the Sheriff/Jail c. Discussion and Consideration of Personnel Requisition to Refill a Regular Full-Time

Physician/Medical Director for the Health Department

12. Discussion Concerning an Economic Development Council Executive Board Official Ballot/Mark Labhart

13. Discussion Concerning a Letter to the Oregon Department of Forestry Supporting the Fiscal Year 2014 Annual Operations Plan for the Tillamook State Forest/Mark Labhart

14. Chief of Staff Report/Paul Levesque

15. Staff Report/Sue Becraft a. Suggestion Box

16. Board Concerns - Non-Agenda Items

17. Public Comments

ADJOURN

MEETING

CALL TO ORDER: Wednesday, May 22,2013 10:00 a.rn

1. Welcome & Request to Sign Guest List

2. Public Comment- Non-Agenda Items

3. Video Presentation on Oregon World War II Memorial/Mark Labhart

CONSENT CALENDAR

4. Board of County Commissioners' Meeting Minutes for April17 and 24, 2013

LEGISLATIVE- ADMINISTRATIVE

5. Consideration of Concerning a Transient Room Tax on the November Ballot/Michelle Bradley, Dan Biggs

6. Consideration of an Order Authorizing the Tillamook County Human Resources Director to Oversee the Tillamook Employees Retirement Trust/Mona Hamblen

7. Discussion Concerning a Joint Use Agreement with the Oregon Board of Forestry and Oregon Coast Repeater Group, Inc. for Use of the South Saddle River Communications Site/Michael Soots

8. Consideration of an Oregon Health Authority AmeriCorps*VISTA/Partnership Project Host Site Agreement for 2013-2014 for the Health Department/Marlene Putman

9. Consideration of a Letter to the Office of Early Learning System Director Agreeing to Administer Healthy Start Funds, Flexible Funds and Relief Nursery Funds/Marlene Putman

10. Consideration of an Intergovernmental Agreement with the Early Learning Division for the 2013-2015 County Healthy Families Oregon Medicaid Administrative Activities Agreement for Healthy Start/Marlene Putman

11. Consideration of an Intergovernmental Agreement with the Oregon Department of Education Early Learning Division for a 2013-2015 Mixed Funds Agreement for Healthy Start/Marlene Putman

12. Consideration of the Economic Development Council Executive Board Official Ballot/Mark Labhart

13. Consideration of a Letter to the Oregon Department of Forestry Supporting the Fiscal Year 2014 Annual Operations Plan for the Tillamook State Forest/Mark Labhart

10:30 a.m. 14. Public Hearing Concerning Applications for Title Ill Funding Projects for Fiscal Year 2012

a. Tillamook ODF Firewise Program- Oregon Department of Forestry b. Tillamook County Sheriff's Office Search & Rescue Program

15. Board Concerns- Non-Agenda Items & Announcements

16. Public Comments

ADJOURN

BOARD MEETINGS AND ANNOUNCEMENTS

The Tillamook County Courthouse will be closed on Memorial Day, Monday, May 27, 2013. The State Circuit Courts, Tillamook Library, administrative offices in the jail and justice facility, Tillamook County Road Department, Tillamook County Community Development Department, Tillamook County Surveyor's office and health department and clinics will also be closed.

The commissioners will hold an executive session on Thursday, May 30, 2013 at 10:30 p.m. pursuant to ORS 192.660(2)(i) to conduct a performance evaluation. The executive session will be in the commissioners' meeting room B of the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook. The executive session is not open to the public.

The annual land sale will be held on Monday, May 31, 2013 at 1:00 p.m. (registration begins at 12:30 p.m.) in the Board of Commissioners' Conference Room A, Tillamook County Courthouse, 201 Laurel Avenue, City of Tillamook. The Tillamook County Sheriff will conduct this oral auction of properties acquired by Tillamook County through tax foreclosure proceedings or other means.

The monthly Leadership Team Meeting of the County Board of Commissioners with the Tillamook County Elected Officials and Department Heads will be held on Monday, June 3, 1013 at 8:00a.m. The meeting will be held in the commissioners' meeting Rooms A& B in the Tillamook County courthouse, 201 Laurel Avenue, Tillamook.

The commissioners will hold a Workshop on Monday, June 3 at 10:00 a.m. with John Upton for a quarterly report on Tillamook County's Retirement Plan. The workshop will be held in the commissioners' conference room B at the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook.

The commissioners will hold a workshop on Monday, June 3, 2013 at 2:00p.m. to meet with Oregon Department of Aviation Staff to discuss land use laws and allowing structures to encroach in the flight safety path at the Pacific City Airport. The workshop will be held in the Kiawanda Community Center, 36400 Cape Kiwanda Drive, Pacific City.

The Commissioners' evening meeting schedule will resume in October.

BOARD OF COMMISSIONERS' WORKSHOP

Wednesday, May 22, 2013

Present Absent Mark Labhart ~ -Tim Josi __

PLEASE PRINT -~-;>/ /'~~t~U-'' "-:

Bill Baertlein Paul Levesque

Present Absent

Name Address Item of Interest

56/)?._ 0 ['v~-S. /}, r'c AJ S uP

"' ./<~> ':.~ ' .;;

(Please use reverse if necessary)

Cz;;/) &·a' .-/

-+ s ..L • '

--1

BOARD OF COMMISSIONERS' MEETING

Wednesday, May 22, 2013

Absent Present Mark Labhart Tim Josi

Present v . , ..

Bill Baertlein Paul Levesque

Bill Sargent v

Absent

PLEASE PRINT Name Address Item of Interest

,--_: -,.-, - r---1 i -~--

--------:- ,-'- ./': C (1£ h!1- V? -: /-1l-1J /)£Y" (_,,r___,.~.

,....___ .' J-r---(: j

(Please use reverse if necessary)

Page 1 of 14

MAY 21, 2013 SPECIAL ELECTION Unofficial 11:30 PM (Done for the night)

I I

I I

Voter Turnout 50.42%

Total Number Voting: 7,363

Total Registered: 14,573

Precincts Reporting: 29 of 29

As of 5/21/13 11:30 pm

(Deadline for candidates is 3/21/13 @ 5 p.m.)

UNOFFICIAL

MEASURE 29-130 TILLAMOOK COUNTY GENERAL OBLIGATION ROAD BOND

Shall Tillamook County be authorized to issue bonds for road improvements not exceeding $15,000,000? If the bonds are approved,

they will be payable from taxes on property or property ownership that are not subject to the limits of sections 11 and 11 b, Article XI of the Oregon

Constitution.

II #of Votes II % ofTota1

Yes II 3712 I 5],28

No II 3526 I 48.72

MEASURE 29-131 TILLAMOOK SCHOOL DISTRICT #9 Shall Tillamook School District #9 heiQ address student safe!}! Qrojects b}!

issuing not more than S1 ,000,000 in general obligation bonds? If the bonds are aQQroved, the}! will be Qayable from taxes on QrOQerty or

QroQert}! ownershiQ that are not subject to the limits of sections 11 and 11 b, Article XI of the Oregon Constitution.

II #of Votes II % ofTota1

Yes II 1390 I 40.83

No II 2014 I 59.17

MEASURE 4-165 CANNON BEACH RFPD Shall district levy $141 ,469 annually to fund Fire Chiefs Budget for five

I

I

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Page 2 of 14

years beginning July 1, 2014? This measure may cause property taxes to increase more than three percent.

