Tutorials on Powerpoint

7/22/2019 Tutorials on Powerpoint

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TUTORIAL OF

PRESENTATION GRAPHICS

WITH

M.S

POWERPOINT

NATIONAL ASSOCIATION FOR THE

BLIND

NEW DELHI


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POWERPOINT TUTORIAL NAB, NEW DELHI

INDEX

CHAPTER1....................................................................................................................5PRESENTATION GRAPHICS..................................................................................5

1.1 What is Presentations?..................................................5

1.2 What are Presentation Graphics?................................61.3 Physical components of Presentation...........................7

1.4 Delivering a Presentation..............................................9

1.5 General guidelines to follow while presenting...........12CHAPTER - 2..............................................................................................................15

ABOUT POWERPOINT..........................................................................................15

2.1 Loading powerpoint ....................................................15

2.2 Types of slides...............................................................17

2.3 Layout of powerpoint application...............................22

2.4 Navigation in objects and slides with jaws andmethods of entering data...................................................24

CHAPTER 3.................................................................................................................26

BASIC OPERATIONS OF POWERPOINT............................................................26

3.1Saving, opening and closing a presentation................26

3.2 Print preview, print and page setup...........................28

3.3 Hide, exit. .....................................................................30

For exiting from PowerPoint go to file menu and press

enter on exit option. This will close your PowerPoint

window................................................................................303.4Editing the created slides..............................................30

Undo & redo commands are in the EDIT menu. .........................................................32

3.5Slide views and zooming a slide..................................34Normal view .............................................................................................................35

Slide show view........................................................................................................35

3.6 Header and footer........................................................38Changing header and footer position, size, or formatting.........................................39

When you want to change the font style for headers and footers or the position, size,

and formatting of the placeholders that contain headers and footers, you can do so

on the slide master, notes master, or handout master, as appropriate. We havealready discussed about the master views and how to change header and footer

through it...................................................................................................................39Adding header and footer to slides............................................................................39

To add header and footer to slides follow the steps given below:............................39

1)Open the view menu by pressing alt+v keys. Select header and footer by pressing

down arrow and press enter. This will open header and footer dialog box..............392)Select the slide tab. ...............................................................................................39

Steps to add header and footer to notes, handouts, and the printed ouline..............40

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Tables are structures arranged in rows and columns which can be used to arrangedata in more organized manner. Table option is present inside insert menu. Like

inserting pictures you can insert tables in two ways, first is through the slide having

separate placeholder for table, and second is through the slides which do not haveseparate placeholder for table. ..................................................................................45

Steps to insert table .................................................................................................45

For inserting table through first option select the table placeholder using tab key and

press enter. ...............................................................................................................45For inserting through second option go to insert menu and press enter on table

option. ......................................................................................................................45

Both the option will open the table dialog box which contains two columns, One forspecifying no of rows and other for specifying no of columns you want in the table

...................................................................................................................................46

Press enter on ok button............................................................................................46This will insert table in your slide.............................................................................46

INSERTING CHART...............................................................................................46

CHAPTER 5 ................................................................................................................48FORMATTING A PRESENTATION......................................................................48

5.1 Formatting and adding special effects........................485.2 Slide design & slide layout..........................................50

CHAPTER 6.................................................................................................................53

ANIMATION............................................................................................................53

6.1 Animation......................................................................53

6.2 Giving Sound effects....................................................57

6.3 Slide transition..............................................................57CHAPTER 7.................................................................................................................59

SLIDE SHOW...........................................................................................................59

7.1 Making a slide show ...................................................59To Go to the next slide..............................................................................................60

To Go to the previous slide.......................................................................................60

To Go to a specific slide ..........................................................................................60

To See previously viewed slide................................................................................60

7.2 Navigation of different slides during slide show........61

7.3 Setting timings.............................................................65

7.4 How to end a slide show?.............................................66

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CHAPTER1

PRESENTATION GRAPHICS

1.1 What is Presentations?

Definition:- A presentation is actually a type of

communication where you put your thoughts,

ideas and feelings across to an individual or to a

group so that they are accepted by entire group.

It is simply the way an idea or a thought iscommunicated to another person.

In the business world a presentation would be

used to communicate your thoughts to a group

of people who may be senior to you, in which

case it would involve convincing them about

something.

Why are presentations needed?

A presentation allows you to structure your

thoughts in a very clear way. When you stand in

front of a group of people, your thoughts should

come across in a way where there is no confusionin the minds of the audience. Each step of your

idea should be clearly laid out, explained in a

manner that is easy to understand so that you

can smoothly progress to the next idea.

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Arranging your thoughts before you speak to

someone with the intention of convincing that

person about what you want is very important.

When that is done your ideas are accepted more

easily. This is why Presentations are sonecessary.

1.2 What are Presentation Graphics?

Presentation Graphics are application software

available to design charts. The package allowsthe user to

Design charts

Arrange the matter in a readable

format.

Add pictures in the chart to make them

more meaningful and attractive Change the appearance of the alphabets

on the charts

Print these charts

The charts thus created can be printed on

transparent sheet of plastic called

Transparencies. These Transparencies can be

seen by a group of people if used with an Over

Head Projector.

Another way of doing presentation is, the

computer can be attached to a device called a

LCD(Liquid crystal display). This device is

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the transparent sheets that you use for making

presentation. The information that you want to

project can be written on the transparencies

using marker.

2. An Overhead Projector or OHP: The OHP

will reflect your slides on a large screen in front

of the audience.

3. Slide Markers: Slide markers are specialmarker pens available in different colors.

Markers are used to write on transparency

sheets, because you cant use ordinary pens to

write on them. It also allows you to highlight

certain points in front of the audience while you

are making the presentation.

4. Speakers Notes: The person making the

presentation may have made notes while

developing the presentation. These can be saved

and carried along with the slides to make sure

that the points are not forgotten or missed.

5. Handouts: A speaker may have some very

important points to say. To ensure that the

audience remember everything he say would be

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very difficult. This problem is solved by giving

an outline of the matter in the form of notes to

the audience. The audience can take their copy

home and go through it later,

1.4 Delivering a Presentation

The presentation can be delivered in three

ways:-

1. Presentation using LCD

The computer can be attached to a device

called a LCD (Liquid crystal display). This

device is attached in place of monitor. It has

two cables. One cable is for power & you have

to attach it to a power box. Another is the datacable which will attach to the computer in

place of monitor. Instead of displaying the

contents on the monitor, using LCD you can

display directly on the screen to a large group

of audience without printing them, straight

from the computer. In LCD the video input

can be from many sources. You have optionsto select the source your source of input. Also

you have many options like contract, bright

etc to make your presentation more attractive.

