Microsoft PowerPoint 2007Part 3

ITS Training Program

For PowerPoint video tutorials, please visitwww.youtube.com/MyCSULA

Agenda• Working with Drawing Objects

• Using Graphic Images

• Using SmartArt

Lesson 1 Working with Drawing Objects

• Using the Drawing Group• Drawing an Enclosed Object• Changing the Fill Color of an Object• Applying a Fill Effect• Applying Effects• Drawing a Line• Formatting Lines• Creating a Text Box

• Rotating an Object

• Flipping an Object

• Arranging Objects

• Aligning Objects

• Grouping Objects

Using the Drawing Group• The Drawing group on the Home tab provides

tools to assist users with drawing.

• Create and edit objects, as well as add color enhancements to them.

• Choose a Quick Style to customize your shape.

Drawing an Enclosed Object• Draw objects directly on a slide using

the Shapes tools in the Drawing group.• Draw enclosed objects and then move,

copy, and/or resize them as desired.• Enclosed drawing objects, such as

rectangles or ovals, are filled by default.• When drawing an object, the mouse

pointer changes into a crosshair.

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Crosshair

Enclosed Object

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Changing the Fill Color of an Object• PowerPoint automatically

applies a default fill color to it.• Change the fill color of an

object or remove its fill color so that the object is transparent.

• Select the object before applying the fill color.

• Select a color from the Theme Colors palette, Standard Colors palette, or from More Fill Colors.

Applying a Fill Effect• Use the Shape Fill

menu to add special effects.

• Gradually change colors with the gradient fill.

• Utilize preset textures, as well as apply pictures.

Applying Effects• Adding a visual

effect to an object can enhance its appearance.

• Add shadow, reflection, glow, & 3D effects.

Drawing a Line

• Separate sections of a slide.

• Add a line to create visual effects.

• Lines can be moved and sized as desired.

Formatting Lines

• Format lines by changing the line style, color, weight, and dash style.

• Line styles pertain to the thickness of a line.

Creating a Text Box• Create text boxes to label objects or

graphics, add captions, and create additional notes.

• Add to the slide master to display the same text on every slide.

Rotating an Object

• On each drawn object, a green rotate handle appears at the top (center) of the object.

• This handle enables users to freely rotate the object in any direction.

Flipping an Object

• Flipping an object creates a mirror image of itself.

• Flip the object horizontally or vertically.

Vertical Pane/Axis

Arranging Objects• PowerPoint

automatically arranges objects as they are drawn on a unique graphic layer.

• Objects are arranged in the order in which they were created; the first in the back.

Send ‘gray bar’ to back.

Aligning Objects• Align objects to create

rows or columns of objects to make a slide appear symmetrical.

• Align vertically, horizontally, by its edges, or by its center.

Grouping Objects• After grouping objects, work with it as if it were

a single item.

• Size and position the grouped objects as a single object.

• Users can still modify each object separately.

Grouped Objects

• Working with Graphics

• Using the Clip Art Task Pane

• Using Slide Layouts

• Inserting a Picture

• Cropping a Picture

• Moving a Graphic

• Resizing a Graphic

• Formatting a Graphic

• Recoloring a Graphic

Lesson 2 – Using Graphic Images

• Inserting Clips with the Clip Organizer

• Applying a Picture Style

• Applying a Shape

• Adding Effects

• Adding a Border

Lesson 2Using Graphic Images (cont.)

Working with Graphics

• Graphics can enhance a presentation by making it more visually appealing.

• These can include drawn shapes, clip art, and pictures.

Using the Clip Art Task Pane• To find clips, enter a word

related to the type of clip art desired to be inserted on a slide.

– These words are called: ‘keywords’

• Limit searches by media file type and collection.

• Results appear as thumbnails of the clips.

Using Slide Layouts

• Several types of Slide Layouts are available through PowerPoint.

• A general content placeholder provides a link to insert clip art, tables, charts, SmartArt graphic, pictures, and medial clips.