I #of Votes II %of Total I I Yes I 7 63.64

I No I 4 36.36

(I = INCUMBENT- only indicated on contested races)

Tillamook County Emergency Communications District 911

POSITIONS #of Votes ONE (1) DIRECTOR, POSITION 1, 4 YR

TERM JOHN ECKHARDT - (I) 2385

WILLIAM SLAVENS 2001 ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM CLAYTON Z. REES 3457

ONE (1) DIRECTOR, POSITION 5, 4 YR TERM

PAULA L. TUCKER 3450

Tillamook County Transportation District


TERM JUDY RILEY 3492


CHRIS KELL - (I) 1972 JACK L GRAVES 2272


STEVEN BOWER 3310 ONE (1) DIRECTOR, POSITION 7, 4 YR

TERM GARY HANENKRAT 3421

Tillamook Bay Community College

I

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POSITIONS #of Votes ONE (1) DIRECTOR, POSITION 2,

ZONE 2, 4 YR TERM

CRAIG WAKEFIELD 3575 ONE (1) DIRECTOR, POSITION 3,

ZONE 3, 4 YR TERM

JAMES P MCGINNIS 3491 ONE (1) DIRECTOR, POSITION 4,

ZONE 4, 4 YR TERM

STEVE SHAW 3357 ONE (1) DIRECTOR, POSITION 6,

AT-LARGE, 4 YR TERM

DEBORAH LINCOLN 3273

Neah-Kah-Nie School District #56

POSITIONS #of Votes

ONE (1) DIRECTOR, ZONE 1, 4 YR TERM

TERRY KELLY 1131


MIKE TOSCH 1126


PATRICK RYAN 1129

Nestucca School District #101


TERM

ANNIS A LESLIE 694 ONE (1) DIRECTOR, POSITION 2, 2 YR

UNEXPIRED TERM

TAMI MENEFEE 730 ONE (1) DIRECTOR, POSITION 4, 4 YR

TERM

LUANN L ANDERSON 640 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM

DIANE BOISA 691 ONE (1) DIRECTOR, POSITION 7, 4 YR

TERM

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KEN HENSON I 657

Tillamook School District #9


TERM EVA MANDERSON 828

MICHELLE GORDON 1209 ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM

TROY DOWNING 1742 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM STEPHANIE HURLIMAN 1805

Willamina School District 30J


TERM

CLINTON L COBLENTZ 0 ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM LAURIE TONEY 0


LINDA O'NEIL 0

Garibaldi Rural Fire Protection District


TERM STEVE VANDERHOEF 115


NO CANDIDATE FILED ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM

STEVE ELDER 91

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ONE (1) DIRECTOR, POSITION 4, 2 YR UNEXPIRED TERM

NO CANDIDATE FILED

Nedonna Rural Fire Protection District


TERM

VICKIE GOODMAN 30 ONE (1) DIRECTOR, POSITION 4, 4 YR

TERM

CLYDE E. BARNHILL 35 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM

TERRY C BOWMAN 35

Nehalem Bay Fire and Rescue District


TERM

JOHN STEELE 602 ONE (1) DIRECTOR, POSITION 2, 4 YR

TERM

WALT COVERT 635

Nestucca Rural Fire Protection District


UNEXPIRED TERM JUDY PRATT 615


STAN MARTELLA 800 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM JAN BAYLESS 612

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Page 6 of 14

Netarts-Oceanside Rural Fire Protection District


TERM BRENT W COLLIER 255


NO CANDIDATE FILED ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM TOM STUMPF 257

North Lincoln Fire & Rescue Rural Fire Protection District


TERM BRYCE H SPENCE 4


DANNY CURLER 4

Tillamook Fire District


TERM DEBRA K REEVES 1477


DAVID R MATTISON 1383 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM

ERIC SIMMONS 1628

Cannon Beach Rural Fire Protection District


TERM

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Page 7 of 14

GARRY SMITH 10 ONE (1) DIRECTOR, POSITION 4, 4 YR

TERM

ALFRED A AYA JR 9

Port of Garibaldi

POSITIONS #of Votes ONE (1) COMMISSIONER, POSITION 1, 4

YRTERM

BOB BROWNING 813 ONE (1) COMMISSIONER, POSITION 2, 4

YRTERM

JOHN LUQUETTE 759 ONE (1) COMMISSIONER, POSITION 4, 4

YRTERM

VALERIE S FOLKEMA 894 ONE (1) COMMISSIONER, POSITION 5, 2

YR UNEXPIRED TERM

PAUL DANIELS 760

Port of Nehalem


YRTERM

JIM PETERS 521 ONE (1) COMMISSIONER, POSITION 4, 4

YRTERM

RICKR DART 656

Port of Tillamook


YR UNEXPIRED TERM

JACK MULDER 1640 ONE (1) COMMISSIONER, POSITION 4, 4

YRTERM

JIMMY R YOUNG 1437

ONE (1) COMMISSIONER, POSITION 5, 4

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Page 8 of 14

YRTERM

JOHN A LEWIS 1098 GEORGINE BEVERIDGE - (I) 697

North County Recreation District


TERM JOHN COOPERSMITH 585


JACK BLOOM 554

Nehalem Bay Health District


TERM NO CANDIDATE FILED


TED WEISSBACH 623 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM JOEL SACKS 647

Cloverdale Sanitary District


UNEXPIRED TERM

VERNE MOBLEY 36 ONE (1) DIRECTOR, POSITION 4, 4 YR

TERM KENNETH L BAILEY 36


DAN PENGELLY 37

Nehalem Bay Wastewater Agency

I

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POSITIONS I# of Votes ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM

OWEN NICHOLSON 484 ONE (1) DIRECTOR, POSITION 4, 4 YR

TERM BRADLEY BEACH 448


DAVID GODSEY 476

Neskowin Regional Sanitary Authority

POSITIONS #of Votes THREE (3) DIRECTORS, 4 YR TERM

ESTHER A NELSON 46 PAT ALBRIGHT 53

SARA BAKER-SIFFORD 61

Netarts-Oceanside Sanitary District


TERM NO CANDIDATE FILED


DAVE KRATOVIL 209 ONE (1) DIRECTOR, POSITION 3, 4 YR

TERM CRAIG WAKEFIELD 221

Twin Rocks Sanitary District


TERM

GARY ALBRIGHT 104 ONE (1) DIRECTOR, POSITION 5, 4 YR

TERM RON HEMBERRY 82

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Beaver Water District


YRTERM

JOHN MORGAN 68 ONE (1) COMMISSIONER, POSITION 5, 4

YRTERM JIMMY FOX 67

Cloverdale Water District


YRTERM

ROSE WHARTON 39 ONE (1) COMMISSIONER, POSITION 2, 4

YRTERM LEROY D SHEPHERD 40

ONE (1) COMMISSIONER, POSITION 4, 2 YR UNEXPIRED TERM

ROBERT DORIG 34

Fairview Water District


YRTERM NO CANDIDATE FILED

ONE (1) COMMISSIONER, POSITION 4, 4 YRTERM

NO CANDIDATE FILED

Hunt Water District


YR TERM DAN LEUTHOLD 9


BRIAN BEELER 15

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Kilchis Water District


YR TERM RAMON LANDOLT 43


LISA PHIPPS 25

Long Prairie Water District


YR TERM

DON W DAVIS 93 ONE (1) COMMISSIONER, POSITION 3, 4

YR TERM JANELL WERNER 111


WILLIAM M ULRICH 95

Neah-Kah-Nie Water District


YR TERM WILLIAM HARSHBARGER 80


THOMAS G MOCK 92

Neskowin Regional Water District


YR TERM REGGIE PRATT 78


STEVEN RUBERT 80

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Netarts Water District


YR TERM ERNIE TAYLOR 206

ONE (1) COMMISSIONER, POSITION 5, 4 YR TERM

STEVEN KERSHAW 204

Northwoods Water District


YR TERM MICHAEL R LEHMAN 26


TRACEY CHURCHILL 25 ONE (1) COMMISSIONER, POSITION 4, 4

YR TERM NORMAN H BRENNAN 26

Oceanside Water District


YR TERM HENRY L WHEELER 96


BOB GARRIGUES 102 ONE (1) COMMISSIONER, POSITION 4, 2

YR UNEXPIRED TERM CHARLES J ANSORGE 95


SPIKE KLOBAS 104

Tone Water District

POSITIONS #of Votes

ONE (1) COMMISSIONER, POSITION 1, 4

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YR TERM CHERYL SCHRIBER 18


JUDY ROBITSCH 19 ONE (1) COMMISSIONER, POSITION 5, 4

YR TERM VIRGIL ROBITSCH 16

Twin Rocks Water District


YR TERM SHEILA REEVES 29


EARL E REEVES 29 ONE (1) COMMISSIONER, POSITION 5, 4

YR TERM NO CANDIDATE FILED

Watseco-Barview Water District


YR UNEXPIRED TERM NO CANDIDATE FILED


JEN-KALA PRICE 49 ONE (1) COMMISSIONER, POSITION 5, 4


Wilson River Water District


YR TERM CWAYNE COOK 61


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ALLEN JOHNSON I 46

Hebo Joint Water & Sanitary Authority




NO CANDIDATE FILED ONE (1) COMMISSIONER, POSITION 5, 4


Pacific City Joint Water-Sanitary Authority


YR TERM DOUGLAS KELLOW 185


ANNE R PRICE 166 ONE (1) COMMISSIONER, POSITION 4, 4

YR TERM DICK CARTER 169

Falcon-Cove Beach Water District

POSITIONS #of Votes ONE (1) COMMISSIONER, POSITION 1,

4 YR TERM JOANNE K CORNELIUS 10


RICHARD JAY HESS 9 ONE (1) COMMISSIONER, POSITION 5,

4 YR TERM MIKE SWEET 9

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DouglasS. Olson 3 5215 41

;, Street PO Box 1000 Pacific City, OR 97135-1000 Office: 503.965.9919 Cell: 503.201.7464 FAX: 503.965.9919 E-Mail: dougolson-oref!Oit@)charter.net

May 16, 2013

Board of Directors Economic Development Council of Tillamook County

Ladies and Gentlemen: Via Email

Since I will be out of town on TPUD business during our regular monthly Board of Directors meeting May 21, 2013, I respectfully ask that you add this letter and vote to the process to select a recommendation for a county-wide TRT to forward to the Tillamook County Commission.

I believe that Tillamook County's traditional industries of dairy farming and dairy products, forest products and other natural resource industries including fishing and crabbing will continue to be the backbone of our economy in Tillamook County. I also believe that those industries will also continue to face significant economic and political challenges to remain commercially viable in the long term.

I also believe that tourism and the hospitality industry will continue to be a significant and growing part of our economy in the region. While overall wages are somewhat lower than our natural resource industries, tourism nonetheless provides many jobs and offers significant growth potential throughout the county. It also offers substantial indirect spinoff benefits to many county businesses.

The proposed Transient Room Tax (TRT) I believe is perhaps the most significant development in recent years to help grow our economic base. It has the potential to move Tillamook County to the upper tier among regional destinations. Indeed, significant long term funding, together with our magnificent natural resources and attractions, can be the catalyst to help set new directions and stabilize our somewhat volatile economy.

For these reasons I strongly support submitting a TRT proposal to the County Commission for their consideration in placing the issue before voters at the November 2013 General Election.

Page two

For a TRT to be both successful long term as a driver of our tourism economy and be acceptable to the voters of Tillamook County, I believe the recommendation from TCEDC must meet the following criteria:

1. It must stand a reasonable chance of passage by the voters

2. It must have the potential to generate significant new revenue to Tillamook County

3. The overall TRT cost to visitors to our county must be close to the TRT rates of our neighbors in both Lincoln and Clatsop Counties

4. The overall TRT should be approximately the same across Tillamook County including our cities and unincorporated areas

5. The TRT should be straightforward and relatively easy to administer by Tillamook County

6. It must enjoy the support (or least a neutral position) of the county's seven cities. believe it would be a serious error for TCEDC to forward a recommendation which is not supported or possibly opposed by our elected officials in our cities, especially those which currently have a TRT.

7. It must have general industry support including support at the state level. understand certain segments of the hospitality industry may have other preferred options, but I believe that the great majority of those in the industry will see the long term benefits to our county and will support a new and significant source of revenue.

8. I also believe that the process to administer and disburse funds properly belongs with the Economic Development Council with the advice of a representative steering committee, at least for the first several years until significant history is developed. This is a key element of the entire concept of a TRT and must be given a high priority as the process moves forward.

For the above reasons I vote to support Proposal # 2 as discussed at the EDC meeting of May 7, 2013. That is the nine percent TRT Proposal with Credit up to nine percent for cities. If our cities modify their support of other options, then I vote to support the proposal which generates the largest amount of money to Tillamook County and which is supported by the cities.

Respectfully submitted,

Doug Olson Vice-Chair, Economic Development Council of Tillamook County

Proposed Draft Health Provider Pay Schedule (PropoaM R•vlalon 03. 15.2013) I!/ ·_I :

L~~=-=-- --._____ q_

,-- - ------- -_I

Condltlon5 ro be met and ~~ t'14P.artm~_t _tHm12_r .... .., ..... n..u •.quir•d condlllont•

216 p,went f\"'-CO.!t'l\t'rs ~· mcn111•• adJ,;!ted •nnuai 1

YOSRA $ pront~ bnt'd 011 "1· (>! ~E

~ CIOSea Cham. Fcrrnuli % ol t~&'ts crowd mo;m\hly

% o! charts o;IOH'd "'"IJY

'"- <l charts ctoUOI) w:tl1l1 46 hrs

'~ 0' ChJrtf, CIO$e<l With"' 24 1'1f!

90% J1,. 1 2012 . Dec 31 20>2 90'1• h"~ 1 2013 Jvn ~ 2013 90'4 Ju I ?D13 · ~ 31 ?01~

90% J;s"! 1 201-1 unt·l Mod;f•M to be rev1e·vteo an"'ua:!,

··~u~<l c,., •. ,.. c(2• 67 ~~,... ~•r• ;>r·l'nO<"<:~ ·~ 10e""'''''u" p~· iay =~~-A"',_..._ ,..,...o.tt• rt- ~~~.,.... ,w.~~" t '""o'P~falu u <u•o ~ ..... ~~~•~r ,,,.~,~<>"to' trl "'""''

·.vsersiC~tark\A.cpL':ata\Lcca \M·crC!>OI'i'.l,\'l"'d0,~\1 cmooriw1 tr.\crr·e1 ;.:•es..co~-te·~t O..:t.oo><IK '2S93JO\Copy o/ Pro~'Ose.:: ijP f'ar ~abe f":oal QRAr' 03141J rts~

Ill" cpay Table

IS

t=:~=-:: YNn: of y~~ "=~

~-~ I YOS

YOS1

10.00 __ 10.00.