Using LCD for doing presentations have many

advantages over other methods because, in9


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other two methods you have to make slides,

print them and then only you can project it on

the screen. But in LCD you dont have to

make slides or print them, you can directly

display the contents on the screen.

2. Transparencies projected with over head

projector

Another way of doing presentation is by

printing the slides on transparencies anddisplaying them using over head projector.

transparent sheets can be printed or you can

write on it using markers.

3. Transparent slides showed using the slide

projector.

Third way of doing presentation is by usingslide projector. These slides are the ones

that are prepared using a camera with

transparencies instead of normal camera

real. The transparency which we are using

in slide projector is different from the one

using in over hear projector. OHP uses A4

size transparent sheets and you can print it

using normal printers and can also be

written using markers. But the transparent

sheet used by the slide projector looks same

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as the one which we are using in camera

reels. The small sheets are pasted in big

sheets and can be projected from a slide

projector.

The following tips show the effective way of

conducting a presentation:-

KISSS - Keep It Short, Simple, Strong

(positive) and Sincere

Prepare the audience for thepresentation and make sure they

understand you.

Overview - Tell them what you are going

to tell them

Presentation - Tell them

Summing up - Tell them what you told

them

Body Language:

i. Always talk to an individual, many

individuals and not a mass.

ii. Make an maintain eye contact with

different members of the audience.

iii. Do not keep your eyes fixed on only one

person or one area.

PEP

Make a Point11


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1. Don't cast shadows on the screen.

2. You can be very enthusiastic

about your views, which is fine,

but you should achieve somebalance between your enthusiasm

and the practical aspect of what

you are presenting.

3. Practice voice modulation by

recording your voice, listening to

it and evaluating yourself.

Am I interesting?

Do I pause enough?

Am I giving the right emphasis?

Am I too loud?

4. Don't just read the slide. Explain it.

5. Have a colleague seated at the last

row to check whether you can be

heard.

6. Use diagrams / charts / graphs wherevernecessary.

8. Ask questions; get people together.

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9. When using a chart specify

reading pattern, i.e. left to right or

column wise

10. Don't point to something on thescreen with your finger. Use a

pointer preferably.

11. The colors that are most

effective are blue and black.

Avoid orange, green, red, yellow

colors for OHP presentations.

12. Give a brief background of the

presentation. After the audience

has finished reading the matter

displayed on the slide, you are

likely to elaborate the points of

the slide. At this point the OHPshould be switched off.

13. Never turn your back to the audience.

14. Rehearse your presentation at least once.

15. Ensure that you are formallydressed. The purpose of wearing

formal clothes is to look dignified,

feel dignified and act in a dignified

manner. It also makes you look

neat and tidy. In large companies14


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the work environment is very

formal.

CHAPTER - 2

ABOUT POWERPOINT

2.1 Loading powerpoint

MS-Office with any of the GUI Operating

system have to be installed to open PowerPoint

application. The following steps are requiredto be carried out for opening MS-PowerPoint.

1. Press on windows button

2.Use arrow keys to move to the

Programs option

3. Then select Microsoft PowerPoint

using arrow key or by pressing

letter M repeatedly.4. Press enter.

This will open PowerPoint application and you

will get a message Microsoft PowerPoint

Presentation 1 edit blank.

Some times while opening new presentations you

will get a new presentation dialog box. It will

have three option buttons 1-open auto content

wizard

2-blank presentation

3-open existing presentation

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To open a new presentation using tab key select

blank presentation option and press enter. To

open an presentation which you have created

already select the third option open an existing

presentation and press enter. Auto contentwizard is used to create presentation using

wizard. A wizard is a step by step process which

collects information from the user by asking

questions and completes a process or task. Auto

content wizard has many inbuilt presentation

models in variety of topics. You can choose a

particular topic and put your information in it

using wizard.

Creating new presentation

For creating new Presentation press alt + f to

open the file menu select new and press enter.This will open a new presentation task pane.

Task panes are the window within an office

application that provides commonly used

commands. You can access that task pane by

pressing F6 key. From their go to the option

blank presentation option using arrow keys.

Press enter. You will be displayed with differentslides available in PowerPoint. To know about

the features of different slides refer to session2.2

Types of slides. Choose the slide you want and

press enter.

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Ctrl+N will also help to open a new

presentation. A blank slide is opened

automatically with the name as presentation1.

Now you can enter the data in the slide.

2.2 Types of slides

The different types of slides available in blank

presentations options are:-

1. Title Slide

It contains two parts, one for title and one

for subtitle. You can only enter the title and

sub titles in this slide.

2. Title only

In this type of slide you have only onesection for adding titles ie you can add only

title to this slide.

3. Title and text

In this slide you can enter both title and

text ie you can type a heading and describe

about that topic in detail.

4. Title and 2-column text

In this slide you can give both title and text

but its layout is little different from the

earlier one. Text can be typed in column

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format. But it will provide you only 2

columns.

5. Title, text and clipart

This slide allows you to enter title, text andalso allow you to insert picture from clipart.

Clipart is a tool which contains varieties of

pictures arranged in different categories.

You must have used clipart in ms-word also,

it functions same way in PowerPoint. In this

slide you will have title at the top, text at the

left side and clipart at the right side.

6. Title, clipart and text

This functions same way as the previous

slide the only difference is that the text will

be at the right side and clipart will be at the

left side.

7. Title, text and chart

This slide contains title part, text part and

chart also. Chart is the graph which you can

insert in your slide. You must have used

charts in excel also. It is the graphical

representation of data.Here text is placed at the left side and chart

at the right side. For details of how to use

chart refer to session 18.

8. Title, chart and text18


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This chart functions same as the previous

one, the only difference is that text will be

placed at right side and chart at the left side.

9. Title and TableThis slide provides two options one for title

and another for table. You can enter data in

the form of table. You can also specify the

no of rows and columns. For more details

refer to session 18.

10. Title and chart

It provides two options one for giving title

and another for inserting chart. You cant

enter text in this slide.

11. Title and Organization chart

It has two objects one for giving titles and

other for inserting organization chart.Organization chart is used to represent

hierarchical relationships.

How to insert organization chart.

To insert organization chart

Select organization chart from

the Slide layout option.

Using tab button select

organization chart portion in the

slide and press enter.

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A diagram gallery dialog box

opens. You have to select the type

of diagram you want to insert and

press enter on ok button.

Now the organization chart willget open in edit mode. You can

enter data by selecting the shapes

pressing enter from the keyboard.

Data cannot be added to the

lines or connectors of organization

chart. A toolbar also gets opened

along with the chart which contains

the objects

1.Insert shape:it contains the

options for inserting shapes in

the organization chart.