Inserting a Picture• Insert a picture from an existing graphic file.

• The following are the accepted file types:

– .emf - .dib - .tif

– .bmp - .gif - .eps

– .rle - .jpg - .png

Cropping a Picture

Cropping a picture allows users to cut information or part of the image away from it, by dragging the resize handles.

Moving a Graphic

• Move a graphic by dragging it to the desired location.

• A four-sided arrow indicates it can be moved.

• Drag placeholders, objects, charts, etc.

Resizing a Graphic

• Resize a graphic object to better fit the layout.

• To resize, drag one of the resizing handles.

– Dragging a corner handle resizes the object in two directions proportionately.

– Dragging a center handle resizes the object in one direction only.

Formatting a Graphic

• The Format contextual tab activates once a graphic is created or added to the slide.

• The options in the tab are indicative of the type of graphic that is being formatted.

• Brightness and contrast options are also available to soften clips.

Recoloring a Graphic• A graphic may fit your slide, but not

compliment the color scheme in use.• The Recolor Picture feature allows

users to change the colors in graphic images.

Inserting Clips with the Clip Organizer

• Open the Clip Organizer to view and insert Clip Art.

• The left pane is the collection list and the right pane displays thumbnails of the clips.

• Clip Art supplied with Microsoft Office is located in the Office Collections folder.

• The user’s computer is scanned and a My Collections, Shared Collections, and Office Collections are created.

Applying a Picture Style• Use a variety of graphic images to enhance the

presentation.

• Further enhance the graphic images using graphic formatting tools.

• Picture style formats the shape, border, & effects.

Applying a Shape• Use commands in the

Picture Styles group to customize the appearance of a graphic.

• Users can choose a shape from the Picture Shape gallery and apply it to the graphic to fit inside the desired shape.

Adding Effects• Use buttons in the Picture Styles group to

customize the appearance of a graphic.

• The Picture Effects tools allow users to enhance a graphic with a shadow, glow, reflection, or 3D rotation.

Shadow 3D RotationReflection

Adding a BorderThe Picture Border command allows users to specify the color, line style, and line weight for the outline of the selected graphic.

• Inserting a SmartArt Object

• Formatting a SmartArt Object Color

• Resizing/Repositioning a SmartArt Object

• Inserting Text into a SmartArt Object

• Formatting Text within a SmartArt Object

• Adding Shapes to a SmartArt Object

• Grouping SmartArt Objects

Lesson 3 – Using Smart Art

Inserting a SmartArt Object• SmartArt is a new creative tool.• Create illustrated objects, such as organizational

charts, diagrams, and flowcharts.• This tool allows you to create dynamic graphics as a

visual representation of your information.

Formatting a SmartArt Object Color

Users can change the color of the SmartArt object to suit the theme of the presentation, as well as enhance its general appearance.

Change/update the type of SmartArt to display the info.

Change the colors of the SmartArt.

Resizing/Repositioning a SmartArt Object

• Resize and reposition the SmartArt object within a slide to accommodate other text, graphics, or animation.

• Also, resize the individual shapes.4-sided arrow repositions

2-sided arrow resizes

Inserting Text into a SmartArt Object

• Placeholders indicate where to enter text.

• Users can enter their own text into the shapes within the object.

Formatting Text within a SmartArt Object

Customize the appearance of any text entered into a SmartArt object in all the same ways as formatting normal text in any Microsoft Office application.

Adding Shapes to a SmartArt Object• Although there are many different SmartArt objects

to choose from, it may be that you need to add extra shapes to an existing SmartArt object to illustrate your point fully.

• Users can also customize additional shapes in all the ways a SmartArt object can be customized.

Grouping SmartArt Objects

• Sometimes it can be useful to group SmartArt objects together, particularly if users have added extra shapes to an object and then want to customize, reposition, or resize the SmartArt object as a whole.

• Once grouped, users can move all parts of the SmartArt object together.

• This function can also be used to ungroup shapes for individual editing.