10.00

I --~ ----------

2YOS YOS2 .....

--- 1500.00 t6.00(J.OO

II n.ao:11oTs

IYOO rosJ .....

$500.00

15,000.00

4YOS

YOS4

1!:!L J750.00

suoo.oo

~ U&4.79

n.m.4& I s

ll THIS I SYOS Y0$0 .....

--ruo:oo 17,500.00

~ $ $

, ... $1.000.00

110,000.00

... .,J:

!Jutv 1, 20121

~ J!!1!

7YOS IYO$ I'T1.111

YOS7 YOS8 Y0S9

S&.n e.n f7.2t $:1,000.00 11.000.00 lt,2A.OO

~00 J12.tl00.00 -

I --~ ------,

-------------- ·- --- - - .I YIP2

- YIP ''-.. ::::-:rn:+l s:- YIPI I ~ I TIPS I YIP6 I YIP't I YFI

• s.1te1e Is 110.tl18 10

57.76 10001il.73 $

120.11070 s 1 :no.Vil J s tO.ts7.to 11.2N,03 11 .02 1 11,852.14 f 12.310.70

123,72021 S 127,431.11 I 131,264.n 1351f2.4, 13t241l'ta S 143,425.13 I 147,721.~

~~rc-of Setvlu ftfCtlntlon AWARD• -·- • SPECIAL CONOITION$ APPLy TO QUAUfY FOR THIS RETENTION AWARD --~ '"-~~-.---· --~-::__~-- ~ ·~--=~

voo """T"'mook Co•my 1 vos Hos I >Yos I <vos >Yos nos nos avos .voo of St'fvlce (or TRiatftook Co1tnty YOS t _ YOS 2 _ . YOS 3 YO.S 4 _______ YOS 5 YOS ~ _ YOS 7 . . YO& 8 YOS 9

_ Award PayKcMirf)" SQ.OO 12.88 I t4.33 N.U 56.17 -+----~--- r-~~--- l7.2; $7.21 Awan:l Pay Monti'!~ 10.00 teoo.oo $750.00 i760.00 lt,ooo.oo ' 11.000.00 lf,250.oo 11.2110.00 St,250.00

--_--_-- . _A~P"!'_~~:~ 10.00____ -- ... 000.00 J ST.OOO.OO j__ I_T.!'!'!2f' __ ~ 110,00000 110,000.00 ___ ~- 112,500.00 _ 112,00000 112 .... 00

Monthly Provider Leadership -Stipends I Aflat. Med Dlrtetor ]jl..-o "''"""'~ --"'iO Pubhc H .. m. Official

Monthly Stipend S 560.50 ~-'iOTa-

Temporary PhYfielan (Individual Agreement) $90-$175 I Temporary Mid-Level Provider per hour

$55.00 pe-r hour

I ProVIder On-Call -Weekly --~ onty tor_ful! ~~~:.~---- ·-~----------------~-·---MD or PA On-CaR TUiamook C'?!!!!!Y Jail _ -------------- _ _ --------------- . _L __ 150.9!l_ j MD or PA On-CaR Tlllam~k C_~tteal!h Department ____ _ _____________ L ~!l_,()_()_ j

Conditions to be met and Approved by the Department Olr&etor j/0 Based on these required conditions: 1 216 patient encounters per month••; adjusted annually 2 YOSRA is proratetl bas9d on %of FTE 3 Clos&d Charts Formula·

% of chans closed monthly - 90% Jul 1, 2012 - Dec 31. 2012 % of charts closed weekly • 90% Jan 1. 2013 - Jun 30. 2013

%of charts closed within 48 hrs- 9QO,V Ju11. 2013 ·Dec 31, 2013 0Al of charts closed withm 24 hrs - 90% Jan 1 2C Jan 1, 2014 • until modified to be rev1ewed annually

*~based on avg of 21.67 work1ng days per month and 10 encounters per day: Includes available workdays for patient contact (1 e .. Incorporates all leave hours and any other non-patient time) Revt!led dtt9!20f2

Tillamook County

Land of Cheese, Trees and Ocean Breeze PERMIT ACTIVITY SUMMARY

January 2013

Department of Community Development 1510 B Third Avenue

Tillamook, Oregon 97141

The attached spreadsheets display building planning, sanitation and short term rental permits. The value of projects permitted is shown by type of permit issued during the month. CONSTRUCTION VALUE: Total construction value for residential and commercial projects (including new construction, additions and alterations) for the month is $ 1 ,978, 165.

FEE RECEIPTS: Total fee receipts for all types of permits issued for the month equals $55,645.39.

BUILDING PERMITS ISSUED: Residential New Construction

Single Family Dwelling 4 Multifamily Dwellings 0 Manufactured Dwellings 2

Additions/ Alterations 1 0 Commercial New Construction 2 Additions/ Alterations 6 Demolitions 2 SANITATION PERMITS ISSUED: Site Evaluations: 1 Major Repairs: 0 Major Alteration: 0 Permit to Construct: 1 Tank Replacement: 2 ATT Report 6 AN Field 0 Existing System Review 1 Renewal 0 PLANNING PERMITS/APPROVALS ISSUED: Conditional Uses 0 Development Permits: 1 Exception 0 Extensions of Time: 0 Foredune Grading Permit 0 Geologic Hazard Report 1 Lot Line Adjustment: 0 Land Use Compatibility Statements: 4 Land Use Verification: 1 Major Partitions 0 Minor Partitions 0 Subdivision: 0 Non-Conforming Major Review 0 Non-Conforming Minor Review 0 SHORT TERM RENTAL PERMITS ISSUED New Permits 8 Renewals 14

AN EQUAL OPPORTUNITY EMPLOYER

Tillamook County

Land of Cheese. Trees and Ocean Breeze

PERMIT ACTIVITY SUMMARY February 2013



The attached spreadsheets display building planning, sanitation and short term rental permits. The value of projects permitted is shown by type of permit issued during the month. CONSTRUCTION VALUE: Total construction value for residential and commercial projects (including new construction, additions and alterations) for the month is $ 1,399,350.




Additions/ Alterations 13 Commercial New Construction 0 Additions/ Alterations 1 Demolitions 0 SANITATION PERMITS ISSUED: Site Evaluations: 0 Major Repairs: 2 Major Alteration: 0 Permit to Construct: 3 Tank Replacement: 3 ATT Report 0 AN Field 0 Renewal 1 PLANNING PERMITS/APPROVALS ISSUED: Administrative Review 1 Conditional Uses 0 Development Permits: 5 Exception 0 Extensions of Time: 0 Foredune Grading Permit 0 Geologic Hazard Report 0 Lot Line Adjustment: 1 Land Use Compatibility Statements: 3 Land Use Verification: 0 Major Partitions 0 Minor Partitions 2 Subdivision: 0 Non-Conforming Major Review 0 Non-Conforming Minor Review 0 SHORT TERM RENTAL PERMITS ISSUED New Permits 6 Renewals 41

AN EQUAL OPPORTLI'\ITY E:VIPLOYER

Tillamook County

Land of Cheese. Trees and Ocean Breeze PERMIT ACTIVITY SUMMARY

March 2013



The attached spreadsheets display building planning, sanitation and short term rental permits. The value of projects permitted is shown by type of permit issued during the month. CONSTRUCTION VALUE: Total construction value for residential and commercial projects (including new construction, additions and alterations) for the month is $ 2,540,904.