The different optionsavailable are:

Subordinate :-It is the shape

that is placed below and

connected to a superior

shape.(superior shape is the

one which is placed at thetop of the hierarchy model)

Assistant :-The shape that is

placed below and connected

to any other shape with an

albow connector. It is placed

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above any additional

subordinate shapes

Coworker:-In an

organization chart a shape

next to another shape that isconnected to the same

superior shape is the

coworker shape.

2.Layout:- It provide different

layout for the organization

chart. In different layouts the

shapes are arranged in different

manner. The different layouts

available inside this objects are-

standard, auto layout, left

hanging, right hanging and both

hanging.

3.Select:- Through this option

you can select the different

parts of the chart. The options

available are: connecting lines-

it selects only the connecting

lines in the chart. Level: you

can select a particular level inthe chart. Branch: you can

select a particular branch

through this option.

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2.3 Layout of powerpoint application

Layout of PowerPoint is divided in to

different sections. These include:1. Task panes: - Task panes are the

window within an office application that

provides commonly used commands. Its

location and small size allows you to use

these commands while still working on

your files. The different task panes

available in PowerPoint are: New

presentation task pane, Clipboard task

pane, Basic search task pane, advanced

search task pane, Slide layout task pane,

Slide design task pane, custom

animation task pane, Slide transition

task pane which contains its relatedcommands. Task panes are located on

the right hand side of the screen. To

access it you have to press F6 from the

keyboard.

2. Slide: The slide which you have inserted

from the blank presentation option willbe placed at the centre of the screen.

Layout of the slide: The screen of the

slide is divided into different

placeholders. The placeholders can22


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contain text, title, picture, or a chart.

Placeholders are nothing but the

different objects like title, clipart, chart

etc inside the screen.

3. Thumbnails: Thumbnails are located at

the left side of the screen. It contains

two tabs, outline and slide. Slide tab

displays the full view of the slide. From

here you can change the slide design,

layout, insert new slide, delete a slide,

change the slide transition, you can cut,

copy & paste the slides and you can hide

any slide. Outline tab displays the

contents (text) of the slide. From here

you can format the text, insert

hyperlink, cut copy & paste the text.

4. Speaker notes: It is located at the bottom

of your slide. The person making the

presentation may have made notes while

developing the presentation to make

sure that the points are not forgotten or

missed. PowerPoint provides a spacecalled notes page at the bottom of your

slide to type such notes. It can be viewed

while running your presentation.

Pressing the function key F6 moves us

between each of these sections.23


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5. Apart from the above options you have

menu bar, status bar and toolbars same

as in Microsoft Word.

2.4 Navigation in objects and slides with jaws andmethods of entering data

You know the different objects present in your

PowerPoint screen. Now we will see how to

navigate between these objects and enter

contents in it.Levels of navigation in PowerPoint

In PowerPoint there are two levels of navigation.

The first level is identified by JAWS as the

Object Level and means that you can navigate

between the objects on the slide using the TAB

or SHIFT+TAB key. At the Object Level, JAWSwill tell you about the whole object selected. To

repeat the selected objects description, use the

INSERT+TAB key combination.

The second navigational level is called the Edit

Level. Once you navigate to an object on a slide

in either Normal or Slide view and pressENTER, you are at the Edit Level. At this level

you are free to edit the text associated with the

selected object. Navigation is then restricted to

the text within the selected object.

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When you open the Microsoft PowerPoint

screen you will have all the objects which you

have seen in the previous session. The default

slide which will get inserted when you open thePowerPoint screen is the Title and Text slide. If

you want to change the layout you have to access

the new presentation task pane. For that you

have to press F6 till jaws says new presentation

task pane. From there using down arrow you

can choose blank presentation option and press

space bar, it will open all available layout of the

slides. Again using down-arrow you can select

the type of slide you want and press enter to

insert it.

You can access any task panes using F6 key.

Also if you want to go to any other objects likethumbnails or notes page you have to press F6

key till it is activated. In the thumbnails option if

you want to navigate between outline tab and

slide tab you have to press ctrl+shift+tab button.

Placeholder NavigationFor entering contents in slide first activate it by

pressing F6 key. By default the title portion will

get selected. You can enter the title directly.

After entering the title press esc and tab to

activate text portion. Because as you enter the25


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title you are in edit level and your navigation is

restricted within this object. To move to the next

object you have to press esc and then tab. You

can enter the data by typing text from the

keyboard. If you have inserted the clipart slide,press tab till clipart placeholder is selected press

spacebar from the keyboard. The clipart dialog

box will open, use the down-arrow to choose the

picture you want and press enter to insert. The

keyboard shortcuts for opening any menu is the

same as you have done in ms-word.

CHAPTER 3

BASIC OPERATIONS OF POWERPOINT3.1Saving, opening and closing a presentation.

SAVING:- To save a presentation you have to

press CTRL+S from the keyboard. This will

open a save as dialog box. Your jaws will say

filename edit colon. This means it is asking you

for the file name, type the file name. Press tab to

go to the look in colon and select the drive or

folder in which you want to save the file and

press enter from the keyboard. Your file will be

saved and the name will be displayed in the title

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bar. Alternatively you can save from the file

menu also. For that press ALT+F which will

open your file menu. Using down arrow select

save option if you are saving the file for the first

time or select save as option if you are saving thefile second time with different file name or in

different location.

Closing:- After completing presentation if you

want to close you file you have to open file menu

by pressing ALT+F keys. Using down arrow

select close option and press enter from

keyboard. This will close your current open file.

But your PowerPoint screen will be still open

and you can open a new file or an existing file.

To close the PowerPoint completely you have to

press alt+f4 or press enter on exit option of file

menu.

Opening an existing file:- Existing file means the

file which u have already created and saved in

your hard disk, floppy disk or CD-Rom. To open

such file you have to press ctrl+o or press enter

on open option inside file menu. This will open

an open dialog box which looks same as save asdialog box. From here you can open the file by

selecting the filename from look list colon using

arrow keys and press enter or by specifying the

full path name in the file name colon and press

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Making a slide show

You can make a slide show by

Pressing f5 key or

By selecting view show option from theslide show menu or

By selecting slide show option from the

view menu.

When you run a presentation, it will take up full

computer screen, which is slides will bedisplayed in the full screen of your computer. In

the bottom left corner of the screen it has a

button which opens a context menu. This menu

can be opened by pressing application button

from the keyboard.

It has options for navigating with different slide,

displaying speaker notes, help and end show.You will see the details in the last chapter.

3.2 Print preview, print and page setup

PRINT PREVIEW:-After making

presentation you can print the slides intransparencies or paper. Before printing we

always view the slides through print preview

to make sure that all the alignments, margins

are set correctly and the slide will get print

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properly. Activating the close button will take

you to the normal view.

PRINT:-This option is used to print the file. It

is activated by opening file menu through alt+fkey and press down arrow till print option is

selected and press enter to activate it. The

print dialog box will be opened and contains

all the options which you have seen in ms-

word. Also you will have options to specify

which part of the file you want to print

slides, notes page, handouts or outline view.