Additions/ Alterations 7 Commercial New Construction 1 Additions/ Alterations 7 Demolitions 2 SANITATION PERMITS ISSUED: Site Evaluations: 1 Major Repairs: 0 Major Alteration: 0 Permit to Construct: 0 Tank Replacement: 1 MTR~rt 0 AN Field 3 Existing System Review 1 Renewal 0 PLANNING PERMITS/APPROVALS ISSUED: Administrative Review 0 Conditional Uses 1 Development Permits: 2 Exception 1 Extensions of Time: 0 Foredune Grading Permit 0 Geologic Hazard Report 1 Lot Line Adjustment: 1 Land Use Compatibility Statements: 8 Land Use Verification: 0 Major Partitions 0 Minor Partitions 0 Subdivision: 0 Non-Conforming Major Review 0 Non-Conforming Minor Review 1 SHORT TERM RENTAL PERMITS ISSUED New Permits 3 Renewals 133

AN EQL\L OPPORTU.\.!TY E:VIPLOYER

L_ ____________________________ _

Tillamook County

Land of Cheese, Trees and Ocean Breeze PERMIT ACTIVITY SUMMARY

April 2013



The attached spreadsheets display building planning, sanitation and short term rental permits. The value of projects permitted is shown by type of permit issued during the month. CONSTRUCTION VALUE: Total construction value for residential and commercial projects (including new construction, additions and alterations) for the month is $ 1 ,260,219.




Additions/Alterations 21 Commercial New Construction 0 Additions/ Alterations 7 Demolitions 5 SANITATION PERMITS ISSUED: Site Evaluations: 4 Major Repairs: 4 Major Alteration: 1 Permit to Construct: 1 Tank Replacement: 6 ATT Report 0 AN Field 0 Existing System Review 0 Renewal 0 PLANNING PERMITS/APPROVALS ISSUED: Administrative Review 0 Conditional Uses 1 Development Permits: 2 Exception 0 Extensions of Time: 2 Foredune Grading Permit 0 Geologic Hazard Report 1 Lot Line Adjustment: 3 Land Use Compatibility Statements: 4 Land Use Verification: 1 Major Partitions 0 Minor Partitions 0 Subdivision: 0 Non-Conforming Major Review 1 Non-Conforming Minor Review 0 SHORT TERM RENTAL PERMITS ISSUED New Perm its 5 Renewals 71

A'l EQUAL OPPORTU\ITY EMPLOYER

May 10, 2013

Mark Labhart Tillamook County Commissioners 201 Laurel Avenue Tillamook, OR 97141

Dear Mark:

Enclosed is your ballot for the Economic Development Council Executive Board vacancies. Three vacancies exist due to the expiration of terms of current Executive Board members. We called for nominations, and 3 people have been nominated by the membership to serve on the EDC Board for the term 2013-2016. Attached is a list of nominees and their candidate information forms.

Since there are three positions to fill, each member has a maximum of three votes to cast. Each member can cast only one vote per name. Ballots are due to the EDC office no later than Tuesday, June II, 2013. Enclosed you will also find a seJt:addressed stamped envelope for your convenience.

Thank you for your interest in helping shape the Executive Board of the Economic Development Council of Tillamook County. Please thoughtfully consider your votes to elect an interested and engaged Board to support a strong Economic Development program on behalf of the citizens of Tillamook County

Respectfully,

Dan Biggs Executive Director Economic Development Council of Tillamook County

4301 Third Street, Tillamook, OR 97141 Ph: 503-842-8222

VISTA Assignment Description (VAD)

Title: Tillamook County Healthy People and Accreditation

i Sponsoring Organization: State of Oregon-DHS-Public Health Division • Project Name: Oregon Public Health Partnership , Project Number: 09VSPOR002 ! Project Period: 09/23/2012- 10/05/2013 I

I Site Name (if applicable): Tillamook County Health Department

Focus Area(s) Primary: Healthy Futures Secondary: Capacity Building

VISTA Assignment Objectives and Member Activities

Goal of the Project: The OHA VISTA project aims to reduce poverty in local communities through building

sustainable county-wide well ness initiatives and taking a systems-approach to creating healthy communities. The

project aims for health equity, access to care, and community resiliency for all residents of Oregon, regardless of

financial status.

Objective of the Assignment (Period of Performance: April 2013-April 2014) Assist with Public Health Accreditation for Tillamook County Health Department The VISTA will participate in a Community Health Assessment, Community Health Improvement Plan, Quality Improvement/Assurance and Documentation as part of the accreditation process The VISTA will first review the Community Health Assessment and become familiar with areas concerning the greatest need, primarily tobacco screening and immunizations. The VISTA will then collaborate with the steering committee from the local Community Advisory Council to develop a Community Health Improvement Plan (CHIP) and initiatives for Quality Improvement/Assurance. The VISTA will also partner with the Coordinated Care Organization and surrounding counties to address the health needs of the greater region, with a focus on community members facing poverty. The VISTA will also begin the Documentation process required for Public Health Accreditation.

Member Activity: • Step 1: Review Community Health Assessment of Tillamook County and determine what gaps, if any.

are in need of attention

• Step 2: Collaborate with the local steering committee from the Community Action Council to create a Community Health Improvement Plan based on the needs assessment

• Step 3: Connect with other VISTA members and the Accreditation Work Group in order to share bestpractices in CHIP Planning.

• Step 4: Develop Quality Improvement/Assurance initiatives and programs that address these critical needs. Include a focus on the impact these initiatives will have on low-income individuals and families.

• Step 4: Begin Documentation required for Public Health Accreditation

• Step 5: Create a documentation plan, documentation trainings, and documentation tracking tools for above rocesses

Objective of the Assignment (Period of Performance: August 2013- March 2014) Conduct a Tobacco Marketing Evaluation in the community The VISTA will coordinate a team to observe and evaluate the marketing techniques of various tobacco vendors in Tillamook County. The VISTA may also reach out to surrounding counties (Ciatsop, Columbia, etc.) to conduct a regional evaluation. In conjunction with the evaluation. the VISTA will assemble a group of local students to create an event for Kick Butts Day through the Campaign for Tobacco-Free Kids. This may include but is not limited to a school-wide assembly, community forum, petitions to increase regulation of tobacco use, or any other public event to raise awareness about the dangers of smoking.

i Member Activity: • Step 1: Create a team to conduct the evaluation. Collaborate with the TPEP Coordinator and

VISTAsrrPEP Coordinators in Clatsop, Columbia, Hood River, and North Central Health District to use tools and methods already adopted for such evaluation.

• Step 2: Develop strict guidelines for what the team is evaluating with regards to advertising (height of advertisements, violations to state law, etc.) Align the guidelines and procedures with state and federal practice for addressing tobacco advertising and its impacts on children, youth, and young adults.

• Step 3: Conduct evaluation over a specified timeline

• Step 4: Compile results to share with key stakeholders and the greater community

Deadline for Tobacco Marketing Evaluation: March 31 51 2014

• Step 1: Assemble a team of youth from one or more schools in the area

• Step 2: Brainstorm ideas for a Kick Butts Day event

• Step 3: Plan the event to be held on National Kick Butts Day

• Step 4: Develop a sustainability plan for Kick Butts Day to be stored in a binder. Designate a tobacco- , I

cessation health champion to lead these efforts for years to come.

• Step 5: Evaluate outcomes and develop quality-improvement plans for future Kick Butts Day events within Tillamook County

• Objective of the Assignment (Period of Performance:) , Organize community events that raise awareness about Public Health ' The VISTA will research events to conduct during National Public Health Week in Tillamook County. Events , may include but are not limited to viewings of films that address public health, conducting community forums . to address the needs of Tillamook County residents. offer educational opportunities of how to create a healthier environment or anything else that raises the awareness of the importance of health. For all activities,

• include a piece on health disparities in order to educate the public on systems that negatively or positively ' impact community members who are facing poverty. The VISTA will continue to facilitate similar events ; throughout his/her service and engage the community in public health. They may partner with local radio 1 stations to conduct regular shows to discuss health topics, or have brown bag lunch events within the community on a quarterly basis.

Member Activity:

• Step 1: Become familiar with previous national public health events

• Step 2: Brainstorm events to be held in Tillamook County

• Step 3: Conduct one event per quarter throughout the year of service

• Step 4: Host several events during National Public Health Week

• Step 5: For all events, ensure a focus on poverty is maintained and access to events and services are inclusive of low-income residents.

' Objective of the Assignment (Period of Performance: August 2013- December 2013) Create a partnership with Tillamook County Human Resources to continue the workplace well ness program by developing a well ness committee Engage employees in a committee that will discuss how to create a healthier work environment. Meetings will

, be held on a monthly or bi-monthly basis during business hours. The goal of the committee is to brainstorm guidelines and programs that will engage all county members in healthy behaviors. This may include, but is not limited to, county-wide fitness competitions, well ness challenges, health and well ness education opportunities and healthy meetings initiatives. The VISTA will coordinate and facilitate meetings and be the leader on the events and programs brainstormed.

Member Activity: • Step 1: Recruit key county residents to join the well ness committee who represent various county

facets including the Sheriff's Office, Library, Juvenile Services, Public Works and Health Department. • Step 2: Convene the first meeting, discuss the purpose of the committee and develop a time line and

strategy for the following term • Step 3: Facilitate meetings on a monthly or bi-monthly basis and discuss health and wellness

opportunities for employees • Step 4: Brainstorm programs to address the health needs of employees • (Meetinqs and county events will continue throuqhout the VISTA's service)

MA 2 3 Z013 L/\/

TASSI O'NEIL TEMPLATE

To: Office of the Early Learning System Director; Office of Governor John Kitz~ CLEI'IK

From: [COUNTY CHAIR & COUNTY COMMISSION] Date: May, 2013 Re: County Letter to State re: Funding Continuance Options

To: Early Learning Council, State of Oregon

In response to your request, Tillamook County has determined the following:

For Healthy Start Funds, we are: QQ Willing to administer Healthy Start Funds for our county (allowable administrative

rate of 4% based on quarterly allocation of annual amount) 0 Unwilling to continue further processing of these funds DOther ______________________________________________________ __

If Flexible Funds are made available, we are: QQ Interested in receiving these funds for our county 0 Not interested in continuing these funds for our county DOther ______________________________________________________ __

For Relief Nursery Funds (applies only to counties currently receiving Relief Nursery funds), we understand funds will go directly to the following Relief Nursery:

0 Name/Address (i'!ot Applicable)

To further discuss our county's decisions, please contact Marlene Putman at 503-842-3922

Signed: ____ ~~~~~~~~~~--~~--~-=--·~~~---------------------rt or Board of County Commissioners

Hark Labhart Date: 05-22-13

775 Court St NE Salem, OR 97301 • 503-373-1283

To: TILLAMOOK COUNTY CHAIR & COUNTY COMMISSION From: Office of the Early Learning System Director; Office of Governor John Kitzhaber Date: May 9, 2013 Re: Interim IGA - Letter to Counties

Dear Chair Mark Labhart & County Commissioners:

Ensuring continued support fur children and families is an Early Learning Council priority as Oregon

transitions to a new model for providing services. It is crucial that systems be in place for continuing

resources that support Kindergarten readiness for Oregon's children. To meet this need, the Early

Learning Council is submitting an Intergovernmental Agreement (IGA) to TILLAMOOK COUNTY for

your review.

The agreement anticipates a number oflegislative possibilities based on the following:

• Healthy Start Funds are expected to flow to counties for the 2013-2014 portion of the coming

biennium. Up to 4% of the quarterly General Fund allocation to counties is allowed for

administrative processing of these funds.

• Relief Nursery Funds are expected to be directed to relief nursery entities. Statute does not

allow for any administrative cost to be taken from Relief Nursery funds.

• Basic Capacity funds are anticipated to end local Commissions on Children and Families on June

30, 2013.

• It is anticipated that some portion of flexible funding Will continue. Further details will be

determined by legislative action.

County input is crucial to this process.

TILLAMOOK COUNTY support is critical to ensure children and families keep access to valued

services during an interim period. The ELC is asking for your help to direct resources from the state to

community programs that sen•e children and families. Specifically, the ELC seeks answers to the

following questions:

• Healthy Start: Is TILLAl\100K COUNTY willing and able to administer these funds to

ensure services on an interim basis?

• Flexible Funds: Should flexible funds be available in full or in part, would TILLAMOOK

COUNTY be willing to administer these funds on an interim basis?

775 Court St NE Salem, OR 97301 • 503-373-1283

The supplemental page to this letter contains an optional template for communicating back to the ELC.

Please respond to the Early Learning System Director's office as soon as possible.

Thank you for your patience and prompt attention to this matter. We are available if you have further

questions.

Sincerely,

JadaRupley

Oregon Early Learning System Director

Office of Governor John Kitzhaber

775 Court St '-JE Salem, OR 97301 • 503-373-1283

Tillamook County

Land of Cheese, Trees and Ocean Breeze

May 22,2013

Dan Goody Oregon Department of Forestry 5005 Third Street Tillamook OR 97141

Dear Dan:

Board of Commissioners Mark Labhart. Bill Baertlein. Tim Josi

201 Laurel Avenue Tillamook, Oregon 97 I 41

Phone 503-842-3403 Fax 503-842-1384

TTY Oregon Relay Service

The Tillamook County Board of Commissioners completed a review of the draft Fiscal Year 2014 Annual Operations Plan (AOP). You and Kate Skinner provided this review on May 15. Thank you for taking the time to sit down and review the plan with us.

For the record, we support the draft FY 14 AOP. We believe the plan is well balanced and does a good job of providing for active management of the Tillamook State Forest across the broad landscape of the forest. We support active management of the forest to not only provide for increasing forest health but also for the revenue and jobs generated from the harvest of this replanted and man-made forest. The 2014 Annual Operations Plan continues the Board approved Forest Management Plan_

We appreciate the department's role in this active management across all landscapes and basins. We also support the trust relationship we have with the Oregon Department of Forestry in the management of this great forest

Respectively submitted,

TILLAMOOK COUNTY BOARD OF COMMISSIONERS

Bill Baertlein, Vice Chairperson

AN EQUAL OPPORTUNITY EMPLOYER

NOTICE EMERGENCY ECONOMIC STABILIZATION ACT OF 2010 COMMENT PERIOD ON PROPOSED TITLE Ill PROJECTS

2012 FISCAL YEAR

The County Commissioners received two applications for Title Ill funds. As required by the program, a 45-day public comment period is necessary before the funds can be awarded. The public is encouraged to review the applications and make written comment to the Commissioners.