PAGE SET-UP:- It refers to setting of margins

and choosing paper size etc. Press Enter on Page

set-up in the file menu. A dialog box opens

which has following options:-

Slides sized for:- in this you have to specify thesize of the slide, that is whether it should fit for

screen show or it should fit any paper size. You

have provided with different paper sizes. You

can select the size of the paper. The slides size

will also change accordingly.

Width: Here you can specify the width of the

slide.Height: It is to specify the height of the slide.

Slide numbered from: Here you can specify the

slide from which you want to show or print.

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Slide orientation: Here you can specify whether

you want to print the slide in landscape or in

portrait orientation.

Notes page, outline, handouts orientation: For

printing any of these you have to specify theorientation whether in portrait or in landscape

by selecting any one of the option button.

3.3 Hide, exit.

How to hide a slide?

1. In the slide tab in the normal view select the

slide you want to hide

2.Go to slide show menu and press enter on

hide slide option.

This will hide the slide you have selected. This

slide remains in your file and can be seen innormal view. It is hidden only during slide

show.

Quitting PowerPoint

For exiting from PowerPoint go to file menuand press enter on exit option. This willclose your PowerPoint window.

3.4Editing the created slides

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Once the slide is created you can edit it by no of

ways. All these options are present inside edit

menu which can be opened by alt+E key. The

different ways of editing are:

Cut, copy, paste

The functions of these commands are the same

as you have used in ms-word.

First you need to select the text. Shift key is used

with the navigation commands to select the

desired portion of the text. The selected text can

be copied onto the clipboard by using the copy

command provided in the Edit Menu. The

keyboard shortcut for copying the text is Ctrl+C.

The clipboard is the portion of the memory

where the text is stored temporarily. The text

inside the clipboard is removed immediately

when the new text is written on to it. Pasting thetext from the clipboard : - This is done using the

paste command which is listed in the Edit Menu.

The text which was send to the clipboard by

using the copy command is now copied onto the

new place in the document. Ctrl+V is the

command to paste the copied text. When the cut

command is used instead of the copy command,the text from its original place is erased. The

Paste Command, however, brings the text back at

the position of the insertion pointer. That is we

use the cut command for moving the text from

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one place to another and we use copy command

for copying the text from one place to another.

Undo and redo commands

Undo & redo commands are in the EDIT menu.

Undo cancels the last command. It is very useful

when a wrong command is given by mistake. If 5

commands were issued the first undo command

would cancel the fifth command, the second undo

command would cancel the fourth command and

so on.

Redo repeats the last command. It is often used to

save typing effort. However, if the redo command

is used after one or more undo commands, the

redo commands cancels the effects of these undocommands.

Find and replace command

Find command as you have seen in ms-word is

used for searching a particular text or character.

You can activate it through edit menu or by

pressing ctrl+f key. An edit box labeled findwhat will be there in the find dialog box. You

can type the character text to be searched and

press enter on the find next command button.

You can activate this button using tab key. It

searches the document for that text and it places32


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the insertion pointer where it finds the text for

the first time in the document. If you want to

read that character press esc button to close the

dialog box and read or if you want to replace the

current text with a specified one press the tab keytill replace button is activated and press enter. It

will open the replace dialog box. It contains an

edit box labeled replace with. Type the text to be

replaced with in the edit box and press enter on

replace button. This will replace the current

searched text with the new one. But the change

will be applied for only one occurrence of the

text. If you want to change all the occurrences

you have to use replace all button.

Clear, select all, delete slide and duplicate slide

Clear :- If you want to clear the contents of

the slide you can use the clear option of edit

menu. Select the text you want to remove and

press enter on clear option of edit menu.

Alternatively you can use delete key of the

keyboard also.

Select all :- If you want to select all the contentsof the slide you can use select all option of the

edit menu. This will select all the objects of the

slide that is pictures, charts text etc. ctrl+A is

acceleratory key for this command.

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Delete slide :- If you want to delete a

particular slide first make the slide active by

selecting it using the arrow keys and then press

enter on delete slide option present inside edit

menu.Duplicate slide :- To make a duplicate copy

of particular slide, make source slide active and

press enter on the duplicate slide option or press

ctrl+d from keyboard.

The summary of keyboard shortcuts for

different options of editing are

cut - ctrl+z

copy - ctrl+c

paste - ctrl+v

undo - ctrl+z

repeat - ctrl+y

find - ctrl+freplace - ctrl+h

select all - ctrl+a

duplicate slide - ctrl+d

clear - delete

3.5Slide views and zooming a slide

Slide views: Microsoft PowerPoint has three

main views: normal view, slide sorter view, and

slide show view. All these views are present

inside the view menu which can be activated by

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Normal view

Normal view is the main editing view, which you

use to write and design your presentation. The

view has three working areas: on the left, tabsthat alternate between an outline of your slide

text (Outline tab) and your slides displayed as

thumbnails (Slides tab); on the right, the slide

pane, which displays a large view of the current

slide; and on the bottom, the notes pane where

.you can write your notes page. This view can be

activated by pressing enter on the normal optioninside view menu.

Slide sorter view

Slide sorter view is an exclusive view of your

slides in thumbnail form. When you are finished

creating and editing your presentation, slidesorter gives you an overall picture of it

making it easy to reorder, add, or delete slides

and preview your transition and animation

effects. This view can be activated by pressing

enter on the slide sorter option inside view

menu.

Slide show view

Slide show view takes up the full computer

screen, like an actual slide show presentation. In

this full-screen view, you see your presentation

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the way your audience will. You can see how

your graphics, timings, movies, animated

elements, and transition effects will look in the

actual show. This view can be activated by

pressing enter on the slide show option insideview menu or by pressing F5 key.

Master view

Master view present inside view menu has three

options namely slide master, handout master

and notes master.

Slide master

The slide master is an element of the design

template that stores information about the

template, including font styles, placeholdersizes and positions, background design, and

color schemes. You can open this view by

pressing enter on slide master present inside

the master option in view menu.

The slide master's purpose is to let you make a

global change such as replacing the font style and have that change reflected on all the

slides in your presentation. You would typically

go to the slide master to do the following:

Change the font or bullets

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Insert art such as a logo that you want

to appear on multiple slides

Change placeholder positions, size, and

formatting

When you change the view to slide master all the

place holders will be in edit mode. He default

placeholders present are title area, text area,

date area, footer area, number area. You can

move to any placeholders by pressing tab key.

Handout master

Changes you make to the handout master might

include repositioning, resizing, or formatting the

header and footer placeholders. Any changes

you make to the handout master also appear

when you print your outline.

The following are steps to use handout master:

1.Activate the view menu by alt+v option,

point to Master using down arrow and press

enter on Handout Master.

2. Using the tab key choose the different

objects

3. Make your changes.

Notes master

Changes you make to the Notes master might

include repositioning, resizing, or formatting the

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header and footer placeholders and notes page

placeholder. The steps to use Notes master is

same as handout master.

Zooming a slideIt is used to increase the size of the slide for

better visibility. It doesnt affect the size of the

slides on printing. This option is also present

inside view menu. size is measured in

percentages. As the no increases the size of the

slide will also increase.

3.6 Header and footer

About Header and Footer

Headers and footers consist of the header text

present at the top of the page and footer text

present at the bottom of the page, slide or page

number, and date you want at the top or bottom

of your slides or notes and handouts.

You can use headers and footers on single slidesor all slides. For notes and handouts, when you

apply a header or footer, it applies to all notes

and handouts. Headers and footers that you

create for handouts also apply to printed

outlines. Typical text footers in a presentation

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are a company name or labels such as "Draft"

or "Confidential."

Changing header and footer position, size, orformatting

When you want to change the font style for

headers and footers or the position, size, and

formatting of the placeholders that contain

headers and footers, you can do so on the

slide master, notes master, or handoutmaster, as appropriate. We have already

discussed about the master views and how to

change header and footer through it.

Adding header and footer to slides.

To add header and footer to slides follow the

steps given below:

1) Open the view menu by pressing alt+v

keys. Select header and footer by pressingdown arrow and press enter. This will

open header and footer dialog box

2) Select the slide tab.

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3) Press tab to select date and time. Press

spacebar to check this option if you want

to insert date and time. Under date and

time you have two option buttons

update automatically and fixed. To addan automatically updating date and time,

under Date and time, select it by pressing

space bar, and select a date and time

format. Or, to add a fixed date and time,

select Fixed, and type a date and time.

4) To add numbers to slides, check the Slide

number check box.

5) To add footer text, check Footer option

and type your text.

6) Do one of the following:

To add the information to the current

slide or selected slides, select Apply

button and press enter.To add the

information to every slide in the

presentation, select Apply to All buttons

and press enter.

Steps to add header and footer to notes,

handouts, and the printed ouline

1) In the header and footer dialog box

select notes and handouts tab

Press tab to select date and time. Press

spacebar to check this option if you want

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to insert date and time. Under date and

time you have two option buttons

update automatically and fixed. To add

an automatically updating date and time,

under Date and time, select it by pressingspace bar, and select a date and time

format. Or, to add a fixed date and time,

select Fixed, and type a date and time.

1) To add numbers to slides, check the

Slide number check box.

2) To add header text, check the Header

option and type the header text.

3) To add footer text, check Footer

option and type your text.

4) Press tab to select apply all button and

press enter

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CHAPTER 4

INSERTING DIFFERENT OBJECTS IN

POWERPOINT

4.1 New slide, inserting slide number.

NEW SLIDE

To insert a new slide do either one of the

following:

1)Select the last placeholder of the currentlyactive slide using tab key and press

ctrl+enter to insert new slide

2) Press ctrl+m to insert a new slide

3)Open insert menu by alt+I keys, select new

slide using down arrow and press enter to

insert.INSERTING SLIDE NUMBER

Slide number option is present inside insert

menu. Activating this will open header and

footer dialog box. In the slide tab you will find

a slide number check box. Press spacebar to

check it. This will insert slide number in yourpresentation. During slide show the slides will

get displayed in ascending order.

4.2 Date/time, symbol, comments

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INSERTING DATE/TIME

Opening date and time option present inside

the insert menu will again open the headerand footer dialog box. We have already

discussed how to insert date/time through this

box in header and footer section.

INSERTING SYMBOLS

Symbols are the special signs which are not

available in keyboard and it cannot be

entered through keyboard or mouse. Under

this option such symbols are present which

cannot be entered through keyboard or

mouse. It has many categories likemathematical operators, currency symbols,

letter like symbols etc.

For inserting symbols open insert menu by

alt+I option. Select symbols option using

down arrow and press enter. This will open

symbols box. Select any symbol using downarrow and press enter to insert it. If you want

to choose particular category press tab till

jaws says subset combo box and press down

arrow to select a category.

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COMMENTS

A comment is a note or annotation that can be

added to a word or sentence to give more

knowledge about a particular topic.

Steps to Insert a comment

1. Select the slide you want to add comments

to.

2. On the Insert menu, select comment option

using down-arrow, type your comments,

and then press esc to come outside thecomment box.

4.3Inserting picture, table, chart and hyperlink.

INSERTING PICTURE

Picture can be inserted in a slide by an object

called clipart present inside the insert menu.

PowerPoint provides separate layout for

inserting picture. That is it contains slides which

provides separate placeholder named clipart for

inserting picture. We have already discussed how

to insert picture in such slides. But if you want to

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insert picture in a slide which does not contain

separate placeholder for picture, then you can

insert it through clipart option present inside the

insert menu. To do that first open the slide in

which picture has to be inserted, open insertmenu by alt+I keys and go to picture option using

down-arrow and press enter on the clipart

option. This will open the clipart dialog box

which contains categories of pictures. You can

select any picture using arrow key and press

enter to insert it.

INSERTING TABLE

Tables are structures arranged in rows and

columns which can be used to arrange data in

more organized manner. Table option is present

inside insert menu. Like inserting pictures you

can insert tables in two ways, first is through theslide having separate placeholder for table, and

second is through the slides which do not have

separate placeholder for table.

Steps to insert table

For inserting table through first option selectthe table placeholder using tab key and press

enter.

For inserting through second option go to

insert menu and press enter on table option.

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Both the option will open the table dialog box

which contains two columns, One for

specifying no of rows and other for

specifying no of columns you want in the

table

Press enter on ok button

This will insert table in your slide

INSERTING CHART

Chart is a graphical representation of data. InPowerPoint chart option is present inside the

inset menu. Activating this will insert chart in

your slide along with datasheet. A datasheet is

a table included with a chart that provides

sample information showing where to type

your own row and column labels and data. In

the datasheet you can specify your data for x-

axis and y-axis. Also you can insert chart

through the slide which provide separate

placeholder for chart. You can do it by

pressing enter on chart placeholder which will

open the chart and datasheet.

HYPERLINK

In Microsoft PowerPoint, a hyperlink is a

connection from a slide to another slide, a

custom show, a Web page, or a file. The

hyperlink itself can be text or an object such as a46


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picture, graph, shape, or WordArt. An action

button is a ready-made button that you can

insert into your presentation and define

hyperlinks for. If the link is to another slide, the

destination slide is displayed in the PowerPointpresentation. If the link is to a Web page,

network location, or different type of file, the

destination page or file is displayed in the

appropriate application or in a Web browser. In

PowerPoint, hyperlinks become active when you

run your presentation, not when you are

creating it. Use action buttons when you want to

include buttons with commonly understood

symbols for going to the next, previous, first, and

last slides. PowerPoint also has action buttons

for playing movies or sounds.