Copies of all the applications are available in the Commissioners' Office, 201 Laurel Avenue, Tillamook, Oregon. As part of their weekly Board meeting, the Commissioners will hold a Public Hearing at 10:30 a.m., Wednesday, May 22, 2013 at which time the applicants will make presentations on their projects and be available for questions. Public comments on the proposed projects will also be received at that time.

Summaries of the 2 projects are as follows: The Oregon Department of Forestry is requesting $101 ,000 for its Firewise Community Program. The proposed communities for outreach programs are countywide and are described in the Draft Tillamook County Wildfire Protection Plan (CWPP).

Under Firewise, additional workshops for developers, planners, contractors, etc., will take place to help participants to identify interface hazards and understand concepts of Firewise design of homes and landscapes, educate others about wildland/urban interface fires and incorporate Firewise planning into existing and developing areas of Tillamook County Communities. Fire safety trailers will be played at local theaters during fire season and booths promoting Firewise ideas will be displayed at shows, festivals and the Tillamook County Fair. An additional aspect to this Firewise proposal will be to educate and aid individual landowners occupying property in CWPP communities to perform defensible space establishment around "at-risk" structures. Major emphasis will be placed on educating landowners on how to maintain their defensible space and fuels reduction on lands within the CWPP for years to come.

Tillamook County Sheriff Andy Long is requesting $29,760 for reimbursement for Search and Rescue or Other Emergency Services on Federal Land. This amount would reimburse the county for salary/wages of emergency response personnel deployed during an emergency response; replace equipment, material and supplies expended, damaged or destroyed during an emergency response; repair equipment damaged during an emergency response; and maintain vehicles, equipment and facilities during an emergency response.

Tillamook County

Land qf Cheese, Trees and Ocean Breeze

April 30, 2013

Forest Supervisor Siuslaw National Forest Attn: Joni Quarnstrom 3200 SW Jefferson Way Corvallis OR 97331

Board of Commissioners Mark Labhan. Bill Baenlein. Tim Josi

20 I Laurel Avenue Tillamook, Oregon 97141

Phone 503-842-3403 Fax 503-842-1384

TTY Oregon Relay Service

RE: PL 110-343 Title Ill Project Submission- Tillamook ODF Firewise PL 100-343 Title Ill Project Submission- Tillamook County Sheriff's Office

Search and Rescue

To Whom It May Concern:

Tillamook County is submitting two Title Ill projects, which are enclosed, to the Salem Area Siuslaw Resource Advisory Committee (RAG) for fiscal year 2012.

Also enclosed is a copy of the Affidavit of Publication for the Notice announcing the 45-day comment period and public hearing. The 45-day comment period began on April 3, 2013 and ends on May 20, 2013. The Commissioners will hold the public hearing on Wednesday, May 22, 2013 at 10:30 a.m. at their regular Board meeting at the Tillamook County Courthouse, 201 Laurel Avenue, Tillamook, Oregon.

Sincerely,

Susan Becraft Board Assistant

Enclosures: 3

G:\RECORDS\TITLEIII\2013\Letter to Forest Supervisor 2013.doc

Al\ EQUAL OPPORTUNITY EMPLOYER

PL 110-343 Title III Project Submission Form

EMERGENCY ECONOMJC STABILIZATION ACT OF 2008 TITLE VI-OTHER PROVISIONS, SEC. 601

"Secure Rural Schools and Community Self-Determination Program"

Name ofl'roject: Tillamook ODF Firewise

Date Project Submission Form To Be Returned To Tillamook County Board of Commissioners: February 15, 2013

Date Project Submitted: February 14,2013

Project Sponsor: Oregon Department of Forestry Sponsor's Address: 5005 Third Street, Tillamook, OR 97141 Contact Person: Ed W allmark, Tillamook ODF Protection Unit Forester Phone: 503-815-7050 Fax: 503-842-3143 E-Mail: [email protected]

Project Is Authorized Under The Following Category: (see Sec. 302(a)) X Activities Under the Firewise Community Program ::1 Reimbursement for Search, Rescue, Firefighting or Other Emergency Services on

Federal land 0 Develop Community Wildfire Protection Plan

Project Location: Countywide

Other Identifiers: (geographic location, road name or number, stream name) The proposed communities for outreach programs are countywide and are described in the Tillamook County Wildfire Protection Plan (CWPP).

Project Description*: Under Firewise, additional workshops for developers, planners, contractors, etc, will take place to help participants to identify interface hazards and understand concepts of Firewise design homes and landscapes, educate others about wildland/urban interface fires, and incorporate Fire wise planning into existing and developing areas of Tillamook County communities. Fire safety messages will be relayed through local media outlets during fire season and booths promoting Firewise ideas will be displayed at shows, festivals, and the Tillamook County Fair. An additional aspect to this Firewise proposal will be to educate and aid individual landowners occupying property in CWPP communities to perform defensible space establishment around "at-risk" structures. Major emphasis will be placed on educating landowners on how to maintain their defensible space and fuels reduction on lands within the CWPP for years to come.

*include work windows or other limitations I restrictions I public or private land

Project Goals and Objectives:

A) Education: Conduct Firewise Workshops, Firev.ise Community Outreach Programs, door to door contacts, display booths at shows, festivals, and the county fair.

B) Defensible Space Development: Utilize the C\VPP and identifY at-risk structures within recofplized CWPP communities, and with landowner involvement perform defensible space establishment.

Is There An Opportunity To Tie To An Associated Title II Project? Explain: Title 3 guidelines are very specific recognizing Firewise as a Title 3 program,

Proposed Method Of Accomplishment:

[X] Contract [ J Volunteers [ ] Agency (FS/BLM) Employees [ ] County

[X] County Corrections (adult I juvenile) [X] Non-Profit

[X] Other: Individual Landowners

Current Status Of Project Preparation: This project is directly related to the completed CWPP. The education segment of the program can commence as early as spring 2013. The establishment of defensible space portion of the project may commence as early as summer 2013. Defensible space establishment would involve several partners involving (but not limited to), individual homeowners, ODF crews, contractors, and possibly Tillamook County Parole and Probation.

Contact Person(s) For Project Specific Documentation: Ed Wallmark, ODF Tillamook District Protection Unit Forester

Telephone Number(s) For Contact(s) Office: 503-815-7050

How Does The Project Benefit The Community? Property owners living in communities listed in the CWPP will have an opportunity to attend a Firewise Outreach program presented for their community during the course of the Title 3 Firewise project. With defensible space around structures and hazardous fuels reduction within the CWPP, residents and property will have less exposure to catastrophic fires.

Duration Of The Project: A) Education*: would continue periodically throughout each year. B) Defensible Space Establishment*: would be performed throughout the year.

* Would continue armually for the duration of the Title 3 funding.

Anticipated Cost of Project (itemize):

• Review And Consultation Costs: Provided by ODF • Contract Preparation And Administration Costs: $4,040 • Materials And Supplies: $24.240

• Monitoring: Provided by ODF • Other Costs: Wages/contracts: $72.720 • Indirect Costs (overhead): Included in wages above.

TOTAL COST ESTIMATE: $1 01,000

Estimated Start Date Of Project: As soon as funding is approved.