Steps to insert hyperlink

Go to insert menu and press enter on

hyperlink option or use ctrl+k keys to open

the insert hyperlink dialog box.

In the text to display box type the

hypertext that is the text to which the

address of the destination files has to be

attached.

In the look in box select the full path of

the destination file

Press enter on ok button.

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CHAPTER 5

FORMATTING A PRESENTATION

5.1 Formatting and adding special effects

Microsoft PowerPoint offers the option of

making a presentation attractive to hold the

attention of the audience. The two main

things which can be made attractive to the

presentation are the slide and the text to the

slide. To make the slide more attractive the

following options are present.

The background color can be made

different

The background can be made t o

have a pattern

The slide can have attractive title

headings

You can apply nice looking bordersto the slides.

Different slide design and layouts

are available to make the presentation

more attractive.

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Now we will discuss about the different

options through which we can do the

above formatting. All the following

options are present inside the format

menu which can be opened by alt+o keys.

Font:- this option is used to change

the font, style, size, color and effects

of the text present in your slide. This

works same way as the font dialog box

of ms-word. You can access the above

options of the font dialog box usingthe tab key and using down arrows

you can select the different options.

Bullets and Numbering:- It is used

for giving numbers or bullets to items

in a list. It is in the Format menu..

Bullets and numbering dialog box hastwo Tab pages namely bullets tab,

number tab. Under these two tabs you

have many choices. These choices are

in the form of buttons and you can use

the arrow keys to choose any button.

o Bullets: It has choices of symbols,

which can be placed before points.o Number tab page: It has options

like 1 2 3, a b c, a) b) c) etc

Background

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Used in this presentation:- which

displays the design of the current slide

and

Available for use:- which containsmany designs which can be applied to

your slide. For applying select the

design you want using down arrow

key. Press application button from the

keyboard. This will open a pop up

menu which has three options.

Apply to all slides:- if you want to ally

the selected design to all the slides of

your presentation press enter on this

option.

apply to selected slides:- if you want

to apply the design to only selectedslides choose this option

show large previews:- if you want to

view the selected design in large size

press enter on this option.

Color schemes

A color scheme consists of the eight colors used

in the design of the slide colors for

background, text and lines, shadows, title text,

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fills, accents, and hyperlinks. A presentation's

color scheme is determined by the design

template that's applied. You can view a slide's

color scheme by selecting the slide and then

displaying the Slide Design-Color Schemes taskpane. The color scheme of the selected slide

appears selected in the task pane.

The design template includes a default color

scheme plus additional schemes you can choose

from, all designed for that template. The default

or "blank" presentation in MicrosoftPowerPoint also contains color schemes.

To apply a color scheme select it using down

arrow and press enter. You can apply a color

scheme to one slide, selected slides, or all slides,

as well as to notes and handouts in same way as

we have seen in design templates.

Animation scheme

You can animate text, graphics, diagrams,

charts, and other objects on your slides so that

you can focus on important points, control the

flow of information, and add interest to yourpresentation. This option contains many

animation schemes which can be applied to your

presentation.

1. Select any scheme using arrow

keys and press spacebar or enter to52


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apply it. By default the selected scheme

will be applied to the currently active

slide. If you want to apply to all the

slides of your presentation then press

enter or spacebar on apply to all slidesbutton.

2. You have two more buttons namely play

and slide show. To play the selected

animation scheme press enter on play

button, to view it through slide show

press enter on slide show button.

SLIDE LAYOUT

Opening this option displays a task pane

containing the different layouts of slides

available in PowerPoint. Using down arrow you

can choose any layout and press enter to use that

layout. We have already discussed about thedifferent layouts and their functions.

CHAPTER 6

ANIMATION

6.1 Animation

You can animate text, graphics, diagrams,

charts, and other objects on your slides so that

you can focus on important points, control the

flow of information, and add interest to your53


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presentation. To simplify designing with

animations, apply a preset animation scheme to

items on all slides, selected slides, or some items

on the slide master. Or, you can control how and

when you want an item to appear on a slideduring your presentation to fly in from the

left when you press spacebar from the keyboard.

Custom animations can be applied to items on a

slide, in a placeholder, or to a paragraph (which

includes single bullets or list items). For

instance, you can apply the fly-in animation toall items on a slide or you can apply it to a single

paragraph in a bulleted list. Also, you can apply

more than one animation to an item; so, you can

make that bullet item fly in and then fly out.

Most animation options include associated

effects to choose from. These might includeoptions for playing a sound with the animation,

and text animations usually let you apply the

effect by letter, word, or paragraph (such as

having a title fly in a word at a time instead of

all at once).

You can preview the animation of your text andobjects for one slide or for the whole

presentation on.

Custom animation option is present inside

the slide show menu. Opening this will open

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the custom animation task pane. Using F6

key you can move to the task pane. Inside

custom animation task pane you have

different options. You can give animations

to your slide and can specify the speed,direction, and the event on which the

animation should appear.

As specified you can apply animation

through preset animation also.

Now we can see the steps for applyinganimations through preset and custom

animation options.

Preset animation

1. If you only want to apply the animation

scheme to a few slides, go to the Slides tab

using F6 key, and select the slides you wantby pressing shift+arrow key.

2. On the Slide Show menu, select Animation

Schemes.

3. Go to Slide Design task pane using F6 and

then to Apply to selected slides using tab key

and select an animation scheme in the listusing arrow keys.

4. If you want to apply the scheme to all slides,

using tab key go to the Apply to All Slides

button and press enter.

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Custom animation

1. In normal view, display the slide that has

the text or objects you want to animate.

2. Select the object you want to animate.3. On the Slide Show menu, select Custom

Animation.

4. Go to the Custom Animation task pane,

using F6 key click and select the add effect

option using tab key and do one or more of

the following:

o If you want to make the text or objectenter the slide show presentation with

an effect, point to Entrance and then

select an effect using arrow keys.

o If you want to add an effect to text or an

object that is on the slide, point to

Emphasis and then select an effect.

o If you want to add an effect to text or an

object that makes it leave the slide at

some point, point to Exit and then select

an effect.

o Using tab go to motion. You can set the

motion of the animation to slow, fast,

very fast or medium.

During slide show animations can be

presented using spacebar key.

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6.2 Giving Sound effects.

We can also give sound effects along with

animations. This option is also present inside

custom animation. Follow the steps given below

to add sound effects to your presentation.

1. Using tab go to effects option present inside

custom animation task pane and press enter.

2. It will open an dialog box. Using tab go to

sound combo box and select the type of sound

you want to give to your slide.

3.Press ok button.

6.3 Slide transition

In PowerPoint we have a task pane called slide

transition which contains the different

transitions for the slide. You can apply thesetransitions to a single slide or to all the slides of

your presentation.

Given below are the steps to apply slide

transition to your slides:-

1.press Alt+d to open the slide show menu and

press enter on slide transition to open the slide

transition task pane.

This task pane contains the following options in

it:

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Apply to selected slides

Modify transition

Advance slide

Apply to all slides

Play

Slide show

2. Select a transition from apply to selected

slides list.

3. In the modify transition box you have two

combo boxes

Speed- three options are there, medium,

low, high. Select any option as per your

need.

Sound- you can give sound effect to your

transition. Using down arrow select thesound you want to give.

4. Next object of this task pane is advance slide.

It has two check boxes, on mouse click and

automatically after. During slide show, if your

want your transition to appear by pressing

spacebar then you can check the first checkbox or if you want it to appear automatically

then you have to check the second one and

can also specify the time.

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5. If you want to apply this transition to all the

slides of your presentation, press space bar

on apply to all slides button.

6. There are two more buttons present, one is

play you can see preview of your selectionthrough this button and another is slide

show, you can perform slide show by

pressing enter or spacebar on this button.

CHAPTER 7

SLIDE SHOW

7.1 Making a slide show

You can make a slide show by

Pressing f5 key or

By selecting view show option from the

slide show menu or

By selecting slide show option from the

view menu.When you run a presentation, it will take up full

computer screen, that is slides will be displayed

in the full screen of your computer. In the

bottom left corner of the screen it has a button

which opens a context menu. This menu can be

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opened by pressing application button from the

keyboard.

It has options for navigating with different slide,

displaying speaker notes, help and end show.

Navigation between slides during presentation

To Go to the next slide

Press SPACEBAR or ENTER or

Press the application button from thekeyboard and on the context menu, press

enter on Next.

To Go to the previous slide

Press BACKSPACE or

Press the application button from the

keyboard and on the context menu, pressenter on Previous.

To Go to a specific slide


keyboard and on the context menu, press

the option Go , then point to By Title, andpress enter on the slide you want.

To See previously viewed slide


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the option Go, then point to Previously

Viewed and press enter.

To display speaker notes

speaker notes by default are not displayed

during presentation. if you want to display

them then follow the steps given below:

2. Open the Slide Show menu by pressing

alt+d key, point to Online Broadcast using

down arrow and then press enter on

Settings.3.On the Presenter tab, select the Display

speaker notes with the presentation check

box.

4. Press enter to save the setting.

This displays speaker notes for the audience

during presentation. The presenter may viewspeaker notes at any time during presentation

by opening context menu and pressing enter

on Speaker Notes.

7.2 Navigation of different slides during slide show

You can navigate through different slides during

Presentations in two ways.

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Navigating through spacebar

1. Press the function key F5 to begin the slide

show.2. First slide of your presentation will get

displayed first.

3. If the objects of your slide are animated then

you have to press spacebar to display each

object.

4.To move to the next slide press space bar.

Pressing spacebar not only displays the next

slide but also reads the contents of the slide.

5. Pressing spacebar from the last slide will end

your slide show and will open the normal

view of your presentation.

Navigating through application context menu.

1. Press F5 to run the presentation.

2. The first slide of your presentation will

get displayed.

3. If the objects of your slide are animatedthen you have to press spacebar to

display each object.

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4. To navigate to the next slide press the

application context menu button from

the keyboard.

5. Press down arrow to select the nextoption and press enter to display the

next slide.

6. If you want to display the previous slide

using down arrow select the previous

option and press enter.

7. You have to repeat the steps 3,4,5 ineach slide to display the next or

previous slide

Following are some of the important options

present inside the application context menu.

- Next- Previous

- Go

o Slide navigator

o By title

o Previously viewed

- Speaker Notes

- Help

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- End Show.

We have already seen the use of next and

previous buttons.

Go option is an submenu which containsthress options :

1. Slide Navigator:- Pressing enter on this

option will open the Slide Navigator

dialog box which contains the details ofthe slides present in our presentation. It

contains a slide title list box which

displays the title of all the slides of our

presentation. You can select a title using

down arrow to display the slide show of

that slide containing the title which you

have selected.This dialog box alsocontains an option called previously

viewed slide, which displays the title of

the previously viewed slide of our slide

show.

2. By title:-This option displays the title of

all the slides of our presentation. Youcan select a title using down arrow to

display the slide show of that slide

containing the title which you have

selected.

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3. Help:- pressing enter on this option

displays the list of keyboard shortcuts

for navigating between different slides

during slide show.

4. End show:- this will end our slide show

and display the normal view of our

presentation.

7.3 Setting timings

You can set different timings for different slides

for displaying it on the slide show. You shouldgive some time gap between the display of two

slides because, the audience should get time to

read and understand the contents of the slide.

For setting timings you have to follow the steps

given below:-

1. Select the slide you want to set timingby pressing page up or page down

button from the keyboard.

2. Select the slide show menu by pressing

alt+d and open the slide transition

dialog box by pressing enter on it.

3. There you have an automatically aftercheckbox. Press spacebar to select it.

4. There is a box below this check box, you

have to specify the no of seconds after

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which the next slide should appear in

the slide show.

5. Press enter on ok button to close the

dialog box.During slide show the slides will get

displayed either by pressing spacebar or

according to the time you have set for

them to appear.

7.4 How to end a slide show?

You can end your show in two ways.

1. Press spacebar or enter from the last slide of

you show. This will end your show and the

screen becomes dark. You have to press

these keys again to go to the normal view.

2. In the slide show view press the applicationcontext menu, using down arrow select end

show and press enter. This will open the

normal view directly.

PowerPoint

Exercises

Chapter1.

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Fill in the Blanks

1. A ..is actually a type of

communication where you put your

thoughts, ideas and feelings.2. is application software

available to design charts.

3. The full form of LCD is .

1. To use the clipart feature ..

layout of the slide is used.

2. For representing data in hierarchical format

.. layout of the slide is used3. . is the shape that is placed

below and connected to a superior shape in

organization chart.

4. . are the window within an

office application that provides commonly

used commands.

5. Thumbnails contain two tabs .

And .

6.The two levels of navigation by jaws are

and .

7. You can access any task pane using the

. Key.

Chapter 3.

Basic operations of PowerPoint.

Questions

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1. Open a new presentation, insert a text,

clipart and title slide and save the

presentation with your name. Close the file

(only file) and try to open it again.

2. Make a presentation containing 6 slides onthe topic animals. First slide should be

title slide. Use the clipart slides also to insert

the pictures of animals. Save the file with

the name animal presentation in C drive.