Estimated Completion Date of Project: Spring/Sununer 2016

Is This A Multi-Year Funding Request? [ J Yes [X] No (if yes, display by fiscal year)

Federal FY13 Request: $1 OJ ,000 FY14 Request: ____ _

FYIS Request: _____ FY16 Request: ____ _

Identify Source(s) Of Other Funding For Project: None

Project Accomplishments I Expected Outcomes: Landowners will Jearn to identify interface hazards, understand Firewise design of homes and landscapes, educate others about wildland/urban interface fires, and incorporate Firewise planning into existing and developing areas and communities. Landowners will also learn what defensible space from wildfire is and how to establish defensible space and develop techniques to maintain it. Initially. the goal would be to treat (establish defensible space) in excess of 100 structures per year.

How Is Project In The Public Interest? The Firewise program is predicated on landowner and public safety with the ultimate goal of protecting life and property from wildfire.

Will Project Create a Product Or Benefit To The Federal Resource? By assisting in mitigating the overall risk of wildfire traveling from private property on to Federal Lands.

Monitoring And Reporting Plan To Measure Outcome (what measure or evaluation will be made to determine how well the proposed project meets the desired objectives): An ODF coordinator will monitor the programs compliance and act as a liaison with the Tillamook County Planning Department. Coordinator 'Nill monitor defensible space establishment projects and monitor homeowner continued involvement in maintaining defensible. A comprehensive report will be produced outlining the progress of the program, including educational opportunities realized and accomplished, and number of homes treated for defensible space establishment.

Other Comments: This will be an on-going project working in conjunction and collaboration between ODF, Tillamook County Planning Department, and the CWPP Advisory Committee's review and update of the Co nun unity Wildfire Protection Plan.

Submitted To Tillamook County By: Ed Wallmark, Protection Unit Forester, Tillamook ODF

Address: 5005 Third Street, Tillamook, OR 97141 Telephone: 503-815-7050

Date: February 14,2013

Title III Project Certification Report

Date notice of proposed project was published: April 3, 2013

Date Project description was mailed to RACs with area jurisdiction: April 30, 2013

Date 45-day public comment period closed: May 20, 2013

Date project approved by county: May 22, 2013

Amount spent on project during the calendar year:

2010 $. ____ ; 2011 $ ____ ; 2012 $ ___ _

2013 $ ; 2014 $ ___ _

TILLAMOOK DISTRICT ODF

TITLE 3 FIRE WISE PROPOSED BUDGET

PART 1- EDUCATION

Coordinator time Materials, fees, room rentals, etc

Total Education $16,160

PART 2- DEFENSIBLE SPACE

Coordinator time Contractors Defensible space establishment Materials, supplies

Total Defensible Space Establishment

TOTAL REQUESTED AMOUNT

$84,840

$101,000

PL 110-343 Title Ill Project Submission Form

EMERGENCY ECONOMIC STABILIZATION ACT OF 2008 TITLE VI-OTHER PROVISIONS, SEC. 601

"Secure Rural Schools and Community Self-Determination Program"

Name of Project: Tillamook County Sheriffs Office Search & Rescue

Date Project Submission Form To Be Returned To Tillamook County Board of

Commissioners: ---------------------

Date Project Submitted: ---------------------

Project Sponsor: ,S"'h:Ce!-'ri,c:ff""' s'-'0""-'-ff,_,i c:=e--:-:---:=---:-=::c-:----:-:::-=:--::-=-:-:--:------Sponsor's Address: 5995 Long Prairie Road, Tillamook OR 97141 Contact Person: Sheriff Andy Long I Deouty Dean Burdick Phone 503-842-2561 Fax: 503-815-3399 E-Mail: [email protected]

Project Is Authorized Under The Following Category: (see Sec. 302(a)) 0 Activities Under the Firewise Community Program 0 Reimbursement for Search, Rescue, Firefighting or Other Emergency

Services on Federal land 0 Develop Community Wildfire Protection Plan

Project Location: All USFS land and recreation areas I O&C

Other Identifiers: (geographic location, road name or number, stream name)

Siuslaw National Forest within Tillamook County

Project Description (include work windows or other limitations/restrictions/public or

private land) : Reimburse the county for search and rescue and other emergency

response activities performed on national forests and O&C lands reimbursed in

proportion to the amount attributable to emergency services performed on the national

forest or O&C lands.

Project Goals and Objectives: o Salary or wages of emergency response personnel deployed during an

emergency response

o Replacement of equipment, material and supplies expended, damaged or destroyed during an emergency response

o Repair of equipment damaged during an emergency response

I

o Maintenance of vehicles, equipment and facilities during an emergency response.

Is There An Opportunity To Tie To An Associated Title II Project? Explain:

None.

Proposed Method Of Accomplishment:

] Contract [ ] Volunteers [ ] Agency (FS/BLM) Employees [ x] County

] County Corrections (adult /juvenile) [ ] Non-Profit

[ ] Other-----------------------

Current Status Of Project Preparation:

Our SAR preparation and training is continuous and consists of four (4) deputies who lead

land search management.

Contact Person(s) For Project Specific Documentation:

Deputy Dean Burdick

Telephone Number(s) For Contact(s): 503-842-2561

How Does The Project Benefit The Community? Public Safety Search & Rescue

Duration Of The Project: Determined on a case-by-case basis. i.e. weather and

victimolo

2

Anticipated Cost of Project (itemize):

• Review And Consultation Costs: .-:--:-NC!'-'-/A-':::--:---:-:-:-:-------• Contract Preparation And Administration Costs: __,_N.!.C/'-A,__ ____ _ • Materials And Supplies: '-'N"'/A_,_ ______________ _

• Monitoring: _,N~/~A'----,------------------• Other Costs: Personnel wages • Indirect Costs (overhead): ,_,N"-'/A_,_ _____________ _

TOTAL COST ESTIMATE: $29.760.00

Estimated Start Date Of Project: =.2,_01_,_,2;c.l=.2,_01.c:3"---------------

Estimated Completion Date of Project: 2012/2013

Is This A Multi-Year Funding Request? [ x] Yes [ ] No (if yes, display by fiscal year)

Federal FY09 Request: ____ _ FY11 Request: _______ _

FY 1 0 Request: ~~::-:::-:-:::---;-:---:-FY12 Request: 2012-2013 and beyond

Identify Source(s) Of Other Funding For Project:

Tillamook County General Fund

Project Accomplishments I Expected Outcomes:

Locate lost persons before loss of life through exposure or injury.

How Is Project In The Public Interest?

Public Safe!

Will Project Create a Product Or Benefit To The Federal Resource?

Only through the interaovernmental assist while on federal lands.

-. ---------------

3

Monitoring And Reporting Plan To Measure Outcome (what measure or evaluation will be made

to determine how well the proposed project meets the desired objectives):

Other Comments:

Submitted to: Tillamook County By: Andy Long

Address: 5995 Long Prairie Road, Tillamook OR 97141

Telephone: (503)-815-3345

Date: March 20, 2013

Title Ill Project Certification

Date Notice of proposed project was published: April 3, 2013

Date Project description was mailed to RACs with area jurisdiction: April 30, 2013

Date 45-day public comment period closed: May 20, 2013

Date project approved by county: May 22, 2013

Amount spent on project during the calendar year:

2009$ ___ _ 2010 $. ___ _ 2011 $ ___ _ 2012$. ___ _

4

Documents

u11A - Tillamook County, Oregon … · 22/05/2013 · Chair Labhart read excerpts from Doug Olson's letter (see attached). Chair Labhart said the cities support the recommendation