Run the presentation and display all the

slides.

3. Now set the height of the slides to 9 inches,

width to 12 inches and set its orientation to

portrait. See the preview of the slides to

make sure that all the margins are set

correct or not. Print two copies of the first

slide.

4. Hide the fourth slide. Save your changes andquit PowerPoint.

5. Open a new Presentation and do the

following things in it.

Insert a slide having clipart.

In the title give the heading

plants. Insert a related picture.

Type 3-points about the topic.

Make the duplicate copy of

that slide.

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Insert one more similar slide

and copy the contents of the first

slide to the new one.

Save the presentation with the

name plants and quit.6. Open the file plants. Change its view to slide

master. And change the font of text to

verdana and size to 24. Change to normal

view. Change the zoom percentage to 75%.

7. Give header and footer to your slides. Make

header as My first presentation and infooter give the page no

in the right hand side and your name in left

hand side.

Chapter 4

Inserting different objects in PowerPoint.

Questions

1. Open a new presentation insert seven slides

of your choice. Make one presentation on

the topic myself (thats you have to make

presentation about yourself and slides

should contain information like your

educational details, hobbies, family, schools

etc). now do the following things:

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Insert slide number to all the slides

Insert date/time at right corner of

your slide.

Insert comments on title of the first

slide.

Create hyperlink between all the

slides, and the hypertext should be title

of each text.

2. create a new presentation on the topic

schools of Delhi

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Create a presentation which gives a detailed

description of each product. First slide should

be consisting of a table which tells about the

different products, their brand names and

prices. Add suitable clip arts or pictureswherever possible.

CHAPTER 5

Formatting a Presentation.

Question

1. Make presentation on the topic science

and technology. It should contain 5

slides. Give different titles to different

slides related to the topic. Now do the

following formatting : The title of all the slides should be

dark red in color, size should be 20,

font verdana, and alignment

should be centre aligned.

Text should be bulleted. There

should be minimum three points in

each slide.

Apply any design template of your

choice to first and last slide of your

presentation.

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Give background color (any color)

to second and fourth slides of the

presentation

Color the third slide using color

schemes. Use any scheme of your

choice.

Apply header and footer to your

slide. Mark header as science and

technology and footer as made by

name (give your name).

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CHAPTER 6

Animation

Questions1. Open the presentation science and

technology change the format of the

presentation as given below:

Change background color and

color schemes of the slides and

apply design templates to all theslides of the presentation.

Apply ellipse motion animation

present in the animation scheme

option to the first slide of your

presentation.

Give different transition effects

to different slides. Give different animations to the

second slide only and add a

sound effect to it using the

custom animation option.

2) Create a presentation on topic MYFRIENDS consisting of four slides.

Each title should be the name

of your friend and the text

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should comprise of the other

details about your friend.

Add different transitions to

each slide.

Apply suitable design template

to your presentation.

Change the color of all slide

titles to red.

Apply sound effects to all text

portion of all the slides.

Give different effects to theslide elements using the preset

option in the last slide.

Type speaker notes for all the

slides

Chapter 7

MAKING A SLIDE SHOW

1) Open the file my friends.ppt

2)Set the timing for all the slides, the

slides should advance automaticallyafter 3 seconds.

3) Run the presentation

4) Move to the next slide using

application context menu

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5)Display the speaker notes of all the

slides while doing your

presentations.

6) See the animations that you have set

7)Try to display the previous slidesalso

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Question bank

Powerpoint

Chapter1.

Presentation graphics.

Questions.

short questions(2-marks each)

1. What is presentations?

2. What is presentation graphics?

3. Why are presentation graphics needed?

4. What is lcd?

5. What is ohp?

6. What is speaker notes?7.What are the different ways of delivering

presentations.

8. List different components that are needed to

perform a presentation.?

Long questions(5-marks each)

9. List 6 guidelines that you should follow

while doing presentation?

10. Give any 5 tips that can be used to make

your presentation more effective?

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11. Write short notes on slide

tranparencies, handouts and slide markers?

Chapter 2.

About powerpoint

Questions

short questions

1. What are the steps to open the powerpoint

application?

2. What are the options present inside the new

presentation dialog box?

3. What is taskpane?

4.What are the different ways of creting anew presentation?

5. List the different types of slides present in

your powerpoint application.

6. What is organization chart?

7. In what conditions do you use organization

chart?

8. What is thumbnails?9. What is speaker notes?

10. What are the two levels of navigation

identified by jaws in powerpoint?

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11. Write a short note on placeholder

navigation?

12. What are the steps to insert

organization chart?13. Write a note on the layout of

powerpoint application?

Chapter 3.

Basic operations of powerpoint

Questions.


1. How to save a presentation?

2. How to open an existion presentation?

3. How to close a presentation?4. What are the three steps through which

you can make a slide show?

5. Write down the steps to display speaker

notes during slide show?

6. How to print a document?

7. How to hide a slide?

8. What difference between cut-paste andcopy-paste?

9. Can you make the duplicate copy of a

slide? If yes how?

10. What is zoom?

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Long questions (5-marks each)

12. How can you insert header and footer to

your slide?13. Write few lines about the three slide vies

of powerpoint?

14. What is the use of find and replace

dialog box? How can you perform this

operations?

15. Write short notes on navigation through

slides during presentation?

16. What is the use of page setup option

present inside the file menu?

Chapter 4.

Inserting different objects in powerpoint

Questions.


1. How to insert slide number?

2. What is the use of comments?

3. Can you insert table in a slide? If so how?

4. What is chart?

5. What is hyperlink?80


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6. What is the use of hyperlink?


7. What are the steps to insert hyperlink?8. How can you insert symbols and

date/time in your document?

Chapter 5.

Basic operations of powerpoint

questions.


1. What are the different options present tomake the slide more attractive?

2. What is the use of bullets and numbering?

3. What is animation scheme?

4. What is slide layout?

Chapter 6.

Animation

questions.

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1. What is animation?

2. What are the two ways of applying

animation to your slide?3. What is the use of slide transition?

4. Can you give sound effects to your slide?

5. What are the steps to give sound effects

to your slide?


1. Write down the steps to apply custom

animation to your slide?

2. Write a notes on animation and its

different ways of applying?

Chapter 7 .

Slide show

questions.


1. What are the different ways of making a

slide show?

2. List two ways of navigating through slides

during presentation?

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3.What are the different objects present

inside application context menu which

open during slide show?

4. What do you mean by end show?

5. What is slide navigator?


1.Describe briefly about the two ways of

navigation during slide shows?

2.Can you set timings for the slides to be

displayed in the slide show? If so how?3. Write few lines about the different options

present inside the application context

menu?

..the end ..

Documents

Tutorials on Powerpoint